Sources Sought Notice – Q– Vascular On Call Phys Svcs 621-17-1-162-0008
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: Q-- Vascular On Call Phys Svcs 621-17-1-162-0008
Classification Code: Q - Medical services
Solicitation Number: VA24917N0214
Contact: Alyson AllmanContract Specialist [email protected] mailto:[email protected]
Description:
Nashville VAMC
SOURCES SOUGHT NOTICEDescription of Requirement:
Network Contracting Office 9 (NCO 9) is posting this Sources Sought Notice for the purpose of locating capable small businesses, including Service Disabled and Veteran Owned small businesses, to provide on-call vascular physician services for the
This is a contract for on-call vascular services to be furnished on-site at the
A DRAFT Performance Work Statement (PWS) is attached hereto. The Contractor shall provide all resources necessary to accomplish the services described in the attached PWS. All professionals providing services under the terms of this contract will be appropriately certified and/or licensed as described in the PWS, and shall possess the requisite skills and experience to perform the services as required. Qualified physicians must be American citizens (or offer evidence of a green card). Contractor s employee(s) shall be technically proficient in the skills necessary to fulfill the Government s requirements, to include the ability to speak, understand, read and write English fluently.
Contractor shall not perform inherently governmental functions.
This Sources Sought is an advance notice for information and planning purposes only and is not a solicitation. Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact. Such capabilities/qualifications will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the government. Oral communications are not acceptable in response to this notice.
Sources shall include in their information:
1. A detailed capabilities statement stating their experience in providing the same or similar work described in this notice.
2. A point of contact with phone and e-mail information.
3. Business status (Socio-Economic Factors: 8(a), HUBZone, Service-Disabled Veteran-Owned Business), business size based on NAICS 531110.
4. A positive statement of interest to submit a proposal.
This request for information is not a commercial solicitation and the Government will not pay for any information submitted, or for any costs associated with providing the information.
FSC Code is: Q520. NAICS Code is: 621111.
The point of contact for this Sources Sought Notice is:
All correspondence is to be via e-mail.
Telephone calls and messages will not be returned.
PERFORMANCE WORK STATEMENT
GENERAL
SERVICES REQUIRED:
This is a non-personal services contract to provide comprehensive professional services of physicians who are certified or eligible for certification by The American
PLACE OF PERFORMANCE:
Corner of Lamont and
Mountain Home, TN 37684
AUTHORITY: Title 38
POLICY AND REGULATIONS: Contractor shall comply with all applicable policy and regulations, including, but not limited to, the following:
VA Directive 1663:
VHA Directive 2006-041 Veterans Health Care Service Standards (expired but still in effect pending revision)
https://www1.va.gov/vhapublications/ViewPublication.asp pub ID+1443
VHA Handbook 1100.17: National Practitioner Data Bank Reports - http://www1.va.gov/vhapublications/ViewPublication.asp pub_ID=2135
VHA Handbook 1100.18 Reporting And Responding To State Licensing Boards - http://www1.va.gov/vhapublications/ViewPublication.asp pub_ID=1364
VHA Handbook 1100.19 Credentialing and Privileging - http://www1.va.gov/vhapublications/ViewPublication.asp pub_ID=1806
Privacy Act of 1974 (5 U.S.C. 552a) as amended http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm
VHA Handbook 1907.01 Health Information Management and Health Records:
http://www1.va.gov/vhapublications/ViewPublication.asp pub ID=2791
1.4.9.VHA Handbook 1220.01 Operative Complexity
DEFINITIONS/Acronym:
ACGME:
ACO: Administrative Contracting Officer
BAA : Business Associate Agreement
CEU: Certified Education Unit
CME: Continuing Medical Education
CMS:
CO: Contracting Officer
COR: Contracting Officer s Representative
COS: Chief of Staff
CPARS: Contractor Performance Assessment Reporting System
CPRS: Computerized Patient Recordkeeping System- electronic health record system used by the
FSMB:
Full Time Equivalent (FTE): Contractor working the equivalent of 80 hours every two weeks, 693.3 hours per four month period. In calculating FTE, any hours not worked on national holidays shall not be included.
HHS:
HICPAC:
HIPPA: Health Insurance Portability and Accountability Act
ISO: Information Security Officer
POP: Period of Performance
PWS: Performance Work Statement
QASP: Quality Assurance Surveillance Plan
QMP: Quality Management Program
TJC:
VAMC:
VetPro: a federal web-based credentialing program for healthcare providers.
VHA:
QUALIFICATIONS:
LICENSE: Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory or Commonwealth of
BOARD CERTIFICATION /ELIGIBILITY: Contractor s Vascular physicians must be certified or eligible for certification by The American
CREDENTIALING AND PRIVILEGING: Credentialing and privileging will be done in accordance with the provisions of VHA Handbook 1100.19. This VHA Handbook provides updated VHA procedures regarding credentialing and privileging, to include incorporating: VHA policy concerning VetPro; the Expedited Medical Staff Appointment Process; credentialing during activation of the facility Disaster Plan; requirements for querying the FSMB; credentialing and privileging requirements for Telemedicine and remote health care; clarifications for the Summary Suspension of Privileges process in order to ensure both patient safety and practitioner rights; and the credentialing requirements for other required providers. The Contractor is responsible to ensure that proposed physician(s) possesses the requisite credentials enabling the granting of privileges.-- No services shall be provided by any contract physician(s) prior to obtaining approval by the
TECHNICAL PROFICIENCY: Contractors shall be technically proficient in the skills necessary to fulfill the government s requirements, including the ability to speak, understand, read and write English fluently. Contractor will provide documents as needed to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. --
CONTINUING CME/CEU REQUIREMENTS: Contractor will provide the COR copies of current CMEs as required or requested by the VAMC. Contractors registered or certified by national/medical associations shall continue to meet the minimum standards for CME to remain current. CME hours shall be reported to the credentials office for tracking. These documents are required for both privileging and re privileging. Failure to provide will result in loss of privileges.
TRAINING (VA MANDATORY): Contractors shall meet all
STANDARD PERSONNEL TESTING/INFECTION CONTROL
Contractor shall provide proof of the following tests for their staff within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.
TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all Contractor staff. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.
RUBELLA TESTING: Contractor shall provide proof of immunization for all Contractor staff for measles, mumps, rubella or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.
OSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS: Contractors shall provide generic self-study training for all Contractor staff; provide their own Hepatitis B vaccination series at no cost to the
CONFLICT OF INTEREST: the Contractor and all Contractor staff are responsible for identifying and communicating to the CO and COR conflicts of interest at the time of proposal and during the entirety of contract performance. At the time of proposal, the Contractor shall provide a statement which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided.----The Contractor must also provide relevant facts that show how it s organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest.
Citizenship related Requirements: While performing services for the
ANNUAL
In accordance with HIPAA and the Balanced Budget Act (BBA) of 1977, the VA OIG has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the
Therefore, all Contractors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed Contractors and/or firm(s) are not listed. Contractors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP s may also be imposed against the Contractors and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries.
By submitting their proposal, the Contractor certifies that the OIG List of Excluded Individuals/Entities has been reviewed and that the Contractors are and/or firm is not listed as of the date the offer/bid was signed.
CLINICAL/PROFESSIONAL PERFORMANCE: The qualifications of Contractor personnel are subject to review by
NON PERSONAL SERVICES: The parties agree that The Contractor, all Contractor staff, agents and sub-Contractors shall not be considered
Government Inherent Functions: Contractor and Contractor staff shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.
No Employee status: The Contractor shall be responsible for protecting the Contractor s staff furnishing services. To carry out this responsibility, The Contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:
Workers compensation
Professional liability insurance
Health examinations
Income tax withholding, and
Social security payments.
TORT: The Federal Tort Claims Act does not cover Contractors or Contractor s staff. When a Contractor or a member of their staff has been identified as a provider in a tort claim, The Contractor is responsible for notifying their legal counsel and/or insurance carrier. Any settlement or judgment arising from a Contractor s (or Contractor s staff) action or non-action is the responsibility of The Contractor and/or insurance carrier.
KEY PERSONNEL AND EMERGENCY SUBSTITUTIONS
During the first ninety (90) days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 15 calendar days after the occurrence of any of these events and provided the information required by paragraph (c) below. After the initial 90-day period of the contract the Contractor shall submit the information required by paragraph (c) to the CO at least 15 days prior to making any permanent substitutions.
The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.
For temporary substitutions where the key person will not be reporting to work for three (3) consecutive work days or more, the Contractor will provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.
VA HOURS OF OPERATION:
BUSINESS HOURS: Monday through Friday,
NON-BUSINESS HOURS:
Monday through Friday,
Weekends
Federal Holidays. See 3.4
WORK SCHEDULE:
The Contractor shall furnish coverage when VA Vascular Attendings are on leave or unavailable. This shall ensure coverage 24/7/365 days a year.
FEDERAL HOLIDAYS
The following holidays are observed by the
Christmas
Any day specifically declared by the President of
CONTRACTOR RESPONSIBILITIES
SERVICES REQUIRED: Contractor shall provide comprehensive professional services of physicians who are certified or eligible for certification by The American
4.1.1 The contractor shall involve the patient in care decisions by keeping him/her fully informed about the diagnosis, plan of care, treatment goals, risks, benefits of proposed treatments and prognosis. Shared decision making shall be pursued. Care provided will respect and integrate the patient's beliefs, values, cultural influences and special needs. Care will reflect the
4.1.2 The contractor ensures that medical record documentation contains at a minimum or exceeds HCFA/CMS Medicare guidelines, which supports patient care and the VAMC medical cost care recovery initiatives.
4.1.3 As requested, the contractor will coordinate monthly reports to the Chief, VA JHQVAMC Surgery Service (also known as Surgical Service), regarding workload and quality assurance data as prescribed in a format approved by the Chief of Staff or designated representative of this facility. The contractor shall continually assess for, and act upon, clinical and administrative improvement opportunities. Performance Improvement/Quality Assurance activities are dynamic and subject to change, as driven by current priorities and resources.
4.1.4 Contractor is responsible for ensuring appropriate professional Vascular Attending coverage in the inpatient and
4.1.5 The VAMC shall inform the contractor of all applicable Sentinel Events or other Patient Safety Alerts by the VAMC. Any action plans that result from a Root Cause Analysis that pertain to contractor's service must be implemented with dissemination to other staff. Every effort shall be made by the contractor to prevent medication errors, falls, and patient injury caused by acts of commission or omission in the delivery of care. All events related to patient injury, medication errors, and other breeches of patient safety will be reported to the Chief of Surgery and the Risk Manager via the VAMC Incident Report.
4.1.6 Contractor is responsible for ensuring that documentation of all patient care relating to the Vascular Section is in accordance with
STANDARDS OF PRACTICE: Contractors shall cover the range of Vascular Physician On Call Services that meet the standards as established by the Joint Commission hospital standards, the
Performance shall be according to the requirements contained in this PWS and equal to that of the professional standards of the TJC.
MEDICAL RECORDS
Authorities: Contractors providing healthcare services to
HIPAA: This contract and its requirements meet exception in 45 CFR 164.502(e), and do not require a BAA in order for Covered Entity to disclose Protected Health Information to: a health care provider for treatment. Based on this exception, a BAA is not required for this contract. Treatment and administrative patient records generated by this contract or provided to the Contractors by the
Disclosure: Contractor and Contractors may have access to patient medical records: however, Contractor and Contractors must obtain permission from the
Professional Standards for Documenting Care: Care shall be appropriately documented in medical records in accordance with standard commercial practice and guidelines established by the VAMC.
Medical record entries shall be maintained in detail consistent with good medical and professional practices so as to facilitate internal and external peer reviews, medical audits and follow-up treatments. Copies of received medical information shall be authenticated (signed) copies.
The quality of medical practice shall meet or exceed reasonable standards of professional practice for the required services in health care as determined by the same authority that governs VAMC medical professionals and will be audited by the Medical Center, Service Line or other processes established for that purpose.
Release of Information: The
DIRECT
Per the Qualification Section of this PWS, the Contractor shall provide the following staff:
Board Certified or Board Eligible Vascular Physicians/Attendings
Scope Of Care: Contract Physician(s) shall be responsible for providing Vascular Care, including, but not limited to:
Contractor Physician(S) shall provide consultative services at the patient s bedside if the patient is not ambulatory and in the
Medications: Contractor Physician(S) shall follow all established medication policies and procedures. No sample medications shall be provided to patients.
Discharge Education: Contractor Physician(S) shall provide discharge education and follow up instructions that are coordinated with the next care setting for all Neurosurgery clinical or surgical patients.
ADMINISTRATIVE: Approximately 5% of the time not involved in direct patient care.
QA/QI Documentation: The Contract Physician (S) shall complete the appropriate QM/PI documentation pertaining to all procedures, complications and outcome of examinations.
Patient Safety Compliance and Reporting: Contract Physician (S) shall follow all established patient safety and infection control standards of care. Contract Physician (s) shall make every effort to prevent medication errors, falls, and patient injury caused by acts of commission or omission in the delivery of care. All events related to patient injury, medication errors, and other breeches of patient safety shall be reported to the COR and VA Patient Safety Officer. As soon as practicable (but within 24 hours) Contractors shall notify COR of incident and submit to the COR the patient safety report, following up with COR as required or requested.
MANDATORY TRAINING AND ADP SECURITY
Contractor s staff will meet all VA Contractor educational requirements.
In performance of official duties, Contractor s staff have regular access to printed and electronic files containing sensitive data, which must be protected under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), and other applicable laws, Federal Regulations,
Contractor s staff shall complete required security training and sign a VA Computer Access Agreement prior to having access to the
In addition, if providing medical services, Contractor s staff will attend CPRS training prior to providing any patient care services. Contractor s staff shall document patient care in CPRS to comply with all
Rules of Behavior for Automated Information Systems: Contractor s staff members having access to VA Information Systems are required to read and sign a Rules of Behavior statement which outlines rules of behavior related to VA Automated Information Systems. The COR will provide, through the facility ISO, the Rules of Behavior to The Contractor for the respective facility.
VA Compliance Business and Integrity (CBI) Training: Contractor shall provide documented proof to the contracting officer or COR that all Contractor s staff and sub-Contractor Contractors assigned revenue cycle-related work have received their annual CBI Training.
Other Mandatory VA training as required. Contractors will be briefed on all required training by the COR upon reporting to the VAMC medical center. Contractor may invoice for time required to complete mandatory
PERFORMANCE STANDARDS, QUALITY ASSURANCE AND QUALITY IMPROVEMENT
Quality Management/Quality Assurance Surveillance: Contractor physician(s) shall be subject to Quality Management measures, such as patient satisfaction surveys, timely completion of medical records, and Peer Reviews. Methods of Surveillance: Focused Provider Practice Evaluation (FPPE) and Ongoing Provider Practice Evaluation (OPPE). Contractor performance will be monitored by the government using the standards as outlined in this Performance Work Statement (PWS) and methods of surveillance detailed in the Quality Assurance Surveillance Plan (QASP). The QASP shall be attached to the resultant contract and shall define the methods and frequency of surveillance conducted.
Patient Complaints: The CO will resolve complaints concerning Contractor relations with the Government employees or patients. The CO is final authority on validating complaints. In the event that The Contractor is involved and named in a validated patient complaint, the Government reserves the right to refuse acceptance of the services of such personnel. This does not preclude refusal in the event of incidents involving physical or verbal abuse.
Performance Standards
Measure: Qualifications of Key Personnel
Performance Requirement: All contract physician (s) shall be Board Certified or Board Eligible in accordance with The American
Standard: All (100%) contract physicians are Board Certified or Board Eligible.
Acceptable Quality Level: 100% No deviations accepted.
Surveillance Method: Random Inspection of qualification documents
Frequency: Quarterly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contractor performance evaluation. Removal from contract until such time the contract physician (s) meet qualification standard.
Measure: Medical Record Documentation
Performance Requirement: The Contract Physician (s) ensure proper documentation of all on site patient encounters according to VHA standards.
Standard: All (100%) contract physician (s) proper documentation of all on site patient encounters according to VHA standards.
Acceptable Quality Level: 100%
Surveillance Method: Periodic Sampling of CPRS notes
Frequency: Quarterly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contractor performance evaluation.
Measure: Maintains licensing, registration, and certification
Performance Requirement:
Standard: All (100%) licensing, registration(s) and certification(s) for contract physician (s) shall be provided as they are renewed. Licensing and registration information kept current.
Acceptable Quality Level: All (100%) licensing, registration(s) and certification(s) for contract physician (s) shall be provided as they are renewed. Licensing and registration information kept current. No acceptable deviation.
Surveillance Method: Periodic Sampling and Random Sampling
Frequency: Quarterly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contractor performance evaluation.
Measure: Mandatory Training
Performance Requirement: Contractor shall complete all required training on time per VAMC policy
Standard: All (100%) of required training is complete on time by contract physician (s).
Acceptable Quality Level: 100% completions, no deviations.
Surveillance Method: Contractor to provide documented evidence
Frequency: Yearly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contractor performance evaluation, Suspension or termination of all physical and/or electronic access privileges and removal from contract until such time as the training is complete.
Measure: Privacy, Confidentiality and HIPAA
Performance Requirement:
Standard: All (100%) contractor physician (s) comply with all laws, regulations, policies and procedures relating to Privacy, Confidentiality and HIPAA
Acceptable Quality Level: 100% compliance; no deviations.
Surveillance Method: Contractor shall provide evidence of annual training required by VAMC, reports violations per VA Directive 6500.6.
Frequency: Yearly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contactor performance evaluation. Immediate removal from contract.
Measure: Timely Invoicing
Performance Requirement: Within 30 days of the end of each month services were provided, as described above, the vendor shall provide itemized invoicing.
Standard: All itemized invoices provided within 30 days of end of each month services delivered.
Acceptable Quality Level: 100% compliance; no deviations.
Surveillance Method: Inspection
Frequency: Monthly
Incentive: Favorable contactor performance evaluation.
Disincentive: Unfavorable contactor performance evaluation. Immediate removal from contract.
Quality Improvement: Contractors shall participate in Quality Improvement, and Performance Improvement activities with staff as required by Joint Commission (or equivalent), and directed by Chief of Service or Chief of Staff or designee. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment), in accordance with Federal Acquisition Regulation (FAR) 37.401(b). Contract personnel shall be subject to Quality Management measures, such as patient satisfaction surveys, timely completion of medical records, and Peer Reviews.
Methods of Surveillance/Performance Standards: Contractor shall comply with the required standards as outlined in the QASP. The QASP shall be attached to the resultant contract and shall define the methods and frequency of surveillance conducted.
REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)
As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the
Each Contractor whose contract award is estimated to exceed
For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete.-- For contracts exceeding one year, the contracting officer will evaluate the Contractor s performance annually.-- Interim reports will be filed each year until the last year of the contract, when the final report will be completed.-- The report shall be assigned in CPARS to the Contractor s designated representative for comment.-- The Contractor representative will have thirty days to submit any comments and re-assign the report to the
Failure to have a current registration with the CPARS database, or to re-assign the report to the CO within those thirty days, will result in the Government s evaluation being placed on file in the database with a statement that the Contractor failed to respond.--
GOVERNMENT RESPONSIBILITIES
OVERSIGHT OF SERVICE/PERFORMANCE MONITORING:
____________________________
____________________________
615-225-5630
The COR for this contract is:
423-979-3580
CO RESPONSIBILITIES: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue any modification to include (but not limited to) terms affecting price, quantity or quality of performance of this contract.
The Contracting Officer shall resolve complaints concerning Contractor relations with the Government employees or patients. The Contracting Officer is final authority on validating complaints. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.
In the event that contracted services do not meet quality and/or safety expectations, the best remedy will be implemented, to include but not limited to a targeted and time limited performance improvement plan; increased monitoring of the contracted services; consultation or training for the contract staff to be provided by the
COR Responsibilities:
The COR shall be the
The COR will be responsible for monitoring the Contractors performance to ensure all specifications and requirements are fulfilled. Quality Improvement data that will be collected for ongoing monitoring includes but is not limited to: enter data that may be collected.
The COR will maintain a record-keeping system of services by reviewing the list of providers who have provided services every month. The contractor should provide this on a monthly basis via a call schedule. The COR will review this data monthly when invoices are received and certify all invoices for payment. Any evidence of the Contractor's or Contractor s staff non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.
The COR will review and certify monthly invoices for payment. If in the event the Contractor fails to provide the services in this contract, payments will be adjusted to compensate the Government for the difference.
All contract administration functions will be retained by the
SPECIAL CONTRACT REQUIREMENTS
Reports/Deliverables: The Contractor shall be responsible for complying with all reporting requirements established by the Contract. Contractor shall be responsible for assuring the accuracy and completeness of all reports and other documents as well as the timely submission of each. Contractor shall comply with contract requirements regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required.
The following are brief descriptions of required documents that must be submitted by Contractor upon award weekly/monthly/quarterly/annually, etc., as identified throughout the PWS and provided here as a guide for Contractor convenience. If an item is within the PWS and not listed here, the Contractor remains responsible for the delivery of the item.
What
Submit as noted
Submit To
Copies of any and all licenses, board certifications, NPI, to include primary source verification of all licensed and certified staff.
Upon proposal and upon renewal of licenses and upon renewal of option periods or change of key personnel.
Contracting Officer
Certification that staff list have been compared to OIG list
Upon proposal and upon new hires.
Contracting Officer
Proof of
Upon proposal and upon renewals.
Contracting Officer
Certificates of Completion for Cyber Security and Patient Privacy Training Courses
Before receiving an account on VA Network and annual training and new hires.
Contracting Officer
ACLS/BLS Certification
Upon award and every two years after award.
COR
BILLING:
Payments in full/ no billing
Invoice requirements and supporting documentation: Supporting documentation and invoice must be submitted no later than 30 days after month services were performed. Subsequent changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a proper invoice in accordance with FAR 52.212-4 (g), all invoices must include:
Invoice Date
Contract Number and Purchase/Task Order Number
Dates of Service
Vascular Surgeons Hourly & Daily Rate, as applicable
Quantity of months worked
Total price
Payment Adjustments: In the event that the Contract provider works a portion of an hour, the government may adjust payments by 15 minute increments. Contract providers shall be responsible for reporting time worked accurately. The Contract provider will be paid for actual hours performed. The contract shall be adjusted at the end of the period of performance (base or option month) in accordance with actual performance.
Vendor Electronic Invoice Submission Methods: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:
A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the
The X12 EDI Web site (http://www.x12.org).
The Contractor may contact FSC at the phone number or email address listed below with any questions about the e-invoicing program or OB10:
OB10 e-Invoice Setup Information: 1-877-489-6135
OB10 e-Invoice email: [email protected]
FSC e-Invoice contact Information: 1-877-353-9791
FSC e-invoice email: [email protected]
CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
Upon contract award, all key personnel shall be subject to the appropriate type of background investigation or screening per
1.---- Position Risk/Sensitivity The position risk/sensitivity has been designated as Low Risk
2.---- Background Investigation/Screening The background investigation commensurate with the requirements of this contract is minimum background investigation.
3.----Contractor Responsibilities
a.--The Contractor shall submit or have their contract personnel submit the following required forms to the Personnel Security Specialist or VA Contracting Officer, through the COR within five (5) business days of contract award.
Standard Form 85P, Questionnaire for Public Trust Positions
Standard Form 85P-S, Supplemental Questionnaire for Selected Positions
Electronic Fingerprint Verification or FD 258,
VA Form 0710,
Optional Form 306, Declaration for Federal Employment provide by
Optional Form 612, Optional Application for Federal Employment
b. The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the contract person from consideration of working under the contract.
c. Failure to comply with these Contractor personnel security requirements may result in termination of the contract for default.
5.-- Government Responsibilities
*-a.------The VHA Service Center Personnel Security Office will provide the forms to the contractor or to the contractor s employees after receiving a list of names and all necessary information.
b. Upon receipt, VHA Personnel Security Services will review the completed forms for accuracy and forward these forms to OPM to conduct their portion of the background investigation.
c. The
d.--The Personnel Security Specialist will notify the VA Contracting Officer of the adjudicating results of the background investigation.
e. The VA Contracting Officer will ensure that the required investigations have been completed or are in the process of being requested.
Link/URL: https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24917N0214/listing.html
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