Sources Sought Notice – J– Maint & repair-Building security systems-695
Notice Type: Sources Sought Notice
Posted Date:
Office Address: Great Lakes Acquisition Center (GLAC);
Subject: J-- Maint & repair-Building security systems-695
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: VA69D16N0700
Contact:
Setaside: N/AN/A
Place of Performance (address):
Place of Performance (zipcode): 53295-0001
Place of Performance Country: US
Description:
SOURCES SOUGHT
This is a Sources Sought Synopsis published for market research purposes only. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. Requests for solicitation will not receive a response.
The Great Lakes Acquisition Center (GLAC)
Services are needed for the
CAPABILITIES STATEMENT
Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, yet clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should clearly present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are requested to provide a capability statement which needs to include:
- Company Name
- Point of contact
- Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.)
- Dunn & Bradstreet Number
- Commercial and Government Entity (CAGE) Code
- Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.)
- Capabilities statement (i.e., similar government and commercial contracts for gerontology training, pertinent information, organizational structure, etc.)
GSA/FSS Contract Number (if applicable)
Prior Government contract work is not required for submitting a response under this sources sought synopsis.
POINT OF contact: [email protected]
Please submit capabilities statements (e-mail only) no later than
SPECIFICATIONS/DESCRIPTION/WORK STATEMENT
(VAMC SECURITY SYSTEMS)
1. SCOPE OF WORK
The contractor shall provide management, supervision, labor, equipment, supplies, repair parts, regular inspections, complete maintenance, and emergency services for facility building security systems to include all required certifications for the security systems components and
The entire security network system must be maintained and the facility is expected to provide security to control the integrity of our environment, particularly in Mental Health and other patient care areas. The entire complex is under a 24/7 operation. Below are specifics and contractor shall provide proper certifications, knowledge and expertise for each element:
This is an all-inclusive contract for security systems for the VAMC and contractor must provide services, programming, upgrades, licensing, and complete maintenance listed in the scope of work at various locations at the
Systems/Equipment includes:
Below are only approximate counts to the
Name Description Qty
Access Control Access Control System Service
Host/Stations Server Host/Workstation
ACS-SERVER-HOST Access Control System (ACS)
HST-COMPLEX Host Complexity (Repair labor) 2
ACS-SERVER-FULL ACS Server (Hdw covered) 2
ACS-WORKST-FULL ACS Workstation (Hdw covrd) 19
HST-UPS UPS 12
SOFTWR-UPGD-SVR Security Management System 1
SOFTWR-UPGD-WS Workstation Software Upgr 19
ACS-SUB-HST-RPL Server 2
ACS-SUB-PC-RPL Workstation 19
ACS-BADGING Badging Workstation
ACS-BDGWS-FULL Badging Workstation (Hdw covered) 2
HST-UPS UPS 2
BADG-PRNT-DBLAM Dbl-Sided Card Printer 2
BADGE-CAMERA Badge
Control/Comm Controllers/Power Supply/Co
ACS-CPU CK 72xCPU + BOSCH TRANSPONDER 60
READER-MOD-2 Reader Interface Module (2 DOOR) 262
READER-MOD-8 Reader Interface Module (8 DOOR) 14
I/O-MODULE Input/Output Module 32
PANEL-FIRM-UPGD Panel Firmware Upgrade 60
ACS-COMMS ACS Communication Equipment
COM-SURGE-SUP Surge Suppressor 6
ACS-BATTERY Battery (Repair cc 15 & 1
BATTERY-PACK Battery Pack (1/3 every y) 52
BATTERY-7AH Battery 7AH (1/3 every 3) 398
ACS-POWER ACS Power Supply
PWR-SUP-SML Power Supply 2.5 Amp (SMALL) 14
PWR-SUP-MED Power Supply 6 Amp (Medium) 89
PWR-SUP-LARGE Power Supply 10 Amp (Large) 81
Portals Portal Equipment/Device S
PORTAL-READER Portal Access Reader
RDR-PROX Proximity Reader 437
RDR-WIRELESS SCHLAGE WIRELESS PIM 32
PORTAL-KPD-RDR Portal Access Reader w/Ke
RDR-KP-PROX Proximity Keypad Reader 28
PORTAL-LOCK-HDW Locking Hardware
LK-WIRELESS Schlage Wireless Lockset 52
LK-MAG Lock Magnetic 23
LK-MORTISE
LK-STRIKE
LK-CRASH BAR Lock Crash Bar 12
PORTAL-POSITION Position Indicator
ALM-contact Alarm contact 605
DEV-SNDR-HORN Sounder Horn 40
PORTAL-EGR-REX Egress/Request to Exit
EG-PIR Egress/
EG-PNEUM-PBTN Egress/REX Pneumatic Pshb 18
ACS-SENSORS-DEV Additional Sensors & Devices
DURESS BUTTON Duress Button 212
IDS-MMD BOSCH WIRELESS RECEIVERS 131
BOSCH KEYPAD BOSCH KEYPAD 5
MOTION SENSOR Motion Sensor 74
STROBE LIGHT Strobe Light 3
ACS-DOC Documentation-Reports (ACS) 1 CCTV/Video CCTV/Video System Service
CCTV-CNTRL CCTV - Control Equipment
VID-SERVER-FULL Server (Hdw Covered) 6
VID-WRKSTN-FULL Workstation (Hdw Covered) 12
VID-SW-UPGRADE MILESTONE ANNUAL SUP/BASE 1
VID-SW-PMA MILESTONE ANNUAL SUP/CHNL 409
DVN-RAID Digital Video Recorder (DVN RAID) 10
DVN-SMALL Digital Video Recorder 5
CCTV-MUX-LARGE Multiplexer 16 inputs 4
CCTV-MONITOR-MD Monitor Medium 19" to 27" 13
CCTV-MONITOR-LG Monitor Large 29"to 53" 14
CCTV-MATRIX Matrix with 8 inputs 2
VIDEO-KEYBOARD Video/CCTV Keyboard 3
Video
CCTV-COMMS CCTV - Comm Equipment
CCTV-FIBER-MODE Fiber Optic Xmit/Receiver 12
CCTV-TW-PAIR Twisted Pair Transceiver 12
CCTV-VIDEO-AMP Video amplifier 1
Wireless Xmit/Recvr 4
CCTV-POWER CCTV - Power Equipment
VID-POE-SWITCH Power Over Ethernet (POE) 18
CCTV-SURGE-PROC Video surge protector 12
CAMERA-PS-IN8 Camera PS Indoor 8 Output 10
CAMERA-PS-OUT1 Camera PS NEMA Rated 1 Output 22
CCTV-CAMERAS CCTV - Camera Equipment
CAMERA-A-I-F Analog Camera Indoor Fixed 133
CAMERA-A-I-PTZ Analog Camera Indoor PTZ 4
CAMERA-A-O-PTZ Analog Camera Outdoor PTZ 16
CAMERA-I-I-F IP Camera Indoor Fixed 274
CAMERA-I-O-PTZ IP Camera Outdoor PTZ 50
CAMERA-MP-I Megapixel Camera Int (3MP) 10
CCTV-DOC Documentation-Reports (CCTV) 1
ADJUSTMENTS Adjustments
SSV-MATERIAL MARATHON SUPPORT AGREEMENT 1
CALL FOR ASSIST Call For Assist Stations
Phone Stations Phone Stations 16
WEBS PC Workstation 1
Intrusion Bosch Intrusion Systems
Intercom Aiphone Intercom Systems
Intercom Exchange Inetrcom Exchange 4
TIME SYNC SERVER Time Sync Server 1
A. PEGASYS OPERATOR WORKSTATIONS with software (including associated equipment unique to each operator workstations to include compliance personal identity verification system verification systems and all programming and upgrades (e.g. computers, monitors, printers, badging camera, Power supplies etc.).
B. Security points resident on METASYS Building Automation System. Includes all wiring/cabling, controllers, panels, and terminal devices, CK720, CK721, CK721A, RDR2, RDR2SA boards, IO-8 boards (e.g. Pegasys interface modules/units, door contacts, duress buttons, PIR's, annunciator panels/lights, egress buttons, motion detectors, lock mechanisms, request to exits, power supplies, Maglocks, Strikes etc.).
D. CCTV systems controlled/monitored by the police and VAMC employees. Includes all cameras, wiring/cabling, monitors, workstations, video recorders, servers, decoders, switchers/controllers, remote access, DVN's, DVR's, POE switches with name brands as Pelco, Milestone, Everfocus, Axis, Site Manager,
F. Bosch Intrusion systems interface with panels, terminals, door contacts, PIR's, request to exits, motion detectors and wires.
G. Security intercom systems, Aiphones, Talk-a-Phones, excluding Elevator intercom; includes all wiring/cabling, controllers and terminal devices, servers (e.g. speakers, call buttons, annunciator panels/lights, cameras, cables/wires etc.).
H. Police Operations, consist of monitors, CCTV systems, servers, DVN's, DVR's CPU's, KVM switches, server racks, equipment identified as, APC/
I. Badging station for Personal Identity Verification (PIV) of Federal Employees and Contractors. PIV Compliance for all PACS systems and meet FIPS 201 compliance. Standards. Must follow all HSPD 12 credentials which have been developed collectively with contributions from various Federal groups including the
2. CONTRACT EFFORT REQUIRED
A. General: It is of utmost importance that the contractor utilizes adequately skilled and productive labor in order to furnish the required level of services specified in this contract. Failure on the part of the contractor to perform satisfactory work and obtain satisfactory results shall necessitate Government action to adjust the contractor's monthly invoices accordingly and/or pursue contract termination.
3. DEFINITIONS/ACRONYMS
A. CO - Contracting Officer
B. COR - Contracting Officer's Representative
C. PM - Preventive Maintenance
D. PIV- Personal Identity Verification
E. PACS- Physical Access Control Systems
F. FIPS 201- Federal Information Processing Standard
G. VAMC -
E. Emergency Service - Services/repairs to be performed, (excluding regularly scheduled inspections, preventive maintenance and repairs) upon Government notification twenty-four (24) hours a day, seven (7) days a week.
F. Emergency Response Time - Refers to the physical presence of a qualified service technician/mechanic on site to perform repairs within the stipulated time frames within this contract.
G. Non-Emergency Service - Scheduled services/repairs (inspections, preventive maintenance and repairs) performed during normal workweek.
H. Normal Work Week - Monday through Friday,
I. Competence/Competency - A determination by the contractor that its personnel performing maintenance, repair, and inspection services have the requisite individual training, experience, certifications and capability to perform expected work.
J. Environment of Care Program - Consists of basic policies and procedures, VAMC specific, to be provided to the contractor in order to familiarize contractor's personnel with the work environment before the contractor begins on-site work activities. Purpose is to promote safe and effective on-site work performance.
L. Federal Holidays Observed by the VAMC:
New Year's
4. SERVICES REQUIRED
A. As a minimum, inspections, preventive maintenance and repairs shall be completed as required by and in accordance with the following:
1.
2.
3.
4.
5. Manufacturers' requirements and specifications on inspection, maintenance, and operation of each system component, workstation, and operational software which consist of manufactures as; Pegasys/P-2000, Metasys/building automation for security points, J85, Pelco, Axis, Milestone, Marathon, Bosch Intrusion, Bosch Security Escort, Schlage, Site Manager, PIV HID Compliant Physical Access Control,
B. The contractor shall furnish and install or repair all items/components of building security systems, including items due to "wear and tear", unless specifically excluded in other sections of this contract. Items, components, systems include Pelco systems, Milestone servers and workstations, DVN's, DVR's, Multiplexers, switches, decoders, cameras, cabling, fiber, Everfocus, Pegasys/P-2000, Metasys/building automation for security points, J85, Pelco systems , Axis cameras, Milestone systems, Marathon servers, Bosch Intrusion, Bosch Security Escort, Schlage card reader systems, Site Manager CCTV Monitoring, PIV HID Compliant Physical Access Control systems,
D. Preventive maintenance shall be performed at least annually and more often as recommended/required by component manufacturer(s) and as necessary to maintain specified operational standard for "up-time" (refer to 12.B this Section). Preventive Maintenance to include the following:
1. Cleaning of system components.
2. Reviewing operating system software diagnostics to ensure that the system is operating to manufacturer's specifications.
3. Calibration and adjustments of system components.
4. Acquisition and installation of software updates/upgrades. Perform database back-ups semi-annually.
5. Provide VAMC requested system-programming changes/improvements totaling eight
(8) hours per contract period.
6. Provide on-site, system specific, orientation/instruction to
7. Provide consultative services, a minimum of four (4) hours per quarter, to conduct and document performance improvement reviews and resolve system operational problems not covered by contract.
8. Update components, as required, of the VAMC security system to transition from obsolete and less efficient subsystems to newer and more efficient subsystems.
9. Provide two complete sets of system documentation, including updates and procedure books necessary for JCAHO monitoring and reporting requirements.
10. Additionally, complete and document all preventive maintenance work specified in the attached system test and inspection forms and provide a schedule to the COR or designee for maintenance and testing dates. (Refer to Attachment 1 this Section).
- Reason for requested delay in performance of repair work:
- Equipment and functions affected by the delay;
- Date and time repairs are requested to begin:
- Duration of repairs; and
- Operational status of equipment during performance of repair work.
1. The
When an emergency situation arises, the Government has the option to limit the extent of emergency services/repairs to minor adjustments and repairs required to protect the immediate safety of equipment and persons in and about the
5. MATERIALS AND PARTS TO BE FURNISHED, INSTALLED, AND/OR REPAIRED BY THE CONTRACTOR
A. Solvents and lubricants shall be of the type specifically approved by the manufacturer of the equipment.
C. Software and hardware updates/upgrades shall be approved for use by the manufacturer of the building security system to include approval from the COR or designee.
6. TEST EQUIPMENT
A. Prior to commencement of work on this contract, the contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment, which is to be used by the contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC or as a minimum at least semi-annually. Test equipment calibration shall be traceable to a national standard.
7. UTILITIES FURNISHED BY THE GOVERNMENT
A. Electrical power at existing outlets for the contractor to operate such equipment as is necessary for the performance of work required by this contract.
8. SERVICE MANUALS/TOOLS/EQUIPMENT
A. The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its service personnel all operational and technical documentation (such as operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the CO upon request.
9. FACILITY BUILDING SECURITY SYSTEMS COMPONENTS INCLUDED WITHIN THE SCOPE OF THE CONTRACT
A. All items noted above are the facility building systems components and are within the scope of work in this contract, unless otherwise noted.
10. QUALIFICATIONS OF SERVICE TECHNICIANS AND MECHANICS
A. Service technicians/mechanics engaged in the work to be performed under this contract shall be limited to those submitted in the technical proposal. Additional or replacement mechanics shall possess at least five (5) years [within the past ten (10) years] experience in inspecting, servicing, programming, troubleshooting, and repairing all items stated in the scope of work.
B. "Resumes containing the information specified below shall be submitted to the Contracting Officer or designated representative for approval prior to assignment of a new or replacement service technician(s) or mechanic(s) to this contract. Upon approval, contractor's personnel shall only be permitted to work in the equipment type(s) which they meet minimum experience requirements and are certified competent.
1. The full names of all service technicians or mechanic(s); and
2. Detailed descriptions of the previous ten (10) years employment and experience histories. This includes the name(s) and address (es) of the companies for whom they worked, along with the name(s) and telephone number(s) of their immediate supervisor(s).
3. Statement of competency. Certified as qualified by the OEM and all items stated in the scope of work.
D. Helpers, apprentices, and trainees shall not be permitted to perform work without the direct supervision of an approved service technician or mechanic.
11. SCHEDULING WORK AND REPORTING COMPLETED WORK
A. Five workdays prior to the contract start date, and annually thereafter if options are exercised by the Government, the contractor shall submit to the COR an annual schedule of all inspections and preventive maintenance operations. The schedule shall specify the day of the week, and the time of day that work shall be performed for each specific major system component or function in order to facilitate Government verification of work performed, and to minimize disruption of normal operations.
12. QUALITY CONTROL PROGRAM
A. The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) workdays prior to the starting date of the contract, the contractor shall submit a formal copy of his program to the COR. The program shall include, but not be limited to, the following:
1. An inspection system covering the building automation system, including a checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections and the name(s) of the individual(s) who will perform the inspection;
2. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies;
3. A file of all inspections conducted by the contractor, the corrective action taken and all plans records for all security system upgrades. This documentation shall be made available to the government during the term of the contract. This includes drawings, list of parts, blueprints of all emergency and non-emergency service/repairs and all security systems upgrades.
13. SERVICE NOT COVERED
This contract does not include the performance of any work, as determined solely by the
14. COMPLIANCE WITH SECURITY REQUIREMENTS
A. A
Information needed for background checks:
Social Security Number
Date of Birth
Race
State(s) lived-in
B. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:
The Contractor's employees and/or subcontractors approved by the COR, shall wear visible identification at all times while on the premises of the VAMC. Identification shall include but not be limited to a company identification card, which shall include the company name, employee name, title, and a photograph of the employee. All employees of the Contractor or Subcontractor providing services to the Government must wear a company uniform identified with the company name and/or logo. Uniforms must be neat and clean at all times while working the
C. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of
D. The Contractor will be provided keys in order to access areas in the building. The Contractor shall be responsible for any lost keys, card keys. Associated hardware and any inherent damages (i.e., re-keying of whole building). This cost shall be withheld from payment(s). The decision to re-key the whole facility is solely that of the Government.
E. Any interior or exterior doors that must be unlocked to gain access shall be kept locked during the performance of work. Should any other devices need to be unlocked like an entry gate, those devices must be locked immediately upon entry or exit. At no time shall the contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement and subject the Contractor and employees to contract and other legal remedies.
F. Reserved.
G. The Contractor agrees that none of its officers or employees shall use or reveal any research, statistical, medical, patient specific, or security information obtained in the performance of the work without the written consent of the Government.
15. COMPLIANCE WITH THE ENVIRONMENT OF CARE PROGRAM (SAFETY REGULATIONS)
In performance of this contract, the Contractor shall train its employees to follow the basic VAMC Environment of Care policies/procedures and standard safe work practices, and takes such safety precautions as the Safety Manager or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance, and the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of the work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default.
Contractor shall provide to the Contracting Officer, prior to contract start date, Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAMC. MSDS for new chemicals shall be furnished concurrently with arrival of the chemicals on site. Additionally, a copy of all required MSDS shall be maintained at the chemical storage site in a location, readily accessible to
NOTE:
16. INVOICES AND PAYMENT
A. Invoices will be submitted monthly in arrears to the Government Office designated in the solicitation and include the original and one copy.
B. To constitute a proper invoice, it must include, as a minimum the following information:
1.
2. Contract and purchase order numbers or other authorization for rendering services. Failure to cite these numbers may cause a delay in processing payment.
3. Description, price, and quantity of property and services actually delivered or rendered.
4.
17. INSURANCE
A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.
B. General Liability. Contractors are required to have
C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least
18. PRE-WORK ORIENTATION
A. Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The
1.
2. Infection control
3. Disaster procedures
4. Security (both physical and informational)
5. Other
B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.
C. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.
19. UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT
The Contractor shall not allow his/her employees, including Subcontractors' employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call.
20. TAX EXEMPTION
The Federal Government is exempt from most taxes. Exemption Certificates indicating the Medical Center's tax exempt status will be furnished by the Contracting Officer upon request.
DISCLAIMER
This
Link/URL: https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D16N0700/listing.html
Sources Sought Notice – Q– Robley Rex VA Medical Center – Louisville, KY Combined Neurosurgery & Spine Surgery Physician Services – Unrestricted
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