R– On-Site Shredding/ Document Destruction Service
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: R-- On-Site Shredding/ Document Destruction Service
Classification Code: R - Professional, administrative, and management support services
Contact: Jacquetta O WhiteContract Specialist 706-733-0188 x1104 mailto:[email protected]
Description:
Augusta VAMC
This is a SOURCES SOUGHT request for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine the following:
The interest and capability of Veteran Owned Small Business;
Whether the business source can perform 50% of total work required for this requirement if utilizing a sub-contractor;
Whether the business source can demonstrate the ability to destroy articles as cited in paragraphs 10.1 and 10.2 of the Statement of Work; and
Possesses the size classification relative to the North American Industry Classification System (NAICS) code 561990 for the proposed acquisition.
The
STATEMENT OF WORK (SOW)
ON-SITE SHREDDING/DOCUMENT DESTRUCTION SERVICES
GENERAL:
The contractor shall provide all labor, supervision; secure collection containers, equipment, and transportation necessary to perform on-site document destruction and disposal of confidential documents at the
PLACES OF PERFORMANCE: Services shall be performed at
A
B
C
9249 Hwy 29S Suite A
D
E
VA Southeast Network Central Accounting Office VISN7-CAO
3154 Perimeter Parkway Suite 200
F
G.
H
Vet Center
The government reserves the right to modify the contract as needed to add or delete VA Locations.
ACRONYMS & Definitions:
BAA Business Associate Agreement
CFR Code of Federal Regulations
CNVAMC -
COR Contracting Officer s Representative
FAX Facsimile
FIPS PUB Federal Information Processing Standards Publication
FISMA Federal Information Security Management Act
HIPAA Health Insurance Portability and Accountability Act
ID Identification
ISO Information Security Officer
LMS Learning Management System
MO Magneto-Optical
NACI National Agency Check and Inquiries
PC Personal Computer
PII Personally Identifiable Information
SOW Statement of Work
SPI Sensitive Personal Information
U.S.C. United States Code
VA Veteran Affairs
VISN7 Veterans Integrated Service Network 7
VISN7-CAO Veterans Integrated Service Network 7 Centralized Accounting Office
Publications and Forms:
Publications
Federal Information Processing standards Publication (FIPS PUB) Number 201
Federal Investigations Notices (FIN 01-01)
Health Insurance Portability and Accountability Act of 1996
Homeland Security Presidential Directive-12 (HSPD-12)
NIST 800-16 Information Technology Security Training Requirements
NIST 800-53 Security and Privacy Controls for Federal Information Systems and Organizations
VA Directive 6300, Records and Information Management
VA Directive 6371, Destruction of Temporary Paper Records
VA Directive and Handbook 0710 Personnel Suitability and Security Program
VA Handbook 6300, Records and Information Management. (An electronic version will be provided to the Contractor by the Contracting Officer at time of award.)
VA Handbook 6500.2, Management of Security and Privacy Incidents
Forms
FD 258,
Optional Form 306, Declaration for Federal Employment
Optional Form 612, Optional Application for Federal Employment.
Standard Form 85P, Questionnaire for Public Trust Positions
Standard Form 85P-S, Supplemental Questionnaire for Selected Positions.
VA Form 0710,
VA Form 0752 Confidentiality of Sensitive Information Non-Disclosure Agreement
BACKGROUND:
PERSONNEL:
Qualification:
Contractor shall have a current National Association Information Destruction (NAID) Certificate.
Contractor s personnel, whose tasks involve operation of any vehicles, shall possess a valid
Contractor shall be a legally registered business in the state of
Contractor Vehicles: All vehicles used in the performance of this contract for the destruction of documents shall have the applicable government licensing and inspections for road worthiness on file.
6.3. Key Personnel:
Position
Wage Determination Skill No.
Percentage of Work Under Contract
DAYS AND HOURS OF OPERATION:
Monday Friday,
Federal Holidays
Memorial
Veteran s Day
The contractor shall provide a written schedule of the days and times service shall be performed at each facility. The contractor shall perform services on day agreed upon by both
The contractor shall provide a contingency plan for instances where (1) equipment malfunction occurs during the shredding process and (2) when a Mobile Shredding Vehicle breaks down en-route to a VA Location for scheduled services or en-route to a pulping and recycling site. Upon arrival at each facility, the contractor shall report to the meeting location designated by the COR prior to the performance of scheduled pick-up/shredding service.
PERIOD OF PERFORMANCE:
Base Year
Option Year 1
Option Year 2
Option Year 3
Option Year 4
Contractor Responsibility
The contractor shall bear the expense of obtaining background investigations.
The web site which provides information on the cost of the security investigation is: https://www.opm.gov/investigations/background-investigations/federal-investigations-notices/ Select Federal Investigations Notices (FIN 01-01)
The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a
The contractor shall provide to the Contracting Officer prior to award the following: (1) List of names of contract personnel. (2) Social security numbers of contractor personnel. (3) Home address of contractor personnel or the contractor address.
The contractor shall submit or have their employees submit the following required forms to the
(i) Standard From 85P, Questionnaire for Public Trust Positions
(ii) Standard Form 85P-S, Supplemental Questionnaire for Selected Positions
(iii) FD 258,
(iv) VA Form 0710,
The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.
Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.
Specific Task:
Paper Destruction:
The contractor shall provide secured lockable collection containers in a variety of sizes and quantities specific to each designated location throughout the hospital, clinic, or facility for collection and storage of confidential documents until such time the shredding takes place.
10.1.2 Container sizes shall be 32 gallons or less for Healthcare Unit Areas and average 64-96 gallon for all other areas as shown on Attachment 1 where estimated quantities and sizes are specified per location.
10.1.3 Containers shall have locking mechanisms that are keyed alike with a master key that shall open all containers. A set of keys shall be provided to the Contracting Officer s Representative (COR) and the Privacy Officer.
10.1.4 The contractor shall provide sufficient labor and equipment necessary to transport collection containers from the indoor designated location to an outdoor designated location where shredding shall take place. A replacement container shall be placed at each designated location before the containers are removed for shredding.
10.1.5 The contractor shall ensure each locked container remains locked until it arrives at the on-site shredding location. The containers shall not be unlocked to transfer confidential documents into another container for transport purposes. The contractor shall ensure confidential documents are protected from loss by gusts of wind or other atmospheric conditions.
10.1.6 The contractor shall provide sufficient labor and sufficient state-of-the art mobile shredding vehicles capable of performing on-site shredding and destruction of approximately 565,620 pounds of confidential documents per year utilizing mobile shredding vehicles at government facilities where the confidential documents are collected.
10.1.7 The contractor shall ensure the task of document destruction for all containers is conducted from start to finish on-site at each facility on the scheduled service day. A sample pick-up log is shown at Attachment 2.
10.1.8 The contractor shall provide equipment that has the capability of shredding large volumes of documents per hour to reduce the time the contractor s equipment utilizes government facilities limited parking spaces.
10.1.9 The contractor shall provide equipment that is capable of shredding large volumes of documents per hour that shall produce cross cut shred articles within a 1 mm x 5 mm (0.04 in. x 0.2 in.), pulped for recycling and prepare a certificate of destruction per the
NOTE: Types of paper that can be expected are office paper and computer paper of a variety of color or type. Limited quantities of incidentals such as paper clips, staples, rubber bands, patient plastic armbands and other similar items can be expected.
The quantities listed are estimated poundage based on past performance. There is no minimum or maximum guarantee of poundage due to fluctuating requirements.
Destruction of material: All PII, sensitive data, PC hard drives and electronic-media material collected shall be destroyed by shredding of records to a degree that they cannot be read or reconstructed without extraordinary efforts and shall allow for secure transport of records until such time as their final destruction by pulverization. Since final destruction is to be carried out off station, a
Special Contract Requirements:
Background Investigations: Upon contract the successful offeror shall be required to accomplish the following background investigation task. All contractor employees who require access to PII and sensitive data shall be the subject of a background investigation and shall receive a favorable adjudication from the
Position Sensitivity the position sensitivity has been designed as low risk.
Background investigation the level of background investigation commensurate with the required level of access National Agency Check with Written inquiries.
The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the
The contractor shall prescreen all personnel requiring access to sensitive data to ensure they maintain a
The contractor shall submit or have their employees submit the following require forms to the
Standard Form 85P, Questionnaire for Public Trust Positions
Standard Form 85P-S, Supplemental Questionnaire for Selected Positions.
FD 258,
VA Form 0710,
Optional Form 306, Declaration for Federal Employment
Optional Form 612, Optional Application for Federal Employment
A contractor/subcontractor shall request logical (technical) or physical access to
All contractors, subcontractors, and third-party servicers and associates working with
VA Form 0752 Confidentiality of Sensitive Information Non-Disclosure Agreement (a copy should be sent to the Accountable Officer and the ISO of the facility maintains the original)
The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.
The contractor is responsible to ensure that their employee is to comply with Augusta VA Medical Security ID badge requirement. Their employees are to report to the
Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.
Offeror shall provide the name and phone number of the company s point of contact for background investigations.
Safety Briefing and Privacy Training: Contractor shall receive a safety briefing and privacy training on the first day of work by the Information Security Officer,
INVOICE:
Invoices shall be submitted electronically in arrears to the address indicated VA FSC P.O. Box 149971
Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted electronically.
A properly prepared invoice will contain:
Invoice Number and Date
Contractor s
Accurate Purchase Order Number
Itemization of pounds shredded and disposed
Price per pound
Dates service performed
Location of service performed
Total amount due
A separate invoice shall be prepared for each facility.
Government Responsibility
Oversight of service/ Performance Monitoring
An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.
Safety Briefing and Privacy Training
Contractor shall receive a safety briefing and privacy training on the first day of work by the Information Security Officer,
ADMINISTRATION
Accident Reporting
In the event an accident occurs on the
Training
All contractor employees and subcontractor employees requiring access to
Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to
Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;
Successfully complete the appropriate
Successfully complete any additional cyber security or privacy training, as required for
The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
Quality Assurance Surveillance Plan:
Performance Based Matrix
PERFORMANCE BASED TASK
INDICATOR
STANDARD
QUALITY ASSURANCE
INCENTIVES
Contractor shall provide services for paper destruction on-site at the
100% Compliance
100%
Surveillance will include observation by authorized individuals.
Positive - Exercise of option years(s)
Contractor shall maintain National Association Information Destruction Certification (NAID). (Para. #10.1.7)
100% Compliance
100%
A copy of the certification must be provided to the COR
Positive - Exercise of option year(s). Negative response i.e. non-certification will cause for termination of the contract.
Liquidated Damages for Data Breach:
The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to
To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to
With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with
Consistent with the requirements of 38 U.S.C. --5725, a contract may require access to sensitive personal information. If so, the contractor is liable to
The contractor/subcontractor shall provide notice to
Each risk analysis shall address all relevant information concerning the data breach, including the following:
Nature of the event (loss, theft, unauthorized access);
Description of the event, including:
date of occurrence;
data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;
Number of individuals affected or potentially affected;
Names of individuals or groups affected or potentially affected;
Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;
Amount of time the data has been out of
The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);
Known misuses of data containing sensitive personal information, if any;
Assessment of the potential harm to the affected individuals
Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and
Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.
Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the
Notification;
One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;
Data breach analysis;
Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;
One year of identity theft insurance with
Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.
Contractor Personnel Security Requirements:
Contractor employees shall be pre-authorized to witness destruction of confidential documents, i.e., Low Level Background Investigations.
Contractor employees found reading any of the
The contractor shall adhere to the
Subject to criminal prosecution, contractor employees shall comply with all manner of confidentiality when engaging in the destruction of any and all
Contractor employees shall wear a uniform with the company name and logo and wear a badge in plain view above the waist bearing the company name, logo and employees name.
The contractor shall maintain a current listing of employees performing services under this contract. The list shall include the employee s name, address, phone number, social security number, level of security and position. The list shall be validated and signed by the company Facility Security Officer and provided to the Contracting Office and Contracting Officer s Representative (COR). An updated listing shall be provided when an employee s status or information changes. The Contractor has 24 hours to inform the Contracting Office and COR that an employee s status has changed unless it is a pick-up day. On pick up days the contractor shall immediately inform the Contracting Office by FAX at 706-731-7172 or the COR by email: available at time of award.
The contractor and employees shall comply with Homeland Security Presidential Directive-12 (HSPD-12), NIST 800-53,
The contractor shall report to the Contracting Officer and the COR any information or circumstances which they are aware of that may pose a threat to the security of the
Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or their contractor-owned or privately-owned vehicle while on the property of the designated VA Locations listed in paragraph 2.
If the Contracting Officer finds it in the best interest of the Government he/she may at any time during the performance of this contract order the Contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons and violation of on-site building rules. In the event it is necessary to replace any contractor employee for any of the above reasons, all costs, including the costs of removal and replacement of the employee shall be borne by the contractor.
The contractor shall not hold any discussions or release any information relating to the contents of this contract to anyone not having a direct interest in performance of this contract, without written consent of the Contracting Officer. All inquiries shall be directed to the Public Affairs Officer.
The contractor shall not advertise information about projects performed for this contract without Government review and approval. Advertisement is considered but not limited to promotional brochures, posters, tradeshow handouts, world-wide-web-pages, magazines, newspapers and similar promotions.
The contractor shall ensure the electronic access badge provided under this contract for building access is kept securely so as not to compromise building access. The contractor shall immediately report to the Contracting Officer and the COR if the badge is lost.
The contractor is required to comply with all security and personnel identification procedures at each facility.
Special Requirements:
HIPAA Responsibility: Contractor agrees to comply with the requirements under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Notwithstanding anything to the contrary in this contract, all individually identifiable health information shall be treated as confidential by the parties in accordance with all applicable federal, state, or local laws and regulations governing the confidentiality and privacy of individually identifiable health information, including but without limitation, HIPAA and any regulations and official guidance promulgated there under, and the parties agree to take such additional steps and/or to negotiate such amendments to this contract as may be required to ensure that the parties are and remain in compliance with the HIPAA regulations and official guidance.
HIPAA Compliance - Health Insurance Portability and Accountability Act of 1996:
The successful Contractor shall be required to be in compliance with HIPAA requirements and shall be required to sign a Business Associate Agreement with the
Security Requirements. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and
To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in VA Information and Information System Security/Privacy Requirements for IT Contracts located at the following Web site:
Contractor Employee Security and HIPAA Training: Contractor must certify that all employees working on this contract have received VA Information Security Awareness and VHA Privacy Policy Training. This training can be accessed on line through the VA External Education System found at https://www.ees-learning.net/. Proof of training is required via printed certification of completion and must be provided to the CO/COTR. The Contracting Officer or COTR will provide the details required for obtaining the VHA Privacy Policy Training.
In accordance to VHA Directive 6500, Appendix G,
These requirements will be maintained in a contractor employee file by the CO/COR for each contractor employee working on the contract.
Contractor Personnel Security Requirements: All contractor employees who require access to the
Position Sensitivity The position sensitivity has been designated as low risk.
Background Investigation The level of background investigation commensurate with the required level of access is National Agency Check and Inquiries (NACI) with written inquiries.
Records Management Clause:
Citations to pertinent laws, codes and regulations such as 44 U.S.
Contractor shall treat all deliverables under the contract as the property of the
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any
Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with
No disposition of documents shall be allowed without the prior written consent of the Contracting Officer.
The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records shall not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by
Attachment 1 Bin Locations (3 pages)
Room
Title
Bin
Room
Title
Bin
1B102
Spinal Cord
32
7C138
HR Recruit & Plmnt (CARBON)
32
1B105
Spinal
32
7C138
HR Recruit & Plmnt
32
1B173
Facility Mngt Ex Ofc
32
7C138
HR Recruit & Plmnt
32
1B189
Dietetics Ofc
32
7C133
Executive Office
32
1B209
Prosthetic
32
7C133
Executive Office
32
1C103
Pharmacy (Use double doors)
32
7C107
Ofc across from HR
32
1C103
Pharmacy (when servicing)
32
7C107
Ofc across from HR
32
1C104
Pharmacy (Pharmacy on)
32
7A106
Quality Management
32
1C104
Pharmacy (Fridays. )
32
7A163
Employee Labor Relations
32
1C114
Pharmacy
32
7A144
32
1C114
Pharmacy
32
7A109
Health Info Rev Admin
32
1C116
Medical Records
32
6C110
Endocrin / Infec Dis / Nephro
32
1D110
Chaplain Svc
32
6C158
PULMON/CRITCARE
32
1D114
Chief
32
6C137
Secretary Hem / Onc / Pulmonary
32
1D142
32
6A155
Nurses Workroom
32
1D152
Ent / Audiology / Speech
32
6A155
Nurses Workroom
32
1D187A
Triage / ER Check in
32
6A128
Doctors Workroom
32
1D189
Nourishment Kit (in triage)
32
5D105
Nurses Station Wkrm
32
1D203
Evaluation Area
32
5D118
Nurses Station Wkrm
32
1D209
32
5D
32
1D224
Compensation and Pension
32
5D132
Cardiology Res Ofc
32
1D224
Compensation and Pension
32
5D132
Cardiology Res Ofc
32
1D270
Agent Cashier
32
5C149
Hallway Desk
32
1D279
Agent Orange
32
5C147
32
1D284
Fec Basics / NVCV
32
5C140
32
1E115
Dr's Office
32
5B144
Research Serv Admin Off
32
1E134
32
5A148
Nurses Break Rm
32
1E139
SCI Cystology (in F hallway)
32
5A148
Nurses Break Rm
32
1F123
SCI homecare (in bathroom
32
5A106
Neurosciences Ofc
32
1F104
32
5A106
Neurosciences Ofc
32
1G108
NCC
32
4D153
Specialty Care Svc Line
32
1G122
Nurses Com Center
32
4D118
4D Clinic
32
1H
32
4C143
32
2A141
Physicians Assist Ofc
32
4C131
Ofc
32
2A114
32
4C125
Surgery Svc Line
32
2B122
Vascular Access
32
4A116
Workroom
32
2B124
Physical Therapy
32
4A116
Workroom
32
2C100
PVA
32
4A112
Plastic Surgery Res Ofc
32
2D101
Lab Central Receiving
32
3D142
32
2D101
Lab Central Receiving
32
3D142
32
2D106
Library
32
3D110 I
Coordinating Officer
32
2D106
Library
32
3D110
Ambulatory Surgery Ctr.
32
2D140
32
3D103
Pre-Screening / OP
32
2D179
X-ray File Rm
32
3C156
32
2D179
X-ray File Rm
32
3A108
OR Suite
32
2D201
Transcription
32
3B
Crital Car (
32
2D201
Transcription
32
3B
Critical Care (
32
2D229
X-ray Reading Rm
32
Totals
Bldg 803
Coding Rec Trl Bldg 803
95 Gal
32 Gal
95
64 Gal
0
Whse on loading dock (Spare)
64
95 Gal
1
Whse on loading dock (Spare)
64
Total
96
Whse on loading dock (Spare)
95
Attachment 1 Bin Locations (cont)
UPTOWN -
Room
Title
Bin
Room
Title
Bin
2A189
95gal
4D131
95gal
2A116
Pharmacy
32
4E126
95GAL
2A161
Audiology & Speech
32
4E135
Pre-Registration
32
2A195
32
4E135
Pre-Registration
32
2B119A
32
4D153
First hall on left on E wing
32
2A103
Primary Care Exec - By C entrance
32
3E140
32
2C139
Domicillary
32
3E140
32
3B128
Education
32
3F114B
Nurses Communication Center
32
3B156
Chaplain Svc - Located on C wing, first hallway on left
32
3F125
Mental Health Medical
32
3C140
32
3G
32
3A133
Library
32
3D
Active Duty Rehab
32
GA121
Across from DAV Svc Ofc
32
3D
Active Duty Rehab
32
GA116
Health Information Mngt
32
2E106
Payroll
32
GA104
95gal
2E111
HR - Carbon Box
32
GA104
95gal
2E139
In Hallway
32
GB110
Executive Suite (By I.T.)
64gal
2E139
In Hallway
32
GB133
IT
32
2E116
Quality Management
32
GB158
32
2F
32
GC151
32
2G
32
GC125
Nurses Communication Center
32
2D102
32
GC125
Nurses Communication Center
32
2D117
Nurses Workroom
32
1B110
64gal
1F114
32
1B118A
Blind Rehab Nurse Stn
32
1F114
32
1B118A
Blind Rehab Nurse Stn
32
1F177
Hallway
32
1A237
Pharmacy-double door in main hallway
32
1F177
Hallway
32
1A237
Pharmacy-double door in main hallway
32
1F147
Out Pt Psy
32
1A238
Diabetics
32
1E127
32
1A212
Radiology (locked)
32
1D115
Work room hallway
32
1A212
Radiology (locked)
32
1G123
RM &RS Office
32
1A256
Police and Security - by main entrance
32
1G126A
Prosthetics
32
1A105
Agent Cashier Carbon
32
GF101
Call Center- door in west elevator foyer
32
1A105
Agent Cashier
32
GF101
Call Center- door in west elevator foyer
32
1A111
Health Administrator
32
1C144
Nursing Home Care Unit - Between east and west wings.
32
1A120
32
Totals
1A101A
HAS Team A
32
32 Gal
63
1A144A
PCTD Hall
32
64 Gal
7
1A209
Check-in Team D
32
95 Gal
8
1A173F
95gal
Total
78
Bldg 82
Dietetics Office 1A130
64GAL
Bldg 111
Warehouse-Floor
95gal
Bldg 111
Warehouse-Floor
64gal
Bldg 111
Warehouse-office copy room
64gal
Bldg 111
Spares
64
Bldg 111
Spares
64
Bldg 111
Spares
95
Attachment 1 Bin Locations (cont.)
All Other Locations
Location
32 Gal
64 Gal
Aiken CBOC
1
Athens CBOC
3
1
Statesboro CBOC
4
Vet Center
1
4
1
Network Accounting -
4
1
Total
17
3
ATTACHMENT 2 -Pick-Up Log
Room
Title
Number of Bins
Pick up per week
*-
Pharmacy Back Door
32 Gal
2
2
1B102
Spinal Cord
32 Gal
1
2
1B105
Spinal
32 Gal
1
2
1B173
Facility Mngt Ex Ofc
32 Gal
1
2
1B189
Dietetics Ofc
32 Gal
1
2
1B209
Prosthetic
32 Gal
1
2
1C103
Pharmacy
32 Gal
2
2
1C114
Pharmacy
32 Gal
2
2
1C116
Medical Records
32 Gal
1
2
1D110
Chaplain Svc
32 Gal
1
2
1D114
Chief
32 Gal
1
2
1D142
32 Gal
1
2
1D152
Ent / Audiology / Speech
32 Gal
1
2
1D187A
Triage
32 Gal
1
2
1D189
Nourishment Kit (in triage)
32 Gal
1
2
1D203
Evaluation Area
32 Gal
1
2
1D209
32 Gal
1
2
1D224
Compensation and Pension
32 Gal
3
2
1D270
Agent Cashier
32 Gal
1
2
1D279
Agent Orange
32 Gal
1
2
1D284
Fec Basics / NVCV
32 Gal
1
2
1E115
*-
32 Gal
1
2
1E139
SCI Cystology
32 Gal
1
2
1F123
*-
32 Gal
1
2
1F104
32 Gal
1
2
1G108
NCC
32 Gal
1
2
1G122
Nurses Com Center
32 Gal
1
2
1H
32 Gal
1
2
2A141
Physicians Assist Ofc
32 Gal
1
2
2A114
32 Gal
1
2
2B122
Vascular Access
32 Gal
1
2
2B124
Physical Therapy
32 Gal
1
2
2C100
PVA
32 Gal
1
2
2D101
Lab Central Receiving
32 Gal
3
2
2D106
Library
32 Gal
3
2
2D140
32 Gal
1
2
2D179
X-ray File Rm
32 Gal
3
2
2D201
Transcription
32 Gal
2
2
2D229
X-ray Reading Rm
32 Gal
1
2
Bldg 803
Coding Rec Trl Bldg 803
32 Gal
3
2
7C138
HR Recruit & Plmnt (CARBON)
32 Gal
1
2
7C138
HR Recruit & Plmnt
32 Gal
3
2
7C133
Executive Office
32 Gal
2
2
7C107
Ofc across from HR
32 Gal
2
2
7C104
Systems Redesign
32 Gal
2
2
7A106
Quality Management
32 Gal
1
2
7A163
Employee Labor Relations
32 Gal
1
2
7A144
32 Gal
1
2
7A109
Health Info Rev Admin
32 Gal
1
2
6D105
Endocrin / Infec Dis / Nephro
32 Gal
1
2
6C158
PULMON/CRITCARE
32 Gal
1
2
6C137
Secretary Hem / Onc / Pulmonary
32 Gal
1
2
6A155
Nurses Workroom
32 Gal
3
2
6A128
Doctors Workroom
32 Gal
1
2
5D 118
Nurses Station Wkrm
32 Gal
3
2
5D
32 Gal
2
2
5D132
Cardiology Res Ofc
32 Gal
1
2
5C149
32 Gal
1
2
5B144
Research Serv Admin Off
32 Gal
1
2
5A148
Nurses Break Rm
32 Gal
2
2
5A106
Neurosciences Ofc
32 Gal
2
2
4D153
Specialty Care Svc Line
32 Gal
1
2
4D118
4D Clinic
32 Gal
1
2
4C143
32 Gal
1
2
4C131
Ofc
32 Gal
1
2
4C125
Surgery Svc Line
32 Gal
1
2
4A150
Workroom
32 Gal
3
2
4A112
Plastic Surgery Res Ofc
32 Gal
1
2
3D142
32 Gal
3
2
3D110 I
Coordinating Officer
32 Gal
1
2
3D110
Ambulatory Surgery Ctr.
32 Gal
1
2
3D103
Pre-Screening / OP
32 Gal
1
2
3C156
32 Gal
1
2
3A108
OR Suite
32 Gal
1
2
3B
Critical Care Unit
32 Gal
1
2
3B
Critical Care Unit
32 Gal
1
2
ATTACHMENT 3
CERTIFICATE OF DESTRUCTION
Company
Location: ___________________________________________________
All paper materials are recycled
Type of Service: Scheduled ________ Unscheduled ______Boxes__________
No. of Containers: Cabinets _______ Gallon bins ____ Gallon bins _______
Time In: _____ Time Out: _______
Total Recyclable Shred Weight: ___________________________________
Comments: ___________________________________________________________________________________________________________________________________________________________________________________________________
___________________________________________________________________
This Certificate of Destruction should be retained for future reference as documentation that all materials submitted to _____________________ were destroyed according to local, state and federal laws.
Rep: __________________________________ Date: ____________________
Customer Signature: _____________________ Print: _____________
Link/URL: https://www.fbo.gov/spg/VA/AuVAMC/VAMCCO80220/36C24718R0673/listing.html
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