Alarm Systems (ICIDS IV) Maintenance Service
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: Alarm Systems (ICIDS IV) Maintenance Service
Classification Code: 63 - Alarm, signal & security detection equipment
Solicitation Number: 18-P-0000-085257
Contact:
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 79916
Place of Performance Country: US
Description:
Army Contracting Command, MICC
MICC -
SOURCES SOUGHT NOTICE DES Alarm Systems (ICIDS) Maintenance Service
2. State if your company is a certified 8(a), Small Disadvantaged Business, HUBZone Small Business, Woman-Owned Small Business, Service Disabled Veteran Owned Small Business, or Small Business.
3. A statement of your intention to submit an offer/bid when the solicitation is issued.
4. In the event of a future solicitation, would you bid on this requirement as a sole contractor, prime contractor with subcontractor(s), or as a joint venture
5. Provide evidence of recent experience (past five years) in work similar in type and scope as the Prime contractor. For each contract/project submitted, include the Contract Number, Project Title and Description, Award and Completion Dates, Dollar Value of Contract, Points of contacts for each contract to include current telephone numbers and email addresses.
6. Describe the company's professional qualifications and specific experience associated with skills associated with your key personnel identified that likely will perform the work under the contemplated contract. 7. Describe your ability and experience to comply with all applicable laws and regulations, including but not limited to, Federal law,
8. The type of worked associated with this contract is for the Contractor and its employees to be subjected can include, but is not limited to, standing, walking, sitting, screening, for extended periods of time. Duties can include lifting heavy items, operating light to heavy machinery, working in an industrial environment, working in an outdoor desert environment exposed to the elements, and working in an office environment. The exposure to the different environments and physical are demanding to this contract. Would you have any concerns on what was described
9. Any other information deemed pertinent that will aid in our assessment of the firm's capabilities.
Interested potential contractors shall limit their response to this sources sought notice to a maximum of ten pages. If issued, all notices, the Request for Proposal, and related documents or updates will be available solely on the Federal Business Opportunities (FBO) website (https://www.fbo.gov). Interested parties are responsible for monitoring the FBO website for the posting of any solicitation or subsequent updates. Interested sources shall submit responses no later than
PART 1 GENERAL INORMATION
1. General. This is a non-personal services contract to provide Preventative Maintenance Services required to maintain all components of the Integrated Commercial Intrusion Detection System, version IV (ICIDS-IV), and all components of the Bosch,
1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance of ICIDS IV and CCTV monitoring systems, to include recording devices and servers, on the Fort Bliss Military Installation,
1.2. Background.
1.3. Objectives. The objective of this contract is to provide service and preventive maintenance for all ICIDS-IV and CCTV monitoring systems in order to be sustained in a fully operational state.
1.4. Scope. This contract includes all functions, tasks and responsibilities normally performed by a Preventative Maintenance Service Contract. The Contractor shall be responsible for providing certified on site technicians to provide maintenance oversight of all ICIDS-IV and Bosch,
1.4.1. The installation Alarms Administrator or their designated representative will initiate a work order through the contractor's Work Order Desk, upon receipt of the work request the response time requirement is also initiated. Response time to complete a work order is 4 hrs. after the work order has been submitted by the Alarms Administrator (Security Assistant) to the Work order desk for processing. The work order desk will in turn submit a written affirmation of work order request to the Alarms Administrator or designated representative stating the work order has been initiated.
1.4.2. For the purpose of this agreement, an account is considered operational once it has connectivity to the supporting server. ICIDS-IV accounts are considered operational if the systems have been installed and are in use by the installation as recognized by both the
1.4.3. All response time criteria are based upon a normal duty day as defined in this PWS.
1.4.4. Technicians are required to furnish administrative records of all work performance utilizing a written standard information format provided by the Installation Alarms Administrator or by the contractor, prior to the end of each 24 hour period when work has been performed.
1.4.5. Security systems identified and contained in this agreement include: All ICIDS-IV and related components and CCTV and their monitoring and recording systems.
1.4.6. The contractor will be responsible for the removal of all wiring, equipment, and excess material from each site where work is performed. In addition, the contractor assumes the responsibility of providing all equipment and materials used in the performance of this contract. At no time will any representative of the
1.4.7. Semi-annual inspections of all Security Systems equipment listed herein at
The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Texas State Law,
1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and three (4) 12-month option years. The Period of Performance reads as follows:
Base Year
1.6. Hours of Operation.
1.6.1.
1.6.2. Federal Government Holidays.
a.
b. When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.
c. It is understood and agreed between the government and the Contractor that observance of such days by Government personnel will not be a reason for an additional period of performance, or entitlement of compensation except as set for the within the contract. In the event of contractor's personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.
d. When the
e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction.
1.7 Quality Assurance.
1.7.1. The Government shall evaluate the Contractor's performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the PWS of this contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate.
1.7.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered into the overall contract price.
1.8. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government (see Federal Acquisition Reregulation (FAR) 52.246-1, Contractor Inspection Requirements).
1.8.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/ methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within 30 days after contract award. Changes to the QCP after award shall be submitted to the Contracting Officer (KO) and Contracting Officer's Representative (COR) within five (5) working days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC System in regard to this contract.
1.8.2 The contractor is subject to periodic inspections conducted by the Installation Alarms Administrator, their designated representative, members of the Physical Security Division,
1.8.3. Corrective Actions. At any time it is determined by the Contracting Officer that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency.
1.9. Emergency Services. None.
1.9.1 Place of Performance. This contract will be provided with a list of the accounts on
1.10. Type of Contract. The Government will award a fixed price contract.
1.11. Security.
1.11.1. Security Requirements. Contractor personnel performing work under this contract must have a minimum security clearance of CONFIDENTIAL, granted in accordance with AR 380-67, paragraph 3-2 at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW the
1.11.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment and materials shall be secured. 1.11.3. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with AR 190-51 to ensure that keys are controlled and safeguarded. The plan shall be incorporated within the Contractor's Quality Control Plan or submitted to the COR for approval NLT five (5) days after award). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR and Security Manager. 1.11.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be reimbursed by the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost reimbursed by the Contractor. Any Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel shall be reimburse the Government accordingly.
1.11.3.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.
1.11.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan.
1.11.5. AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within five (5) working days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit Certificates of completion for each affected contract employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within five (5) working days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil/courses/atl1/launch.html. If access to a computer is not available, the unit's Level II ATO will conduct AT Level I training for the Contractor and employees within five (5) working days after contract start and maintain a copy of the attendance roster for one year. Any Contractor hired after contract start will be required to receive AT Level I training within five (5) working days by the ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the ATO within three (3) calendar days. AT Level I training is an annual requirement with the 12 month period starting on the date of initial training and re-certification NLT the last day of the 12 month period. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.
1.11.6. Access and General Protection/Security: Policy and Procedures.
1.11.6.1. The Contractor shall notify the COR of employees who require access to the installation and have not previously had a background check, within five (5) days of award of the contract. The COR will provide a background check form to the Contractor who, in turn, shall input the appropriate details per employee and submit the form directly to the Point of contact at DES. Any negative results (names only) from the background check will be transmitted from DES to the COR and the KO. The KO will enforce the results and the COR will verify compliance. It will be up to the Contractor to take appropriate action and directly coordinate with DES for information and/or appeals as needed. If during the period of the contract, new personnel are hired, that information shall be submitted to the COR within five (5) days of new hire. It is the Contractor's responsibility to inform the Government of these changes. The Contractor shall contact DES directly to schedule appointments for the Contractor's employees that have passed the DES background check to be issued Installation Access Badges. When accessing the installation, contract employees will be required to show at the
1.11.7. iWATCH Training. The Contractor and all associates subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within five (5) working days of contract award and within five (5) working days of new employees' commencing performance with the results reported to the COR no later than five (5) working days from employment start. The attached document can be used by the COR to satisfy this requirement.
1.11.8. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.
1.12. Safety. The Contractor shall establish and maintain a safety plan which shall be submitted to the KO at the time of proposal.
1.12.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; 29 CFR 1926, Safety and Health regulations for Construction;
1.12.2. Reporting of Fire and Safety Hazards. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.
1.12.3. Environment and
1.12.4. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty contractors; (2) Damage to GFM, GFP, or GFE provided to a contractor; (3) Contractor accidents involving Army property and personnel.
SERIOUS ACCIDENT AND INCIDENT REPORTING: The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the
Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the COR. The COR will forward the incident/accident report to the Installation Safety Office and contracting officer. If more information is required the Command Safety office will coordinate with the COR for the required information.
The Contractor shall maintain reports and records on accidents, safety inspections and investigations. The contractor shall report to the COR any accident involving any Government Furnished Equipment, Government Furnishing Facilities, or anyone working under this contract within 24 hours of accident. A copy of the accident report shall be provided to the Contracting Officer and COR within three (3) working days of the accident.
1.12.5. Special attention shall be given to historic structures and natural and landscape features of the areas to protect these elements and their surroundings.
1.12.6 TOXIC/HAZARDOUS MATERIAL AND WASTE MANAGEMENT
1.12.6.1. The Contractor shall comply with the Fort Bliss Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The contractor shall properly manifest and timely dispose all hazardous waste generated in accordance with Texas Environmental and Conservation laws and regulations. 1.12.7. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, designated representative or COR, and shall notify the Contracting Officer of the corrective action to be taken.
1.13. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.
1.14 Personnel. For purposes of this paragraph, the term "personnel" or "employee(s)" refers to any person performing work related to this contract, including but not limited to, the Contractor's employees, agents, representatives, or subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and
Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service. The Contractor shall comply with all applicable federal, state, local, and
CLAIMS LIABILITY ARTICLE: The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.
1.14.1. Speaking, Reading, and Understanding English. Where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee's duties, Contractor's employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.
1.14.2. Identification of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Badges will either be issued under the Contractor Verification System (CVS) program (using a Common Access Card (CAC), or under the DES Standardized Contractor ID Badge program. For identification and security purposes, Contractor's employees shall wear stated badges at all times, when performing work under this contract. Additional Contractor's personnel identification is neither required nor recommended.
1.14.3. National Agency Check & Controlled Access Areas.. The Contractor shall screen its employees prior to employment under this confidential contract and before being authorized access to the military installation/government facility. The Contractor shall contact the contracting officer if derogatory information concerning the Contractor employee is found. If derogatory information is found the Contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks will include:
1.14.3.4. A Local Law Enforcement Check (required by AR 190-11) conducted in the employee's county of residence and county of employment. These checks shall cover the past four (4) years.
1.14.3.5. Copies of the above shall be provided to the COR when requested.
1.14.4. Installation's Rules Apply to Contractor. Restricted Personnel: The Contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated representative to be a potential threat to the health, safety, security, general well-being, or operational mission of the Installation and its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interests of military security. The Government also reserves the right to require the Contractor to remove from the job site any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services within the times specified in the contract.
1.14.5. Contractor personnel shall be lawfully employable in
1.14.6. National Agency Check & Controlled Access Areas. The Contractor shall screen its employees prior to employment under this UNCLASSIFIED contract and before being authorized access to the military installation/government facility. The Contractor shall contact the contracting officer if derogatory information concerning the Contractor employee is found. If derogatory information is found the Contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks will include a local Law Enforcement Check conducted in the employee's county of residence and county of employment. These checks shall cover the past four (4) years. Copies of the above shall be provided to the COR when requested.
1.14.7 Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a
1.14.8. Conduct of Employees. Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation or who travel using Government transportation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently.
1.14.9. Employee Uniforms. Employee uniforms will be provided by the contractor. Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment. They will be kept clean, neat in appearance and free of holes, tears or rips.
Contractor will be responsible for physical security of all equipment, tools and facilities made available to him. At the Government's discretion there will be times where the Contractor has unescorted access to Government property and facilities which include the
Installation Access and Control:
Vehicle Registration: Prior to commencement of performance, the Contractor shall provide the Provost
1.14.14.1. Project Manager (PM)/Alternate PM-. Project Manager (PM): Prior to contract performance, the Contractor shall designate in writing, to the Contracting Officer, a PM, who shall be responsible for the overall management, coordination, and supervision of the work performed. The PM shall have knowledge of the terms and conditions of the contract. This PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall be available, by phone, anytime Contractor personnel are performing services for
PART 2 DEFINITIONS & ACRONYMS
2. Definitions and Acronyms.
2.1. References. Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310-25 and Authorized Abbreviations and Brevity Code, AR 310-50. 2.1.1. Acceptable Quality Level (AQL): The AQL is a designated value (percent) of defective outcomes/service that the Government indicates will be accepted using acceptable sampling techniques and procedures.
2.1.2. Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.
2.1.3. Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.
2.1.4. Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.
2.1.5. Contracting Officer's Representative (COR). An employee of the
2.1.6. Controlled Area. A controlled space extending upward and outward from a specified point. This area is typically designated by a commander or director, wherein sensitive information or operations occur and requires limitations of access.
2.1.7. Defective Service. A service output that does not meet the standard of performance associated with the PWS.
2.1.8. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.
2.1.9.
2.2. Acronyms.
AQL Acceptable Quality Level ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism CCE Contracting Center of Excellence CDR Contract Deficiency Report CFR Code of Federal Regulations CMR Contract Manpower Reporting COCO Contractor-Owned/Contractor Operated CONUS Continental United States (excludes
PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES
3. GOVERNMENT FURNISHED ITEMS AND SERVICES:
3.1. General. There will be no Government furnished property or services provided.
PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES
4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:
4.1. GENERAL: With the exception of items specifically identified as Government furnished in Part 3, the Contractor shall furnish all supplies, equipment, supervision, transportation, materials and services necessary to perform the requirements of this contract.
4.2. PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS: The Contractor shall, at its own expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, comply with municipal, State, and Federal laws, ordinances, rules and regulations applicable to the business carried on under this contract.
4.3. CONTRACTOR OWNED PROPERTY: Equipment: All Contractor furnished equipment shall be inscribed, engraved, stamped, or otherwise permanently marked to identify it as Contractor Owned property. The method of marking and information shall be at the Contractor's discretion except that it shall minimally identify the name of the Contractor's concern.
PART 5 SPECIFIC TASKS
5. Specific Tasks.
5.1. The preventive maintenance services for the purpose of this contract encompasses the following: adjusting, cleaning, testing, conducting a semi-annual operational status check, replacement and lubricating all security equipment listed within this PWS. All additional equipment that is related will be covered under this agreement to include any ICIDS-IV equipment and CCTV monitoring systems (to include their recording devices and monitors). Vendor must provide preventive maintenance and service for all security systems supporting the
5.1.1. All security equipment that is within the 12 month installation warranty will be the responsibility of the installing vendor for repair and/or replacement, and will not fall within or be included under this agreement until the specific warranty period ends. Once the 12 month installation warranty expires, all security systems and equipment will be automatically included (absorbed) within this agreement. All ICIDS-IV related security equipment and systems under warranty will remain the responsibility of the installing vendor. Once all warranties have expired, equipment will be included under the provisions of this agreement. All required preventive maintenance and services not covered under the original installation warranty of systems will be included within this agreement. Parts/labor/installation warranties do not include preventive maintenance, therefore all installed ICIDS-IV, CCTV, and related security systems will receive all preventive measures as defined within this agreement regardless of warranty period.
5.1.2. The installation Alarms Administrator or their designated representative will initiate a work order and contact the Contractor. Time to complete a work order is four (4) hours. If the four (4) hours are not met, the Contractor shall submit an email of the work order along with work order/service order ticket number request to the Alarms Administrator stating the reason the work order will not be completed within the four (4) hour requirement (i.e. parts required).
5.1.3. For the purpose of this agreement, an account is considered operational once it has connectivity to the supporting server. All Bosch,
5.1.4. Technicians are required to furnish administrative records of all work performance utilizing a written standard information sheet or service work order form provided by the Contractor, prior to the end of each 24 hour period when work has been performed.
5.1.5. The contractor will be responsible for the removal of all wiring; equipment and excess material from each site where work is performed. At no time will any representative of the
5.1.6. The Contractor shall be responsible for replacing all parts related to this contract due to age and normal wear and tear. The Contractor is responsible for notifying the COR when it has been determined by the Contractor that negligence or accidental damage caused by the Government.
5.1.7. Annual inspections of all Security Systems equipment listed herein at
5.1.7.1. Total Number of ICIDS-IV Systems: 703
Arms Rooms/Vault Facilities: 335 Magazine/Bunker Facilities: 41 COMSEC Vaults/Rooms: 40 NOC Facilities: 10 BOC Facilities: 8 NEC Facilities: 26 OTC Facilities: 6 Pharmacy /Hospital Facilities: 20 SCIF Facilities: 11 VIP QTRS: 2 Museum Facilities: 5 DOE Facilities: 5 ACP Duress: 15 Other Facilities: 179
5.1.7.2. Total Number of CCTV Systems: 218
Cassidy ACP: 12 Chaffee ACP: 14 Chaffee VCC: 3
5.2. Deliverables. The contractor will provide a monthly report that includes the name, account number, building number, vault number and what action was taken for annual inspections and work orders submitted. The inspection plan will be due to the Mission Installation Contracting Command (MICC) Office Fort Bliss and COR no later than two weeks after award of contract.
5.3. Inspection Requirements.
5.3.1. When the Contractor's performance is unsatisfactory; a Contract Discrepancy Report (CDR) shall be issued. If a CDR has to be issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.
5.4. Contractor Manpower Reporting (CMR):
PART 6 APPLICABLE PUBLICATIONS AND FORMS
6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)
6.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.
Engineering Manual (EM) 385-1-1, General Safety Requirements 29 CFR 1910,
6.2. Forms. Mandatory records and report forms are listed below. DD Form 254.
DA Form 285.
2. Contractor will provide COR with documentation that 50% of the security systems inspections were conducted during the first 6 month period and that the remaining systems were inspected within first 12 months.
3. The Installation Alarms Administrator or their designated representative will initiate a work order and contact the Contractor. Time to complete a work order is 4 hours. The Contractor will in turn submit an email of the work order along with work order/ service order ticket number request to the Alarms Administrator stating the work order has been initiated
4. Technicians will be required to furnish administrative records of all work performance utilizing a written standard information sheet or service work order form provided by the contractor, prior to the end of each 24 hour period when work has been performed
5, Contractor personnel performing work under this contract must have a minimum security clearance of CONFIDENTIAL, granted in accordance with AR 380-67, paragraph 3-400, at time of the proposal submission, and must maintain the level of security clearance required for the life of the contract. The Security requirements are IAW the
Section 5.1.7
Section 5.1.2
Section 5.1.4
Section 1.11.1 a. Provide to the Government their quality control documentation within 30 days after contract award
b. Changes shall be submitted to the KO and COR within 5 working days prior to the proposed change
Provide COR with documentation that 50% of the security systems were conducted the first 6 month period. For a total of 100% by the end of the 12 month anniversary of performance period start date
Provide COR with documentation that the service call was completed within the 4 hour period or the next business day, if submitted after duty hours
Provide COR with administrative records
Provide COR with documentation 0% Deviation; 100% Compliance; + 0
2% Deviation; 98% Compliance; +2
0% Deviation; 100% Compliance; +0
20% Deviation; 80% Compliance; +0
0% Deviation; 100% Compliance; +0
0% Deviation; 100% Compliance; +0 100% Direct Observation
Periodic Direct Observation
Periodic Direct Observation
100% Direct Observation
100% Direct Observation
100% Direct Observation When the Contractor's performance is unsatisfactory; a Contract Discrepancy Report (CDR) shall be issued. If a CDR has to be issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.
Repeat offenses within 6 months may be captured for the Contractor in the Contractor Performance Assessment Reporting System (CPARS)
Note: Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.
Link/URL: https://www.fbo.gov/notices/8f5d392592231dd8481a1a1b8d368027
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