Privacy Act of 1974; New and Revised Systems of Records

SUMMARY: The purpose of this document is to republish and update all existing systems of records in their entirety, to change the name of one system of records and to publish one new system of records.

DATES: These changes become effective as proposed without further notice on December 1, 2014. We will file a report of these Systems of Records Notices with the Committee on Homeland Security and Governmental Affairs of the Senate; the Committee on Oversight and Government Reform of the House of Representatives; and the Office of Information and Regulatory Affairs, Office of Management and Budget (OMB).

ADDRESSES: Send comments to Ms. Martha P. Rico, Secretary to the Board, Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 60611-2092.

FOR FURTHER INFORMATION CONTACT: Mr. Timothy Grant, Chief Privacy Officer, Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 60611-2092; telephone 312-751-4869, or email at [email protected].

SUPPLEMENTARY INFORMATION: One new system of records is included in this notice: RRB-59, Electronic Information Systems Activity and Access Logs.

We are retiring one system of records: RRB-3, Medicare, Part B, as those records are part of Medicare Multi-Carrier Claims System (MCS), Department of Health and Human Services (HHS), Centers for Medicare & Medicaid Services (CMS).

All other existing systems of records have been reviewed and any major changes are marked, such as a new routine use. The RRB follows Federal Law and Regulations, the National Institute of Science and Technology (NIST) guidelines and best practices, as appropriate to ensure proper safeguarding and disposal of our records.

By Authority of the Board.

Martha P. Rico,

Secretary to the Board.

RAILROAD RETIREMENT BOARD (RRB) SYSTEMS OF RECORDS

RRB-1--Social Security Benefit Vouchering System

RRB-2--[Reserved]

RRB-3--[Reserved]

RRB-4--Estimated Annuity, Total Compensation and Residual Amount File

RRB-5--Master File of Railroad Employees' Creditable Compensation

RRB-6--Unemployment Insurance Record File

RRB-7--Applications for Unemployment Benefits and Placement Service Under the Railroad Unemployment Insurance Act

RRB-8--Railroad Retirement Tax Reconciliation System (Employee Representatives)

RRB-9--[Reserved]

RRB-10--Legal Opinion and Correspondence Files

RRB-11--Files on Concluded Litigation

RRB-12--Railroad Employees' Registration File

RRB-13-15--[Reserved]

RRB-16--Social Security Administration Master Earnings File

RRB-17--Appeal Decisions from Reconsideration Denials for Benefits Under the Provisions of the Railroad Retirement Act or the Railroad Unemployment Insurance Act

RRB-18--Miscellaneous Payments paid/posted to the General Ledger by FFS the Financial Management Integrated System (FMIS)

RRB-19--Transit Benefit Program Records System

RRB-20--Health Insurance and Supplementary Medical Insurance Enrollment and Premium Payment System (Medicare)

RRB-21--Railroad Unemployment and Sickness Insurance Benefit System

RRB-22--Railroad Retirement, Survivor, and Pensioner Benefit System

RRB-23-25--[Reserved]

RRB-26--Payment, Rate and Entitlement History File

RRB-27--Railroad Retirement Board-Social Security Administration Financial Interchange

RRB-28--[Reserved]

RRB-29--Railroad Employees' Annual Gross Earnings Master File

RRB-30-32--[Reserved]

RRB-33--Federal Employee Incentive Awards System

RRB-34--Employee Personnel Management Files

RRB-35--[Reserved]

RRB-36--Complaint, Grievance, Disciplinary and Adverse Action Files

RRB-37-41--[Reserved]

RRB-42--Overpayment Accounts

RRB-43--Investigation Files

RRB-44-45--[Reserved]

RRB-46--Personnel Security Files

RRB-47--[Reserved]

RRB-48--Physical Access Management System

RRB-49--Telephone Call Detail Records

RRB-50--Child Care Tuition Assistance Program

RRB-51--Railroad Retirement Board's Customer PIN/Password (PPW) Master File System

RRB-52--Board Orders

RRB-53--Employee Medical and Eye Examination Reimbursement Program

RRB-54--Virtual Private Network (VPN) Access Management

RRB-55--Contact Log

RRB-56--Employee Service and Railroad Employer Coverage Determination Files

RRB-57--Employee Emergency Notification System

RRB-58--Employee Tuition Assistance Program (TAP)

RRB-59-- New --Electronic Information Systems Activity and Access Logs

PREFATORY STATEMENT CONCERNING RRB STANDARD DISCLOSURES:

Beside those disclosures provided under 5 U.S.C. 552a(b) of The Privacy Act which pertain generally to all of the RRB systems of records, the RRB implemented in their 2007 Federal Register notice, certain standard disclosures which apply to all systems of records, unless specifically excluded in a system notice. These standard disclosures are in addition to the particular routine uses listed under each system of records, as follows:

Standard Disclosure 1.--Congressional. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual if that individual would not be denied access to the information.

Standard Disclosure 2.--Presidential. Disclosure of relevant information from the record of an individual may be made to the Office of the President in response to an inquiry from that office made at the request of that individual or a third party on the individual's behalf if that individual would not be denied access to the information.

Standard Disclosure 3.--Contractors working for Federal Government. Disclosure may be made to contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal government, to the extent necessary to accomplish an RRB function related to that system of records.

Standard Disclosure 4.--Law Enforcement. Disclosure may be made to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating, enforcing, or prosecuting a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the disclosure would be to an agency engaged in functions related to the Railroad Retirement Act or the Railroad Unemployment Insurance Act, or if disclosure would be clearly in the furtherance of the interest of the subject individual.

Standard Disclosure 5.--Breach Notification. Disclosure may be made, to appropriate agencies, entities, and persons when (1) the Railroad Retirement Board suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Railroad Retirement Board has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Railroad Retirement Board or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Railroad Retirement Board's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Standard Disclosure 6.-- National Archives. Disclosure may be made to the National Archives and Records Administration or other Federal government agencies for records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.

Standard Disclosure 7.--Attorney Representative. Disclosure of non-medical information in this system of records may be made to the attorney representing such individual upon receipt of a written letter or declaration stating the fact of representation, if that individual would not be denied access to the information. Medical information may be released to an attorney when such records are requested for the purpose of contesting a determination either administratively or judicially.

* * * * *

RRB-1

SYSTEM NAME:

Social Security Benefit Vouchering System.

SYSTEM LOCATION:

U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 60611.

SECURITY CLASSIFICATION:

None.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Applicants after December 31, 1974, for benefits under Title II of the Social Security Act who have completed ten years or at least five years after 1995 of creditable service in the railroad industry, the spouse and/or divorced spouse or survivor of such an individual.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, Social Security number, RRB claim number, type and amount of benefit, suspension and termination information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 7(b)(2) of the Railroad Retirement Act of 1974 (45 U.S.C. 231f(b)(2)).

PURPOSE(S):

Records in the Social Security Vouchering System are maintained to administer Title II of the Social Security Act with respect to payment of benefits to individuals with 10 or more years or at least five years after 1995 of railroad service and their families.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES:

a. Benefit rate information may be disclosed to primary beneficiaries regarding secondary beneficiaries (or vice versa) when the addition of such beneficiary affects either the entitlement or benefit payment.

--This is a summary of a Federal Register article originally published on the page number listed below--

Notice: Publication of New and Revised Systems of Records and Standard Disclosures.

Citation: "79 FR 58874"

Federal Register Page Number: "58874"

"Notices"