Sources Sought Notice – J– PM’S Medical Gas Systems

Notice Type: Sources Sought Notice

Posted Date: 16-MAY-16

Office Address: Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815

Subject: J-- PM'S Medical Gas Systems

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: VA26216N0806

Contact: Marie [email protected] mailto:[email protected]

Setaside: Total Small BusinessTotal Small Business

Description: Department of Veterans Affairs

Long Beach VANLO

Department of Veterans Affairs

Sources Sought/Request for Information

The VA Long Beach Contracting Department has a requirement for VA Las Vegas Medical Center. Request for Information document will be available May 16, 2016 at the following website: www.fedbizopps.gov. Offers will search VA262-16-N-0806, NAICS: 811219

Note: Listed below is preventive maintenance for various manufacturers Medical Gas Systems located at the VA Las Vegas Healthcare System. RFI is sources sought only please do not submit any proposals at this time. All questions must be submitted by 5/18/2016 12:00 PM PST via email only to [email protected].

Period of Performance 6/6/2016- 8/5/2016

Item # DESCRIPTION QTY UNIT UNIT

PRICE TOTAL

PRICE

1 PREVENTIVE MAINTENANCE:

2016 Annual Preventative Maintenance Inspection of the Medical Gas Systems. Cost includes all parts and labor related

To inspection. See Statement of Work

1

Job

YEAR TOTAL

STATEMENT OF WORK

I. SCOPE OF WORK.

Contractor shall conduct an annual inspection, service and verification of all of the Medical Gas Distribution System for the VA hospital. This will ensure the recommended repairs actions are based on manufacturer's recommendation and settings as well as meet National Fire Protection Association (NFPA-99) standards. All of the associated equipment are located in the at the VA facilities; Hospital Building #1, #5, ED expansion and Central Energy Plant Building #2 at the Veteran's Hospital on 6900 North Pecos, North Las Vegas, Nevada 89086.

II. SPECIFIC REQUIREMENTS.

Building # 1, #2, #5 & ED expansion

The contractor must be certified to work, service, and make proper recommendations to resolve discrepancies with the Medical Gas Distribution System. Inspect, test and verify all components of the Medical Gas Distribution System. Ensure the system does not interrupted normal operations. In addition, the contractor will provide detailed documentations and certifications of the Medical Gas Distribution System to suffice the annual requirements need for Joint Commission. This data will be provided to the Energy Plant supervisor or designee. Contractor shall provide all labor, tools, supervision, and equipment necessary to complete this project. If lengthy interruptions of the system are need, this has to be schedule two week prior to ensure mission accommodates the service work required. In addition, all interruptions are subject to approval by the Facility Maintenance Service Chief.

III. HOURS OF WORK AND SCHEDULING.

Normal working hours for buildings 1 and 5 are from 7:30 a.m. to 4 p.m., Monday through Friday, excluding Federal holidays. Work may be scheduled outside of normal working hours for service and maintenance. Work performed outside of normal working hours must be scheduled with the central energy plant operator at (702) 791-9000 ext.16900, located in the central energy plant, building #2. Utility operator is on duty 24-hours per day, 7-days per week. Work shall be scheduled with the Energy Plant Utility operators or Energy Plant supervisors.

Place of Performance:

Department of Veteran Affairs Medical Center Bldg. 1 & Community Living Center Bldg. 5

Central Energy Plant Bldg. 2

6900 North Pecos Road

North Las Vegas, NV 89086

COMPLETION TIMELINE: Annual Medical Gas Distribution System inspecting, testing and certification must be accomplished one month after service contract is awarded.

IV. QUALIFICATIONS.

All technicians working on the Medical Gas System shall be certified for the duration of the contract. A lead technician shall be provided by the contractor that has documented experience implementing large scale projects equal to or greater than the scope of this project to oversee all contract personnel.

V. CONFIRMATION OF REPAIR WORK. All services will be confirmed and approved by the energy plant supervisor or designee. When service is completed, the certified technician must indicate on the service ticket the equipment serviced, specific action taken and all parts replaced. The equipment serviced must be identified clearly by name, serial number, and location.

VI. COMPLIANCE.

The contractor shall be fully responsible for compliance with all VA, local, state, and federal environmental/occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out.

VII. CONTRACTOR EMPLOYEES.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

VIII. ESCORT AND VETERAN'S HOSPITAL SECURITY POLICE CHECK-IN.

All contractor personnel working onsite at the VA facility shall check in and out with VA police dispatch located in the front entrance of the main hospital building. Access to work areas, and performance monitoring, will be provided by VA energy plant maintenance personnel. After hours response will be monitored by VA central energy plant operators, 702-791-9000 Ext 16900. In all cases, VA central energy plant operator shall be notified of any changes which may affect the response time of vital equipment.

C&A requirements do not apply, and a Security Accreditation Package is not required.

IX. CONTRACT ADMINISTRATION DATA

1. Federal Legal Holidays

The following Federal legal holidays are observed by this facility:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran's Day 11 November

Thanksgiving Day Fourth Thursday of November

Christmas Day 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on

Sunday will be observed on the following Monday. Contractor's days to perform are reflected in the Performance

Work Statement/Statement of Work.

2. Invoice and Payments:

Invoices shall be itemized to include the information below (a-f). For any missing information, this will render the invoice incomplete, and the invoice shall be returned for immediate correction.

a. Time period being invoiced. d. Extended amount due.

b. Description of services. e. Invoice number, date, and

c. Unit Cost billed. f. Contract, Order, and Obligation number.

3. VA Policy

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

4. Contracting Officer Technical Representative (COR)

The Contractor shall not accept any instructions issued by any other person(s) other than the contracting officer. The government may appoint a COR, if so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s).

5. Hours/Period of Performance

The hours of performance are 7:30 am - 4 pm, Monday through Friday, excluding Federal holidays.

6 Contractor Personnel

The contractor shall assign a point of contact (POC) for the purpose of ensuring compliance with the provisions of the contract. The contractor's POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English.

Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. All contractor personnel assigned to the performance of this contract shall wear a contractor-provided uniform or I. that clearly identifies the individual as a contractor. All contractor personnel are required to wear identification badges during the entire time they are on the VASNHS grounds. ID badges must have picture identification, name of the individual, and the represented company depicted on it.

Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes; and shall follow VA dress guidelines. A copy of this will be provided upon request.

The contractor shall ensure that the staff assigned shall be cognizant of the VA's sexual harassment and drug-free workplace policies. The contractor may obtain a copy of this information from the COR.

7. Contractor contact Information

Offerors shall provide in the space provided below the name, address and telephone number of the office where calls are to be placed:

Name:

Address:

Telephone:

8. Contractor Personnel Qualifications:

The contractor shall provide a Lead Technician to oversee all contract personnel with documented experience implementing large scale projects equal to or greater than the scope of this project.

9. Safety and Fire Prevention

In the performance of this contact, the contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the contractor, shall be immediately corrected. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all, or any part, of the work.

The contractor shall comply with applicable Federal, Nevada State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The contractor personnel shall follow applicable facility policies concerning fire and disaster programs. A copy of this may be obtained from the COR.

10. Parking Policy

It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA police. The VA will not validate or make reimbursement for parking violations of the contractor's personnel under any circumstances.

11. Smoking Policy

Smoking is not permitted within or around the VASNHS facilities, except in designated areas.

12. Contractor Submittals/Insurance Requirements:

The contractor shall be required to comply with Federal and Nevada State workers compensation and liability insurance (reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability).

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract.

The parties agree that the Contractor's personnel working under a contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The contractor shall be responsible for providing:

a. Workers Compensation,

b. Professional liability insurance,

c. Health examinations,

d. Income tax withholding, and

e. Social Security payments.

Link/URL: https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26216N0806/listing.html