Privacy Act of 1974; System of Records
Notice of a New Systems of Records.
Citation: "86 FR 72245"
Page Number: "72245"
"Notices"
Agency: "Administration for Children and Families,
SUMMARY: In accordance with the requirements of the Privacy Act of 1974, as amended, the
DATES: This Notice is applicable
ADDRESSES: The public should address written comments by mail or email to
FOR FURTHER INFORMATION CONTACT: General questions about the new system of records should be submitted by mail or email to
SUPPLEMENTARY INFORMATION: The new system of records will consist of information maintained in a secure gateway system (the
The external partners will provide information to and receive information from the secure gateway system but will not have access to the information within the system. Before the new gateway system was established, the information was exchanged directly between external partners via the
OCSE will maintain the records in the gateway system, receiving them from one party and transmitting them to another party, in order to control the data flow and secure and protect the records and the transfer of information. OCSE will not use the information for its purposes, but will directly receive, retrieve (including by personal identifier), and disclose the information to facilitate the information exchanges. Some of the same information may exist in other OCSE systems of records, but other systems of records will not be sources of the records in this system of records. All information exchanged will originate with the external partners.
Deputy Commissioner,
SYSTEM NAME AND NUMBER:
SECURITY CLASSIFICATION:
Unclassified.
The address of the agency component responsible for the system of records is
SYSTEM MANAGER(S):
Deputy Commissioner,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 652, 659, 666, 669a.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system of records is to support the enforcement of child support obligations by providing a secure gateway (the
The gateway system will support, for example:
* The Electronic Income Withholding Order (e-IWO) program, which provides the means to electronically exchange income withholding order information between state child support enforcement agencies and employers.
* The Electronic National Medical Support Notice (e-NMSN) program, which allows state child support enforcement agencies, employers, and health plan administrators to electronically send and receive National Medical Support Notices used to enroll children in medical insurance plans pursuant to child support orders.
* The Federally Assisted State Transmitted (FAST) Levy program, which allows states and financial institutions to exchange information about levy actions through an electronic process.
Multiple child support program partners will utilize the gateway system to electronically send and receive information:
* State child support enforcement agencies will use the system to transmit e-IWOs to employers and e-NMSNs to employers and health plan administrators. State child support enforcement agencies will also use the system to create levy actions for distribution to multiple financial institutions.
* Employers will use the system to respond to state child support enforcement agencies regarding e-IWOs and to provide information about health insurance coverage provided by the employer. Employers and health plan administrators will use the system to respond to state child support enforcement agencies regarding e-NMSNs.
* Financial institutions will use the system to receive and respond to levy actions from multiple state child support enforcement agencies.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The records in the system of records are about custodial and noncustodial parents, legal guardians, and third-party caretakers who are participants in child support program cases and whose names and
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records exchanged in the gateway system include:
1. Child support case information used to populate an e-IWO, which may include:
a.
b. Order ID and Case ID;
c. Remittance ID;
d. Employer/income withholder name, address, federal employer identification number (FEIN), telephone number, FAX number, email, or website;
e. Employee/obligor's name, SSN, date of birth;
f. Custodial parent's/obligee's name;
g. Child(ren)'s name(s) and date(s) of birth;
h. Income withholding amounts for current child support, past-due child support, current cash medical support, past-due cash medical support, current spousal support, past-due spousal support;
i. Child support state disbursement unit or tribal order payee name and address;
j. Judge/issuing official's name, title, and signature; and
k. Employee/obligor termination date, last known telephone number, last known address, new employer/income withholder's name and address.
2. Child support case information used to populate an e-NMSN, and medical insurance information included in e-NMSN responses from employers and health plan administrators, which may include:
a. Custodial parent/obligee's name and mailing address;
b. Substituted official/agency name and address (if custodial parent/obligee's address is left blank);
c.
d. Child(ren)'s name(s), gender, date of birth, and SSN;
e. Employee's name, SSN, and mailing address;
f. Plan administrator name, contact person, FAX number, and telephone number;
g. Employer and/or employer representative name, FEIN, and telephone number;
h. Date of medical support termination, reason for termination, and child(ren) to be terminated from medical support;
i. Medical insurance provider name, group number, policy number, address;
j. Dental insurance provider name, group number, policy number, address;
k. Vision insurance provider name, group number, policy number, address;
l. Prescription drug insurance provider name, group number, policy number, address;
m. Mental health insurance provider name, group number, policy number, address;
n. Other insurance, specified by name, group number, policy number, address; and
o. Plan administrator name, title, telephone number, and address.
3. Child support case information used to administer the FAST Levy program, which includes:
a. Requesting state agency name, address, and state Federal Information Processing Standard (FIPS) code;
b. Financial institution's name and FEIN;
c. Obligor's name, SSN, and date of birth;
d. Account number of account from which to withhold funds;
e. Withholding amount; and
f. Contact name, phone number, and email for point of contact in requesting state.
RECORD SOURCE CATEGORIES:
The sources of the information in the system of records include:
* State child support enforcement agencies initiating e-IWO, e-NMSN, and FAST Levy program transactions.
* Employers or authorized third parties responding to e-IWOs and e-NMSNs.
* Health plan administrators responding to e-NMSNs.
* Financial institutions responding to FAST Levy requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosures authorized directly in the Privacy Act at 5 U.S.C. 552a(b)(1)-(b)(2) and (b)(4)-(b)(11), these routine uses specify circumstances under which the agency may disclose information from this system of records to a non-HHS officer or employee without the consent of the data subject. ACF will prohibit redisclosures, or may permit only certain redisclosures, as required or authorized by law. Each proposed disclosure or redisclosure of information permitted directly in the Privacy Act or under these routine uses will be evaluated to ensure that the disclosure or redisclosure is legally permissible.
Any information defined as "return" or "return information" under 26 U.S.C. 6103 (Internal Revenue Code) is not disclosed unless authorized by a statute, the
1. Disclosure to
2. Disclosure of Financial Institution Information to
3. Disclosure to Employer to Enforce Child Support Obligations. Pursuant to 42 U.S.C. 666(b), information pertaining to an individual owing current or past-due child support may be disclosed to an employer for the purpose of collecting current or past-due support by way of an e-IWO.
4. Disclosure of Employer Information to
5. Disclosure to Employer and Health Plan Administrator to Enforce Medical Support Obligations. Pursuant to 42 U.S.C. 666(a)(19), information pertaining to participants in a child support case may be disclosed to an employer or a health plan administrator for the purpose of enforcing medical support for a child by way of an e-NMSN.
6. Disclosure of Employer and Health Plan Administrator Information to
7. Disclosure to
8. Disclosure to Congressional Office. Information may be disclosed to a congressional office from the record of an individual in response to a written inquiry from the congressional office made at the written request of the individual.
9. Disclosure to Contractor to Perform Duties. Records may be disclosed to a contractor performing or working on a contract for HHS and who has a need to have access to the information in the performance of its duties or activities for HHS in accordance with law and with the contract.
10. Disclosure in the Event of a Security Breach. a. Information may be disclosed to appropriate agencies, entities, and persons when (1) HHS suspects or has confirmed that there has been a breach of the system of records; (2) HHS has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, HHS (including its information systems, programs, and operations), the federal government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with HHS's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.
b. Information may be disclosed to another federal agency or federal entity when HHS determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the federal government, or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are stored electronically.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the parent's, guardian's, or third-party caretaker's name or SSN.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Upon approval of a disposition schedule by the
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The system leverages cloud service providers that maintain an authority to operate in accordance with applicable laws, rules, and policies, including Federal Risk and Authorization Management Program (FedRAMP) requirements. Specific administrative, technical, and physical controls are in place to ensure that the records collected, maintained, and transmitted using the
RECORD ACCESS PROCEDURES:
To request access to a record about you in this system of records, submit a written access request to the System Manager identified in the "System Manager" section of this System of Records Notice (SORN). The request must reasonably describe the record sought and must include (for contact purposes and identity verification purposes) your full name, current address, telephone number and/or email address, date and place of birth, and signature, and (if needed by the agency) sufficient particulars contained in the records (such as your SSN) to enable the System Manager to distinguish between records on subject individuals with the same name. In addition, to verify your identity, your signature must be notarized or the request must include your written certification that you are the individual who you claim to be and that you understand that the knowing and willful request for or acquisition of a record pertaining to an individual under false pretenses is a criminal offense subject to a fine of up to
CONTESTING RECORD PROCEDURES:
To request correction of a record about you in this system of records, submit a written amendment request to the System Manager identified in the "System Manager" section of this SORN. The request must contain the same information required for an access request and include verification of your identity in the same manner required for an access request. In addition, the request must reasonably identify the record and specify the information contested, the corrective action sought, and the reasons for requesting the correction; and should include supporting information to show how the record is inaccurate, incomplete, untimely, or irrelevant.
NOTIFICATION PROCEDURES:
To find out if the system of records contains a record about you, submit a written notification request to the System Manager identified in the "System Manager" section of this SORN. The request must identify this system of records, contain the same information required for an access request, and include verification of your identity in the same manner required for an access request.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2021-27324 Filed 12-20-21;
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