Presolicitation Notice – C– Dept. of Veteran Affairs/Construction and Facilities Management Eastern Regional Office Architect-Engineer Multiple Award Unrestricted Indefinite Delivery/Indefinite Quantity (IDIQ)
Presolicitation Notice - C--
Notice Type: Presolicitation Notice
Posted Date:
Office Address:
Subject: C--
Classification Code: C - Architect and engineering services
Contact:
Setaside: N/AN/A
Place of Performance (address):
Place of Performance (zipcode): 20910
Place of Performance Country:
Description:
THIS IS A REQUEST FOR STANDARD FORM (SF) 330, NOT A REQUEST FOR PROPOSAL (RFP)North American Industrial Classification System (NAICS) codes are Architect or Architect/Engineer Firms with an approved NAICS Code of 541310 which has a size standard of
1. CONTRACT INFORMATION: This is being procured in accordance with the Brooks Architect-Engineer Act (Public Law 92-582) as implemented in FAR Subpart 36.6. Firms will be selected for negotiations based on demonstrated competence and qualifications for the required work.
The
CFM key customers are, but are not limited to the VA Districts, the VA Central Office (VACO), the
The
Work will be issued by negotiated firm-fixed price task orders. Each task orders will include the deliverable schedule. In accordance with FAR 52.216-19 -- Order Limitations the minimum order shall not be below
To be eligible for contract award, a firm must be registered in the System for Award Management (SAM) database. Representations and Certifications must be completed electronically via this site as well. Register via the SAM Internet site at www.sam.gov or by contacting the SAM Customer Service at 1-866-606-8220. In compliance with FAR 52.219-9, any large business selected for this contract will be required to submit a subcontracting plan on that part of the work it intends to subcontract. Additionally firms must supply type(s) and amount of insurance along with insurance carrier(s).
The wages and benefits of service employees (see FAR 22.10) performing under the resulting contract must be at least equal to those determined by the
2. PROJECT INFORMATION: CFM supports its customers with services and products including (but not exclusively): Design programs; Schematic Design ; Pre-construction documents studies;
The multiple award contracts are for licensed architectural, multi-disciplined engineering and design (A/E) services for the following types of projects:
" facilities demolition
" repairs
" alterations
" new construction
" utility/infrastructure upgrades
" leases
And contracts for all types of new and existing facilities including, but not limited to medical centers, hospitals, clinics, community based outpatient clinics, administrative/office buildings, training and education buildings, medical research facilities, community living centers, domiciliaries, parking garages, central plants, support buildings, and campus infrastructure and utilities.
Standards: Work will be prepared in compliance with
Pre-Construction Documents - Technical Studies:
Example of the tasks includes but not limited to: Preparation of studies involving systems evaluation. Reports on the inspections of
Deliverables: The Contractor will provide the Contracting Officer with one original reproducible and two copies of all reports developed within the task order. Delivery dates will be established by the Contracting Officer.
Facility Condition Assessments (FCA):
Example of the tasks includes but not limited to: Provide consulting, assessment, and inspection services utilizing experts skilled in appropriate technical areas necessary for the evaluation of existing
Deliverables: The end product will be reports, and data involving the investigation and evaluation of the
Utility Studies:
Description of work to be performed: See link for description of services to perform: http://www.cfm.va.gov/til/aeDesSubReq.asp A/E design Submission Requirements, Site, Topo, Utility, Landscape, and Soil Surveys Scope of Services.
Deliverables: Reports, studies and data development involving design, investigation and evaluation of the issues described above.
ASSESSMENT CONSULTING SERVICES
Example of the tasks include but not limited to: Provide assessment consulting services and technical studies on a wide variety of facility design and construction issues including seismic studies indoor air quality, national codes and standards review, cost estimating, facility operations, control of indoor air quality, impact of facility standards on building performance and facility life cycle, interoperability electronic standards for facility design, construction, operation, project documentation and construction management. Services may require on-site inspections.
Deliverables: Reports, studies, and data development involving design, investigation and evaluation of the issues described above.
Energy Analysis:
Example of the tasks include but not limited to: Perform analysis and provide studies of energy usage including electric, gas, steam solar or other systems utilized or proposed to be utilized in the assigned facilities and medical center complexes.
Deliverables: Reports, studies, and data development involving design, investigation and evaluation of the issues described above.
Fa--ade Studies: Example of the tasks includes but not limited to: - Perform both non-destructive and destructive evaluations of existing and proposed building facades. Special emphasis should be placed on methods used, determining longevity, thermal properties and description of aesthetic themes and intent.
Deliverables: Reports, studies and data development involving design, investigation and evaluation of the issues described above.
Seismic Studies:
Description of work to be performed: Perform seismic research on the locations identified to indicate current seismic zones; analyze existing building structure for compliance with current seismic criteria. Determine needed improvements to meet current requirements and estimate cost of compliance. See guidance on the VA TIL website: http://www.cfm.va.gov/til/seismic.asp
Deliverables: Reports, studies and data development involving design, investigation and evaluation of the issues described above.
Infrastructure Assessment:
Description of work to be performed: Perform analysis of existing or proposed infrastructure on medical center complexes to including defining and documenting: utility capacities, physical security elements in place, fencing, pedestrian and vehicular roads, sidewalks and amenities, all associated elements of the built environment composing the medical center campus. The intent of the studies is to identify supporting facilities and conditions to accommodate proposed future expansions, renovations, and new construction. See the TIL for guidance regarding Physical Security studies: http://www.cfm.va.gov/til/dManual.asp
Deliverables: Reports, studies and data development involving design, investigation and evaluation of the issues described above.
Site survey, soil/geotechnical investigation: See link for description and instructions of services to be performed: http://www.cfm.va.gov/til/aeDesSubReq.asp also follow ASCE industry standards.
Deliverables: Reports, studies and data development involving design, investigation and evaluation of the issues described above.
Peer review - Schematic through CDs:
DESIGN REVIEWS THROUGH DESIGN DEVELOPMENT STAGE
Example of the desired tasks include: The evaluation, review and recommendation on all architectural and engineering disciplines' designs, calculations, specifications, reports, system analyses, conformance with sustainable design criteria and thorough completeness and coordination based upon development of the final approved Schematic Plan. Evaluations will be based upon the submission requirements established in PG-18-15. Site visits to
Deliverables: The Contractor will provide the Contracting Officer one reproducible original and two copies of their report(s) in accordance with VA CFM review schedule developed for the project.
CONSTRUCTION DOCUMENT REVIEW
Example of the tasks include but not limited to: The evaluation, review and recommendations on the complete drawings and specifications, soil borings,
Deliverables: Review, evaluation and recommendation of construction documents in accordance with PG-18-15. Provide both a written report and annotated comments on reproducible drawings received from VA AE in accordance with VA FM review date. One reproducible original and two copies of all written correspondence will be delivered to the Contracting Officer.
Constructability Review
Example of the tasks includes but not limited to: The Contractor will provide a detailed analysis of the construction documents to assure clarity, accuracy, coordination and completeness of the documents. The review will focus on the suitability of the drawings and specifications for ease of construction and the placement and maintenance of equipment. Review will identify conflicts and/or claims that may arise during construction.
Deliverables: The Contractor shall provide report(s) evaluating the constructability of the contract documents to the Contracting Officer, prior to the VA CFM construction document review. One reproducible original and two copies will be submitted as stated above.
Cost Estimates - Description of work to be performed is found on the VA TIL website Manual for preparation of cost estimates. http://www.cfm.va.gov/cost/index.asp
On site Construction Support; QA/QC: Construction Change Support; Submittal Review -
Example of the tasks include but not limited to: Provide on-site quality assurance and control through witnessing performance tests of various types of structural, electrical, HVAC equipment, elevators, sprinkler systems, fire alarm, communication systems and other systems integral to a fully operational building system. Prepare reports associated with on-site inspections or analyses of test reports, review of submittal material and evaluation of contract modifications, cost estimates, daily logs, and preparation of requests for information (RFI), monitoring of submittals and other duties assigned by the Senior Resident Engineer (SRE). Prepare reports associated with on-site investigations of materials, equipment and systems components. Test performance and operation in compliance with contract requirements.
Deliverables: The Contractor shall provide test reports or product literature responses, cost estimates, review of-product submittals, daily logs, review of certified payroll statements will be completed after receipt of product literature or inspection reports or at such intervals as directed by the SRE. One original and two copies of the reports will be delivered to the SRE or Contracting Officer.
Medical Equipment Planning and Design: Description of work to be performed is found on the VA TIL website. See PG-18-9 and other Design Guides for information.
http://www.cfm.va.gov/til/planning.asp, http://www.cfm.va.gov/til/space.asp
As-built preparation/updates: Description of work to be performed is similar to industry standard as-built preparation services. In some cases updating as-builts will be required whereby measuring existing facilities and reviewing completed contact documents are required to update the as-builts. Work will be performed in accordance with VA CAD Standards, information can be found on the VA TIL.
Preparation of BIM documentation: Description of work to be performed is found on the VA TIL at http://www.cfm.va.gov/til/projReq.asp
Laser Measurement: Description of work to be performed: Provide laser measurement of existing facilities. Provide CAD and electronic submittals of results that may be used to created BIM files of existing facilities and or updates to as-built documents.
Update Corporate Facility Standards and Guidelines
Description of work to be performed: Investigate industry standards, current CFM requirements, trends and functional needs, as necessary to prepare new DVA Design and Construction specifications, standards and guides. Provide detailed, updates and revision of the existing CFM Master Specification, Design Guides, Space and Equipment Planning System (SEPS) criteria and any other design and/or construction standard as maintained by CFM.
Deliverables: Space and Equipment Studies, Design Guides, Criteria, Master Specifications and Presentations.
Physical Security: Description of work to be performed: In accordance with the latest version of the VA Physical Security Design Manual found on the VA TIL website.
Traffic Studies: Description of work to be performed: Provide analysis of vehicular and pedestrian circulation in designated areas of medical center campuses and surrounding areas. The traffic studies shall be produced in compliance with industry standards and accepted by local government authorities.
Structural Studies: Description of work to be performed: In accordance with the latest version of the VA Design Requirement H-18-8 on the VA TIL website.
http://www.cfm.va.gov/til/seismic.asp
Operations and Maintenance Systems and Information support (MAXIMO is
Mock ups: Design and construct mockups of various areas typical in medical centers. Areas may include patient rooms, treatment areas, BIM simulations, etc.
Destructive Testing: Conduct forensic testing and provide written reports and recommendations to resolve and correct deficiencies in existing conditions in built facilities. Testing and investigations may require removal some building materials to unveil areas that require examination.
Space programming, evaluation and planning: Develop project space programs in the
Schematic, Concept,
Description of work to be performed: Perform and prepare designs utilizing planning documentation, evaluations, review and recommendation of all architectural and engineering discipline calculations, specifications, reports, system analyses, drawings, cost estimates meeting the approved space program, compliance with established sustainable design criteria, Facility Development Plan (FDP) and Design Program in accordance with the minimum requirements for A/E Submissions, Program Guide PG-18-15. Perform services to identify and make recommendations for correction of submissions to meet the requirements described in PG-18-15. Site visits to
Construction Documents for projects up to $100M: Produce construction documents for the design of major medical facilities in accordance with the TIL PG-18-15 and other guidance found on the TIL. http://www.cfm.va.gov/til/aeDesSubReq.asp
RFP Preparation: Meet with
DB and Lease: Meet with
Interior Design: Description of work to be performed is found on the VA TIL website.
http://www.cfm.va.gov/til/dManual.asp
Wayfinding: Description of work to be performed is found on the VA TIL website.
http://www.cfm.va.gov/til/dManual.asp
Graphic Design: Description of work to be performed is found on the VA TIL website.
http://www.cfm.va.gov/til/dManual.asp
3. SELECTION CRITERIA: The selection criteria are listed below. All Firms will be selected based on the "Brooks Act," and FAR Part 36.6. This is a competitive best value source selection in which evaluation factors other than cost or price will be used. Factor 1-Technical Capabilities and Factor 2-Past/Present Performance are equal in importance. Factor 1 sub-factors are in descending order importance.
A. Factor 1-Technical Capabilities
I). Firm's Professional Qualifications: The firm must show the firm's longevity as a firm in good standing, the firm's proposed team successes working together for the firm and the firm's involvement working on those projects. Firms shall provide projects that are relevant and recent to the Task Groups along with client contact information.
II) Key Personnel (See Appendix I): Resumes for qualified personnel should be presented in Section E of the SF 330 for the following key personnel. All key personnel shall be shown on the organizational chart. Key personnel in disciplines that are required to be licensed, registered, and/or certified include the following: architect, structural engineer, civil engineer, mechanical engineer, electrical engineer, fire protection engineer (registered with evidence of successful completion of Fire Protection Examination), geotechnical engineer, land surveyor, historical preservation engineer, and environmental engineer. Resumes shall be provided for other key personnel as follows: project manager, interior designer, cost estimator/engineer, value engineer, scheduler, risk analyst, landscape architect, medical equipment planning, and space planning. Registration or certification for all is encouraged.
(a) Professional Qualifications: Submit a matrix of proposed design team(s), including alternatives, that contain the following data about the members assignment: members name, firm name, office location, proposed team assignment, percent of time to be spent on this team, education level/discipline (example: BS, mechanical engineering), state(s) of professional registration, number of years of professional experience, and number of years with the firm. Also for project managers and team leaders, identify the number of teams (design, consultants and joint venture partners) they have managed over the past five years.
(b) Specialized and Technical Experience: Using the Task Groups above (i) provide a description of relevant, recent projects, with clients, for which the team members provided a significant technical contribution. Work on these projects must have been in the last five years. Indicate how each project is relevant to the Task Groups described herein. (ii) Describe the firms' experience with specification writing software. (iii) The firm or team experience with
(c) Membership or certifications and accreditations in these associations will be taken into consideration:
III) Location (CFM Regional Office Map Appendix II): Successful firms will have a strong local presence in the
IV) Commitment to small business: Use of small business concerns as sub-consultants. Demonstrate commitment and use of small business concerns as sub-consultants on this contract. Provide a chart with each small business category; identify the proposed names of the small businesses and subcontracting percentage the prime anticipates subcontracting to each firm. You must provide a brief narrative as to how your firm will meet the subcontracting goals below. (Demonstrated commitment is pre-awarded contracts and agreements with small businesses to perform on this requirement.). The government will evaluate the A/E firm's SF330s to the extent the A/E includes the use of Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs), 8(A), Hubzone, Woman-owned or any other small business. Any past performance information on the A/E's achievement in meeting SDVOSB/VOSB subcontracting goals will also be evaluated. Evaluation of the A/E's proposed SDVOSB or VOSB involvement will be based on the information presented in the offeror's proposal and on the registration information in the VetBiz.gov VIP database (http://www.vetbiz.gov) at the time of the offeror's submission.
V) Small Business Subcontracting Plan: In addition, any large firm that is selected for an award will be required to submit a subcontracting plan which will meet the following small business subcontracting goals: Small Business (SB) 28.7%; Service Disabled Veteran-Owned Small Business 7%; Veteran-Owned Small Business 10%; Small Disadvantaged Business (includes 8(a)) 5%; Women-Owned Small Business 5%; and
VI) Capacity - The A/E shall demonstrate it has the necessary capacity to accomplish task order work required over the base year and any option years exercised. The A/E shall provide details of all of its current work (public/private) including the duration of the contracts, and how it anticipates on taking on additional work required by CFM.
VII) Other Factors: Provide a description of the firm involvement and the outcome of any claims and litigation within the last 5 years if, no involvement in claims and/or litigation please provide a statement to the fact.
4. SUBMISSION REQUIREMENTS: Responses shall reference the solicitation number assigned to this procurement on the face of the envelope/package containing the proposal. Interested firms having the capability to perform this work must submit four (4) copies of a current completed SF 330 Part I for the prime firm and four (4) copies of SF 330 Part II for the prime firm and all consultants. Include the firm's DUNS number in SF 330, Part II, Block 4. Offerors shall also submit one (1) copy of the submitted package on a CD or DVD in a searchable PDF format.
Part I of the SF 330 should not exceed 55 pages (single sided), including 25 pages for Section
Solicitation packages are not provided and no additional project information will be given to firms during the announcement period. This is not a request for proposals.
If documents are being hand delivered via postal services, or sent via a carrier the physical address is
Submissions must be received no later than
Note 1: If the combining of two or more companies (joint venture (JV)) for the purpose of this requirement, then include each company's role under Part I, Item H of the SF 330. If the JV partners have never worked together on similar jobs, so indicate. The JV will be evaluated as one. The experience of each JV partner will be evaluated based on each partner's role in cited past projects and in the proposed JV role for this project. To identify the JV, provide the DUNS number for each entity and the JV entity. Additionally, submit a signed JV agreement. Failure to submit a signed copy of the JV agreement will result in the JV's submission being excluded from consideration for award.
Note 2: If selected for this contract and contractor has recent
Link/URL: https://www.fbo.gov/spg/VA/vacoofmae/vacoofmae/VA10116R0064/listing.html
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