Management Proxy Circular (The 193rd Annual Meeting)
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Your vote is important
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CAUTION REGARDING FORWARD-LOOKING STATEMENTS
From time to time, our public communications include oral or written forward-looking statements. Statements of this type are included in this document, and may be included in other filings with Canadian securities regulators or the
By their very nature, forward-looking statements require us to make assumptions and are subject to inherent risks and uncertainties, which give rise to the possibility that our predictions, forecasts, projections, expectations or conclusions will not prove to be accurate, that our assumptions may not be correct and that our financial performance and ESG Objectives will not be achieved. We caution readers not to place undue reliance on these statements as a number of risk factors, many of which are beyond our control and effects of which can be difficult to predict, could cause our actual results to differ materially from the expectations, targets, estimates or intentions expressed in such forward-looking statements.
The future outcomes that relate to forward-looking statements may be influenced by many factors, including but not limited to: general economic and market conditions in the countries in which we operate and globally; changes in currency and interest rates; increased funding costs and market volatility due to market illiquidity and competition for funding; the failure of third parties to comply with their obligations to the bank and its affiliates, including relating to the care and control of information, and other risks arising from the Bank's use of third parties; changes in monetary, fiscal, or economic policy and tax legislation and interpretation; changes in laws and regulations or in supervisory expectations or requirements, including capital, interest rate and liquidity requirements and guidance, and the effect of such changes on funding costs; geopolitical risk; changes to our credit ratings; the possible effects on our business and the global economy of war, conflicts or terrorist actions and unforeseen consequences arising from such actions; technological changes, including the use of data and artificial intelligence in our business, and technology resiliency; operational and infrastructure risks; reputational risks; the accuracy and completeness of information the bank receives on customers and counterparties; the timely development and introduction of new products and services, and the extent to which products or services previously sold by the bank require the bank to incur liabilities or absorb losses not contemplated at their origination; our ability to execute our strategic plans, including the successful completion of acquisitions and dispositions, including obtaining regulatory approvals; critical accounting estimates and the effect of changes to accounting standards, rules and interpretations on these estimates; global capital markets activity; the bank's ability to attract, develop and retain key executives; the evolution of various types of fraud or other criminal behaviour to which the bank is exposed; anti-money laundering; disruptions or attacks (including cyberattacks) on the bank's information technology, internet connectivity, network accessibility, or other voice or data communications systems or services, which may result in data breaches, unauthorized access to sensitive information, denial of service and potential incidents of identity theft; increased competition in the geographic and in business areas in which we operate, including through internet and mobile banking and non-traditional competitors; exposure related to significant litigation and regulatory matters; environmental, social and governance risks, including climate change, our ability to implement various sustainability-related initiatives (both internally and with our clients and other stakeholders) under expected time frames, and our ability to scale our sustainable-finance products and services; the occurrence of natural and unnatural catastrophic events and claims resulting from such events, including disruptions to public infrastructure, such as transportation, communications, power or water supply; inflationary pressures; global supply-chain disruptions; Canadian housing and household indebtedness; the emergence or continuation of widespread health emergencies or pandemics, including their impact on the global economy, financial market conditions and the bank's business, results of operations, financial condition and prospects; and the bank's anticipation of and success in managing the risks implied by the foregoing. A substantial amount of the bank's business involves making loans or otherwise committing resources to specific companies, industries or countries. Unforeseen events affecting such borrowers, industries or countries could have a material adverse effect on the bank's financial results, businesses, financial condition or liquidity. These and other factors may cause the bank's actual performance to differ materially from that contemplated by forward-looking statements. Certain statements in this document are based on hypothetical or severely adverse scenarios and assumptions, and these statements should not necessarily be viewed as being representative of current or actual risk or forecasts of expected risk. The bank cautions that the preceding list is not exhaustive of all possible risk factors and other factors could also adversely affect the bank's results. For more information, please see the "Risk Management" section of the bank's 2024 annual report, as may be updated by quarterly reports.
Material economic assumptions underlying the forward-looking statements contained in this document are set out in the 2024 annual report under the headings "Outlook", as updated by quarterly reports. The "Outlook" and "2025 Priorities" sections are based on the bank's views and the actual outcome is uncertain. Readers should carefully consider the above-noted factors and other uncertainties and potential events, including when relying on forward-looking statements to make decisions with respect to the bank and its securities.
Any forward-looking statements contained in this document represent the views of management only as of the date hereof and are presented for the purpose of assisting shareholders, analysts and other readers in understanding the bank's financial position, objectives and priorities, anticipated financial performance and ESG Objectives as at and for the periods ended on the dates presented, and may not be appropriate for other purposes. No representation or warranty, express or implied, is or will be made in relation to the accuracy, reliability or completeness of the information contained in this document. Except as required by law, the bank does not undertake to update any forward-looking statements, whether written or oral, that may be made from time to time by or on its behalf.
Additional information relating to the bank, including the bank's annual information form, can be located on the SEDAR+ website at www.sedarplus.ca and on the EDGAR section of the
ADDITIONAL CAUTION REGARDING ESG-RELATED DISCLOSURES
In setting and implementing our ESG Objectives, and in preparing this document, the bank has made various assumptions, including about technological, economic, scientific and legal trends and developments, in light of an evolving policy and regulatory environment. As such, the data, analysis, strategy and other information set out in this document remain under development and subject to evolution, amendment, update and restatement over time. The bank specifically cautions readers of the following:
- The terms "ESG", "net-zero", "carbon neutral", "sustainable finance", "carbon-related finance" and similar terms, taxonomies and criteria are evolving, and the bank's use of such terms may change to reflect such evolution. Any references to such terms in this document are references to the internally defined criteria of the bank and not to any particular regulatory definition or voluntary standard.
- The bank has assumed continued growth in its clients' investments in and expenditures on ESG activities. The bank has also assumed ordinary rates of growth and development of the bank's business, including in the products and services it provides to clients in all sectors, in its own investments, in its subsidiaries and in its geographic footprint. If any of these assumptions prove incorrect, the bank may not be able to meet its ESG Objectives and may need to update or revise them.
- The evolution of the policy and regulatory environment relating to ESG issues, and climate-related issues in particular, may result in updates or revisions to forward-looking statements and other information contained in this document. There could also be changes to the market practices, taxonomies, methodologies, scenarios, frameworks, criteria and standards (collectively, ESG Standards) that governmental and non-governmental entities, the financial sector, the bank and its clients use to classify, assess, measure, report on and verify ESG activities, including for inclusion toward the bank's ESG Objectives. In some cases, applicable ESG Standards may not yet exist. The bank may update its ESG Objectives, its plans to achieve them, its progress toward them, and its estimates of the impact of this progress, as appropriate, in light of new and evolving ESG Standards.
- In setting and implementing its ESG Objectives, the bank relies on data obtained from clients and other third-party sources. The bank's use of third-party data cannot be taken as an endorsement of the third-party or its data or be construed as granting any form of intellectual property. Although the bank believes these sources are reliable, the bank has not independently verified all third-party data, or assessed the assumptions underlying such data, and cannot guarantee their accuracy. The data used by the bank in connection with its ESG Objectives may be limited in quality, unavailable, or inconsistent across sectors, and we have no guarantee that third parties will comply with our policies and procedures in respect of the collection of this data. Certain third-party data may also change over time as ESG Standards evolve. These factors could have a material effect on the bank's ESG Objectives and ability to meet them.
- The bank and its clients may need to purchase carbon and clean energy instruments (Environmental Attributes) to meet its ESG Objectives. The market for Environmental Attributes is still developing and their availability may be limited. Some Environmental Attributes are also subject to the risk of invalidation or reversal, and the bank provides no assurance of the treatment of any such Environmental Attributes in the future. There may also be changes to applicable regulations and standards that impact the market for Environmental Attributes. The maturity, liquidity and economics of this market may make it more difficult for the bank to achieve its ESG Objectives.
- This document may provide addresses of or contain hyperlinks to websites that are not owned or controlled by the bank. Each such address or hyperlink is provided solely for the recipient's convenience, and the content of linked third-party websites is not in any way included or incorporated by reference into this document. The bank takes no responsibility for such websites or their content, or for any loss or damage that may arise from their use. If you decide to access any of the third-party websites linked to this document, you do so at your own risk and subject to the terms and conditions of such websites.
Scotiabank's vision is to be our clients' most trusted financial partner, to deliver sustainable, profitable growth and maximize total shareholder return.
Guided by our purpose - for every futureTM - we help our clients, their families and their communities achieve success through a broad range of advice, products and services.
Notice of annual meeting of common shareholders of
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Our annual meeting will be held both in person and online via live webcast, allowing shareholders to attend the meeting, vote their shares, and submit questions using either method.
Please see page 9 for information about attending the meeting, voting, and submitting questions.
AT THE MEETING YOU WILL BE ASKED TO:
- Receive our financial statements for the year ended
October 31, 2024 and the auditor's report on the statements - Elect directors
- Appoint auditor
- Vote on an advisory resolution on our approach to executive compensation
- Vote on the shareholder proposals
- Consider any other business that may properly come before the meeting
You can read about each item of business beginning on page 6 of the management proxy circular, which describes the meeting, who can vote, and how to vote.
Holders of common shares on
By order of the board,
Vice President, Bank Governance and Interim Corporate Secretary
YOUR VOTE IS
IMPORTANT
As a Scotiabank shareholder, it is important to vote your shares at the upcoming meeting. Detailed voting instructions for registered and non-registered shareholders begin on page 9 of the management proxy circular.
If you cannot attend the meeting, you should complete, sign and retuyour proxy or voting instruction form to vote your shares. We encourage you to vote your shares prior to the annual meeting. Your vote
must be received by our transfer agent,
Welcome to our 193rd annual meeting of shareholders
Chair of Scotiabank's
Dear fellow shareholders,
We are pleased to invite you to Scotiabank's annual general meeting in
This management proxy circular provides shareholders with important information, including the bank's approach to corporate governance matters and executive compensation, as well as other business that will be conducted at the meeting. We encourage you to review this circular and vote your shares.
Shareholders may choose to attend our annual meeting either in person or online via a live webcast. Both options will allow for full shareholder participation by viewing the meeting, voting their shares and submitting questions.
The bank's board and leadership team thank you for your continued engagement and confidence in our bank.
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Board of Directors |
This past year has been pivotal as we have worked to execute on our bank's new strategy |
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and deliver for our shareholders. We look forward to updating you at our annual meeting |
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and hearing from our shareholders directly as we welcome you in |
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place where our bank first began its journey. |
President and Chief Executive Officer
- Scotiabank
What's inside
1
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Information about voting |
9 |
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About the nominated |
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directors |
14 |
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Skills and experience |
22 |
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Meeting attendance |
23 |
Director compensation . . . . . . . 23
• Program elements . . . . . . . . . 23
- 2024 director compensation
table . . . . . . . . . . . . . . . . . . . . . 24
Director equity ownership . . . . 24
2
Governance . . . . . . . . . 25
About the board . . . . . . . . . . . . 28
• Structure of the board . . . . . 28
Board priorities . . . . . . . . . . . . . 29
• Strategic direction . . . . . . . . 29
• Risk oversight . . . . . . . . . . . . 30
- ESG risk management . . 31
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• Conduct and culture |
31 |
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• Technology and |
innovation . . . . . . . . . . . . . 33
• Data ethics and AI . . . . . . 34
• Cybersecurity . . . . . . . . . . 34
- Leadership development,
inclusivity and
assessment . . . . . . . . . . . . . . 35
• Good governance . . . . . . . . . 39
- Subsidiary governance . . 40
• Stakeholder engagement . . 40
- Environmental, social and governance (ESG)
oversight . . . . . . . . . . . . . . . . . 42
Board composition, development and
assessment . . . . . . . . . . . . . . . . . 47
• Qualities of directors . . . . . . 47
• Independent . . . . . . . . . . . 47
• Diverse . . . . . . . . . . . . . . . . 48
- Integrity and
engagement . . . . . . . . . . . 49
- Balanced in other
professional activities . . . . 49
- Change in principal
occupation . . . . . . . . . . . . 50
• Balanced in tenure . . . . . . 50
• Nominating directors . . . . . . 51
• Shareholder input . . . . . . . . 52
- Majority voting policy . . . . . 52
- Orientation and
education . . . . . . . . . . . . . . . . 52
- Board effectiveness
assessment . . . . . . . . . . . . . . 55
Committee reports . . . . . . . . . . 57
3
Executive
compensation . . . . . . . 63
Message from the Chair of the Board and the chair of the human capital and compensation committee . . . 64
Compensation discussion
and analysis . . . . . . . . . . . . . . . 70
- Compensation
governance . . . . . . . . . . . . . 77
- Decision-making
process . . . . . . . . . . . . . . . . . 81
• Program elements . . . . . . . 83
- 2024 compensation
decisions . . . . . . . . . . . . . . . . 88
- Share performance and
cost of management . . . . . 99
2024 executive
compensation details . . . . . . . 100
- Summary compensation
table . . . . . . . . . . . . . . . . . . . 100
- Incentive plan awards . . . . 102
- Retirement benefits . . . . . . 107
- Termination and change
of control . . . . . . . . . . . . . . . 109
4
Other information . . . 112
- Compensation of material
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risk impact employees . . . . |
112 |
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• Other compensation |
programs . . . . . . . . . . . . . . . 113
- Business performance
measures . . . . . . . . . . . . . . . 113
• Non-GAAP measures . . . . . 113
- Loans to directors, officers
and employees . . . . . . . . . . 114
- Directors' and officers'
liability insurance and indemnification . . . . . . . . . . 114
5
Shareholder
proposals . . . . . . . . . . . 115
Directors' approval . . . . . . . . . 124
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Management proxy circular |
3 |
Management proxy circular
You have received this management proxy circular because you owned Scotiabank common shares as of the close of business on
Management is soliciting your proxy for the annual meeting on
This document tells you about the meeting, governance, executive compensation, other information, and shareholder proposals at Scotiabank. We have organized it into five sections to make it easy to find what you are looking for and to help you vote with confidence.
We pay the cost of proxy solicitation for all registered and non-registered (beneficial) shareholders. We are soliciting proxies mainly by mail, but you may also be contacted by employees of Scotiabank, our transfer agent,
Unless indicated otherwise, information in this management proxy circular (circular) is as of
DELIVERY OF MEETING MATERIALS
Notice and access
As permitted by the Canadian Securities Administrators (CSA) and pursuant to an exemption from the proxy solicitation requirement received from the Office of the Superintendent
You will still receive a physical copy of the form of proxy in the mail if you are a registered shareholder or the voting instruction form if you are a beneficial shareholder so that you can vote your shares. However, instead of receiving a physical copy of the circular, you will receive a notice explaining how to access this circular electronically and how to request a physical copy. Physical copies of the circular will also be provided to shareholders who have standing instructions to receive physical copies of meeting materials.
How to access the circular electronically
This circular is available on the website of the bank (www.scotiabank.com/annualmeeting),
In this document:
- we, us, our, the bankand Scotiabank mean
The Bank of Nova Scotia - you and your mean holders of our common shares
- common sharesand shares mean the bank's common
shares - annual meeting, AGM, and meeting mean the annual
meeting of common shareholders of the bank
- Scotiabank
Delivery of the annual report
How we deliver our annual report to you depends on whether you are a registered shareholder or a beneficial shareholder.
You are a registered shareholder if the shares you own are registered directly in your name with
Registered shareholders
Registered shareholders who have not opted out of receiving our annual report will receive a physical copy, unless they have consented to electronic delivery. Please refer to "Receiving shareholder materials by email" under "Information about voting" for more information on signing up to receive shareholder materials by email.
Beneficial shareholders
As permitted under securities laws, we are using notice and access to deliver our annual report to beneficial shareholders. You may access the annual report online in the same manner as described in "How to access the circular electronically". Physical copies of the annual report will also be provided to shareholders who have standing instructions to receive physical copies of meeting materials.
How to request a physical copy of materials provided to you through notice and access
Shareholders may request a physical copy of this circular or our annual report, at no cost, up to one year from the date the circular was filed on SEDAR+. If you would like to receive a physical copy prior to the meeting, please follow the instructions provided in the notice or contact
Questions?
If you have questions about notice and access or to request a physical copy of this circular or our annual report after the meeting at no charge, you can contact
FOR MORE INFORMATION
You can find financial information about Scotiabank in our 2024 consolidated financial statements and management's discussion and analysis (MD&A). Financial information and other information about Scotiabank, including our annual information form (AIF) and quarterly financial statements are available on our website (www.scotiabank.com), SEDAR+ (www.sedarplus.ca), or on the
Copies of these documents, this circular and any document incorporated by reference, are available for free by writing to:
Corporate Secretary of
You can also communicate with our board of directors by writing to the Chair of the Board at [email protected].
1
ABOUT THE MEETING Read about the items of
business and how to vote your shares
2
GOVERNANCE Leaabout our board's governance practices
3
EXECUTIVE
COMPENSATION
Find out what we paid our senior executives for 2024 and why
4
OTHER INFORMATION Read additional disclosure about the bank
5
SHAREHOLDER PROPOSALS Read the proposals we received from shareholders and leahow and why we recommend voting in relation to each
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Management proxy circular |
5 |
- About the meeting
Business of the meeting
1. RECEIVE FINANCIAL STATEMENTS
Our consolidated financial statements and MD&A for the year ended
2. ELECT DIRECTORS
Under our majority voting policy, you will elect 12 directors individually to serve on our board until the close of the next annual meeting or until their successors are elected or appointed. You can find information about the nominated directors beginning on page 15 and our majority voting policy on page 52.
3. APPOINT AUDITOR
You will vote on appointing the independent auditor. The board recommends that
The bank has robust policies and procedures in place to assess auditor performance, objectivity, and independence. The audit and conduct review committee, which is composed entirely of independent directors, oversees and evaluates the external auditor. The committee recognizes the importance of maintaining auditor independence while balancing a need for continuity of institutional knowledge to ensure the auditor has the necessary experience to effectively audit an international organization of significant size and complexity. When assessing auditor effectiveness and independence, the committee considers a number of factors, including an annual performance and independence review of the external auditor, the nature and amount of any non-audit services, mandatory partner rotations, and a comprehensive review of the auditor performed by the bank.
The bank has numerous processes in place in order to ensure auditor effectiveness and
independence:
•
The board recommends you vote
for
each nominated director
The board recommends you vote
for
- Scotiabank
- Audit and Conduct Review Committee Review (Independence): The audit and conduct review committee takes into consideration both the high standards of independence that the bank employs in reviewing relationships with the auditor, which further mitigate potential concerns of familiarity due to auditor tenure, and the importance of the auditor's institutional knowledge. The committee also considers the nature and extent of anynon-auditservice fees when assessing independence, which only represent 4.63% of the total auditor's fees in 2024.
- Mandatory Partner Rotations: The mandated rotation of lead and other key engagement partners of
KPMG , including partners auditing the different segments of the bank, provides a safeguard against familiarity threats. The lead audit engagement partner rotated in 2021 and the next rotation is in 2026. In working with our auditors, the audit and conduct review committee has agreed on a plan for effective transition of the lead audit engagement partner. The engagement quality partner rotated in 2024. The group engagement partner rotated in 2022. In addition, the partners for all segments also rotate per required independence standards. The rotations for these key roles are staggered to balance continuity and ensure that risk of familiarity threats is addressed at all times. - Comprehensive Review: The audit and conduct review committee also conducts an in-depth comprehensive review of our external auditor every five years using the standardized toolkit developed by CPA Canada, the CPAB and the ICD, prior to its recommendation to the board regarding the auditor. This approach is consistent with the conclusions and recommendations from CPA Canada/CPAB/ICD Enhancing Audit Quality initiative, which state that a committee's periodic comprehensive review is the preferred alternative to mandatory firm rotation or re-tendering for addressing the institutional familiarity threat and enhancing audit quality. The most recent comprehensive review using CPA Canada/CPAB/ICD toolkit was conducted in 2020 and raised no significant concerns with
KPMG as the bank's external auditor. The next comprehensive review will be conducted in 2025. - Strong Regulatory Framework:
KPMG is an independent registered public accounting firm and is subject to external inspections and oversight by the CPAB and thePublic Company Accounting Oversight Board (PCAOB).KPMG shares findings and other relevant matters from these inspections with our audit and conduct review committee. - Regular Review of Committee Membership: The corporate governance committee recommends committee composition (including committee chairs) to the board and reviews committee membership throughout the year and after the annual meeting once the board is elected. The corporate governance committee also reviews committee chair succession in accordance with their term limits. This review and the committee chair term limits ensure the audit and conduct review committee members have the appropriate skills, experience, and tenure, as well as ensure the committee maintains fresh perspectives and does not develop familiarity issues.
Based on the audit and conduct review committee's rigorous assessment of
Auditor's fees
The table below lists the services
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$ millions |
2024 |
2023 |
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Audit services |
39.1 |
33.0 |
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Audit services generally relate to the statutory audits and review of financial statements, regulatory required attestation |
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reports, as well as services associated with registration statements, prospectuses, periodic reports, and other |
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documents filed with securities regulatory bodies or other documents issued in connection with securities offerings. |
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Audit-related services |
1.2 |
1.0 |
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Audit-related services include special attest services not directly linked to the financial statements, review of |
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controls and procedures related to regulatory reporting, audits of employee benefit plans and consultation and |
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training on accounting and financial reporting. |
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Tax services outside of the audit scope |
0.4 |
0.4 |
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Tax services outside of the audit scope relate primarily to specified review procedures required by local tax |
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authorities, attestation on tax returns of certain subsidiaries as required by local tax authorities, and review to |
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determine compliance with an agreement with the tax authorities. |
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Other non-audit services |
1.2 |
0.9 |
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Other non-audit services are primarily for the review and translation of English language financial statements into |
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other languages and other services. |
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41.9 |
35.3 |
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Mutual Funds |
3.6 |
3.2 |
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Total Fees |
45.5 |
38.5 |
ABOUT THE MEETING
|
Management proxy circular |
7 |
4. ADVISORY VOTE ON OUR APPROACH TO EXECUTIVE COMPENSATION
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You can have a "say on pay" by participating in an advisory vote on our approach to |
The board |
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executive compensation. |
recommends you vote |
Since 2010, we have held this annual advisory vote to give shareholders the opportunity to provide the board with important feedback. This vote does not diminish the role and responsibility of the board. Last year, the vote was 94.23% for our approach to executive compensation. For more details about the bank's approach to executive compensation, please refer to Section 3 - Executive Compensation. Our executive compensation program is designed to deliver strong, consistent, and predictable results to shareholders over the longer term. Our practices meet the model policy on "say on pay" for boards of directors developed by the
You will be asked to vote on the following advisory resolution:
Resolved, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, that the shareholders accept the approach to executive compensation disclosed in this management proxy circular delivered in advance of the 2025 annual meeting of shareholders of the Bank.
This is an advisory vote, which means the results are not binding on the board. The human capital and compensation committee and the board review the results after the meeting and as they consider future executive compensation decisions. If a significant number of shares are voted against the advisory resolution, the human capital and compensation committee will review our approach to executive compensation in the context of any specific shareholder concerns that have been identified and may make recommendations to the board. We will disclose the human capital and compensation committee's review process and the outcome of its review within six months of the annual meeting.
The human capital and compensation committee and the board welcome questions and comments about executive compensation at Scotiabank. We maintain an open dialogue with shareholders and consider all feedback. See the back cover for our contact information.
for
our approach to executive compensation
5. SHAREHOLDER PROPOSALS
This year you will be asked to consider six shareholder proposals. You can read the proposals and how and why the board recommends voting in relation to each proposal in Section 5.
The deadline for submitting proposals to be considered at next year's annual meeting is
SHAREHOLDER APPROVAL
The board recommends you vote AGAINST the proposals
Each item being put to a vote requires the approval of a majority (50% plus one vote) of votes cast in person or by proxy at the meeting. Directors are subject to our majority voting policy (see page 52).
You (or your proxyholder) can vote as you (or your proxyholder) wish on any other items of business properly brought before the meeting (or a reconvened meeting if there is an adjournment). As of the date of this circular, we are not aware of other matters that will be brought before the meeting.
Management does not contemplate that any nominated director will be unable to serve as a director. If, however, this does occur for any reason during or prior to the meeting, the individuals named in your proxy form or voting instruction form as your proxyholder can vote for another nominee at their discretion.
- Scotiabank
Attachments
Disclaimer


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