Federal Annuitant Health Benefits Open Season Services

Notice Type: Modification to a Previous Presolicitation Notice

Posted Date: 20-FEB-20

Office Address: office of Personnel Management; OFFICE OF PERSONNEL MANAGEMENT; OPM DC CENTRAL OFFICE CONTRACTING; WASHINGTON, DC 20415

Subject: Federal Annuitant Health Benefits Open Season Services

Classification Code: R - Professional, administrative, and management support services

Solicitation Number: 243226

Contact: Cheryl D. Allen

Place of Performance Country: USA

Description: office of Personnel Management

OFFICE OF PERSONNEL MANAGEMENT

OPM DC CENTRAL OFFICE CONTRACTING

The Office of Personnel Management (OPM) provides Federal employees, retirees, and their families with a benefit program and services that offer choice, value, and quality to help maintain the government's position as a competitive employer. The Federal Employee Health Benefits (FEHB) program, administered by the OPM's Federal Employee Insurance Operations (FEIO), is the world's largest voluntary employer-sponsored health benefits insurance program and currently covers about 9 million individuals. These include active employees, annuitants and eligible dependents. The FEIO contracts with health benefits carriers and negotiates rates and benefits with the carriers to provide eligible employees and annuitants with a wide choice of health benefits coverage. The FEIO also administers an annual "Open Season" to give employees and annuitants the opportunity to change their enrollments. The Federal Employee Health Benefits Act (FEHBA) mandates an annual health benefits Open Season enrollment period. OPM regulation specifies that the Open Season enrollment period must be held from the Monday of the second full workweek in November through the Monday of the second full workweek in December unless the Director of OPM specifies a different date. The statute also requires OPM to notify all employees and eligible annuitants of the Open Season enrollment period and to provide health plan information to all employees and eligible annuitants so that the selection of a health benefits plan and option can made with as much information as possible. Retirement Services (RS) administers the health and life insurance benefits for Federal annuitants/survivors under the Civil Service Retirement System (CSRS) and the Federal Employees Retirement System (FERS). RS programs consist of the Retirement Operations DC, which reports directly to the Deputy Associate Director. RS is committed to providing quality service and customer care to the largest group of participants in the FEHB program. For annuitants that change enrollment, RS is charged with processing each individual change so that the annuitant's check will reflect the proper premium deduction each month. The annual Open Season enrollment period is one of the most critical components of administering the health benefits insurance program for Federal annuitants and their eligible dependents. The majority of the annuitant population is made up of elderly individuals on fixed incomes, many who have serious medical considerations and who need their requests processed immediately so that notification is sent to their new insurance carrier to insure access to medical benefits and services on January 1 of the upcoming year. Using a data base of approximately 2.7 million individuals along with data on approximately 265 health options that are primarily state specific, the contractor must distribute all Open Season materials to annuitants in a timely manner so that each annuitant receives current health plan information specific to the geographical area in which the annuitant resides. RS is also responsible for notifying all eligible annuitants and dependents of the Federal Employees Dental and Vision Insurance Plan (FEDVIP) through the initial mailing and separate mailings. There are approximately 405,000 annuitants and dependent survivors eligible to receive FEDVIP notification. The annuitant population consists of a group of retirement aged and medically disabled individuals whose usage of their health benefits services is great. This population notably express their concerns and confusion when Open Season information they expect to receive is delayed and/or their requests are processed erroneously. The annuitants concerns and confusion translates into follow-up letters, telephone calls and/or calls from their representatives which include members of Congress. The Federal Open Season process is under constant Congressional scrutiny and is of considerable interest to the media. Therefore, the distribution of Open Season materials must be accomplished absolutely within the time frames specified, so that the annuitant's annuity payments will accurately reflect the health benefits change requests in a timely manner (i.e. January 1). There are four major workload factors: Number of annuitants requesting information and changes; Processing time; Number of plans, and The amount of variation in rates and benefits from the previous year. This acquisition is to acquire a contractor to continue providing the current Federal Annuitant Health Benefits Open Season Services. The primary NAICS Code is 561439. The other applicable NAICS Codes are 518210 and 561421. We will procure the proposed acquisition using full and open competition procedures in accordance with FAR Part 12 in conjunction with FAR Part 15. All responsible sources may submit a proposal, which we will consider. The proposed contract will be firm-fixed-price. The performance period for the proposed contract is expected to be five years: a one-year base period and four one-year options. We must receive all solicitation questions or issues requiring clarification in writing no later than January 31, 2020, 3:00 P.M. Local Time. We will answer all questions or issues requiring clarification and include them in an amendment to this solicitation, which we will post on the beta.SAM.gov website at https://www.beta.sam.gov. You must clearly phrase your questions and reference the applicable solicitation section number when possible. You must e-mail all solicitation questions or issues requiring clarification to Cheryl D. Allen, Contracting Officer, at [email protected]. You are responsible for confirming receipt of any electronic mail. Proposals are due February 28, 2020, 3:00 P.M. Local Time. We anticipate awarding the proposed contract by May 29, 2020. The incumbent for this requirement is General Dynamics Information Technology, Inc. February 12, 2020 Update: We anticipate publishing an amendment to this solicitation by February 21, 2020. This amendment will include the answers to the questions we received by the January 31, 2020 due date. February 20, 2020 Update: The purpose of Amendment Number A00001 to Solicitation Number 24322620R0001 is as follows: (1) Revise some sections of the solicitation and (2) Provide answers to the questions received by the January 31, 2020 due date. Amendment Number A00001 to Solicitation 24322620R0001 is attached.

Link/URL: https://beta.sam.gov/opp/bfd1523ec351452c9bcc6c5938ba9319/view