Presolicitation Notice – S– Valet Parking Services for VA Medical Center Providence RI
| Federal Information & News Dispatch, Inc. |
Notice Type: Presolicitation Notice
Posted Date:
Office Address:
Subject: S-- Valet Parking Services for VA Medical Center Providence RI
Classification Code: S - Utilities and housekeeping services
Contact:
Setaside: Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business
Place of Performance (address): VAMC Providence;
Place of Performance (zipcode): 02908-4734
Place of Performance Country:
Description:
Manchester VAMC
This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The applicable NAICS code will be 812930 with an applicable small business size standard of
The performance period is for a 1 year period after award with the potential for (an) additional option period(s). This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via FEDBIZOPPS interested vendors list. It is the responsibility of offerors to monitor and download amendments from FebBizOpps which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetBiz (www.vetbiz.gov) databases prior to award. (Note: all vendors claiming SDVOSB status in accordance with the Veteran's First Contracting Program must be VERIFIED by the
Performance Work Statement
Valet Parking
Base + X Option Years
1. GENERAL:
1.1. The Providence VAMC -
1.2 This contract shall include all labor, material, supervision, equipment, and services, which are required to provide valet parking for all VA patients. If the service will be extended beyond the use by VA patients, the Contractor will be notified in writing, at least two (2) weeks prior to this change by the Contracting Officer (CO) and the contract will be modified. Services shall commence on
1.3 Services shall include but not be limited to ticketing, securing keys, providing cones and other supplies and/or professional materials, necessary or incidental to manage and perform services. Contractor shall be responsible for parking, delivering, and directing certain vehicles to and from the valet greeting area at Bldg. #1,
1.4 Location of the parking lots and the estimated number of parking spaces available are as follows:
Parking lot # 2B - up to 50 spaces (left side of parking lot 2 when facing
Parking lot # 4 - Minimum 4 spaces for Valet pick up/drop off location (area closest to Hospital's front door).
Parking lot #3 -This area may be used for parking which holds 45 vehicles.
1.4.1 These lots are located on the VA property. Contractor shall submit with their signed quote any additional recommendations to meet the needs of the government under this contract based upon the actual site locations. All Fire lanes must be kept open at all times. Any changes and/or additional recommendations, which deviate from the specifications, must be approved in writing by the Contracting Officer prior to commencement of services.
2. CONTRACTOR'S REQUIREMENTS:
2.1 The Contractor shall provide Valet Parking except for those vehicles that the Medical Center deems appropriate for self-parking or those vehicles requesting self-parking. Valet parking shall be limited to VA patients and visitors of patients only at this time. Contractor will be advised, in writing by the Contracting Officer, if anyone other than patients/visitors of patients will be allowed to utilize this service as noted. The Contractor's employees will greet every vehicle excluding: buses, VA transportation vehicles dropping off or picking up patients, vendors or Contractors conducting business at the
2.2. The Contractor will be in control of where all vehicles are parked in order to maximize the space available and facilitate smooth operations. All attendant parked vehicles will be locked and secured. Driver's keys will be appropriately secured at the valet booth provided by the Contractor. Contractor shall be responsible for any lost keys and damage caused by their employees to any of the vehicles as further defined herein.
2.3 It is the Contractor's responsibility to screen out employees, volunteers, and vendors from using the valet parking services. Contractor shall be responsible to direct vehicles which may be self-parked to a parking location on premises.
2.4 The Contractor shall be responsible for parking control and monitoring designated valet parking areas. In the event of any emergency or if an individual requires assistance (i.e. injured or stranded persons) the Contractor shall immediately notify the
2.5. Persons driving buses or large vans will be permitted to park their own vehicles in the area deemed to be most convenient and practical to the parking operations, as determined by the COR. The Contractor will be notified in advance of any special events that might cause parking problems due to many visitors to the Medical Center.
2.6 All parking attendants will provide excellent customer service demonstrating courtesy, kindness, and a caring demeanor. Parking patrons will be treated courteously and with respect at all times. Valets will maintain the appearance of the entrance by sweeping the area and keeping it clear of any trash and debris generated by the valet services. Parking attendants will drive safely, slowly and cautiously, paying attention to pedestrian traffic. Parking attendants may assist in removing of wheelchairs, carts, canes or other items from the vehicle at the request of Parking Patrons. Parking attendants will not assist parking patrons getting in and out of their automobiles. If a parking patron requires assistance, the parking attendant will immediately contact Patient Services. Contractor shall dial (4999) on the VA furnished equipment to report any emergency. As indicated in Paragraph 4 (c) Tipping will not be allowed.
2.7. The Contractor will designate a full time supervisor during the entire hours of operation period, identified in Paragraph 3.1, as a representative of the Contractor in handling any valet parking concerns and parking incidents. All incidents shall be reported on a monthly basis to the Contracting Office. The name of this individual shall be furnished to the Contracting Officer. If this person is not present on site, the Contractor will designate another employee as "acting" supervisor during the period of absence. Contractor shall provide the name, contact number and work schedule of the supervisor in writing to the Contracting Officer prior to start of the contract.
2.8. The VA will provide snow removal services in the parking areas involved in this contract. The Contractor will notify the VA of any areas that may pose a safety hazard to patients, employees and visitors.
2.9. The Contractor shall not make alterations to the parking lot line striping. If line-striping changes are desired, the valet Contractor shall make a recommendation in writing to the COR. If the recommended changes are approved by the COR, the VA will accomplish the re-striping.
2.10. Valet parking personnel are permitted to park on site, if spaces are available.
2.11 Construction projects, as yet undetermined, may impact the valet parking operation during the term of any contract resulting from this solicitation and contract.
2.12 After the contract has been in force for a period of time, it may be necessary to change and/or modify the operations to provide better service. All modifications to the contract will be in accordance with FAR 52.212-4, Contract Terms and Conditions - Commercial Items, par. (c).
2.13 Smoking is not permitted within or around the VA facility grounds, except in designated areas as assigned for VA Employees.
2.14 All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on VA facility grounds. I.D. badges will be provided by the VA. contact the COR in order to obtain the I.D. Badges.
3. HOURS OF OPERATION:
3.1. Hours of operations are 7:00arn to
3.2. Federal Holidays observed by the VAMC:
M. L. King's Birthday - 3rd Mon. in January
a. Also included would be any other day specifically declared by the President of
b. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by
3.3 The Contractor will staff the valet parking operation as needed to ensure an effective operation, taking into consideration the busiest days and hours when establishing employee work schedules. In most instances, an effective operation is defined as; no patient waits more than 10 minutes to be valet parked or returned to the drop off/pick up location.
3.4 The Contracting Officer's Technical Representative (COR) will make periodic unannounced inspections to assure that the Contractor is in compliance and that the waiting times do not exceed 10 minutes. Any increase in numbers of valet parking personnel necessary in order to meet the requirement that waiting time not exceed 10 minutes will be provided at no additional cost to the Government.
3.5. After hours: The Contractor's parking attendant will turn over to
4. CONTRACTOR/PROVIDED EQUIPMENT/SUPPLIES:
4.1 Contractor shall furnish all required supplies, materials, personnel, signage and any necessary equipment required to perform the services:
a. The Contractor will provide a locking key cabinet(s) and ticket dispenser(s) to be located in the Government provided valet area as required. Exact location of the Contractor's cabinet(s) and/or booth shall be approved by the COR.
b. The Contractor will furnish and install all signs and supplies required for operations, for example: 3-way claim check, 2 way radios if needed to communicate between its own personnel. The Contractor will provide a walkie-talkie (or similar device) to be used for communication between the Contractor and the Police Dept. Contractor shall furnish any other communication devices necessary to communicate between their own personnel, as well as, one for the VA police to allow the police to monitor activity as required. Contractor shall also provide all cones, operational supplies or other miscellaneous items necessary to facilitate valet parking. All such supplies shall be approved by the COR prior to commencement of services.
c. The Contractor shall provide required signs that will clearly identify the purpose of the services for the VA patients. Signs shall be easy to read and look professional. Hand-written signs are not allowed. The COR must approve signs prior to posting for use. The valet parking signs shall be set-up each morning of operation and removed at the end of the day. A "NO TIPPING" sign will be furnished and installed by the Contractor. No tipping will be strictly enforced. Contractor's employees are restricted from accepting tips of any kind.
d. The Contractor will provide uniforms to all personnel working under this contract. Uniforms will include the identification of the Contractor by company name and name. Uniform type will be agreed upon by the VA and the Contractor at the Pre-orientation meeting as defined in Paragraph 7. Uniforms will be cleaned and pressed and will be worn at all times during performance of contract duties. All uniform styles must be approved by the Contracting Officer's Technical Representative (COR) prior to implementation.
5. PERFORMANCE STANDARD:
5.1. The Contractor will staff the valet parking operation with an appropriate number of employees as required to demonstrate an effective and efficient operation. An efficient operation is defined as: No patient waits more than 10 minutes to be valet parked or retrieved 95% of the time.
5.2. The COR will make periodic unannounced inspections and will audit the tum around time to assure Contractor's compliance. Any increase in the number of valet parking personnel necessary to meet the 10 minute requirement will be provided at no additional cost to the Government providing that the total number of vehicles does not exceed the estimated quantity projected. The Contractor's ability to manage the traffic flow will be periodically audited to assure that the Contractor is putting the Veteran first and is providing a safe and efficient operation.
5.3. If required by the Contracting Officer, the Contractor will, at its sole cost and expense, perform a drug screen and criminal background check on all employees of the Contractor who will provide services under this agreement. The Contractor agrees to terminate immediately any employee, if at the sole discretion of the VA, they pose a risk to the health or safety of any employee or individual requiring services or if the Contracting Officer disapproves of the conduct of any of the employees identified or interferes with the business or operations of the hospital.
6. TRAINING/LICENSES/QUALIFICATIONS:
6.1.
6.2. ALL CONTRACTED PARKING ATTENDANTS MUST POSSESS A VALID DRIVER'S LICENSE FROM THE EMPLOYEE'S STATE OF RESIDENCE, BE U.S. CITIZENS OR RESIDENT ALIEN WITH A VALID GREEN CARD, AND BE FLUENT IN THE ENGLISH LANGUAGE.
6.3. The contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. Contractor will provide the COR with copies of all training documents and licenses which establishes the attendant's competence to perform required duties at the
6.4. The VA will monitor the contractor employees' work to ensure contract compliance.
6.5. Notwithstanding other contract requirements, upon request of the Contracting Officer, the contractor will remove any contractor employee who does not comply with orientation requirements or meet competency requirements for the work being performed.
6.6. When changes in contractor personnel are approved in accordance with the "Key Personnel" clause of the contract, the contractor must provide evidence of orientation, the current competence assessment, and current performance evaluation that supports the above.
7. PRE-WORK ORIENTATION:
Contractor will be REQUIRED to attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting, and it will include discussion of the following topics:
a. Fire and Safety
b. Disaster Procedures
c. Medical protocols to be used by valet parking attendants (i.e., procedures for medical emergencies).
d. Use of 9-1-1
e. Reporting of accidents, thefts, and other parking related incidents
f. Contractor's appearance including Uniforms
g.
h.
The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained, have a valid Driver License, required insurance and completely competent to perform the required work. Employees of the Contractor will be required to' adhere to all VA rules and regulations.
8. CLAIMS/DAMAGES:
8.1 Any claims of damage or missing/stolen property involving customer's vehicles will be the responsibility of the Contractor. The VA assumes no responsibility for any damage to a patron's vehicle caused during the performance of the Contractor's services or for claims. Contractor shall be held completely responsible for lost keys and any costs associated with same. All customer claims shall be directed to and handled by the supervising contractor who will immediately notify the COR.
Corrective actions to resolve all claims shall commence immediately. All claims shall be settled within fourteen (14) working days, unless extenuating circumstances warrant additional time and is authorized by the Contracting Officer. If contractor fails to pay a settled claim within the allotted period, the Contracting Officer may withhold payment.
8.2 Contractor shall be required to provide and maintain insurance on all services and employees who will be providing services under this procurement. Insurance shall include but not be limited to the minimum amounts stated in these specifications in accordance with the FAR regulations including FAR 52.228-5, Insurance--Work on a Government Installation, VAAR 852.237-70, Contractor Responsibilities, and VAAR 852.237-71, Indemnification and Insurance. Supplemental insurance requirements are as follows:
(1) Workers' compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. Anticipated amount is
(2) Garage Liability (Any Auto): A minimum coverage of
(3) Garage keepers Liability: A minimum of
8.3. The Contractor must provide the Contracting Officer insurance certificate(s) evidencing the required minimum coverage prior to commencing work under this contract. The
The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective for 30 days after the insurer gives written notice to the Contracting Officer.
This means that the insurer has to change the cancellation notice and delete the "will endeavor" and "...but failure to do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives".
9. REPORTS:
9.1 The Contractor will submit monthly reports directly to the COR AND to Contracting Officer within five (5) days of month's end. Reports to the COR shall be hand delivered however, copy of the reports shall be sent electronically to the attention of the [email protected].
The reports will include but not be limited to the following:
(1) Summary of the number of vehicles valet parked by Lot #, by date, and sorted by morning and afternoon.
(2) A final summary sheet which will include the total number of vehicles from the lots utilized.
(3) The report will include a total number of VA Patients who identified themselves as first time patients and therefore were not able to provide the required Patient Identification.
(4) The report will indicate by date, any unusual events of the day. The Contractor will include any incidences of accidents or special situations with patients' visitors, VA employees, or VA volunteers.
(5) Reports or incidences in which the assistance of the
(6) An informal report showing the # of vehicles parked daily will be emailed to
9.2 The Reports must be legible, and easy to understand. Reports should be signed by the Supervisor and/or authorized representative of the Contractor. Contractor may provide for approval a sample of the types of report forms used on similar projects.
10. GENERAL CONTRACT TERMS AND CONDITIONS: DEFINITIONS:
a. "Valet Parking": Refers to all services performed by the Contractor under this agreement. Customers are greeted by valet parking attendants, and the keys to customer vehicles are delivered to the attendant (except for those vehicles the Contractor deems appropriate for self-parking). The valet parking attendants will stack park the vehicles that enter the parking area.
b. "Contractor": Where referenced in this solicitation, "Contractor" refers to the valet parking Contractor, Offeror or vendor providing services under this contract.
c. CO - Contracting Officer
d. COR - Contracting Officer's Representative - Limited authority
e. VAMC -
f. FAR -Federal Acquisition Regulations
g.
11. HHS/
To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the
12. KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS
The Contractor shall assign to this contract the following key personnel:
o Valet Parking Personnel
a. During the first fifteen (15) days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period of the contract, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.
b. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The Government can approve changes of key personnel via written communication.
c. For temporary substitutions where the key person will not be reporting to work for three (3) consecutive work days or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure stated in paragraph (b) above.
d. Contractor shall provide a list of all personnel with a copy of their driver's license and driver's license number prior to starting of work on the contract.
13. SERVICES
a. The services specified in the Sections entitled Schedule of Supplies/Services and Special Contract Requirements may be changed by written modification to this contract. The VA Contracting Officer will prepare the modification if applicable.
b. There is no employer-employee relationship between the VA and the contractor or the contractor's employee(s).
14. PERSONNEL POLICY
The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel:
o Workers compensation
o Professional liability insurance
o Income tax withholding, and
o Social security payments.
The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose.
15. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
Special Agreement Check - SAC (if order is less than 180 days and low risk)
All Contractor Employees who require access to the
If the SAC identifies "potentially actionable issues" in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements.
15.1 Government Responsibilities
a. The contracting officer will request the contractor employee's background investigation by the
b.
c. The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month's invoice(s) for services rendered.
d. The current fees associated with background investigations are
Link/URL: https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24114Q0121/listing.html
| Copyright: | (c) 2013 Federal Information & News Dispatch, Inc. |
| Wordcount: | 4928 |
Presolicitation Notice – Mutual Fund Window (MFW)
Advisor News
- The conversation almost no advisor is having yet
- Why advisors should offer retirement-longevity planning
- A hybrid approach outperforms the 4% Rule, researchers find
- The missing piece in most retirement plans
- Clients are bringing TikTok insurance advice into advisor meetings
More Advisor NewsAnnuity News
- Industry pushes back on linking ‘financial strength’ to annuity illustrations
- Sammons Enterprises & Sammons Financial Group Respond to Reports
- The Manhattan Life Insurance Company Acquires Union Security Life Insurance Company of New York
- Cayman Islands premier to meet with U.S. reinsurance regulators
- Investigation finds deceptive sales, churning of annuities targeting postal workers
More Annuity NewsHealth/Employee Benefits News
Life Insurance News
- U-Haul Holding Company Announces Twentieth Annual Virtual Analyst and Investor Meeting
- Securian Financial Increases Individual Life Retention to $10 Million, Strengthening Support for High-Net-Worth Life Insurance Market
- Americans without children are less confident about retirement, Allianz finds
- The conversation almost no advisor is having yet
- DELAWARE INSURANCE DEPARTMENT DETAILS REVIEW OF BRIGHTHOUSE ACQUISITION
More Life Insurance News