Combine Solicitation – R– INTERPRETER SERVICE (FRENCH TO ENGLISH) FOR N’DJAMENA, CHAD AFRICA

Federal Information & News Dispatch, Inc.

Notice Type: Combine Solicitation

Posted Date: 31-JAN-14

Office Address: Department of the Army; Army Contracting Command, ECC; RCO Vicenza (PARC Africa, 414th CSB); UNIT 31401 BOX 33, APO, AE 09630

Subject: R-- INTERPRETER SERVICE (FRENCH TO ENGLISHFOR N'DJAMENA, CHAD AFRICA

Classification Code: R - Professional, administrative, and management support services

Solicitation Number: W56PFY14W0001

Contact: Lucinda Archer, 00390444717420 mailto:[email protected] [RCO Vicenza (PARC Africa, 414th CSB)]

Setaside: N/AN/A

Place of Performance (address): RCO Vicenza (PARC Africa, 414th CSB) UNIT 31401 BOX 33, APO AE

Place of Performance (zipcode): 09630

Place of Performance Country: EU

Description: Department of the Army

Army Contracting Command, ECC

RCO Vicenza (PARC Africa, 414th CSB)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; request for quotes are being requested and a written solicitation will not be issued. The combined synopsis/ solicitation number is W56PFY-14-W-0001. The associated North America Industry Classification System (NAICS) Code is 541990. The Government contemplates award of a Firm-Fixed Price (FFP) Purchase Order. DESCRIPTION OF SERVICES: TRANSLATION SERVICES TOTAL (11) INTERPRETERS (FRENCH TO ENGLISH) NACIS CODE: 541990 PLACE OF PERFORMANCE: N'Djamena, Chad, Africa PERIOD OF PERFORMANCE: 9 Feburary 2014 - 31 March 2014 EVALUATION CRITERIA; Must meet the specifications of the performance work statement (PWS-see below). Performance Work Statement Interpreter Services MINUSMA Chad 1. Introduction 2. Scope of Work 3. Specific Requirements 4. Deliverables TABLE OF CONTENTS 5. Performance Requirement Summary and Quality Assurance Appendix A: General Requirements Technical Exhibit 1: Location 1. INTRODUCTION: US Army Africa (USARAF) requires the following service(s): 1.1. SERVICE: Interpretation 1.2. LOCATIONS: 1.2.1. Loumia, Chad 1.2.2. N'Djamena, Chad (in and around) 1.3. PERIOD OF PERFORMANCE: February 9, 2014 - March 31, 2014 2. SCOPE OF WORK: The U.S. Government requires a linguist support contract to support a MINUSMA training event. A maximum of 11 Interpreters will be required for daily use from Monday through Friday 0800 -1700. Start date is 9 Feb 2014 and end date is 31 Mar 2014. The contractor shall provide up to 11 French and English speaking Interpreters to provide oral and written translations between speakers of the French and English languages. The Contractor will be responsible for providing all meals and lodging requirements of the interpreters. 3. SPECIFIC REQUIREMENTS: 3.1. SERVICE #1: INTERPRETATION / TRANSLATION 3.1.1. Provide interpreters for oral interpretation and written translation. 3.1.2. Languages: French and English 3.1.3. Work hours: Monday through Friday 0600 -1800 3.1.4. The contractor will provide Interpreters capable of providing oral translation between speakers of the French and English languages. All interpreters must be able to understand and communicate both orally and in writing military and basic medical terminology. 3.1.5. Exact dates and locations are to be coordinated through the Contracting Officer's Representative (COR) or an appointed Point of contact (POC) and the contractor. Interpreters must be available to travel to and from N'Djamena and the Loumia training site(s). 3.1.6. The contractor shall maintain a cellular telephone and provide the COR or Contracting Officer the phone number. The contractor shall be capable of maintaining contact with the COR via cellular phone when required. 3.1.7. The contractor is responsible for providing all fuel and transportation for the interpreters. 3.1.8. The contractor is responsible for providing meals, water, lodging and any other required support to the interpreters. 4. DELIVERABLES: 4.1. GENERAL REQUIREMENT DELIVERABLES (see Appendix A): Cite What When Where Appendix A 4 Written list of contractor and sub-contractor personnel to work on site NLT 30 days prior to award Email or delivery to the Contracting Officer or COR Appendix A 7.1 Program Manager / Alternate or POC 5 days after award Email or delivery to the Contracting Officer Appendix A 10 Contractor Manpower Reporting After completion of all work https://cmra.army.mil 5. PERFORMANCE REQUIREMENT SUMMARY (PRS) / QUALITY ASSURANCE (QA): 5.1. The Contractor shall be responsible for his/her own quality control program. 5.2. The Contractor shall be assessed for performance of services by the Contracting Officer or Contracting Officer's Representative (COR) according to the following measures: Cite Performance Objective Method of Surveillance Acceptable Quality Level Performance Standard 3.1.1 Provide interpreters daily 100% surveillance 100% available Interpreters available throughout daily performance periods 3.1.3 Work hours 100% surveillance 100% available Interpreters report for work at the required time and stay for the entire work day 3.1.4 Proficiency in French and English Customer complaint 90% accuracy Interpreters able to translate / interpret required terminology in English and French 3.1.6 Cellular phone Random sample 100% available Contractor provided a cell phone number and was responsive when called APPENDIX A GENERAL REQUIREMENTS 1. LANGUAGE: All written and oral correspondence shall be in English. 2. LEGAL COMPLIANCE AND CERTIFICATIONS: The Contractor shall hold or obtain upon award current certifications required by local law, if any, to perform the service and be registered with the Chamber of Commerce and Ministry of Defense as applicable in accordance with local laws and regulations. Copies of sub-contractor certifications, if subcontractors are used, shall also be retained by the Contractor. Non-local national contractor personnel must comply with theater clearance requirements per Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm. 3. PERMITS. Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor. 4. PERSONNEL SECURITY: Upon Contract award, the Contractor shall provide the Contracting Officer, COR or the U.S. Embassy a written list of personnel, including sub- contractor personnel, who will be conducting work under this contract. The list shall include full names, birth date, address and job title for all contracted and sub-contracted employees. The Contractor shall ensure all employees are eligible for employment under host nation laws, have no negative police reports, and have no significant criminal charges that can affect the safety of equipment and personnel participating in the mission. 5. INFORMATION SECURITY: The Contractor and all associated employees will not disclose sensitive information obtained as a result of working this contract, to include the personal identity of personnel working in support of this mission. This includes names, addresses and other contact information. 6. FORCE PROTECTION: The contractor and all associated subcontractor employees shall comply with applicable local area policies and guidance for access security procedures provided by the U.S. Government and the host nation military. The contractor workforce must comply with all personal identity verification requirements as directed by the U.S. Government and the host nation(s). In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility, installation or location change, the U.S. Government may require changes in contractor security matters or processes. 6.1. iWATCH / iSALUTE Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH / iSALUTE program (training support will be provided by the requiring activity Anti-Terrorism Officer (ATO)). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed prior to employees commencing performance/work, with the results reported to the COR. 6.2. U.S. BASED CONTRACTORS DEPLOYING TO THE USAFRICOM AOR: U.S. based contractors must comply with the theater clearance requirements provided in the Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm. Theater clearance/entry requirements for U.S. based contractors traveling to Africa must be completed prior to travel to the area. The contractor shall submit confirmation of authorized travel to the Contracting Officer. Theater entry requirements can also be found online at http://www.africom.mil/staff-resources/travel-to-africa. U.S. based contractor employees and associated subcontractor employees must receive Government-provided AT awareness training for the area where service is performed, as directed by AR 525-13. 7. MANAGEMENT: 7.1. The Contractor shall provide a Program Manager (PM) or Point of contact (POC) and an alternate (if the PM is not available) who shall be responsible for the daily performance of the work and for daily transportation synchronization. Their contact information shall be provided to the Contracting Officer prior to commencement of work. The Contractor shall provide notice to the Contracting Officer or COR of any change of the PM or his alternate within 24 hours following the change. The PM or alternate shall be physically available during normal duty hours and able to respond in person within two hours of notification by the Contracting Officer or the COR if required. The PM or alternate shall be available telephonically at all times for the duration of the performance period. 7.2. The PM and alternate shall read, write, speak and understand English to the degree that they understand oral and written communications and express themselves in matters pertaining to their duties. 8. CONTRACTOR PERSONNEL STANDARDS: 8.1. Contractor and sub-contractor personnel shall present a neat appearance and be easily recognizable as working for the Contractor. All work under this contract shall be performed in a professional manner. All Contractor personnel performing under the contract shall have training, prior work experience, or demonstrated technical skills required to fulfill the specific contract requirements. Drivers shall be licensed in accordance with local laws for the equipment operated. 8.2. The Contracting Officer may require the Contractor remove from the work site any employee the Contracting Officer deems incompetent, careless, unsafe or otherwise objectionable. The removal from the job site of a Contractor employee does not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract. 8.3. Contractor and sub-contractor personnel are subject to background checks conducted by US Embassy or U.S. Army security personnel as part of force protection at the U.S. Governments sole discretion. Failure to pass a background check is justification for revoking an award or terminating the contract. 8.4. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects, including but not limited to khat. 9. CONTRACTING OFFICER'S REPRESENTATIVE (COR). 9.1. The Contracting Officer will designate, in writing, the authorized COR for this contract. 9.2. The COR will be responsible for monitoring the performance of the Contractor and adherence to the requirements of the contract. This includes inspection and acceptance of all deliverables. The COR will also be responsible for reviewing the bills, charges or invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. Multiple CORs may be necessary based on operations tempo, command guidance or Contracting Officer recommendations. 9.3. The COR shall provide technical and administrative guidance on a day-to-day basis. The COR may deliver documents to the contractor, but in no way shall any understanding or agreement, modification, change order, or other matter deviating from the term of the contract be authorized by the COR. Purchases or changes from unauthorized persons will result in the contractor not receiving payment for costs incurred. 10. CHANGES TO THE CONTRACT: The only person authorized to make changes to the contract is the Contracting Officer. Failure to notify the Contracting Officer of changes IN ADVANCE of providing service may result in non-payment to the Contractor for work provided outside the scope of this contract. The Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). Only the Contracting Officer can authorize Change Orders to be issued to the contractor. The contractor will only accept Change Orders issued directly from the Contracting Officer or the COR. 11. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower including subcontractor manpower required for performance of this contract. The Contractor Manpower Reporting (CMR) system is a business process to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number(s); (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identify of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded for the web site.. 12. WIDE AREA WORKFLOW (WAWF): Electronic Submission of Payment Requests (reference DFARS Subpart 232.70). The Government will use Wide Area Work Flow (WAWF) at https://wawf.eb.mil as the electronic method to receive payment requests. Prior to contract award, the successful bidder shall be registered in WAWF and Central Contractor Registration (CCR) at www.ccr.gov for the use of WAWF for invoicing. 13. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION. 13.1. NON-U.S. VENDORS. Prior to contract award, vendors should make every attempt possible to register in SAM. The Contracting Officer may assist the contractor in registration. Vendors should register at https://www.sam.gov. See FAR Clause 52.204- 7, CCR Registration, for additional details. 13.2. U.S.-VENDORS. Prior to contract award, vendors shall register in SAM. The Contracting Officer may assist the contractor in registration. Vendors shall register at https://www.sam.gov. See FAR Clause 52.204-7, CCR Registration, for additional details. 14. INSURANCE: The Contractor shall be bonded and/or insured against damage by employees during the performance of this contract. Bondage/insurance shall be in accordance with local and national laws. The Contractor, at the Contractor's expense, shall maintain enough public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury and damage. RESPONSE DATE; to express interest to this requirement, please respond via email to [email protected] with your best quote no later than 4 February 2014 15:00 HRS Rome Italy, local time (CET)