Combine Solicitation – J– OPTION – Annual Maintenance of 3 NEC Generators

Notice Type: Combine Solicitation

Posted Date: 27-JUN-14

Office Address: Department of State; Office of Acquisitions; Regional Procurement Support Office Frankfurt, Germany; Psc 115 - Rpso, Apo, AE 09213

Subject: J-- OPTION - Annual Maintenance of 3 NEC Generators

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: SGE50014R0066

Contact: Name: Vickie Villar-Demmer, Title: Contract Specialist, Phone: 496975353336, Fax: 496975353337, Email: [email protected];

Setaside: N/AN/A

Place of Performance (address): See Statement of Work.

Place of Performance (zipcode): -

Place of Performance Country: -

Description: Department of State

Office of Acquisitions

Regional Procurement Support Office Frankfurt, Germany

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is SGE50014R0066 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-74. The associated North American Industrial Classification System (NAICS) code for this procurement is 335911 with a small business size standard of 0.00 employees.This requirement is unrestricted and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-07-10 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Statement of Work. The Department of State requires the following items, Meet or Exceed, to the following: Base Period of Performance: 08/01/2014 - 07/31/2015 LI 001: Contractor for preventative maintenance services for three units of generator sets as per the attached scope: Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. a) One (1) 400REOZVC Kohler Diesel Generator Set: 400 KVA, 220/380V, 50Hz, 3 Phase, Transfer Switch-General electric zenith control , Pwr Cmd, 600Amps, 4 Poles and two (2) Remote Annunciator Panels. Location: Chancery. b) Two (2) 1250 REOZM Kohler Diesel Generator Set: 1270 KVA, 220/380V, 50Hz, 3 Phase, Wye, with One (1) Transfer Switch- General electric zenith control, Pwr Cmd, 1930 Amps, 4 Pole ; two (2) Remote Annunciator Panels. Location: Utility Building. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain thegenerators in accordance with this work statement. Under this Contract the Contractor shall provide: The services of trained and certified KOHLER generator technicians to inspect, adjust, and perform scheduled preventive maintenance. The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.The following items shall be delivered under this contract: Names, biographic data, police clearance on Contractor personnel - 5 days after contract award. Certificate of Insurance - 10 days after contract award.Certification of disposal of toxic chemicals by local authorities - After each change. Checklist signed by Contractor s employee - After completion of each maintenance service. Laboratory report for chemical analysis - 7 days after completion of each service. Load Bank Test Report - After completion of each service. Invoice - After completion of each maintenance service., 1, LT; Option 1 Period of Performance: 08/01/2015 - 07/31/2016 LI 001: Contractor for preventative maintenance services for three units of generator sets as per the attached scope: Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. a) One (1) 400REOZVC Kohler Diesel Generator Set: 400 KVA, 220/380V, 50Hz, 3 Phase, Transfer Switch-General electric zenith control , Pwr Cmd, 600Amps, 4 Poles and two (2) Remote Annunciator Panels. Location: Chancery. b) Two (2) 1250 REOZM Kohler Diesel Generator Set: 1270 KVA, 220/380V, 50Hz, 3 Phase, Wye, with One (1) Transfer Switch- General electric zenith control, Pwr Cmd, 1930 Amps, 4 Pole ; two (2) Remote Annunciator Panels. Location: Utility Building. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain thegenerators in accordance with this work statement. Under this Contract the Contractor shall provide: The services of trained and certified KOHLER generator technicians to inspect, adjust, and perform scheduled preventive maintenance. The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.The following items shall be delivered under this contract: Names, biographic data, police clearance on Contractor personnel - 5 days after contract award. Certificate of Insurance - 10 days after contract award.Certification of disposal of toxic chemicals by local authorities - After each change. Checklist signed by Contractor s employee - After completion of each maintenance service. Laboratory report for chemical analysis - 7 days after completion of each service. Load Bank Test Report - After completion of each service. Invoice - After completion of each maintenance service., 1, LT; Option 2 Period of Performance: 08/01/2016 - 07/31/2017 LI 001: Contractor for preventative maintenance services for three units of generator sets as per the attached scope: Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. a) One (1) 400REOZVC Kohler Diesel Generator Set: 400 KVA, 220/380V, 50Hz, 3 Phase, Transfer Switch-General electric zenith control , Pwr Cmd, 600Amps, 4 Poles and two (2) Remote Annunciator Panels. Location: Chancery. b) Two (2) 1250 REOZM Kohler Diesel Generator Set: 1270 KVA, 220/380V, 50Hz, 3 Phase, Wye, with One (1) Transfer Switch- General electric zenith control, Pwr Cmd, 1930 Amps, 4 Pole ; two (2) Remote Annunciator Panels. Location: Utility Building. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain thegenerators in accordance with this work statement. Under this Contract the Contractor shall provide: The services of trained and certified KOHLER generator technicians to inspect, adjust, and perform scheduled preventive maintenance. The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.The following items shall be delivered under this contract: Names, biographic data, police clearance on Contractor personnel - 5 days after contract award. Certificate of Insurance - 10 days after contract award.Certification of disposal of toxic chemicals by local authorities - After each change. Checklist signed by Contractor s employee - After completion of each maintenance service. Laboratory report for chemical analysis - 7 days after completion of each service. Load Bank Test Report - After completion of each service. Invoice - After completion of each maintenance service., 1, LT; Option 3 Period of Performance: 08/01/2017 - 07/31/2018 LI 001: Contractor for preventative maintenance services for three units of generator sets as per the attached scope: Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. a) One (1) 400REOZVC Kohler Diesel Generator Set: 400 KVA, 220/380V, 50Hz, 3 Phase, Transfer Switch-General electric zenith control , Pwr Cmd, 600Amps, 4 Poles and two (2) Remote Annunciator Panels. Location: Chancery. b) Two (2) 1250 REOZM Kohler Diesel Generator Set: 1270 KVA, 220/380V, 50Hz, 3 Phase, Wye, with One (1) Transfer Switch- General electric zenith control, Pwr Cmd, 1930 Amps, 4 Pole ; two (2) Remote Annunciator Panels. Location: Utility Building. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain thegenerators in accordance with this work statement. Under this Contract the Contractor shall provide: The services of trained and certified KOHLER generator technicians to inspect, adjust, and perform scheduled preventive maintenance. The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.The following items shall be delivered under this contract: Names, biographic data, police clearance on Contractor personnel - 5 days after contract award. Certificate of Insurance - 10 days after contract award.Certification of disposal of toxic chemicals by local authorities - After each change. Checklist signed by Contractor s employee - After completion of each maintenance service. Laboratory report for chemical analysis - 7 days after completion of each service. Load Bank Test Report - After completion of each service. Invoice - After completion of each maintenance service., 1, LT; Option 4 Period of Performance: 08/01/2018 - 07/31/2019 LI 001: Contractor for preventative maintenance services for three units of generator sets as per the attached scope: Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. a) One (1) 400REOZVC Kohler Diesel Generator Set: 400 KVA, 220/380V, 50Hz, 3 Phase, Transfer Switch-General electric zenith control , Pwr Cmd, 600Amps, 4 Poles and two (2) Remote Annunciator Panels. Location: Chancery. b) Two (2) 1250 REOZM Kohler Diesel Generator Set: 1270 KVA, 220/380V, 50Hz, 3 Phase, Wye, with One (1) Transfer Switch- General electric zenith control, Pwr Cmd, 1930 Amps, 4 Pole ; two (2) Remote Annunciator Panels. Location: Utility Building. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain thegenerators in accordance with this work statement. Under this Contract the Contractor shall provide: The services of trained and certified KOHLER generator technicians to inspect, adjust, and perform scheduled preventive maintenance. The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.The following items shall be delivered under this contract: Names, biographic data, police clearance on Contractor personnel - 5 days after contract award. Certificate of Insurance - 10 days after contract award.Certification of disposal of toxic chemicals by local authorities - After each change. Checklist signed by Contractor s employee - After completion of each maintenance service. Laboratory report for chemical analysis - 7 days after completion of each service. Load Bank Test Report - After completion of each service. Invoice - After completion of each maintenance service., 1, LT; "https://marketplace.fedbid.com/fbweb/fbobuyDetails.do token=%3D%3DwBKxmaVGYR9mUhGeZuEvXxQAAAAAHeAAgAgTFCGg%2FFzzqQbJAAyVXBA0Or"Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at [email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or [email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. If this is a Brand Name Only procurement, Seller certifies that it is an authorized distributer of the brand name product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es). In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to [email protected]. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software All bid prices must include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far.The following FAR clauses will be provided in full text upon award: 52.217-8 - Option to Extend Services, 52.217-9 - Option to Extend the Term of the Contract The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance. Installer Qualifications: All work under this Scope of work shall be performed by Construction Contractor having experiences on generator works. The Contractor shall have the following qualifications: 1. Qualifications for installation firm and installation supervisor 2. List of Kohler certified generator technicians with the certificates 3. A list of the relevant projects. Do not list projects that proposed staff was not involved, even if your firm was. 4. Qualifications/Experience of the firm 5. References Material and Equipment Lists: Submit material lists as follows: Furnish complete Material Lists. Include only information on exact material installed; not complete 'line' of manufacturer. Where catalog sheets show proposed material as well as other materials or equipment, identify proposed material with rubber stamp arrow or similar concise method. Provide all product data with Material Safety Data Sheet for each product. Proposed design and construction schedule The Contractor shall submit a project design and construction bar chart schedule with their technical proposal. The bar chart schedule developed by the Contractor shall reflect their recommended project phases, phase activities and activity durations. A written narrative shall also be included with the technical proposal explaining the schedule submitted and the reasons why and how it can be completed in the time frame proposed by the Contractor. This schedule and narrative will be reviewed by the Technical Evaluation Committee as part of the evaluation process and will be assigned a score with clarity and comprehensiveness of the submission. - Hazard control measures plan The contractor must document in the bid for work how the hazard controls will be implemented and maintained during the project. The Contractor shall provide trained generator technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test the generators. Deadline for questions, is Monday, July 7, 2014, 12 oclock noon (Wash DC time)

Link/URL: https://www.fbo.gov/notices/05ff4b41e8712943d4454e8a63f9ecd6