Combine Solicitation – H65 KITS

Notice Type: Combine Solicitation

Posted Date: 29-NOV-11

Office Address: Department of Homeland Security; United States Coast Guard (USCG); Commanding Officer, USCG Aviation Logistics Center; HU25, HH65, H60J, C130, ESD, IOD, ISD, CASA or ALD Elizabeth City NC 27909-5001

Subject: H65 KITS

Classification Code: 16 - Aircraft components & accessories

Solicitation Number: HSCG38-12-Q-200003

Contact: Tony Twiddy, Contract Specialist, Phone 252-335-6494, Fax 252-334-5240, Email [email protected] - Tabitha L Callon, Contracting Officer, Phone 252-335-6895, Fax 252-334-5242, Email [email protected]

Description: Department of Homeland Security

United States Coast Guard (USCG)

Commanding Officer, USCG Aviation Logistics Center

Federal Business Opportunities 1. Action Code: K

2. Send to FBO: Yes

3. Date: 11/29/11

4. Classification Code: 16-AIRCRAFT COMPONENTS & ACCESSORIES

5. Contracting Office Address: SRR Contracting

6. Title: OIL AND DEBRIS KITS AND TESTING SERVICES

7. Response Date: 12/14/11

8. Primary Point of contact: Tony Twiddy

9. Secondary Point of contact: Gail Payne

10. Solicitation Number: HSCG38-12-Q-200003

11. Reference Number: N/A

12. Description:

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HSCG38-12-Q-200003 is issued as a Request for Quote (RFQ).

This solicitation documented and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-54. The applicable North American Industry Classification Standard Code is 541380. The small business size standard is 12 million in annual receipts. This is an unrestricted solicitation. Anticipated contract award date is April 1, 2012. However, this is an estimate and not exact.

This requirement is for oil and debris kits and the testing of samples taken in those kits from the H65 USCG Aircraft.

The estimated quantity/kits list (schedule) and the SOW is attached.

Award will be made to the offeror(s) proposing the lowest price technically acceptable to the Government.

An indefinite delivery Requirements contract is anticipated that will include a base year plus four one year option periods for a total period of performance of five years.

The United States Coast Guard (USCG) Aviation Logistics intends to award a contract for oil and debris kits and testing services for samples taken (utilizing those kits) from the Turbomeca 2C2 engines that are on the H65/SRR aircrafts.

Best Value to the Government is always the goal, but without jeopardizing quality or safety of flight. Only the use of airworthy commercial specifications or standard military specifications will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured from sources able to provide traceability to the Original Equipment Manufacturer (OEM). The Federal Aviation Regulation, Part 21, outlines certification procedures. All responsible sources must be a certified Turbomeca testing facility.

The contractor shall furnish a Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. Certificate of Conformance must be submitted in the format specified in the clause.

Jet-Care International is the Original Equipment Manufacturers (OEM) associated with the kits and testing specifications contained within this solicitation. Offerors must be able to provide necessary certification including traceability to a manufacturer. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor. Traceability means a clear, complete, documented, auditable paper trail which traces each step from an OEM or distributor to its current location.

Drawings or specifications are not available, and cannot be furnished by the Government.

The following FAR provisions/clauses are incorporated by reference:

52.212-1 Instructions to Offerors-Commercial Items (JUN 2008) with the following included by Addendum:

52.211-14 Notice of Priority Rating for National Defense Use, Emergency Preparedness, and Energy use Program (APR 2008) (Rating: DO)

Evaluation - Commercial Items

Quotes will be evaluated and contract issued to the lowest priced technically acceptable quote.

Technically Acceptable: Quotes must be for new manufactured commercial items and commercial services from sources able to provide a certificate of conformance and traceability to the Original Equipment Manufacturer (OEM). All responsible sources must be a certified Turbomeca testing facility. The Federal Aviation Regulation, Part 21, outlines certification procedures.

52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2011) ALT 1 (APR 2011)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

Cost or Pricing Data

It is DHS policy that pricing for competitive negotiations should be based on adequate price competition. However, in the event only one responsible offeror is obtained as a result of this solicitation, that offeror may be required to submit either Certified Cost or Pricing Data (FAR 15.403-4) or Data Other Than Certified Cost or Pricing Data (FAR 15.403-3) to support price negotiations.

52.212-4 Contract Terms and Conditions-Commercial Items (JUN 2010) with the following included by Addendum:

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address http://arnet.gov/far/

52.203-3 Gratuities (APR 1984) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2007) 52.203-12 Limitation of Payments to Influence Certain Federal Transactions (OCT 2010)

52.204-4 Printed or Copied Double-Sided on Recycled Paper (MAY 2011)

52.209-6 Protecting the Government's Interest when Subcontracting (DEC 2010) With Contractors Debarred, Suspended, or Proposed for Debarment

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (NOV 2011) (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note). (13) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). (14)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). (17) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). (22) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (29) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). (30) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (31) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). (37) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). (38) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). (41) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (46) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). (50)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION.

Employee Class: 30210 - Laboratory Technician 21.37. Fringe Benefits Required: Annual Leave: 2 hours per week for less than 3 years; 3 hours per week for services of 3 years but less than 15 years; and 4 hours per week for services for 15 years or more. Paid Holidays: Ten per year. Employer's contribution to sick leave and to life, accident and health insurance: approximately 5.1 percent of basic hourly rate. Employer's contribution to retirement pay: 7 percent of basic hourly rate. See applicable wage determinations at http://www.wdol.gov/

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

52.223-6 Drug Free Workplace (MAY 2001)

52.233-2 Service of Protest (SEP 2006)

52.242-13 Bankruptcy (JUL 1995)

52.246-15 Certificate of Conformance (APR 1984)</p>

52.247-34 F.O.B. Destination (NOV 1991) ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERICAL ITEMS (Additional clauses/provisions in full text) 52.216-18 Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract award through _one-year from date of contract award for the basic period and for options, effective date of option exercise through one-year from effective date of option exercise_. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) 52.216-19 Order Limitations (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one each for any line item_, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of the total estimated contract line item quantity; (2) Any order for a combination of items in excess of 50% of estimated contract quantity; or (3) A series of orders from the same ordering office within _thirty (30) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within _15_ days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) 52.216-21 Requirements (OCT 1995) (a) This is a requirements contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after __determined at time of award based on six (6) months after expiration date of ordering period. (End of clause)

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60_ days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _____5 years______ (months) (years). (End of clause) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond __30SEP2012_. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond _30SEP2012, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause)

ADDENDUM - 52.212-4 - CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JUN 2010)

INSPECTION AND ACCEPTANCE

(a) Inspection and acceptance of material under this contract, to ensure that equipment is in accordance with manufacturer's specifications, shall be performed at destination by local U.S. Coast Guard Receiving section personnel and consist of count and condition only. NOTE: All serial number tracked items will be inspected and accepted by local U.S. Coast Guard Quality Assurance personnel.

(b) Contractors shall also provide a Certificate of Conformance signed by the contractor's authorized representative in accordance with Federal Acquisition Regulation (FAR) 52.246-15 and documentation reflecting the complete unbroken history of ownership of the kits from purchase from the approved source until delivery to the U.S. Coast Guard.

PACKAGING AND MARKING

A. PACKAGING & PRESERVATION

Packaging and preservation shall be the vendor's best commercial practice and shall include the following information:

a. The Coast Guard Aviation Logistics Center is a supply depot, therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

b. Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut packaging.

c. Uniform bulk packaging of material, no larger than 100 each per package, is acceptable. The packaging shall be sufficient to prevent damage during shipment, handling, and storage. Each package shall be labeled individually. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

ADDENDUM - 52.212-4 - CONTRACT TERMS AND CONDITIONS--COMMERCIAL TERMS (JUN 2010)

B. MARKING INSTRUCTIONS

Each individual container shall be labeled on the outside and each individual packaging of kits on the inside shall be labeled with National Stock Number, Kit Number, Nomenclature, Quantity, Contract Line Item, Contract Number, Delivery Order Numbers and Delivery Line Item Number. Certificates of Conformance shall be placed on the outside of individual containers.

DELIVERY SCHEDULE

The Government desires delivery to be made according to the following schedule:

DELIVERY SCHEDULE (*calendar days)

(a) (b) (c) (d) ITEM NO. QUANTITY GOVERNMENT OFFEROR'S REQUESTED PROPOSED DELIVERY DELIVERY

0001 - 4002 As specified 30 days after Please provide on each receipt of on attached spreadsheet delivery order delivery order of schedule.

*Delivery of test analysis is required within 24 hours.

Early Deliveries are acceptable

PERIOD OF PERFORMANCE The term of this contract shall consist of a one-year base period with four additional one-year option periods for a total of five (5) years.

KITS FURNISHED MUST BE NEW

ADDENDUM - 52.212-4 - CONTRACT TERMS AND CONDITIONS--COMMERCIAL TERMS (JUN 2010)

INVOICING INSTRUCTIONS

Unless otherwise specified on individual delivery orders issued hereunder, the original and three (3) copies of the Contractor's invoice shall be submitted to the designated billing office address or emailed to the email address below. Submitting invoices for payment electronically is the preferred method.

[email protected]

Chief, Fiscal Branch Bldg. 63 USCG Aviation Logistics Center Elizabeth City, NC 27909-5001

MARK FOR: CONTRACT NO. _________________________________ (To be assigned at time of issuance) DELIVERY ORDER NO. _________________________________ (To be assigned at time of issuance) SHIPPING INSTRUCTIONS

Unless otherwise specified on individual delivery orders issued hereunder, deliverable hardware items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section, Bldg. 63 Elizabeth City, NC 27909-5001 MARK FOR: 41000 Field Stock

Contract No. _____________________________ (To be assigned at time of issuance)

Delivery Order No. ______________________________ (To be assigned at time of issuance)

Documents, reports and correspondence shall be submitted to the following address:

Contracting Officer Short Range Recovery SRR Product Line, Bldg. 75 USCG Aviation Logistics Center Elizabeth City, NC 27909-5001 Primary POC: Tony Twiddy Email: [email protected] Phone: (252)335-6494

Secondary POC: Gail Payne Email: [email protected] Phone: (252) 335-6821.

Closing date/time for submission of quotes is 12/14/11 at 3:00 pm est. Quotes will be accepted via e-mail to [email protected] or at the following mailing address:

USCG Aviation Logistics Center SRR Product Line, Bldg 75 ATTN: Tony Twiddy Elizabeth City, NC 27909-5001

All responsible sources may submit a quote which will be considered.

NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001 FAX: 202.475.3904 The Ombudsman Hotline telephone number is 202.372.3675.

Link/URL: https://www.fbo.gov/spg/DHS/USCG/USCGARSC/HSCG38-12-Q-200003/listing.html