Combine Solicitation – 49– Preventive Maintenance Alaris Infusion Pump

Notice Type: Combine Solicitation

Posted Date: 21-APR-14

Office Address: Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815

Subject: 49-- Preventive Maintenance Alaris Infusion Pump

Classification Code: 49 - Maintenance & repair shop equipment

Solicitation Number: VA26214Q0682

Contact: Marie [email protected] mailto:[email protected]

Setaside: Total Small BusinessTotal Small Business

Description: Department of Veterans Affairs

Long Beach VANLO

Department of Veterans Affairs

The VA Long Beach Health Care System has a requirement for Los Angeles VA Medical Center to provide Annual Service Agreement for Alaris Infusion Pumps System. Period of Performance 5/1/2014 - 4/30/2015 Solicitation documents will be available April 21, 2014 at the following website: www.fedbizopps.gov. Offers will search solicitation VA262-14-0682 to access solicitation documents following clauses apply: VAAR 852.203.70, 852.233-70, 852.232-72, 52.219-14, 52.212-1, 52.212-2, 52-212-3, 52-212-4, and 52-212-5. Only electronic proposals will be accepted at [email protected]. NAICS: 339112.

Note: All questions must be submitted by 4/23/2014, 10:00 AM PST via email only to [email protected]. All questions that are received after the deadline will not be entertained. All quotes must be received by 4/25/2014, 10:00 AM PST, quotes received after this date/time will not be entertained.

STATEMENT OF WORK/SPECIFICATIONS

A. DESCRIPTION OF WORK

Provide all necessary labor, material, tools and equipment necessary to provide hardware and software maintenance and support for the equipment defined herein located at the VA Greater Los Angeles Healthcare.

EQUIPMENT IDENTIFICATION/SERVICE:

ALARIS INFUSION PUMP

8015 PC unit

8100 Pump module

8120 Syringe module

8300 EtCO2 module

Locate: GLA

PERFORMANCE:

Monday to Friday from 8:00am to 3:30p.m

For each instrument system identified herein the Contractor shall perform at a minimum those services as determined necessary by the Biomedical Engineering and using service Supervisor. The using service specification on the listed Medical Instrument is based on the equipment manufactures recommended service and preventive maintenance procedures and schedules.

Performance verification is required at the conclusion of every preventive maintenance and emergency repair. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures are performed that would in any way effect the calibration status of the instrument the results of performance testing must conform to the established performance criteria for the instrument.

B. PREVENTIVE MAINTENANCE:

On-site Preventive Maintenance Inspections (PMI) provided under this Contract include, but are not limited to the furnishing of necessary labor, material, tools, parts required to provide inspection, adjustments, effect repairs, cleaning, calibrations, lubrication, testing for operating efficiency, disassembly, replacement of worn or defective parts of Government owned units located at VA Los Angeles. The PMI will be scheduled with Contracting Officer's Technical Representative (COR). PMIs will be performed in accordance with manufacturer's instructions.

E. CONTRACTOR SUBMITTALS:

Within 15 calendar days after award date, the Contractor shall furnish two (2) copies of its Preventive Maintenance Procedure which will be used during the PM services of this contract. These procedures are required are by the Government as a condition of the facility's Joint Commission requirements. These copies must be received before any invoices can be certified for payment.

ADP SECURITY:

Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at participating Medical Centers are essential. Software installed on each Personal Computer is copyrighted and copying of software for use elsewhere is prohibited. In the event of a possible security violation, the Medical Center's ADP Security Committee will investigate and recommend corrective action to the appropriate agency.

The C&A requirements do not apply and a Security Accreditation Package is not required. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

F. REPORTING:

For services to be performed during normal working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department Bldg. 500 room 0261 at the Medical Center, to arrange all services. In addition to signing in, Contractor personnel shall identify himself to the COTR before proceeding to the job site. This check in is mandatory. After the work is completed, the Contractor is to submit in writing, complete report of service rendered to the Biomedical Engineering Dept. At a minimum, this report must contain a detailed description of any service performed and any recommendations necessary to meet regulations.

G. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

Each respondent must have an established business, with a full time staff. The staff includes a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as the backup.

H. CONFORMANCE STANDARDS:

All work shall be performed and equipment shall function in conformance with all VA safety standards, manufacturer's/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

I. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's personnel/FSE shall wear visible identification at all times while on the premises of the VA Greater Los Angeles Healthcare System. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

J. CONTRACTOR WORKERS COMPENSATION AND INSURANCE:

The Contractor is required to provide copies of proof of Worker's Compensation that complies with Federal and State Worker's Compensation and Occupational requirements, and provide proof of General Liability Insurance.

K. Period of Performance: 4/28/2014 - 4/27/2015

Link/URL: https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26214Q0682/listing.html