Special Notice – Candela Laser Service

Notice Type: Special Notice

Posted Date: 16-SEP-16

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: Candela Laser Service

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N0025916N0219

Contact: Jeffrey P. Collins, Phone 6195328076, Email [email protected]

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. Reference #: N0025916N0219. Naval Medical Center San Diego intends to award a firm fixed price sole source contract under the authority of FAR 13.106-1(b)(1)(i), only one responsible source, to: Candela Corporation, 530 Boston Post Rd, Wayland, MA 01778. The proposed contract action is for Service Maintenance of Candela Lasers. One year service maintenance shall be performed on the following items In accordance with the statement of work: (Period of Performance: October 1, 2016 to September 30 2017) 1) Candela Alex 0669 2) Candela Alex Trivantage 0451, 3) Candela VBEAM 0331 4) Candela VBEAM 1248 5) Candela VPYAG 0283 6) Candela Gentlemax 0780 Justification: Under the authority of FAR 13.106-1(b)1,Sole source justification is based on Candela Corporation lack of any other responsible source able to fully maintain these lasers and provide the necessary parts on demand. This is due to the complexity of the software and hardware components as well as the difficulty of other vendors to obtain the required parts as needed. SERVICE ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Dr., Dermatology, Material Management BIOMED Repair Department, Building 1, Ground Floor, Room GD-18H, San Diego, CA 92134-5000 The NAICS code for this requirement is 811219; the small business size standard is $20.5 Million. This notice of intent is not a request for competitive quotes; however, interested persons may identify their interest and capability to respond to this requirement. All information received by 9:15 AM Pacific Time on September 20, 2016 may be considered by the Government. Responses shall be submitted to Jeff Collins at [email protected]. The email subject line shall state, "Naval Medical Center San Diego, Intent to Award Sole Source to Candela Corporation." A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. NO TELEPHONE REQUESTS WILL BE HONORED

STATEMENT OF WORK MEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. The Contractor shall provide all services, materials and equipment necessary for the preventive maintenance of the lasers located in the Dermatology Department Naval Medical Center, San Diego (NMCSD)to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. "Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity. 1) Candela Alex 0669 ECN:033559 2) Candela Alex Trivantage 0451 ECN:111278 3) Candela VBEAM 0331 ECN:036008 4) Candela VBEAM 1248 ECN:111276 5) Candela VPYAG 0283 ECN:038012 6) Candela Gentlemax 0780 ECN:111277 NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: * Perform service repair/preventive maintenance to industry standards. * Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, The Contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. * Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. * Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. * The Contractor shall perform all scheduled preventive maintenance as agreed upon during initial contact with the Contract Administrator. NMCSD REPAIR REQUIREMENTS: * NMCSD Biomedical Engineering will provide the initial assessment. * Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. * Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. * Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. * Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. * Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. * Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. * Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. * The Contractor shall pay for shipping costs to NMCSD related to repair using FEDEX.

RESPONSE TIME: The Contractor shall use commercially reasonable efforts to:

* Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD.

TITLE TO EQUIPMENT: The Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: The Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, The Contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within__3__ days. LABOR: All compensation for labor 07:30am - 17:00pm Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services becomes necessary to be performed beyond 17:00pm, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. CONTRACTOR CHECK-IN/CHECK-OUT: The Contractor is required to report to the Medical Repair Branch for Visitor Badges during the hours of 07:30am - 17:00pm, Monday through Friday, prior to and upon completion of any service/repair performed. The Contractor is required to submit/complete Naval Base San Diego RAPIDGate access to NMCSD. Contractor will contact the RAPIDGate program at 1-877-RAPIDGate or www.RAPIDGate.com in order to obtain RAPIDGate pass(es) as necessary in order to perform this contract. FIELD SERVICE REPORTS: Contractor will furnish a written or electronic Service/Repair Documentation to the Duty Staff at NMCSD Biomed. This service/Repair documentation is returned to NMCSD with the returned unit. The contractor or their representative shall complete the FSR Service/Repair Documentation to include, at a minimum, the following: * Contractor Name, Technician's Printed Name and Telephone Number, Signature * Date and Time of Arrival * ECN (Equipment Code Number) and Serial Number * Time expended repairing/servicing; Labor Hours, Rate, and Materials * EMAIL TO: [email protected] NMC Points of contact: For all matters concerning performance of this contract, the primary point of contact shall be:

Contract Administrator Naval Medical Center, San Diego Biomedical Engineering Branch Building 1, Ground Floor, Room GD-18H1 Phone: (619) 532-5191 Fax: (619) 532-8013 E-mail: [email protected]

COMPLETED Service/Repair Documentation ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE PREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One)

__ x __ One (1) time per fiscal year

REPAIR: (Check One) __X___ Monday - Friday, 0800-1700 hrs.

_ ___ Seven (7) days per week, 24-hour coverage

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N0025916N0219/listing.html