J– Switchgear Maintenance Service for the Big Spring Medical Center

Notice Type: Combine Solicitation

Posted Date: 16-JAN-20

Office Address: Veterans Affairs, Department of; VETERANS AFFAIRS, DEPARTMENT OF; 257-NETWORK CONTRACT OFFICE 17 (36C257); ARLINGTON, TX 76006

Subject: J-- Switchgear Maintenance Service for the Big Spring Medical Center

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: 36C25720Q0258

Contact: Danise [email protected]

Setaside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Description: Veterans Affairs, Department of

VETERANS AFFAIRS, DEPARTMENT OF

257-NETWORK CONTRACT OFFICE 17 (36C257)

Page 25 of 25Page 25 of 25Page 25 of 25This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25720Q0258 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is a 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) set aside under the authority of 38 U.S.C. 8127(d). In order to be eligible for award an offeror must be certified/verified in Vetbiz (www.vip.vetbiz.gov), and small for the applicable NAICS code at the time of the quote submission and at the time of award. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Eligibility determination is performed by the Center for Veterans Enterprise (CVE). Only qualified offerors may submit bids.NAICS Code: 238210 and Size Standard is $15M. Introduction: The Government intends to award a firm fixed price contract based on this solicitation.Description of Services: The contractor shall furnish all labor, supervision, management, tools, equipment, transportation, expertise, and other items necessary to provide Switchgear maintenance services as outlined within the Statement of Work.Place(s) of Performance: Department of Veterans Affairs MedicalWest Texas Health Care System300 Veterans BlvdBig Spring TX 79720Type of Contract: A Firm Fixed PricePeriod of Performance: February 10, 2020 (Commencement Date for Work) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition:52.209-5, Certification Regarding Responsibility Matters52.212-3, Offeror Representations and Certifications-Commercial Items52.212-4, Contract Terms and Conditions-Commercial Items52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items52.217-8, Option to Extend ServicesThe Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.(End of Clause)52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).52.222-3, Convict Labor52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67)52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving52.228-5 Insurance-Work on a Government Installation (JAN 1997)52.232-33, Payment by Electronic Funds Transfer-System for Award Management52.237-3 Continuity of Services (JAN 1991)52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005)52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html)852.203-70, Commercial Advertising (JAN 2008)852.232-72, Electronic Submission of Payment Requests852.237-70, Contractor Responsibilities52.252-1, Solicitation Provisions Incorporated by Reference:This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.htmlVAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR --125.6. (d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate. (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.(End of Clause)852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE(a) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.(End of clause)852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.(End of clause)52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)---------- (a) Definitions. As used in this provision '--------' Covered telecommunications equipment or services , Critical technology , and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.---------- (b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing '------------------' (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or-------------------- (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.---------- (c) Representation. The Offeror represents that ----------It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.---------- (d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer-------------------- (1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);-------------------- (2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;-------------------- (3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and-------------------- (4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).(End of Provision)52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)---------- (a) Definitions. As used in this clause '--------' Covered foreign country means The People s Republic of China.---------- Covered telecommunications equipment or services means '------------------' (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);-------------------- (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);-------------------- (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or-------------------- (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.---------- Critical technology means '------------------' (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;-------------------- (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled------------------------------- (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or------------------------------ (ii) For reasons relating to regional stability or surreptitious listening;-------------------- (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);-------------------- (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);-------------------- (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or-------------------- (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).---------- Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.---------- (b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.---------- (c) Exceptions. This clause does not prohibit contractors from providing '------------------' (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or-------------------- (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.---------- (d) Reporting requirement.(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.-------------------- (2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause------------------------------ (i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.------------------------------ (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.---------- (e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.(End of Clause)QUOTE SUBMISSION INSTRUCTIONS AND EVALUATIONS:RFQ QUESTION SUBMISSION: Questions must be received no later than Friday, January 21, 2020 at 10:00am CST. Email your questions directly to [email protected]. The subject line must specify: RFQ 36C25720Q0258- Questions. There will be no automated email notification of receipt of questions. An amendment/modification to the Solicitation will be posted to FBO answering all questions submitted. RFQ QUOTE SUBMISSION: Quotes must be received no later than Monday, January 27, 2020 9:00am CST. Email your quote directly to [email protected]. The subject line must specify: RFQ 36C25720Q0258.- Quotes. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.EVALUATION OF QUOTES:SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS): The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.The offeror shall meet the limitation in subcontracting clause. The subcontract o vendor must be similarly situated in the same The offeror shall outline how they will be in agreeance/compliance with the limitations on subcontracting requirements in 13 CFR --125.6. Any quotes using subcontractors or teaming partners to perform any part of the work must show the subcontractor or teaming partner to be similarly situated as the prime. A similarly situated subcontractors or teaming partners is a company who has the same size standard and NAICS code as the prime offeror/vendor. Similarly situated entity is a subcontractor that has the same small business program status as the prime contractor. This means that: For a HUBZone requirement, a subcontractor that is a qualified HUBZone small business concern; for a small business set-aside, partial set-aside, or reserve a subcontractor that is a small business concern; for a SDVO small business requirement, a subcontractor that is a self-certified SDVO SBC; for an 8(a) requirement, a subcontractor that is an 8(a) certified Program Participant; for a WOSB or EDWOSB contract, a subcontractor that has complied with the requirements of part 127. In addition to sharing the same small business program status as the prime contractor, a similarly situated entity must also be small for the NAICS code that the prime contractor assigned to the subcontract the subcontractor will perform.Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes. The Government intends to award one contract resulting from this solicitation. The Government will evaluate quotes across two (2) non-price factors and one (1) price factor for a total of three (3) evaluation factors as follows: Factor 1: Price Contractor shall complete the Price/Cost Schedule and include it with their offer. The Pricing Schedule shall be fully completed and verified to correct any errors. It shall contain the Offeror s prices for all unit prices. Factor 2: Technical Capability. The contractor shall submit a technical response which contains the following:Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training and/or National Institute for Certification of Engineering Technician (NICET) and MUST submit a copy of all certifications with their quote. Any quote received without a copy of the required certifications will be deemed unsatisfactory. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace.-- Training certifications MUST be submitted with an offeror s quote.-- Any quote received without a copy of the required training certifications will be deemed unsatisfactory. If no training certifications are available, the contractor s employer shall certify that he/she has met this requirement in writing at the time of the quote/proposal submittal.Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code.NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.NFPA 70E, Standard for Electrical Safety for the Workplace.NFPA 110, Standard for Emergency and Standby Power System.OSHA Standard 29 CFR 1910, Subparts I & S.International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested.-- These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.Ability to provide Eaton UPS Software and software upgrades. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.-- Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.The technical response must describe each of the listed bullets under Factor 2 Technical Acceptability and must provide enough detail to determine minimum qualifications.Factor 3: Past Performance The offeror shall provide a listing of three relevant references, including the company/firm name address, telephone number, and e-mail address. The Contracting Officer may also use information available in the Past Performance Retrieval System (PPIRS) when evaluating contractor past performance. The contracting will review PPIRS for offerors for the last 2 years under NAICS Code 238210. If no past performance is available in PPIRS it will be considered acceptable and or neutral. Each factor will be rated as Satisfactory on Unsatisfactory. Quotes rated as Unsatisfactory in the Technical capability factor will be eliminated from further consideration. '' To assist with an efficient and minimally burdensome evaluation, please address these Evaluation Criteria in accordance with the instructions in FAR 52.212-1 above and under Evaluation of Quotes. The Department of Veterans Affairs, NCO 17 RPO West may reject your quote for failure to address each Evaluation Criteria in accordance with those instructions.QUOTE SHOULD BE BROKEN DOWN AS FOLLOWS:PRICE/COST SCHEDULEITEM INFORMATIONITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT00011.00JB________________________________Switchgear Maintenance Services for the Big Spring VAMCGRAND TOTAL__________________STATEMENT OF WORKINTRODUCTION:This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as Maintenance and Testing in this document, hereafter.This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.This SOW describes the requirements to establish maintenance and testing reports.2. Qualifications of Contractors:Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician, National Institute for Certification of Engineering Technician (NICET) and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.Contractors shall have ready access to the latest versions of the following references:NFPA 70, National Electrical Code.NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.NFPA 70E, Standard for Electrical Safety for the Workplace.NFPA 110, Standard for Emergency and Standby Power System.OSHA Standard 29 CFR 1910, Subparts I & S.International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.SCOPE OF WORK: Provide all labor including removing and re-installing of breakers, materials, tools, testing equipment and supervision for testing, calibrating, adjusting and lubricating of switchgears and circuit breakers during weekends scheduled outages. The scheduled outages shall minimize the impact on patient care and hospital operations. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications and NICET-national institute for Certification of Engineering Technician. PERIOD OF PERFORMACE: The contractor shall commence work by no later than February 10, 2020. PLACE OF PERFORMACE:Department of Veterans AffairsWest Texas Health Care System300 Veterans Blvd.Big Spring, Texas 79720ELECTRICAL EQUIPMENT LIST REQUIRED TO BE CALIBRATED AND TESTED: BLDG, 15 Main Switch Board Panel VoltsMain breaker- #1 12.5kv 4 protective relays2. Main breaker - #2 xfrm 12.5kv 4 protective relays3. Main breaker- #3 xfrm 12.5kv 4 protective relays4. Main breaker- #4 XFRM Bldg. #2 12.5kv 4 protective relays5. Main Breaker- #5 xfrm Bldg#2 12.5kv 4 protective relays6. Main breaker -#6 xfrm [new domiciliary] 12.5kv 4 protective relaysSwitch Board M Main7. Breaker #1 rl -2000 480V Main breaker 8. Breaker #2 rl-800 480V Normal power central rnl9. Breaker #3 rl -800 480V Transformer D.D.T. #1-85 Elec. Equip.rm. #210. Breaker#4 RL-800 480V Transformer D.D.T. #3-85 Elec. Equip.Rm. #311. Breaker #5 RL-800 480V 2nd fl. Lab A/C12. Breaker #6 RL-800 480V [RmB21] Laundry Equip. & lts13. Breaker #7 RL-800 480V [Rm B13] 4 banks elev.14. Breaker #8 RL-800 480V [RmB12] Life Safety Branch15. Breaker #9 RL-800 480V [RmB12] Critical Branch16. Breaker#10 RL-800 480V [RmB12] Equipment Branch17. Breaker #11 RL-800 480V [Bldg15] Panel HNSG switchgear gen18. Fire Pump Switchgear RHX-1600 480V19. Solar Panels Switchgear RL-800 480V20. Spare Switchgear RL-800 480V21. Spare Switchgear RL-800 480V22. Spare Breaker RL-2000 480V Switchgear Board X-R Main23. Breaker #1 rl-2000 480V Main Breaker24. Breaker #2 RL-800 480V X-ray Breaker25. Breaker #3 RL-800 480V Dental26. Breaker#4 RL-800 480V 2nd FL X-ray panel27. Breaker #5 rl-800 480V Normal power transformer for 3 west Generator Switch Board28. Breaker #1 la-1600b 480V Main Breaker [bolt-in] 29. Breaker #3 400a 480V ATS#2 Critical30. Breaker #4 400a 480V ATS#3Equipment31. Breaker #7 400a 480V ATS #6 Elevators 32. Breaker#9 350a 480V Fire Pump Building #1Rm. B21 [LAUNDRY]33. Breaker#1 600a 480V Main Breaker34. Breaker #2 300A 480V 500KVA Transformer RM B21 [PANEL H1F]35. Main Breaker [Laundry Panels] 400A 120/208V Rm.3-HE Panel Board HE36. Bolt-In Main Switchgear 1600A 120/208V Type LA-1600B37. Breaker #1 H5ED 600A 120/208V38. Breaker #2 H3ED 400A 120/208V39. Breaker #3 H1E 400A 120/208V40. Breaker #4 Spare 400A 120/208V RM. 2-HW PANEL BOARD HW41. Bolt-In Main Switchgear 1600A 120/208V TypeLA-1600B42. Breaker #1H5WD 600A 120/208V43. Breaker #2 120/208V44. Breaker #H1B 400A 120/208V45. Breaker#4 H1AA/H1AB 400A 120/208V Panel EQBW46. EQBW Main Switchgear 400A 120/208V Emergency Power Rm B-12 Panel DPCR47. Main Switchgear 800A with versa trip module 120/208V48. Breaker#1 CR1C 400A 120/208V Panel DPEQ49. Main Switchgear 600A with versa trip module 120/208V Panel HEQ50. Main Switchgear 600A with versa trip module 480V Panel DPLS51. Main Switchgear 400A with versa trip module 120/208V Rm B-13 Panel HCR52. Main Switchgear 400A with versa trip module 480V53. Breaker#1 Transformer T-2 300A 480V Switch Board HC54. Main Bolt-In Switchgear Breaker 1600A 120/208V55. Breaker #1 H1D 400A 120/208V56. Breaker #2 HB 400A 120/208V57. Breaker #3 H7C 400A 120/208V Switch Board DPBW 58. Main Breaker 1200A 120/208V Panel H5WD Rm 512 59. Main Breaker 600A 120/208V Panel H5ED Rm. 56860. Main Breaker 600A Panel HQ Panel location by Bldg.761. Main Breaker 300A 480V Panel QL Panel location by Bldg.762. Main Breaker 500A 120/208V 63. Breaker #1 300ANew Breakers that need to be cleaned/testedBLDG, # 8, 17, 20, 21 Transformer is a dry type no need to test but must be cleaned out when breakers are being tested 480-volt square D panel 600 AMP MAIN 400 AMP BREAKER 300 AMP BREAKER 208/120V 800 AMP BREAKER 300 AMP BREAKER BLDG #22 MAIN PANEL SES -DPN RK 2000 AMP RJ 1200 AMP PK 800 AMP [ PK 800 AMP IS OFF]BLDG #22 PANEL DPE GENERATOR PANEL 480 VOLT PK 1200 AMP LJ 600 AMP LJ 400 AMP [IS OFF] PK 800 AMPBLDG#22 PANEL DPEQ MAIN BREAKER PG 800 AMP [ LH 400 AMP BREAKER IS OFF]BLDG#22 PANEL DPLS MAIN BREAKE RLH 400 AMPBLDG#18 MAIN GE 800 AMP MAIN TRANSFORMER BREAKER T-1 450 AMP 208/120 VOLT PANEL MAIN BREAKER 800 AMP UNINSTALLED ITE BREAKERS THAT REQUIRE TESTING/SERVICING2ea 400 AMP BREAKER1ea 600 AMP BREAKER1ea 300 AMP BREAKER1ea 800 AMP BREAKERProvide separate cost to re-test each replacement breaker if required.Provide separate cost for each breaker to be repaired if required.V.A. will provide a schedule for testing breakers Thur, Fri, Sat. Sun.TRANSFORMERS Dissolved Gas Analysis and TestingREQUIREMENTS: Provide equipment, labor, materials, and sample bottles to draw transformer oil sample and test/provide oil dissolve gas analysis and dielectric strength data per ASTM D3612 and ASTM D300-00. General: Before attempting to draw the sample, identify the type of cooling liquid in the transformer. Clean the sample flange and copper/brass tube with a lint-free clean cloth. The apparatus to be sampled should be under positive pressure. For transformers sealed with an inert gas, check the pressure gauge to make sure it does not indicate a negative pressure. Ensure that the vacuum will not draw air into the transformer. Attach a length of tubing and filled with clean oil to the sampling valve before cracking the valve open. Carefully observe the direction of oil movement in the tube and close the valve immediately if the oil flow is towards the transformer. Do not allow air to be drawn into the transformer! Air can only enter the transformer when it is under a vacuum. Dissolved Gas Analysis and Dielectric StrengthTake a sample while the oil is warm and measure the temperature so that the laboratory can then adjust the results for moisture content. Pre-flush the sample leg and running the oil quietly into a clean glass vessel to minimize degassing and seal the sample securely. Analysis reports shall include following gases but not limited to Hydrogen, Oxygen, Nitrogen, Methane, Carbon Monoxide, Carbon Dioxide, Ethane, and Ethylene. Wipe any oil from outer surface of the sample container and place in the shipping container. Place the Sample Data Sheet(s) in a plastic bag and enclose it in the shipping container. Report: Report shall include but not limited to the transformer location, size, manufacturer, voltage, date of sample. The results of the oil analysis are prepared in a written report and a pdf file. Transformers to be Analyzed and Dielectric StrengthBOILER PLANT:Westinghouse 750kvaSQ D 1000 kvaVantran 225 kv Generator bldg#1SQ,D1500 kvaVantran 300kvaBldg #7Vantran 150 kvaSQ,D 150 kvaVantran 75 kva NEW DOMECILIARY Bldg# 18SQ,D 750kvaSUMMARY OF WORK:A. Provide complete written report of the switchgear testings. Information shown in the report shall be as followings but not limited to:1) Company s name, address, telephone & FAX numbers. 2) Name and signature of contractors who perform the maintenance and testing. 3) VA Work Contract Number, name and number of VA Contracting Officer. 4) Date and Time of work. 5) Copies of contractors valid licenses, professional and training certificates. 6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. 7) Location, Type, Name, and nameplate information of electrical equipment to be calibrated and tested. 8) Descriptions of work items. 9) Test data. 10) Reference materials such as equipment manufacturer s specifications, coordination study, etc. 11) Remarks on conditions of electrical equipment. List all deficiencies, if any. 12) Recommended corrective actions, if any.B. Submit four (4) hard copies of the complete written report, and one (1) CD-Rom of the electronic version of the report in pdf format to the Maintenance and Repair Supervisor ([email protected]) and to Assistant Chief of Engineering ([email protected]) within seven (14) calendar days of testing. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.C. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Project Engineer for immediate actions.IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor s field service employees will wear visible identification issued by the WTVAHCS Police. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The WTVAHCS will not validate or make reimbursements for parking violations to the Contractor under any conditions. Smoking is prohibited inside any buildings at the WTVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. INSURANCE:Workers compensation and employer's liability. Contractors are required to comply with applicable Federal and State of Texas Workers Compensation and occupational disease statutes.General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. Refer also to the solicitation provision FAR 52.228-5 Insurance Work on a Government Installation. A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutesHOURS OF COVERAGE:Normal business hours of coverage are Monday through Friday from 8:00 am to 4:30 pm Central time, excluding federal holidays. All service/repairs will be performed during normal business hours of coverage unless requested and approved by COR or his designee.Federal Holidays observed by the WTVAHCS are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas DaySECURITY: The certification and accreditation (C&A) does not apply.

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