Combine Solicitation – THIS IS A SUBCONTRACTING OPPORTUNITY WITH RESCARE, INC., A SUBCONTRACTOR FOR EDUCATION MANAGEMENT CORPORATION, NOT THE U.S. DEPARTMENT OF LABOR TO PROVIDE CENTER MENTAL HEALTH CONSULTANT (CMHC)
Combine Solicitation - THIS IS A SUBCONTRACTING OPPORTUNITY WITH RESCARE, INC., A SUBCONTRACTOR FOR EDUCATION MANAGEMENT CORPORATION, NOT THE
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: THIS IS A SUBCONTRACTING OPPORTUNITY WITH RESCARE, INC., A SUBCONTRACTOR FOR EDUCATION MANAGEMENT CORPORATION, NOT THE
Classification Code: Q - Medical services
Solicitation Number: PHX2016-001
Contact:
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 85004
Place of Performance Country: US
Description:
Phoenix Job Corps Center
THIS IS A SUBCONTRACTING OPPORTUNITY
CENTER MENTAL HEALTH CONSULTANT (CMHC)
SOLICITATION - PHX2016-001
NAICS Code:621330
Total Small Business Set-Aside
Period of Performance
One year option
Bid Date:
Education Management Cooperation Operator of
518 SOUTH 3RD ST
Operated by
TABLE OF CONTENTS
Introduction to Phoenix Job Corps Center
Description of Work Required (Scope of Work) and Location
Advertisement for Bids
Information for Bidders
Bid Provisions
Bid Form
INTRODUCTION TO
Phoenix Job Corps Center is a federal program administered by the
DESCRIPTION OF SERVICE REQUIRED
SCOPE OF WORK
CENTER MENTAL HEALTH CONSULTANT
The center mental health provider (CMHP), referred to henceforth as the center provider or Contractor, agrees to provide students of the Phoenix Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative, who will provide a schedule of hours and days to be worked.
Payment for services rendered will be according to the agreed upon hourly rate for a maximum of twenty one (21) hours per week, on average, fifty (50) per year. This number is based upon the PRH requirement of a minimum of 6 hours per 100 students. The period of performance is
The center and the CMHP hereby agree that the services to be provided will include, but will not be limited to, those mental health services specified in the Job Corps Federal Regulations (Title 20 Code of Federal Regulations, Part 670.525) in the Job Corps Policy and
Overview of Responsibilities
The emphasis of the Mental Health and Wellness Program must be on prevention, early detection, identification of mental health problems, and helping students overcome barriers to employability. The program utilizes an
Breakdown of Center Mental Health Provider Responsibilities:
1. Assessment and Care Management:
Involvement in the applicant file review process and weekly Reasonable Accommodation Committee meetings, including providing assessments and recommendations for
Review of Social Intake Form (SIF) or intake assessment performed by counseling staff of students who indicate mental health history, current mental health problems, or who request to see the center mental health provider (must be done within one week of student arrival).
Complete mental health intakes, evaluation, and/or case management of referred students. Provider will review the referral and heath records prior to the student intake interview. After the interview, the provider will document findings, including a working
Establish a written referral/feedback system with documentation in the student health record for both on- and off-center treatment, including medication management. The maintenance, confidentiality, and safeguarding of all necessary mental health records will be assured.
2. Mental Health Promotion and Education
Coordination with management staff, wellness manager, and other departments/programs on center to develop integrated promotion and education services for staff and students.
At least one annual center-wide mental health promotion and education activity.
Of the minimum required coverage per week, 50 percent must be used for a combination of the following activities: mental health promotion, prevention, and education for students and staff; consultation to Center Director and staff; annual trainings; disability program support; or TEAP support. Except for emergencies or consults by a psychiatrist, all mental health clinical services defined as basic health care in PRH Exhibit 6-4 must be provided on center by the CMHC and/or designated intern, extern, or practicum graduate student.
3.
Documented monthly clinical consultation meetings with Center Director (CD) to discuss the status of the mental health program. The center provider may serve as a technical advisor and assist the CD and senior staff with identifying center trends.
Participate in weekly meetings with TEAP specialist to provide support for difficult cases and consult regarding medical separations. Care coordination should be documented in the Student Health Record (SHR).
Staff development on using mental health principles and techniques. This may include ways to improve student motivation, improving interpersonal difficulties in the dorms, coping with problems of alcohol and drug use, sexuality, aggressive behavior and communication skills.
Assist health education instructors on the implementation of the health education program to include mental health and wellness.
Consultation with center health staff, counselors, day advisors, instructors, and other appropriate staff concerning the ongoing mental problems of students.
Provide annual staff trainings on adolescent growth and development.
If needed, participate in orientation sessions for admission counselors by making presentations on the center mental health and wellness program, the role of the center provider in
4. Intervention and Treatment:
Short-term counseling defined as no more than 6 sessions with mental health checks as needed. The focus of these sessions should be on retention and behaviors that represent employability barriers.
Preparing case management plans that identify specific expectations of staff and the student, with the focus on employability skills.
In limited situations, performing or arranging psychological testing services as needed and authorized.
Collaboration with TEAP Specialist in the short term counseling of students with co-occurring conditions of mental health and substance use.
Collaboration with center physician and health and wellness staff on psychotropic medication monitoring of stable students, with the advice of consulting psychiatrist, if appropriate.
Develop a counseling component to the mental health and wellness program that focuses on students' individual needs and progress in personal and social development, basic education, and vocational training. Collaborate with counseling staff to develop and/or lead psycho-educational skill building groups to promote mental health (e.g., relaxation training, anger management, mood regulation, assertiveness skills, handling relationships, sleep hygiene, etc.). These counseling services are to be provided by the career counselors, residential living staff, and other appropriate staff with the guidance and support of the CMHP.
Information exchange through regular, weekly, documented case conferences between the Center Mental Health Provider, counselors, and other appropriate staff based on individual student needs.
In the event of a mental health emergency, the mental health provider or the center physician will conduct a mental health evaluation as soon as possible and, when necessary; refer the student for psychiatric care. If neither the provider nor physician is available, the student will be referred immediately to the closest emergency facility. Students who are a danger to themselves or others must be supervised continuously until the disposition of their cases is resolved, which should be as soon as possible.
Students may be referred to off-center mental health professionals or agencies in instances where their mental health needs are beyond the basic care provided by JC.
5. Ongoing Education, Support and
Participate in monthly Regional Office Teleconferences with the Regional Mental Health Specialist as required.
Make an effort to attend the annual
The center provider agrees to adhere to the policies, procedures, and guidelines established by
The center provider will be assisted by the
STANDARD CONTRACT TERMS AND CONDITIONS
ADDITIONAL TERMS AND CONDITIONS
Independent Contractor: Under this agreement, the Mental Health Consultant is an independent contractor and not an employee or agent of
Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice.
Public Statements: The CMHC agrees to make no public statements concerning students,
Research Projects and Publications: All research projects and/or publications relating to
Assignability: This contract may not be assigned by the center CMHC, but may be assigned by
Governing Law: This agreement shall be construed and enforced in accordance with the laws of the
Conflict in Hours: The CMHC agrees that he/she will not be entitled to and will not claim compensation for services performed under this contract for any hours of a working day for which he/she has received other compensation funds. For the purpose of this clause, payments by agencies or organizations funded by contracts or grants from
Privacy Act:
1. Contractor (the Provider) agrees:
To comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in design, development, or operation of any system of records on individuals in order to accomplish an agency function when the contract specifically identifies (I) the system or systems of records and (II) the work to be performed by the Provider in terms of anyone or combination of the following: design, development, or operation;
To include the solicitation notification contained in this contract in every solicitation and resulting subcontract and in every subcontract award without a solicitation when the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and
To include this clause, including this paragraph (c), in all subcontracts awarded pursuant to this contract which require the design, development, or operation of such a system of records.
2. In the event of violations of the Act, a civil action may be brought, against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish any agency function, and criminal penalties may; be imposed upon the officers or employees of the agency where the violation concerns the operations of a system of records on individuals to accomplish an agency function. For purposes of the Act when the contract is for the operations a system of records on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.
3. The terms used in this clause have the following meanings:
a. "Operation of a system of records" means performance of any of the activities associated with maintaining the system of records including the collection, use, and dissemination of records.
b. "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, the individual's education, financial transaction, medical history, and criminal or employment history, and that contains the individual's name, or the identifying number, symbol, or other identifying particulars assigned to the individual such as a finger or voice print or a photograph.
c. "System of records" on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
Indemnification: Contractor shall defend, indemnify and hold harmless ResCare and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys' fees incident thereto, arising out of or based upon contract damages,
property damage or bodily injury (including death at any time resulting there from) to any person, including Contractor's employees, affiliates, or agents, occasioned by or in connection with (1) Contractor's performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor's obligation under this section does not extend to any liability caused by the sole negligence of Job Corps Contractor ResCare.
Insurance:
Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers' Liability insurance with a minimum limit of
Professional Medical Liability insurance with a minimum combined single limit of
General Liability insurance with a minimum combined single limit of
Where appropriate, Comprehensive Business Automobile Liability insurance with a combined single limit of
ResCare/Phoenix Job Corps Center must be listed as an 'addition insured' as their interest may appear, on both the Professional Medical Liability and General Liability insurance.
If Contractor does not carry General Liability insurance and Contractor's Professional Liability insurance carrier does not offer General Liability coverage, Contractor will submit a letter from the carrier stating that the carrier does not provide the coverage.
Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty (30) days prior written notice to the other party. Contractor shall obtain the required insurance
from a provider that is rated A- or better by
NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.
Prime Contract
Invoicing: Contractor shall submit to
Breakdown of hours worked in a timesheet format
Date(s) services provided
Hourly rate for individual services, extended unit price and total
Invoice number and date
SELECTION OF CONTRACTOR
In addition to the hourly rate of service, selection of the contractor will be based on the following criteria:
Experience in providing medical care for adolescents and young adults
Provision of medical services to youth who are economically and socially disadvantaged
Previous practice in residential settings such as schools, colleges, institutions, military and correctional institutions
Acceptance of ResCare Terms and Conditions
Certifications, licensing or accreditation as required by the
LOCATION
Work is to be performed at
518 SOUTH 3RD ST
SUBCONTRACTING OPPORTUNITY
CENTER MENTAL HEALTH CONSULTANT
518 SOUTH 3RD ST
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Interested parties may fill out the attached bid package and send to
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Bids must be submitted no later than
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INFORMATION FOR BIDDERS
Vendor must fill in all information to receive consideration.
Bids must be submitted on the enclosed form with attachments.
Vendor must acknowledge, sign and date ResCare's non-conflict of interest (attached to bid package)
Active, unrestricted license to practice as an independent practitioner in the
Clinical/Counseling Psychologist or Clinical Social Worker
Resume or Curriculum Vitae
Faxed & emailed bids will be accepted.
Bids must be good for the entire period of performance.
Submit proof of insurance & copies of appropriate licenses and/or permits with bid.
Vendor must register with the System for Award Management (SAM) if they receive Award of Subcontract. For information on registering with SAM, go to
Bids may be submitted by delivery, fax, or email to:
Phoenix Job Corps Center
518 SOUTH 3RD ST
Phone: 602-322-2821
Fax: 602-322-7097
Email: mailto:[email protected]
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Bid Provisions
The following bid provision will apply. Failure to carefully read and follow all instructions specifications will be at bidder's risk.
All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.
Price Warranty: The hourly rates quoted herein are no higher than would be quoted to any other customer, commercial and/or agencies or the
The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the Bid Form. If no exceptions are stated, it will be understood that all general and specific conditions will be complied without exception
ResCare reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowes rate or overall bid does not constitute bid award. ResCare will be the sole judge of which bid is selected for approval (See "Selection of Contractor" above) and contract award
Items will be quoted F.O.B destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permit, cost of bonds, or for any other purpose will be paid by ResCare unless specifically included in the bid and accepted by ResCare.
In the event that a contract is awarded in response to this RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the subcontract and become an integral part of the subcontract when the subcontract is accepted by the contractor, wither by acknowledgement or commencement of performance.
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BID FORM
Center Mental Health Consultant (CMHC)
Period of performance for this Agreement extends from
With One year option from
Vendor must fill in all information to receive consideration. Vendor must have available for a face to face interview. Sign with your company's name and official signature. Return this form in an envelope marked with the solicitation number noted and return to
Please note - Vendor must be registered with the System for Award Management (SAM) to receive Award of Subcontract.
BID MUST BE VALID FOR A 60 DAY PERIOD
Please complete the following information for providing service:
TOTAL AMOUNT BID: __________ per hour
Please submit copy of license and professional liability insurance with Bid.
Provide three (3) references with contact information:
1) _______________________________________________
2) _______________________________________________
3) _______________________________________________
Bidder
Address ___________________________________ City, ST ZIP _________________
Phone # _____________________ Fax # __________________
Email ________________________________
D-U-N-S ____________________
Currently registered in System for Award Management (Circle one) Yes / No
By submission of the this bid, each bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, that this bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this bid with any other bidder or with any competitor.
Bidder certifies, to the best of their knowledge and belief, that-
1) The Bidder is not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;
2) Has not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property;
3) Is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in #2 above;
4) Have not, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds
Bidder certifies it is a Small Business.
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Print
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Authorized Signature_______________________________/____________
(Date)
: Education Training Management (EMC) is a contractor to the
621112 Offices of Physicians,
Link/URL: https://www.fbo.gov/spg/DOL/ETA/phoenixjcc/PHX2016-001/listing.html
Presolicitation Notice – Part A/B Medicare Administrative Contractor, Jurisdiction J
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