Combine Solicitation – Operation and Maintenance Commodities

Notice Type: Combine Solicitation

Posted Date: 05-APR-17

Office Address: Department of Homeland Security; Federal Emergency Management Agency; National Continuity Branch; 19844 Blue Ridge Mountain Road, State Route 601 Bluemont VA 20135

Subject: Operation and Maintenance Commodities

Classification Code: 49 - Maintenance & repair shop equipment

Solicitation Number: HSFE50-17-R-0007

Contact: Sandra J. Hawkins, Contract Specialist, Phone 5405425282, Email sandra.hawkins@fema.dhs.gov - Sandra J. Hawkins, Contract Specialist, Phone 5405425282, Email sandra.hawkins@fema.dhs.gov

Setaside: N/AN/A

Place of Performance (address): 19844 Blue Ridge Mountain RoadMt. Weather, VA

Place of Performance (zipcode): 20135

Place of Performance Country: US

Description: Department of Homeland Security

Federal Emergency Management Agency

National Continuity Branch

COMBINED SYNOPSIS/SOLICITATION FOR DHS, FEMA RFQ NO. HSFE50-17-R-0007 OPERATION AND MAINTENANCE SUPPLIES This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is being issued as Request for Quotation (RFQ) No. HSFE50-17-R-0007, the result of which will establish one or more Blanket Purchase Agreements (BPAs) for operation and maintenance commodities consisting of various types of electrical, HVAC, and plumbing hardware and products for Mount Weather Emergency Operations Center. The successful contractor(s) must be able to make at least one (1) delivery per week between the hours of 7:00 am and 3:00 pm, Monday through Friday at the Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Mount Weather Emergency Operations Center (MWEOC), 19844 Blue Ridge Mountain Road, Mt. Weather, VA 20135-2006.

The RFQ clauses and provisions are those in effect thru Federal Acquisition Circular 2005-95, effective 01/13/2017. The NAICS code applicable to this requirement is 423610; small business size standard is 100 employees. It is anticipated that one or more awards will be issued as a result of this solicitation, via the issuance of simplified acquisition/commercial item blanket purchase agreements for an inclusive five (5) year period. Please include all applicable Government discounts in your offer. FAR Provisions 52.212-1, 52.212-4 and 52.212-5 apply to this acquisition. Offerors are to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications--Commercial Items" with their response or provide this information via the System for Award Management (SAM) website, https://www.sam.gov/portal/public/SAM/. The successful vendor must provide their company DUNS number which is registered and active in the System for Award Management (SAM).

The Statement of Work which includes purchasing procedures under the proposed BPA(s) is attached to this combined synopsis/solicitation (reference ATTACHMENT A). Also attached is a list of provisions and clauses applicable to this RFQ (reference ATTACHMENT B). The Contractor's pricing proposal shall contain their current unit prices for the items listed on the attached pricing spreadsheet (reference ATTACHMENT C). The items listed on this spreadsheet represent the items ordered most often by MWEOC employees; additional parts and supplies will also be ordered from the proposed BPA(s). Pricing information provided on the spreadsheet will be used for quote evaluation purposes only. If additional charges or fees apply for special order items, minimum quantities, packaging sizes, or shipping and handling, etc., please include them on the second page of the pricing spreadsheet.

EVALUATION INFORMATION - In accordance with FAR 52.212-2, the Government will issue one or more BPAs to the responsible/responsive offeror(s) whose offer is found to be most advantageous to the Government based on a best value determination. In order to be found technically acceptable, the offeror must be capable of providing operation and maintenance commodities consisting of various types of electrical, HAVC, and plumbing hardware and products in accordance with the purchasing procedures specified in the Statement of Work. The Contractor shall provide the following information in order for the Government to make a determination of technical acceptability:

* Capability Statement - the Contractor must provide a comprehensive capability statement which indicates their understanding of how the purchasing procedures under the BPA will function. This capability statement should demonstrate their expertise in safe packaging and handling to avoid transport damage, and timely routine delivery ability as a minimum. It should include a listing of the product manufacturers available for ordering. In addition, the Contractor must provide written return and exchange policies, and indicate if Government or other discounts will be offered. The Contractor must also provide a statement to indicate their willingness to work cooperatively with FEMA, MWEOC to keep track of purchase orders and invoices, as well as resolve discrepancies.

* References - the Contractor must provide three references to support its' capability to provide various types of electrical, HAVC, and plumbing hardware and related items, either in stock or by special order; and in compliance with Federal regulations. References provided may be from other government agencies, private contractors, or local businesses. References shall include a current point of contact and telephone number. The Contractor must also provide a statement that it has not been terminated for default in the past three (3) years.

The Government considers the information provided in the Contractor's capability statement, as well as from references, to be of equal importance as the contractor's pricing information when making a best value determination for award.

QUESTIONS - Questions regarding this RFP are to be submitted in MS Word format to Sandra.Hawkins@fema.dhs.gov by 2:00 PM EST on Tuesday, 04-11-2017. Hand deliveries and/or faxes of questions will not be accepted without prior approval. Additionally, the subject line of your email shall, at a minimum, contain the RFP number (HSFE50-17-R-0007). All questions pertinent to the submission of a proposal in response to this RFP will be addressed in an amendment to this RFP. Sources of the questions submitted will not be provided.

PROPOSAL SUBMISSION INSTRUCTIONS - The Contractor shall submit an electronic proposal via email to Sandra.Hawkins@fema.dhs.gov no later than 4:00 PM on Wednesday, 04-19-2016. The subject line of emails pertaining to this RFQ shall clearly reference RFQ # HSFE50-17-R-0007. Total size of email shall not exceed 8MB due to DHS email restrictions. Hand deliveries and/or faxes of proposals will not be accepted without prior approval. Contractor proposals shall be valid for sixty (60) calendar days after the due date for responses to this RFQ.

A written notice of award or acceptance of proposal, mailed or otherwise furnished to the successful offeror(s) shall result in a binding contract without further action by either party. Amendments to this RFQ will be published in the same manner as the initial synopsis/solicitation.

Attachments to Combined Synopsis/Solicitation, DHS, FEMA RFQ No. HSFE50-17-R-0007:

* ATTACHMENT A - Statement of Work * ATTACHMENT B - List of Provisions and Clauses Applicable to this RFQ * ATTACHMENT C - Pricing Spreadsheet

Link/URL: https://www.fbo.gov/spg/DHS/FEMA/MWEAC/HSFE50-17-R-0007/listing.html