Combine Solicitation – Eastern Great Lakes Observation Station Support Services
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject:
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: EA133C-17-RQ-0163
Contact:
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 23320
Place of Performance Country: US
Description:
Acquisition & Grants Office
J - MAINTENANCE, REPAIR & REBUILDING OF EQUIPMENT NOTICE DATE:
NOTICE TYPE: COMBINED SYNOPSIS SOLICITATION
NAICS: 811219 -OTHER ELECTRONIC AND PRECISION EQUIPMENT REPAIR AND MAINTENANCE
CONTRACTING OFFICE:
RESPONSE DUE:
This is a Combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format at FAR Subpart 12.6, as supplemented with additional information included in this notice, and is being conducted pursuant to FAR Part 12 and Subpart 13.5. The Request for Quote (RFQ) number is EA-133C-17-RQ-0163. The synopsis/solicitation constitutes a RFQ and incorporates provisions and clauses in effect through Federal Acquisition Circular No. 2005-95 dated
The
The Request for Quote (RFQ) is 100 percent set-aside for small business concerns. The associated North American Industry Classification System (NAICS) code is 811219, with a corresponding size standard of
The Government anticipates awarding a firm fixed price and Time-and-Material Hybrid contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price and the price-related factors specified in the solicitation.
All responsible sources may submit a quote that shall be considered by the agency. Quotations must be submitted via electronic means (e-mail) by the response due date; any award resulting from the RFQ will be made based on the evaluation criteria specified in FAR 52.212-2 Evaluation - Commercial Items. The contractor is responsible for providing all requirements outlined in the attached Statement of Work (SOW).
All quoters must provide the attached, completed Contract Line Item Numbers (CLINs), Standard Form (SF) 1449 electronically to
Attachments: Attachment 1 - Property Management System Questionnaire Attachment 2 - Accounting System Questionnaire Attachment 3 - Statement of Work Attachment 4 - SF 1449, CLINs Attachment A - Semi-Annual Inspection Pricing Summary Attachment B - Unscheduled Repairs Pricing Summary Attachment C - Major Maintenance Pricing Summary Federal Acquisition Regulation (FAR) and Commerce Acquisition Regulation (CAR) provisions and clauses that are included in this solicitation are denoted by the applicable acronyms. Full text of the FAR provisions and clauses noted within this synopsis/solicitation can be accessed on the
II.1. FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (
(y) COMMERCE ACQUISITION REGULATION (CAR) 1352.201-72 CONTRACTING OFFICER'S REPRESENTATIVE (
Jennifer McRae Field Operations Division
Continuous Operational Real-Time Monitoring System (CORMS) corms@noaa.gov Telephone: 301- 713-2540
(b) The responsibilities and limitations of the COR are as follows:
(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.
(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.
SPECIAL INVOICE PREPARATION & SUBMISSION INSTRUCTIONS: For routine, unscheduled and emergency maintenance, invoices may be submitted upon acceptance of all station maintenance documentation by CO-OPS, or twenty (20) calendar days after submission of final station documentation, whichever is first.
All invoices shall be sent to the CO and the COR via email. Upon receipt, the invoices will be date stamped.
(ALT 1)(i) CAR 1352.216-77 CEILING PRICE (
***END ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (
II.3. FAR 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (
Alternate I (
(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work. (2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties. (3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier. (4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]
(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may- (A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or (B) Terminate this contract for cause. (ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract. (6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to- (i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or (ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified. (7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract. (8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract. (9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property. (e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause- (i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service. (ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are- (A) Performed by the contractor; (B) Performed by the subcontractors; or (C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control. (iii) Materials means- (A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control; (B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract; (C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); (D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and (E) Indirect costs specifically provided for in this clause. (iv) Subcontract means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders. (i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer: (i) Hourly rate. (A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis. (B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer. (C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative. (D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract. (E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis. (1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated. (2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract. (3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer. (ii) Materials. (A) If the Contractor furnishes materials that meet the definition of a commercial item at 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the- (1) Quantities being acquired; and (2) Any modifications necessary because of contract requirements. (B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor- (1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or (2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice. (C) To the extent able, the Contractor shall- (1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and (2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract. (D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed. (1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None'."] (2) Indirect Costs (Material Handling,
XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (
Alternate I (
Alternate II (
(d)(1) The Comptroller General of
II.6. FAR 52.217-8 OPTION TO EXTEND SERVICES (
(a) Workers Compensation and Employer's Liability. The contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least
(b) General liability. (1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least
(2) When special circumstances apply in accordance with FAR 28.307-2(b),
(c) Automobile liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in
(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least
(e) Vessel liability. When contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the Government.
(End of clause) II.10. CAR 1352.237-74 PROGRESS REPORT (
Name Position Title (To be determined) Electronics Engineering Technician (To be determined) Laborer (To be determined) Tower Journeyman (b) The contractor shall obtain the consent of the Contracting Officer prior to making key personnel substitutions. Replacements for key personnel must possess qualifications equal to or exceeding the qualifications of the personnel being replaced, unless an exception is approved by the Contracting Officer.
(c) Requests for changes in key personnel shall be submitted to the Contracting Officer at least 15 working days prior to making any permanent substitutions. The request should contain a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. The Contracting Officer will notify the contractor within 10 working days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes. (End of clause) II.12. CAR 1352.245-70 GOVERNMENT FURNISHED PROPERTY(
(End of clause) II.13. CAR 1352.246-70 INSPECTION AND ACCEPTANCE (a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of supplies and services to be provided under this contract. (b) The place of inspection and acceptance will be:
(b) The option periods that may be exercised are as follows:
Period Start date End date Option I
(End of clause) II.15. CONTRACTOR PROPETY MANAGEMENT SYSTEM ADMINSITRATION (EAD LOCAL CLAUSE) a. Definitions. As used in this clause- "Acceptable property management system" means a property system that complies with the system criteria in paragraph (c) of this clause. "Property management system" means the Contractor's system or systems for managing and controlling Government property. b. "Significant deficiency" means a shortcoming in the system that materially affects the ability of officials of the
(End of clause) II.16. ACCOUNTING SYSTEM ADMINSITRATION (EAD LOCAL CLAUSE) (a) Definitions. As used in this clause- (1) "Acceptable accounting system" means a system that complies with the system criteria in paragraph (c) of this clause to provide reasonable assurance that- (i) Applicable laws and regulations are complied with; (ii) The accounting system and cost data are reliable; (iii) Risk of misallocations and mischarges are minimized; and (iv) Contract allocations and charges are consistent with billing procedures. (2) "Accounting system" means the Contractor's system or systems for accounting methods, procedures, and controls established to gather, record, classify, analyze, summarize, interpret, and present accurate and timely financial data for reporting in compliance with applicable laws, regulations, and management decisions, and may include subsystems for specific areas such as indirect and other direct costs, compensation, billing, labor, and general information technology. (3) "Significant deficiency" means a shortcoming in the system that materially affects the ability of officials of the
Mark deliverables for:
"Direct Labor Hours" are those productive hours expended by Contractor personnel in performing work under this contract that are charged as direct labor under the Contractor's established accounting policy and procedures. The term does not include sick leave, vacation, holiday leave, military leave, or any type of administrative leave and does not include direct labor hours provided under level-of-effort subcontracts.
The Contractor shall submit to the Government Contracting Officer, not less than fifteen days after the end of each performance period and prior to submission of any invoice for final payment at contract completion, a statement certifying the actual number of direct labor hours expended under this delivery order. The Contractor further agrees to make available to the Contracting Officer such records as the Contracting Officer may reasonably require to determine the number of labor hours expended in the performance of work.
The level-of-effort identified in this contract is only an estimate and the actual number of labor hours for each category may fluctuate. The Government has a unilateral right to exercise an option to increase the number of hours by up to thirty percent during the period of performance. This unilateral option must be exercised by the Contracting Officer in writing. There is no pre-notification requirement for exercise of this option and this option may be exercised at any time during the effective period of the contract.
The Contractor shall provide services to meet the Government's needs as identified in the Statement of Work. These services shall be provided at the hourly rates and within the ceiling prices identified in the Schedule. II.22. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (DEVIATION)(
(1) Original invoices shall be mailed (via
NOAA
(2) A copy of all invoices shall be mailed to the contract administration office as follows:
NOAA Eastern Regional Acquisition Division
(b) The contractor will submit invoices to the Contract Officer's Technical Representative stating the hours worked, the task and/or equipment purchases made. A final invoice should be submitted with the final report, and will be paid when the final report and all tasks are reviewed and deemed to be complete by the Agency.
(c)The Government will return invoices that do not comply with these requirements. CLAUSES INCORPORATED BY REFERENCE II.25. CAR 1352.201-70 CONTRACTING OFFICER'S AUTHORITY (
II.37. SCHEDULE OF DELIVERABLES
# Item Description Qty. Due Date Deliver to Ref. 1 Monthly Report Per CAR 1352.237-74 Reports: The Contractor shall submit, to the Government, a progress report monthly after the effective date of the contract, and monthly thereafter during the period of performance. The Contractor shall prepare a progress report advising of the work completed during the performance period, the work forecast for the following period, and the names and titles, including officials of the Contractor. The report shall also include any additional information--including findings and recommendations --that may assist the Government in evaluating progress under this contract. The first report shall include a detailed work outline of the project and the Contractor's planned phasing of work by reporting period. 1 per month - 1 EA Electronic Copy via TOMIS Monthly COR, TR CAR 1352.237-74 and SOW Section Error! Reference source not found.
2 One Day eSite Report Provide critical information in regards to the site and maintenance performed. 1 EA Electronic Copy via eSite Within 24 hours of completing site visit COR,
4 Maintenance and Emergency Repair Documentation * The date and time, * Activities performed, * The serial numbers of all the equipment, 1 EA Electronic Copy Due within 5 days of completion COR, SOW Section Error! Reference source not found., 5.2.4
II.38. FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (
(j) Unique entity identifier. (Applies to all offers exceeding
II.39. FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (
II.40. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (
[Offeror to identify the applicable paragraphs at (c) through (t) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (c) Offerors must complete the following representations when the resulting contract will be performed in
(3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g)(1) Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside
(iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act." The offeror shall list as other foreign end products those end products manufactured in
(iv) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (2) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate I. If Alternate I to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act": Canadian End Products: Line Item No. _______________________________________ _______________________________________ _______________________________________ [List as necessary]
(3) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II. If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act": Canadian or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary]
(4) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate III. If Alternate III to the clause at 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act": Free Trade Agreement Country End Products (Other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary]
(5) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(5)(ii) of this provision, is a
(iii) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. For line items covered by the WTO GPA, the Government will evaluate offers of
Alternate I (
II.41. NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (
(End of solicitation and contract language)
Link/URL: https://www.fbo.gov/spg/DOC/NOAA/1333/EA133C-17-RQ-0163/listing.html


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