Combine Solicitation – Automated Cell Processor (ACP) Service Maintenance

Notice Type: Combine Solicitation

Posted Date: 28-AUG-15

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: Automated Cell Processor (ACP) Service Maintenance

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N0025915T0311

Contact: Merlinda M Labaco, Contracting Officer, Phone (619) 532-8122, Fax (619) 532-5596, Email merlinda.m.labaco.civ@mail.mil

Setaside: N/AN/A

Place of Performance (address): Naval Medical Center San DiegoBiomed Repair 34800 Bob Wilson Drive San Diego, CA

Place of Performance (zipcode): 92134

Place of Performance Country: US

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

The proposed contract action is for commercial items which the Naval Medical Center San Diego intends to solicit on a sole source basis under the authority of FAR 13.106-1 (b) (1) (i). This proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, Haemonetics, Corporation located at 400 Wood Rd., Braintree, MA 02184-2412. Haemonetics is the manufacturer and the sole service provider of the Haemonetics 8150 machine and ACP 215 machines. Should any parts need to be replaced to maintain the machine, Haemonetics is the only authorized distributor and installer of replacement parts for this machine. All other offerors may submit a quote that will be reviewed by the Government. However, a determination by the Government not to compete with this proposed contract based upon responses to this solicitation is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. This is a combined solicitation/synopsis for commercial items prepared in accordance with the format in FAR subpart 12.6, using Simplified Acquisitions Procedures for commercial items found at FAR 13, as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-15-T-0311 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 811219: Size: $20.5M. This is an unrestricted solicitation.

The contractor shall provide service maintenance for the Automated Cell Processor (ACP) 2015 and Mobile Platelet Collection System (MCS) machines in accordance with the Statement of Work (SOW):

0001 Base Year - ACP 2015 Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2015 to 30 September 2016. Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 01K131-1; ECN # 34318 Serial # 01K132-2; ECN # 34315 Serial # 01K133-1; ECN # 34316 Serial # 01M078-1; ECN # 34317 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

0002 Base Year - MCS Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2015 to 30 September 2016. Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 05C066; ECN # 032049 Serial # 00H0029; ECN # 0M1770 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

1001 Option Year 1 - ACP 2015 Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2016 to 30 September 2017 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 01K131-1; ECN # 34318 Serial # 01K132-2; ECN # 34315 Serial # 01K133-1; ECN # 34316 Serial # 01M078-1; ECN # 34317 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________ 1002 Option Year 1 - MCS Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2016 to 30 September 2017 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 05C066; ECN # 032049 Serial # 00H0029; ECN # 0M1770 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

2001 Option Year 2 - ACP 2015 Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2017 to 30 September 2018 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 01K131-1; ECN # 34318 Serial # 01K132-2; ECN # 34315 Serial # 01K133-1; ECN # 34316 Serial # 01M078-1; ECN # 34317 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________ 2002 Option Year 2 - MCS Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2017 to 30 September 2018 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 05C066; ECN # 032049 Serial # 00H0029; ECN # 0M1770 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

3001 Option Year 3 - ACP 2015 Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2018 to 30 September 2019 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 01K131-1; ECN # 34318 Serial # 01K132-2; ECN # 34315 Serial # 01K133-1; ECN # 34316 Serial # 01M078-1; ECN # 34317 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________ 3002 Option Year 3 - MCS Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2018 to 30 September 2019 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 05C066; ECN # 032049 Serial # 00H0029; ECN # 0M1770 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

4001 Option Year 4 - ACP 2015 Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2019 to 30 September 2020 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 01K131-1; ECN # 34318 Serial # 01K132-2; ECN # 34315 Serial # 01K133-1; ECN # 34316 Serial # 01M078-1; ECN # 34317 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________ 4002 Option Year 4 - MCS Service Maintenance - Onsite full service maintenance for the listed Government-owned equipment including parts, labor, transportation and unlimited maintenance calls corrective and preventative. Period of Performance: 01 October 2019 to 30 September 2020 Location: Bldg 2, 1st Floor, Blood Donor Center List of Equipment: Serial # 05C066; ECN # 032049 Serial # 00H0029; ECN # 0M1770 Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

STATEMENT OF WORK SERVICE MAINTENANCE

GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and with all other terms and conditions set forth herein.

SCOPE: The contractor is required to provide all services, materials and equipment necessary for the repair/preventive maintenance of six (6) Haemonetics Equipment with Serial Numbers - 01K131-1 (ECN 34318), 01K132-2 (ECN 34315), 01K133-1 (ECN 34316), 01M078-1(ECN 34317), 00H029 (ECN 0M1170) and 05C066 (ECN 032049) located at the Blood Donor Center at Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.

LOCATION: BIOMED Repair Department, Building 1, Ground Floor, Room GD-18H, Naval Medical Center San Diego, 34800 BOB WILSON DRIVE, SAN DIEGO, CA. 92134-5000.

NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: a. Perform service repair/preventive maintenance to industry standards. b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification. c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.

NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS: a. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification Monday-Friday, hours of 0800-1700. b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. c. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. d. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices. e. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing. f. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory.

TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.

RESPONSE TIME: Contractor shall use commercially reasonable efforts to: a. Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by NMCSD Monday - Friday, 0800-1700. b. Provide on-site support within one (1) business day of notification by NMCSD personnel.

TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof.

LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment.

SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Material Management Department, Biomed Repair Department, Naval Medical Center San Diego. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days. LABOR: All compensation for labor from the hours of 0800-1700. Local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 1700-0800, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.

SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel.

CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18H1 Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at:

Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18H1 Phone: 619-532-8010 Fax: 619-532-8013

The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following:

Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service.

Completed Field Service Reports are Required Prior to Acceptance of any Invoice.

PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES

SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:

PREVENTIVE MAINTENANCE: (Check One)

_______ One (1) time per fiscal year _________________________________

___X___ Two (2) times per fiscal year ___01APR16___ ___01SEP16____

_______ Four (4) times per fiscal year: December/March/June/September

REPAIR: (Check One) ___X___ Monday - Friday, 0800-1700

_______ Seven (7) days per week, 24-hour coverage

252.203-7998 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2015-O0010) (FEB 2015) (a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

252.203-7999 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015) (a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011)

(a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP).

(b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website:

http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/force_protection/rapid_gate.html and popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653

(c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP.

The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-83. This acquisition incorporates the following FAR clauses:

52.204-7 System for Award Management (JUL 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (JUL 2013) 52.212-2 Evaluation - Commercial Items (JAN 1999) 52.212-3 Offeror Representations and Certification--Commercial Items (JUL 2013) 52.212-4 Contract Terms and Conditions--Commercial Items (JUL 2013) 52.217-5 Evaluation of Options (JUL 1990) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2013) 52.222-50 Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g) 52.233-3 Protest after Award (AUG 1996) (31 U.S.C. 3553) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Pub.L. 108-77, 108-78) 52.204-10 Reporting Executive Compensation and First -Tier Subcontract Awards (JULY 2010) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) (31 U.S.C., 6101 note) 52.219-28 Post Award Small Business Program Representation (APR 2012) 52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -Cooperation with Authorities and Remedies (MAR 2012) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Veterans (SEP 2010) 52.222-36 Affirmative Action For Workers With Disabilities (OCT 2010) 52.222-37 Employment Reports on Veterans (SEP 2010) 52.222-48 Exemption from Application of Service Contract Act to Contracts for Maintenance, Calibration, 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements, (NOV 2007) 52.223-18 encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (JUL 2013) 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 252.225-7001 Buy American and Balance of Payments Program (JUN 2012) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (MAR 2008)

Quotations will be evaluated based on technical capability, past performance (provide references within three years of past performances related to ACP and MCS machines service maintenance), and price. Technical capability and past performance when combined are more important than price. The Government will only consider firm fixed price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications - Commercial Items (JUL 2013). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering Systems (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://sam.gov Electronic submission of Quotes: Quotations shall be submitted electronically by email to merlinda.m.labaco.civ@mail.mil. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due before close of business on 15 September 2015, 9:00am Pacific Standard Time.

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N0025915T0311/listing.html