Presolicitation Notice – 84– Camouflage Uniforms

Notice Type: Presolicitation Notice

Posted Date: 04-JUN-14

Office Address: Department of State; Western Hemisphere Posts; U.S. Embassy Lima, Peru; 11380 NW 34th Street, Doral, FL 33178

Subject: 84-- Camouflage Uniforms

Classification Code: 84 - Clothing, individual equipment & insignia

Solicitation Number: PR3366991

Contact: Name: Claudia Caceres, Title: Purchasing Agent, Phone: +5116182190, Fax: , Email: [email protected];

Setaside: N/AN/A

Place of Performance (address): Doral, FL 33178

Place of Performance (zipcode): 33178

Place of Performance Country: US

Description: Department of State

Western Hemisphere Posts

U.S. Embassy Lima, Peru

Bids are being solicited under solicitation number PR3366991. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein.If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 619396. GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov. This requirement is unrestricted and only qualified sellers may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-06-18 12:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Doral, FL 33178 The U.S. Embassy Lima, Peru requires the following items, Meet or Exceed, to the following: LI 001: Camouflage uniform - SMALL SIZE

INCLUDES: - Long T-SHIRT with collar, 4 pockets in the front, American imported fabric water resistant, w/buttons in the front. (see photos attached) - Pants, American imported fabric, water resistant (see photos attached) - Jungle hat, American imported fabric, water resistant (see photos attached), 500, EA; LI 002: Camouflage uniform - MEDIUM SIZE

INCLUDES: - Long T-SHIRT with collar, 4 pockets in the front, American imported fabric water resistant, w/buttons in the front. (see photos attached) - Pants, American imported fabric, water resistant (see photos attached) - Jungle hat, American imported fabric, water resistant (see photos attached), 1200, EA; LI 003: Camouflage uniform - LARGE SIZE

INCLUDES: - Long T-SHIRT with collar, 4 pockets in the front, American imported fabric water resistant, w/buttons in the front. (see photos attached) - Pants, American imported fabric, water resistant (see photos attached) - Jungle hat, American imported fabric, water resistant (see photos attached), 200, EA; LI 004: Camouflage uniform - EXTRA LARGE SIZE

INCLUDES: - Long T-SHIRT with collar, 4 pockets in the front, American imported fabric water resistant, w/buttons in the front. (see photos attached) - Pants, American imported fabric, water resistant (see photos attached) - Jungle hat, American imported fabric, water resistant (see photos attached), 100, EA; LI 005: Shipping to Florida, 1, EA; "https://marketplace.fedbid.com/fbweb/fbobuyDetails.do token=%3D%3DwBKxmaVGYR9OaKDUTtp%2Bu0QAAAAAHeAAgAgTFCGg%2FFzzqQbJAAyVXBA0Or"Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, U.S. Embassy Lima, Peru intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. U.S. Embassy Lima, Peru is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids.All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at [email protected]. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or [email protected]. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation; these can be submitted to [email protected]. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software. All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. (a) The provider of information technology shall certify applications are fully functional and operate correctly as intended on systems using the Federal Desktop Core Configuration (FDCC). This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista). For the Windows XP settings, see http://csrc.nist.gov/itsec/guidance_WinXP.html and for the Windows Vista settings, see: http://csrc.nist.gov/itsec/guidance_vista.html. (b) The standard installation, operation, maintenance, update, and/or patching of software shall not alter the configuration settings from the approved FDCC configuration. The information technology should also use the Windows Installer Service for installation to the default program files directory and should be able to silently install and uninstall. (c) Applications designed for normal end users shall run in the standard user context without elevated system administration privileges. (d) The Department of State currently intends to use Vista in Protected Mode in the future when all devices at all worldwide locations have sufficient capacity to permit an upgrade from the XP operating system. Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been substantially transformed in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered substantially transformed based solely on its integration into IT or other systems. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. A) The offeror shall provide the government, with its offer submission, written verification from the GSA schedule holder that an agreement exists that validates the offeror's right to offer the GSA schedule items on behalf of the GSA schedule holder, if other than the offeror; and, B) By proactively complying with this offer term, sellers accept that the government will make award to the GSA schedule holder only, as the sole awardee. Further, the sole awardee and only the sole awardee shall submit its invoice to the government and receive payment from the government. GSA schedule orders may include "open market" items, i.e., items not on the awardee's list of GSA schedule items, only in compliance with FAR 8.402(f). Offerors should verify in writing which items are listed on their GSA schedule contracts and which items are "open market" items. For an offer to qualify as an offer based on a GSA schedule contract, the value of "open market" items included in the offer may not exceed the applicable micro-purchase threshold as defined in FAR 2.101. In order to notate which items are open market, in accordance with FAR 8.402(f)(3), Seller must write "open market" in the Line Item Description for any item not currently active on the cited contract, or list in the Seller Bid Description field all open market line numbers (e.g. "Open Market Items: Lines 1, 2, 3.") Net30 SHIPPING AND BILLING INSTRUCTIONS TO VENDORS - OVERSEAS SHIPMENT (VIA OCEAN FREIGHT / AIR FREIGHT)

1. MARKS FOR OVERSEAS SHIPMENTS. - Kindly pack and clearly mark outside each carton, package, box, etc. with the Embassy Purchase order number for easy identification of merchandise. Packages should be numbered 1 of 3, 2 of 3, 3 of 3, etc. and be forwarded as pre-paid shipment, direct to our consolidated Receiving Point (CRP) Just in Time Services Inc, POC: Becky Rodriguez, phone (305) 477-4140, fax: (305) 477-4745, e-mail: [email protected].

Marks should be as follows:

AMERICAN EMBASSY- INL- NARCOTICS AFFAIRS SECTION INL PERU PO # Just in Time Services 11380 NW 34th ST Doral, FL 33178 FOR: AMERICAN EMBASSY- INL- NARCOTICS AFFAIRS SECTION Purchase Order # PROC Agent: Claudia J Caceres Lima, Peru VIA: Jorge Chavez International Airport

When this order is ready for shipment, please notify to Just in Time Services Inc, POC: Becky Rodriguez, phone (305) 477-4140, fax: (305) 477-4745, e-mail: [email protected] vendor will e-mail a copy of the Purchase Order and packing list to the Freight Forwarder PRIOR to shipping to allow proper identification and CC to INL Logistics, Ana Maria Vizcardo: [email protected] Purchase Order number shall be indicated in all shipping documents and provide them with one copy of the Commercial Invoice and three copies of the Packing List, properly identified with the Embassy s Purchase Order Number. One additional copy of the Packing List must be attached to the lid of each box, carton, package, etc.

Note: JIT shall ship these items: via air freight

Delivery Documents shall be marked as follows: AMERICAN EMBASSY- INL- NARCOTICS AFFAIRS SECTION

Vendor is responsible for all export licenses and crating/packaging for export! Export must be in the name of AMERICAN EMBASSY- INL- NARCOTICS AFFAIRS SECTION and partial shipments are ONLY accepted with prior written.

2.PACKING - Items for overseas shipments via ocean/air freight should be packed securely, especially for breakable items. Mail clerks and/or Freight Forwarders will reject any box/item with signs of having been opened and re-taped/closed, tampered with or damaged.

3.INSURANCE - Do not insure the order on our account. The U.S. Government is self-insured, unless otherwise indicated.

4.IMPORTANT IDENTIFICATION - The American Embassy, Lima will be unable to identify letters, statements, acknowledgements, packing lists, commercial bills, etc., unless these documents are clearly identified with the Embassy s Purchase Order number.

Link/URL: https://www.fbo.gov/spg/State/WHA/LimaPeru/PR3366991/listing.html