Combine Solicitation – ULTRASOUND SERVICES

Notice Type: Combine Solicitation

Posted Date: 20-DEC-11

Office Address: Department of Health and Human Services; Indian Health Service; Aberdeen Area Office; Federal Building, 115 4th Avenue SE Aberdeen SD 57401

Subject: ULTRASOUND SERVICES

Classification Code: Q - Medical services

Solicitation Number: RFQ-12-075

Contact: Robyn K. LeCompte, Purchasing Agent, Phone 6052267239, Fax 6052267669, Email [email protected] - Nichole Lerew, Contract Specialist, Phone 605-226-7571, Fax 605-226-7669, Email [email protected]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): PINE RIDGE IHS HOSPITALE HWY 18 PINE RIDGE, SD

Place of Performance (zipcode): 57770

Place of Performance Country: US

Description: Department of Health and Human Services

Indian Health Service

Aberdeen Area Office

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Programs for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR Subpart 37.4, Non-personal Health Care Services (10 U.S.C. 2304 and 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm-fixed price, non-personal, healthcare services type contract in response to Request for Quotation (RFQ) 12-075, for Ultrasound Services for the Pine Ridge IHS Hospital in Pine Ridge, South Dakota. The award is for one year, from the date of award to 12/31/12. This solicitation is issued as a 100% small business set-aside. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-38. The associated North American Industry Classification System code is 621512 and the small business size standard is $13.5 million. PURPOSE OF CONTRACT:

See Attached Statement of Work: Location is at the Pine Ridge IHS Hospital, E HWY 18, Pine Ridge, SD 57770

ULTRASOUND SERVICES - the quoted unit pricing must be an all inclusive cost (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract.

1. PERIOD OF PERFORMANCE (01/02/2012 through 12/31/ 2012)

Ultrasound Services:

1664 hours (8am to 4:30pm shift Monday thru Thursday) X tiny_mce_marker_____________ per hour

PERIOD OF PERFORMANCE: Performance of the contract(s) shall be from January 2, 2012 through December 31, 2012.

CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its original invoice to the Aberdeen Area Indian Health Service, Financial Management branch, 115 4th Avenue SE, Aberdeen SD 57401. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included); (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. The Aberdeen Area Financial Management Branch, 115 4th Avenue SE, Aberdeen, SD 57401, shall make payment.

Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008) Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include: 1. Solicitation number 2. Closing Date: December 29, 2011 at 12:00 pm CST 3. Name, address and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of this solicitation. This may include product literature, or other documents, if necessary 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" address, if different from mailing address. 8. A completed copy of the representations and certifications at FAR 52.212-3 or a copy of the contractor's Online Representations and Certifications Application (ORCA). 9. Acknowledgment of Solicitation Amendments (if any issued) 10. Past performance information, when included as a "best value" factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (May 2011). See attachment for full text and instructions for completion.

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (June 2010), applies to this acquisition and is incorporated by reference.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2011). See attachment for full text.

Contractors intending to conduct business with the Federal Government must register with the Central Contractor Registration (CCR) database prior to award. The CCR is the primary Government repository, which retains information on Government contractors. You may register via the Internet at http://www.ccr.gov or by calling (888) 227-2423 or (269) 961-5757.

The Individual providing services under this contract, which involves regular contact with, or control over Indian children, is subject to a character investigation in accordance with the "Indian Child Protection and Family Violence Prevention Act" P.L. 101-630. The Contractor must perform in accordance with Section 231 of the Crime Control Act of 1990, P.L. 101-647. Failure to comply with these statues will result in immediate removal.

Prior to award a Childcare National Agency Check and Inquiries (CNACI) suitability screening will be performed and cleared according to the information provided to us on the Optional Form 306. The individual performing must complete and return the following forms to the above Acquisition Official as part of their package.

Contractors shall provide the following forms:

1. Complete and sign Licensure Requirement; provide a copy of current license. 2. Complete and sign Agreement to a temporary provisional of character investigations (for government contractors only). 3. Complete and sign the Declaration for Federal Employment - Optional Form 306. 4. Complete and sign Addendum to Declaration for Federal Employment (OF306). 5. Copy of malpractice insurance.

The selected offeror must make arrangements with the Service Unit Background Investigation Coordinator and complete the following as soon as award is made:

- Fingerprints (done electronically) - SF-85 Questionairre for Non-Sensitive Positions (done electronically)

Submit quote to: Aberdeen Area Indian Health Service Attn: Robyn LeCompte, Purchasing Agent 115 4th Ave. SE, Room 309 Aberdeen, SD 57401

OR you may fax to 605-226-7669

OR email [email protected]

SECURITY CLEARANCE Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S. facilities or systems each person must complete a FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

Government will pay for the cost to process the contractor's suitability clearances. However, multiple investigations for the same position may, at the Contracting Officer's discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s).

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List at http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the Acquisition Official if there is a change in provider.

Fingerprints must be completed and adjudicated prior to services being performed under this contract.

Should the candidate be found with a non favorable security clearance, it shall be the Contractor's responsibility to replace that candidate working under the contract with a suitable candidate.

ACCEPTANCE PERIOD: Your quotation must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

Link/URL: https://www.fbo.gov/spg/HHS/IHS/IHS-ABE/RFQ-12-075/listing.html