Combine Solicitation – S– Landscape Maintenance and Services

Notice Type: Combine Solicitation

Posted Date: 29-OCT-13

Office Address: Department of the Army; Army Contracting Command; ACC - Pine Bluff Contracting Office (ACC-RI-Pine Bluff); ATTN: CCRC-ISP, 10-020 Kabrich Circle, Pine Bluff, AR 71602-9500

Subject: S-- Landscape Maintenance and Services

Classification Code: S - Utilities and housekeeping services

Solicitation Number: W911RP-14-T-0007

Contact: Jennifer L. Johnson, (870) 540-4092 mailto:[email protected] [ACC - Pine Bluff Contracting Office (ACC-RI-Pine Bluff

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): ACC - Pine Bluff Contracting Office (ACC-RI-Pine Bluff) ATTN: CCRC-ISP, 10-020 Kabrich Circle Pine Bluff AR

Place of Performance (zipcode): 71602-9500

Place of Performance Country: US

Description: Department of the Army

Army Contracting Command

ACC - Pine Bluff Contracting Office (ACC-RI-Pine Bluff)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This request for quotation and subsequent award are being processed in accordance with Simplified Acquisition Procedures and is set-aside for small business. The solicitation number is W911RP-14-T-0007 and is issued as a request for quotation (RFQ). The NAICS code is 541320 and the size standard is $7.0 MIL. The Pine Bluff Arsenal has a requirement for: 1. Services, PBA Landscaping 1 LOT Provide labor, equipment, materials, and transportation required to perform PBA landscaping services for sites: 1, 2, 3, 4, 5, 7, 8, and 9 in accordance with the attached statement of work. 1 Lot = 6 Months Period of Performance = 06 November 2013 - 05 May 2014 2. Services, AFRC Landscaping 1 LOT Provide labor, equipment, materials, and transportation required to perform AFRC landscaping services in accordance with the attached statement of work. 1 Lot = 6 Months Period of Performance = 06 November 2013 - 05 May 2014 Contract Type: Commercial Service - Firm fixed price. Simplified procurement procedures will be utilized. Delivery Address: W911RP (SERVICE) NOT APPLICABLE FOR SERVICES/SHIP TO ADDRE 10-020 KABRICH CIRCLE PINE BLUFF AR 71602-9500 Payment Method: Check the method of payment preferred: ______ Credit Card ______ Electronic Fund Transfer. Clauses: The following FAR and DFAR clauses and provisions apply to this acquisition: FAR 52.204-7 Systems for Award Management (Jul 2013) FAR 52.204-8 Annual Representations and Certifications (Jul 2013) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) FAR 52.209-6 Protecting the Governments Interest when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug 2013) DFAR 252.201-7000 Contracting Officer Representative DFAR 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. DFAR 252.204-7003 Control of Government Personnel Work Product DFAR 252.232-7010 Electronic Submission of Payment Requests and Receiving Reports DFAR 252.243-7001 Pricing of Contract Modifications DFAR252.247-7023 Transportation of Supplies by Sea Alt III FAR 52.212-1 Instructions to Offerors-Commercial Items (Jul 2013 this provision. ADDENDUM TO FAR 52.212-1 Request for Quotation Submission The offer shall include one completed (1) typed or legibly hand written bid sheet and reference sheets. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Index: 1. Past Performance 2. Price Section 1 - Past Performance Offerors shall complete the attached quote mark Reference Sheet quote mark , which includes three (3) references for previous Government/Commercial contracts which are in any way relevant (i.e. similar productions, with equal size and complexity) to the effort required by this solicitation. The references must be for contracts/jobs successfully completed within the last three years which show experience with LANDSCAPE MAINTENANCE AND SERVICES. Section 2 - Price The offeror shall complete the attached quote mark Bid Sheet quote mark. FAR 52.212-2 Evaluation-Commercial Items-Pricing (Jan 1999) is incorporated and the evaluation criteria will be technical approach and price. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2013) with Alt 1 must be included with your offer. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jun 2013); there are no addenda to this clause. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Aug 2013) The following clauses listed in 52.212-5 are incorporated: 52.219-1 Small Business Program Representations (Apr 2012) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)(15 U.S.C. 644) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (Jun 2003) (E.O. 11755) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Mar 2012)(E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) (E.O. 11246) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-41 Service Contract Act of 1965 (Nov 2007) (41 U.S.C.351, et seq) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.) 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.) 52.222-50 Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)) 52.223.18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-1 Buy American Act - Supplies (Jun 2003)(41 U.S.C. 10a-10d) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)(E.O. 12722, 12724,13059, 13067, 13121, and 13129) 52.232-25 Prompt Payment (Jul 2013) 52.232-33 Payments by Electronic Funds Transfer Central Contractor Registration (Jul 2013)(21 U.S.C. 3332) 52.232-36 Payment by Third Party (Jul 2013) (31 U.S.C. 3332) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.249-1 Termination for Convenience of the Government (Fixed Price) AMCAC 52.222-4007 NOTICE OF WAGE DETERMINATION Any contract awarded as a result of this solicitation will be subject to Wage Determination No. 2005-2035 Rev. 13 dated 13 June 2012. A copy of the current wage determination is attached to this solicitation. (End of Clause) AMCAC 52.233-4052 AMC-LEVEL PROTEST PROGRAM If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ, Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile number (703) 806-8866/8875 Packages sent by FedEx or UPS should be addressed to: HQ, Army Materiel Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 AMC-Level Protest Procedures are located on the Internet. If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp (End of clause) AMCAC 52.242-4001 INSTRUCTIONS TO PAYING OFFICE AND ADMINISTRATIVE CONTRACTING OFFICE (AUG 1999) (Revised Feb 2008) a. The Contracting Office representative is: Name: Jennifer L. Johnson Organization Code: CCRC-ISP Telephone Area Code and Number: (870) 540-4092 DSN: 966-4092 FAX: (870) 540-4090 Email: [email protected] b. Payment to the contractor shall be made IAW FAR Subpart 32.11, Electronic Funds Transfer. c. Paying Office information: Telephone Inquiries: 800-756-4571 (Select Option 2, then Select Option 5) FAX: 877-426-4270 (End of clause) AMCAC 52.242-4003 GOVERNMENT-CONTRACTOR RELATIONSHIPS a. The Government and the contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations. b. Contractor personnel under this contract shall not: (1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian. (2) be placed in a staff or policy making position. (3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization. (4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission. (5) be used in administration or supervision of military procurement activities. c. Employee Relationships: (1) The services to be performed under this contract do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor. (2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract. PB 52.000-4306 III INSPECTION AND ACCEPTANCE (PBA) (AUG 90) (4306III): a. The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by his appointed inspectors to insure strict compliance with the terms of the contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the contractor from any requirements of the contract. b. The Contracting Officer shall designate individuals to act as the Contracting Officer's Representative (COR) under any resultant contract. Such representative will be designated in writing by the Contracting Officer with a copy of designation to the contractor. The COR will represent the Contracting Officer in the technical phases of the work, but will not be authorized to change any of the terms and conditions of the contract. c. The COR will act in a liaison capacity to coordinate activities between the contractor and the Government as required in the performance of work under the contract. (End of clause) PB 52.000-4318 EMPLOYEE IDENTIFICATION The contractor shall be responsible for providing positive identification of employees as required by the Security Office at Pine Bluff Arsenal. Prior to beginning work or receiving a notice to proceed, the contractor shall identify with the Pine Bluff Contracting Division and Security Office points of contact who shall be responsible for identifying employees, subcontractors, vendors and delivery personnel. One identified point of contact shall personally accompany any contractor personnel, subcontractors, vendors, or delivery personnel to be badged to the Security Office. Employees or other personnel arriving without an identified point of contact will not be badged. Any delays caused by improper identification of employees shall be at the contractor's expense and no time extensions shall be allowed for such delays. PB 52.000-4406I PERSONNEL (PBA) (REVISED FEB 2006) (4406I) (a) All personnel are hereby notified that any NON-U.S. Citizen/Foreign National (FN) must meet the provisions of PBAR 190-3 prior to being permitted on Pine Bluff Arsenal. d. All contractor personnel will be required to produce proof of citizenship prior to being badged. If contractors employees are NON-U.S. Citizen/Foreign National (FN), the contractor will submit a request through the COR, through the Security Office to the Commander, asking for authorization for the resident alien to work on Pine Bluff Arsenal. The request shall include the information as shown in PBAR 190-3, Appendix E, Annex 1. (b) Upon authorization, NON-U.S. Citizen/FN will be issued an quote mark Escort Required quote mark badge, meaning a permanently badged PBA employee must escort the individual at all times while on the installation, except as authorized by PBAR 190-3 para E.1.1. (End of Clause) PB 52.000-4408 DISMISSALS The Contracting Officer may require the contractor to suspend or dismiss from work any employee or employees whose retention is deemed to be not in the public interest, because of the misconduct of the employee or for reasons of security, subject, however, to appeal under the provisions of Articles entitled quote mark Disputes quote mark for reinstatement of such employees. (End of Clause) PB 52.000-4416I SECURITY REQUIREMENTS (PBA) (MAY 92) (4416I) During the time that the contractor performs work on post, he is expected to be aware that Pine Bluff Arsenal is a controlled access installation. Specific security requirements as they apply to the project site will be noted during a post -award conference. The contractor will exercise care to prevent unauthorized intrusions by locking gates, closing and locking doors/windows, and performing similar actions. In the event that a breach of security occurs notwithstanding the contractor's efforts to prevent it, he shall immediately notify the Pine Bluff Arsenal Security Police (540-3505), reporting the occurrence and explaining the nature of the violation. (End of Clause) PB 52.000-4416II SECURITY REQUIREMENTS (PBA) (AUG 90) (4416II) 1. All prime contractors and sub-contractors performing services or duties at the Pine Bluff Arsenal shall comply with security rules and regulations generally applicable to all persons entering the installation. 2. In addition specific requirements applicable to contractor personnel are as follows: (a) Contractors will register vehicles, used in performance of with the Security Office. An affidavit will be signed by the contractor stating that he has and will continue to maintain liability insurance on all vehicles in an amount not lower than the minimum limits prescribed by the financial responsibility or the compulsory law of the State of Arkansas. (b) Contractor employees desiring to operate their private owned vehicles (POV) on the Arsenal will be required to sign the same affidavit as specified in para b. (1) above and to register POV in the Security Office. (c) All contractor personnel will be required to be badged prior to the beginning of any contractor service as follows: i. Contractors performing services within non-sensitive areas of the installation will be issued a nonphotographic type ID badge if the contract does not exceed 21 calendar days. Issuance of this badge does not require the presence of the contractor employees at the Security Office. ii. b. Contractors performing services within non-sensitive areas of the installation will be issued a photographic type ID badge if the contract exceeds 21 calendar days. Issuance of this badge requires the presence of the contractor employees at the Security Office. iii. Contractors performing services within sensitive areas of the installation will be issued a nonphotographic type ID badge and visitor pass if the contract does not exceed 21 calendar days. Issuance of this badge and pass will require the presence of the contractor employees at the Security Office. Badge exchange will be required by all personnel at the entrance to areas where required. iv. Contractors performing services within sensitive areas of the installation will be issued a photographic type ID badge if the contract exceeds 21 calendar days. Issuance of this badge will require the presence of contractor employees at the Security Office. Badge exchange is required by all personnel at the entrance to areas where required. v. If non-photographic type badges are utilized it will be the responsibility of the contractor or subcontractor to furnish the Security office with the name of all contractor employees to whom such badges are issued by number. This list of names will remain current at all times. If visitor passes are issued with non-photographic type badges, the procedures in paragraph (vi) below apply. vi. If photographic type badges are issued to contractor employees the Security Office will maintain a list of all badges issued by name, number, etc., however, it will be the responsibility of the contractor to insure that all employees report to the Security Office for issuance of photographic type ID badges or visitor passes. vii. It will be the responsibility of the contractor or subcontractor to insure that all ID badges, photographic and non-photographic type, are returned to the Security Office upon termination of any individual employee. Contractors will also be responsible to insure that all vehicle registrations, contractor and POV, are cancelled and vehicle decals are removed and returned to the Security Office. viii. Contractors or sub-contractors will be required to reimburse the U.S. Government in the amount of $44.00 for replacement (a second badge) of PBA Security access badges that are lost, stolen or mutilated. In addition, fees for re-issue of badges will increase in $5.00 increments for each subsequent loss (i.e., $49.00 for third badge, $54.00 for fourth badge, etc.) of ID badges not returned to the Security Office upon completion or termination of contract. ix. Contractor employees arriving at any gate or area improperly badges or without Arsenal ID badge will be denied entrance until proper identification or badging has been accomplished. x. Contractor and sub-contractor personnel performing services within exclusion areas or highly sensitive areas will be required to be escorted by an appropriately cleared and authorized individual at all times while in such areas. NOTE: Services for this contract will be performed in sensitive area(s) of the installation. Work will not be in an exclusion area. 3. All contractors or sub-contractor's vehicles used on Pine Bluff Arsenal must have a company sign prominently displayed on each side of the vehicle, if work is being performed in the production area. These signs may be permanently affixed to the vehicle or may be magnetic type. (End of Clause) PB 52.000-4417 UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL (PBA) (AUG 90) (4417). 1. The contractor will not accept any instructions by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the designated Contracting Officer's Representative (COR) acting within the limits of his authority. Contracting Officer's Representative will be so designated in writing to the contractor and the scope of his authority will be set forth therein. 2. No information, other than that which may be contained in an authorized modification to this purchase instrument duly issued by the Contracting Officer, may be considered a valid obligation. Information received from any other person employed by the U.S. Government will not be considered grounds for deviation from any stipulation of this purchase instrument or referenced drawings and/or specifications. (End of clause) PB 52.000-4458 SAFETY REQUIREMENTS (PBA) (AUG 90) (4458) The contractor will comply with the following factors: 1. Applicable portions of Department of Labor, Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 and 1926; etc.; Army Regulation (AR), Department of Army Pamphlets (DA PAM); Pine Bluff Arsenal Regulations (PBAR); PBA Policy Letters; EM 385-1-1; General Safety Requirements (latest issue), whichever is the most stringent. The contractor shall be required to comply with any provisions of the Act/Manual pertaining to this operation. Any violation noted by the Contracting Officer or PBA Safety Officer must be corrected. 2. Where the work requires, the contractor will be required to furnish all personnel, equipment, marking, etc., necessary for the safe movement and flow of traffic at the job site as determined by the Contracting Officer. 3. Warning and Safety Signs - The Contractor shall install warning and safety signs at all strategic locations on the work site. Signs and barricades shall be constructed in accordance with OSHA standards. 4. Illumination - If night operations are carried on, the contractor will be required to furnish all plant, equipment, and labor necessary to insure adequate illumination. Prior to commencing night operations the contractor shall submit a plan to the Contracting Officer for approval showing the illumination layout he proposes to use. Adequate illumination as used herein shall be construed as the minimum lighting required to provide safe working conditions for contractor and Government personnel wherever work on this contract is in progress. There shall be sufficient light to permit the work to be performed in accordance with the plans and specifications and to permit complete inspection of all the work. 5. In certain specified areas, matches, lighters, or other flame producing devices will not be allowed. Smoking is absolutely prohibited in any of the restricted areas, buildings, or in cars and trucks except as authorized by the Contracting Officer. 6. Safety Briefing - The contractor shall allow for a 45 minute, mandatory, Safety briefing for all employees conducted at the Pine Bluff Arsenal Pass and ID office. 7. Notice of Required Seat Belt Use - As a means to increase safety, the Commander, Pine Bluff Arsenal, has established a policy that all occupants of a vehicle on the Pine Bluff Arsenal shall wear a seat belt. This policy extends to contractors and/or sub-contractors. Failure to use seat belts may result in the issuance of a citation or loss of driving privileges on the Pine Bluff Arsenal. 8. The contractor shall provide evidence that the company has a Safety & Occupational Health Plan. 9. The Contractor and Contracting Officer's Representative (COR) will document any hazardous work to be accomplished on the Hazardous Work Permit (Form PBA 387-7) in accordance with PBAR 385-31. 10. The General Contractor is responsible for assuring their sub-contractors comply with the safety items above. (End of Clause) PB 52.000-4459 MAGISTRATE SYSTEM (PBA) (AUG 90) (4459) Contractors are hereby notified that in accordance with the Untied States Code, the Federal Magistrate System has been enacted at Pine Bluff Arsenal. Persons issued a citation on Pine Bluff Arsenal are subject to fines and may be required to appear before a Federal Magistrate in Little Rock, Arkansas. (End of Clause) PB 52.000-5322 ORDER AND SCHEDULING OF WORK (PBA) (AUG90) (5322): 1. Unless otherwise expressly provided in the specifications, the contractor shall work only the normal working hours of Pine Bluff Arsenal, 7:00 a.m. to 4:30 p.m., Monday through Thursday and 7:00 a.m. to 3:30 p.m., every other Friday. However, contractor shall coordinate Friday work with the Contracting Officer or Contracting Officer's Representative, on Government Holidays or days that are observed in lieu of Government holidays or other days that are declared non-work days by the commanding Officer of Pine Bluff Arsenal or official of higher headquarters. Deviations from this requirement must be requested in writing and be approved by the Contracting Officer prior to the proposed extra working hours or work days. 2. Government holidays are as follows: New Years DayIndependence DayLabor DayThanksgiving DayChristmas DayMemorial Day Veteran's Day Columbus Day Presidents' Day Martin Luther King's Birthday When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. 3. In the event the Contractor wishes to perform work outside the normal work hours, he shall submit his request through the technical representative to the Contracting Officer for approval. If such request is approved, the Contractor may be required to reimburse the Government for the cost of having an inspector at the work site. (End of Clause) PB 52.000-5410 INSURANCE LIABILITY (PBA) (AUG 90) (5410) a. Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statues, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so co-mingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. b. General Liability. Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence is required. c. Automobile Liability. Automobile liability insurance written on the comprehensive form of policy is required. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on the policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Link/URL: https://www.fbo.gov/notices/f9cae3cdf2c3ddfa982ad89904d86f36