Combine Solicitation – J– MAINTENANCE AND REPAIR THERAPEUTIC POOL ANY QUESTIONS ON THIS ORDER contact POC BELOW MR MARTINEZ PLEASE SEND QUOTES TO [email protected]
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Combine Solicitation - J-- MAINTENANCE AND REPAIR THERAPEUTIC POOL ANY QUESTIONS ON THIS ORDER contact POC BELOW MR MARTINEZ PLEASE SEND QUOTES TO [email protected]
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: J-- MAINTENANCE AND REPAIR THERAPEUTIC POOL ANY QUESTIONS ON THIS ORDER contact POC BELOW MR MARTINEZ PLEASE SEND QUOTES TO [email protected]
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: VA24814Q0987
Contact:
Description:
STATEMENT OF WORK
POOL MAINTENANCE & REPAIR
STATEMENT OF WORK
COTR Delegation:
Eng.
Chief, Maintenance & Repair Section
TEL. (787) 641-7582 X 10167
I. Introduction:
1.1
1.2 The contract period for all contracts awarded under this solicitation will be for four months in a one (1) time contract.
1.3 A Contracting Officer Representative (COR) has been designated in the solicitation schedule for the facility. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR's specific responsibilities will be provided to the contractor and COR at the time of contract award by the Contracting Officer. Within 15 days after notification of contract award, the contractor shall meet with the COR to ensure mutual understanding of facility requirements relating to the ordering method and specific details of any delivery instructions that are included in the solicitation schedule. The facility COR shall forward a written copy of the mutual agreement signed by both parties to the Contracting Officer for incorporation into the contract by written modification within 30 days after contract award. If agreement cannot be reached between the contractor and COR regarding any issue, the matter shall be referred to the Contracting Officer for resolution.
1.4 Contractor will provide 24/7 emergency contact name(s) and telephone number(s).
The Contractor will provide all labor, associated materials, personnel protective equipment, and any and all necessary equipment required for the maintenance and repairs of the
1.5 The Contractor personnel shall have all the required training and certifications to perform duties as delineated in this contract. All certifications and training requirements shall be provided upon request to VACHS personnel. See Section V, paragraph 2.
II. Period of Performance:
2.1 The period of performance for this service contract is for four (4) months in a one-time contract.
III. Statement of Work:
3.1 The contractor shall furnish qualified technician(s) on the job site for performance of required service. Contractor shall be responsible for regular, systematic execution of the work items included in this contract, per manufacturer's recommended maintenance requirements. The contractor agrees to regularly and systematically perform required maintenance of the equipment and provide callback service as conditions warrant, repair or replace all portions of the equipment included under this contract.
3.2 Equipment shall be maintained in first-class condition to meet the initial performance ability. The equipment manufacturer's recommended maintenance requirements shall be accomplished under the scope of this contract. The equipment manufacturer's maintenance requirements are considered the minimum for all equipment. If specific equipment covered by this contract requires additional maintenance for safe and reliable operation the contractor shall perform the required maintenance.
IV. Scheduled Maintenance Program:
4.1 A scheduled maintenance program will be used to keep the pool operating at optimum efficiency. Service technician assures state-of-the-art performance with minimum failure rate. Contractor will provide in writing the preventive maintenance protocol (policies and procedures), including the methods and frequency of testing and verifications of performance for the equipment.
4.2 Contractor must present himself to the Facility at least two times a week to perform the preventive maintenance.
4.3 The contractor shall perform Preventive Maintenance (PM) and repair service to ensure that equipment listed in the schedule performs in accordance with the "Equipment manufacturer's maintenance program". The same must be obtained by the Contractor and a copy must be given to the Government.
4.4 The contractor shall utilize and provide procedures and checklists with worksheet originals indicating work performance and actual values obtained at the completion of the PM.
4.5 Contractor shall submit their checklist of PM for Government approval before preceding any type of work.
4.6 The scheduled work to be performed for PM shall include, but is not limited to, the following items:
4.6.1 Thoroughly clean and vacuum the pool. This includes grab bars around the pool area.
4.6.2 Add water to the desired height at the prescribed rate of 1" (25mm) per hour
4.6.3 Test water balance, pH, Calcium Hardness, Cyanuric Acid, and Total Alkalinity levels Inspect electrical service, filters, skimmers, drains, ladders, diving boards, plugs, gauges, and other important components of the system
4.6.4 Lubricate fittings, valves, O-rings, and plugs
4.6.5 Inspect tile and grout installations, and clean tiles and skimmer with cleanser
4.6.6 Take a sample of pool water to a pool water expert for analysis every month. The report must
4.6.7 Clean and inspect pool deck
4.6.8 Skim pool water surface and vacuum pool bottom
4.6.9 Backwash filter if necessary
4.7 Contractor must purchase and have at all times in the pools mechanical room at least:
4.7.1 Eight (8) Gallons of Muriatic Acid 31%
4.7.2 Twelve (12) pails chlorine tablets briquettes
4.8 Provide a written report of findings with additional documentation, inventory, repairs and recommendations in hard copy and electronic copy. A binder must be prepared and must be kept at the COR's office. Another similar copy must be kept by the Contractor and shall be at the disposition of VACHS personnel at any time.
4.8.1 Each monthly preventive maintenance (PM) done must be through a checklist that will be previously approved by the COR. The checklist shall be updated as necessary or as requested by the COR.
4.8.2 Once each PM is done the Contractor must fill out the electronic checklist, print a hard copy and file it in the corresponding binder located at the COR's office.
4.8.3 Work could be requested to be done on night shifts, after hours, weekends or holidays.
V. General
5.1 Proposals will be considered only from offerors who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Personnel trained and experienced in providing service/maintenance on the equipment identified above shall perform all work.
5.2 Contractor must have at least one (1) year of experience working directly with pools similar to the one in this Contract.
5.3 The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer's product and Material Safety Data Sheets (MSDS) as required for the work by the
5.4 The MSDSs shall be submitted for approval to FMS personnel, prior to utilization of any material required to perform repairs or maintenance of the cooling towers.
5.5 Debris, garbage and/or equipment removed as part of this contract shall be collected and precautions must be taken to ensure that is not otherwise dispersed outside the area during the cleaning process.
5.6 In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.
5.7 Contractor shall respond to the service call within two (2) hours after notification. Contractor shall physically report on site VAMC within four (4) hours from the initial notification time if the problem cannot be corrected by phone.
5.8 Contractor shall respond to all service for priority maintenance within four (4) hours after notification. Contractor shall report directly to the
5.9 For emergency service, Contractor shall respond within two (2) hours after notification. Includes the immediate services on a call basis for inoperable equipment and respond with the time specified. Service includes all required maintenance to bring the equipment to an operational status considering malfunction is causing immediate work stoppage to the VAMC.
5.10 Contractor shall supply all labor, test instruments and tools required to perform all maintenance work. Contractor shall have the service manuals available to perform each maintenance service. Contractor shall submit a listing of parts that are not covered in this type of contract with their offer. Contractor shall submit detail actual cost for parts considered not being part of the regular maintenance contract.
VI. General System Precautions and Security Requirements:
6.1 Containment: During work, precautions must be taken to ensure the patient and employees safety.
6.2 Measures shall be taken to control odors and/or mist vapors during the process.
6.3 All vendor/contract personnel must report to the Police Service to identify them upon entering the VACHS facility and to carry the identification card throughout the entire period while providing the service.
6.4 The Certification and Accreditation (C&A) requirement do not apply and a Security Accreditation Package is not required.
VII. Additional
7.1 Proposals will be considered only from offeror 's who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Personnel trained and experienced in providing service/maintenance on the equipment identified above shall perform all work.
7.2 The Government will not allow the work to be Subcontracted. All qualifications submitted for the evaluation must be of the General Contractor not subcontractor. A resume of the employees involved must be included and a telephone number in which they could be contacted must be included in the bid document.
7.3 The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer's product and material safety data sheets (MSDS) as required for the work by the
7.4 Debris, garbage and/or equipment removed as part of this contract shall be collected and precautions must be taken to ensure that is not otherwise dispersed outside the area during the cleaning process.
7.5 For the purpose of clarification, any item not specifically excluded shall be considered the contractor's responsibility.
7.6 Cost such as labor, shipping cost, travel expenses, lodging expenses, overhead, profit, any administrative cost, insurance, bonds and any other will be at no additional cost to the Government.
7.7 All maintenance (predictive, preventive, repair service and emergency repair service) shall include replacement of parts deemed necessary by the Contractor or COR at no additional cost to the Government.
7.8 All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.
7.9 Due to all the Mayor constructions the contractor will have to park the vehicles outside of the VACHs premises. This shall be at no additional cost to the Government.
7.10 Upon contract award, the contractor accepts "as is" all equipment specified in the contract.
7.11 The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COTR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.
7.12 The Government will not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.
7.13 Holidays. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract is defined as "Legal Federal official holidays" as follow:
i.
ii.
iii.
iv. Memorial
v.
vi. Labor
vii.
viii. Veteran's Day
ix.
x.
VIII. Health and safety:
8.1 The contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor's employees, building occupants and the environment. In particular, all applicable standards of the
8.2 Occupants Safety: No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.
8.3 The Contractor shall adhere to all
8.4 In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices, and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which designates all interior space as non-smoking areas.
8.5 Patient, employee, visitors, and contractor personnel safety shall be maintained at all times. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable
8.6 The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAMC. MSDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to VAMC personnel to assure compliance with all laws and requirements regarding the "Right to Know" law.
8.7 The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the contractor.
8.8 The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.
8.9 The Contractor shall be notified of any non-compliance with the pervious provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. It, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.
8.10 The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:
8.11 Safety program/procedures are required to be followed by the contractor's personnel in the performance of their duties and when such procedures are required.
8.12 Listing of personal protective equipment(s) required to be utilized by the contractor's personnel in the performance of their duties. Also when equipment will be required.
8.13 Material Safety Data Sheet (MSDS'
8.14 Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor's responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.
IX. Injury or Accident
9.1 Contractor shall submit a written report to the VAMC within five work (5) days of any incident of a major malfunction, accident or injury. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.
X. Quality Control Program
10.1 The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified, Within five (5) work days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the COTR, for approval. The program shall include, but not be limited to, the following:
i. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.
ii. The checklist shall include every area of the Contractor's operation as well as every task required to be performed.
iii. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.
iv. A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Medical Center upon request, at any time during the term of the contract.
XI. Emergency Telephone Numbers
11.1 The Contractor shall provide the COTR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COTR, prior to the contract start date.
XII. Information Relating to Conduct of Contractor's Employees
12.1 The Contractor shall prohibit his employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical Center use.
12.2 Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor's attention by the CO/COTR, Federal Protective Officers, Inspectors, etc.
XIII. General Information
13.1 The Contractor shall immediately notify the contracting office and contracting officer's representative (in writing) of the existence of the development of any defects in, or repairs required which the contractor considers he is not responsible for under the terms of the contract, and shall furnish him a written estimate of the cost to make necessary repairs. The contracting officer reserves the right to make final determination of the responsibility. The contacting officer also reserves the right to solicit the services of other contractors to make said repairs.
13.2 The Government reserves the right to perform emergency repairs if at the Government's opinion; it jeopardizes patient or employee safety.
13.3 The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station. Particular attention is drawn to the fact that the VAMC San Juan is a NO SMOKING Facility. Smoking is not permitted in any building (including Penthouses).
13.4 Contractor shall have use of station telephones to make business calls related to Medical Center's equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones.
_______________________________ ___________________
Eng.
Link/URL: https://www.fbo.gov/spg/VA/SJVAMC672/SJVAMC672/VA24814Q0987/listing.html
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