Combine Solicitation – Dermatology Lasers (Cutera) Service Maintenance

Notice Type: Combine Solicitation

Posted Date: 09-OCT-14

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: Dermatology Lasers (Cutera) Service Maintenance

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N0025915T0001

Contact: Merlinda M Labaco, Contract Specialist, Phone (619) 532-8122, Fax (619) 532-5596, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): Naval Medical Center San DiegoDermatology Department 34800 Bob Wilson Drive San Diego, CA

Place of Performance (zipcode): 92134

Place of Performance Country: US

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

The proposed contract action is for commercial items which the Naval Medical Center San Diego intends to solicit on a sole source basis under the authority of FAR 13.106(1) (b) (i). This proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, Cutera, Inc. at 3240 Bayshore Blvd, Brisbane, CA 94005-1021. All other offerors may submit a quote that will be reviewed by the Government. However, a determination by the Government not to compete with this proposed contract based upon responses to this solicitation is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, using Simplified Acquisitions Procedures for commercial items found at FAR 13, supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is N00259-15-T-0001. It is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. This is an unrestricted action. The North American Industry Classification System (NAICS) Code for this acquisition is 811219. The size standard is $20.5M. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses and provisions may be accessed in full text at http://acquisition.gov/far and www.acq.osd.mil.

The contractor shall provide service maintenance for the Dermatology Lasers in accordance with the Statement of Work (SOW):

CLIN 0001: Base Year - Service Maintenance; Dermatology Lasers - Full service maintenance to be provided on the listed Government owned equipment in accordance with the Statement of Work. Period of Performance: 01 November 2014 to 31 October 2015

Cutera Gemini: SN: G8628; ECN: 097693 Includes: Replacement Handpiece (1)

Cutera Gemini: SN: G8684; ECN: 1112575 Includes: Replacement Handpiece (1)

Cutera Lyra: SN: 5809; ECN: 024011 Includes: Replacement Handpiece (1)

Cutera Venus: SN: 4037; ECN: 033824 Includes: Replacement Handpiece (1);

Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

CLIN 1001: Option Year 1 - Service Maintenance; Dermatology Lasers - Full service maintenance to be provided on the listed Government owned equipment in accordance with the Statement of Work. Period of Performance: 01 November 2015 to 31 October 2016

Cutera Gemini: SN: G8628; ECN: 097693 Includes: Replacement Handpiece (1)

Cutera Gemini: SN: G8684; ECN: 1112575 Includes: Replacement Handpiece (1)

Cutera Lyra: SN: 5809; ECN: 024011 Includes: Replacement Handpiece (1)

Cutera Venus: SN: 4037; ECN: 033824 Includes: Replacement Handpiece (1);

Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

CLIN 2001: Option Year 2 - Service Maintenance; Dermatology Lasers - Full service maintenance to be provided on the listed Government owned equipment in accordance with the Statement of Work. Period of Performance: 01 November 2016 to 31 October 2017

Cutera Gemini: SN: G8628; ECN: 097693 Includes: Replacement Handpiece (1)

Cutera Gemini: SN: G8684; ECN: 1112575 Includes: Replacement Handpiece (1)

Cutera Lyra: SN: 5809; ECN: 024011 Includes: Replacement Handpiece (1)

Cutera Venus: SN: 4037; ECN: 033824 Includes: Replacement Handpiece (1);

Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

CLIN 3001: Option Year 3 - Service Maintenance; Dermatology Lasers - Full service maintenance to be provided on the listed Government owned equipment in accordance with the Statement of Work. Period of Performance: 01 November 2017 to 31 October 2018

Cutera Gemini: SN: G8628; ECN: 097693 Includes: Replacement Handpiece (1)

Cutera Gemini: SN: G8684; ECN: 1112575 Includes: Replacement Handpiece (1)

Cutera Lyra: SN: 5809; ECN: 024011 Includes: Replacement Handpiece (1)

Cutera Venus: SN: 4037; ECN: 033824 Includes: Replacement Handpiece (1);

Quantity: 4; Unit of Issue: Quarter; Price: _______________; Extended Price: _______________

STATEMENT OF WORK

CUTERA LASERS: VENUS, GEMINI (2), LYRA SYSTEMS SERVICE MAINTENANCE

GENERAL REQUIREMENTS: The effort required here under shall be performed in accordance with this Statement of Work and with all other terms and conditions set forth herein.

SCOPE: The contractor is required to provide all services, materials and equipment necessary for the repair/preventive maintenance of government owned:

Cutera Gemini: SN: G8628 ECN: 097693 Cutera Gemini: SN: G8684 ECN: 111275 Cutera Lyra: SN: 5809 ECN: 024011 Cutera Venus: SN: 4037 ECN: 033824

Located in the Dermatology Clinic at Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.

LOCATION: Dermatology, Material Management BIOMED Repair Department, Building 1, Ground Floor, Room GD-18H, Naval Medical Center San Diego, 34800 BOB WILSON DRIVE, SAN DIEGO, CA. 92134-5000.

NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: a. Perform service repair/preventive maintenance to industry standards. b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification. c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS: a. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification Monday-Friday, hours of 0800-1600. b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. c. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. d. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices. e. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing. f. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: a. Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by NMCSD Monday - Friday, 0800-1600. b. Provide on-site support within one (1) business day of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof. LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment.

SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Material Management Department, Biomed Repair Department, Naval Medical Center San Diego.

ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days.

LABOR: All compensation for labor from the hours of 0800-1600. Local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 1600-0800, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Government will not accept refurbished, old, or used parts. The Government will only accept OEM, non-refurbished parts.

SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel.

CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18H1 Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at: Naval Medical Center, San Diego Bio Medical Repair N00259-13-P-0538 Page 9 of 21 Building 1, Ground Floor, Room GD-18H1 Phone: 619-532-8010 Fax: 619-532-8013 Or electronically at: [email protected] The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following: Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service. Completed Field Service Reports are Required Prior to Acceptance of any Invoice.

PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) ___X___ One (1) time per fiscal year _________________________________ _______ Two (2) times per fiscal year _________________________________ _______ Four (4) times per fiscal year: December/March/June/September REPAIR: (Check One) ___X___ Monday - Friday, 0800-1600 _______ Seven (7) days per week, 24-hour coverage

NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011)

(a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP).

(b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website:

http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/force_protection/rapid_gate.html and popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653

(c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP.

The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-76. This acquisition incorporates the following FAR clauses:

52.204-7 System for Award Management (JUL 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (JUL 2013) 52.212-2 Evaluation - Commercial Items (JAN 1999) 52.212-3 Offeror Representations and Certification--Commercial Items (JUL 2013) 52.212-4 Contract Terms and Conditions--Commercial Items (JUL 2013) 52.217-5 Evaluation of Options (JUL 1990) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2013) 52.222-50 Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g) 52.233-3 Protest after Award (AUG 1996) (31 U.S.C. 3553) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Pub.L. 108-77, 108-78) 52.204-10 Reporting Executive Compensation and First -Tier Subcontract Awards (JULY 2010) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) (31 U.S.C., 6101 note) 52.219-28 Post Award Small Business Program Representation (APR 2012) 52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -Cooperation with Authorities and Remedies (MAR 2012) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Veterans (SEP 2010) 52.222-36 Affirmative Action For Workers With Disabilities (OCT 2010) 52.222-37 Employment Reports on Veterans (SEP 2010) 52.222-48 Exemption from Application of Service Contract Act to Contracts for Maintenance, Calibration, 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements, (NOV 2007) 52.223-18 encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (JUL 2013) 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 252.225-7001 Buy American and Balance of Payments Program (JUN 2012) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (MAR 2008)

Quotations will be evaluated based on technical capability, past performance (provide references within three years of past performances related to Cutera Laser System service maintenance), and price. Technical capability and past performance when combined are more important than price. The Government will only consider firm fixed price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications - Commercial Items (JUL 2013). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering Systems (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://sam.gov Electronic submission of Quotes: Quotations shall be submitted electronically by email to [email protected]. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due before close of business on 23 October 2014, 9:00am Pacific Standard Time.

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N0025915T0001/listing.html