Combine Solicitation – CENTER DENTIST

Notice Type: Combine Solicitation

Posted Date: 24-APR-14

Office Address: Department of Labor; Employment Training Administration

Subject: CENTER DENTIST

Classification Code: Q - Medical services

Contact: Carlas R. Smith, PURCHASING AGENT, Phone 5016182518, Fax 501-618-2595, Email [email protected] - Ruby Allen, Director, Phone 501-618-2515, Fax 501-618-2595, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): 6900 SCOTT HAMILTON DRLITTLE ROCK, AR

Place of Performance (zipcode): 72209

Place of Performance Country: US

Description: Department of Labor

Employment Training Administration

Little Rock Job Corps Center

This is a Subcontracting Opportunity with Little Rock Job Corps Center / Adams & Associates Inc. and not with the U.S. Department of Labor. SCOPE OF WORK ID #: LRJC14-030A CENTER DENTIST Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Little Rock Job Corps Center - a 237 student residential training facility located at 6900 Scott Hamilton Road, Little Rock, AR 72209, is currently soliciting written bids for CENTER DENTIST.

We are currently soliciting written bids for on-site CENTER DENTIST. Hourly rate is limited to a maximum of 7 hours per week. The period of performance for this subcontract is June 1, 2014 and continues through March 31, 2015 with six (6) month option; April 1, 2015 to September 30, 2015. The option will be awarded at the discretion of Adams and Associates, Inc. Written quotes should include cost price per hour for the following time periods: June 1, 2014 and continues through March 31, 2015 and April 1, 2015 and continues through September 30, 2015.

All quotes must be submitted in writing to the Purchasing Department by Friday, April 30, 2014 by 3:00 p.m. Quotes received after the deadline and/or without all requested documentation will not be considered. Bid MUST be good for 90 days, after submission. No partial bids will be accepted.

Vendor is to return written bid on vendor letterhead and LRJC14-030A at the top of each page, vendor paperwork, and all licenses for doing business in the State of Arkansas, all employee licenses required for performing work in the state of Arkansas, Certificate of Liability insurance and list of references if no past experience with Center.

CONTRACT PERIOD: This contract shall commence on June 1, 2014 and continue through March 31, 2015 with a six (6) month option; April 1, 2015 through September 30, 2015.

Bids, vendor questionnaire, W9, Authority to Commit and all licenses needed to do business may be faxed to 501-618-2595, Attn: Carlas Smith, Purchasing Department; OR emailed to: [email protected]; OR mailed to:

Little Rock Job Corps Center Attn: Carlas Smith # LRJC14-030 6900 Scott Hamilton Rd Little Rock, AR 72209

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet. If unable to quote, please indicate 'No Bid' and return bid package to us.

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly.

Bidders are placed on notice that this is a competitive bid process and cost is an important fact. Overall low bid does not constitute bid award.

Little Rock Job Corps Center is a federally funded facility and entitled to GSA pricing.

Payment terms are Net 30 days from date of invoice. Vendor is required to show number of hours billed and hourly rate on invoice, list of materials used to complete service and provide certified payroll records with invoice.

All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to: [email protected]. No phone calls will be accepted.

SCOPE OF SERVICES We are currently soliciting written bids for on-site Center DENTIST. Hourly rate is limited to a maximum of 7 hours per week. The period of performance for this subcontract is June 1, 2014 and continues through March 31, 2015 with 6 month option; April 1, 2015 to September 30, 2015. The option will be awarded at the discretion of Adams and Associates, Inc. Written quotes should include cost price per hour for the following time periods: June 1, 2014 and continues through March 31, 2015 and April 1, 2015 and continues through September 30, 2015.

The Center and the Center Dentist hereby agree that the services to be provided will include, but will not be limited to those oral health and wellness services specified in the Job Corps Federal Regulations (Title 20, Code of Federal Regulations 638.510; the Job Corps Policy and Requirements Handbook, Chapter 6, Section 6.10, R2; and applicable Technical Assistance Guides). The Center Dentist shall oversee the development, implementation, and monitoring of the total Center oral health and wellness program, which is subject to the approval of the Center Director. Center Dentist shall provide adequate licensed personnel to perform dental services for students, including but not limited to: A. Assessment and diagnosis, to include: * Dental readiness inspection within 14 days after entry by the center dentist or designee (i.e., dental hygienist or dental assistant) to identify urgent care need for oral conditions that if not treated are expected to result in dental emergencies in the near future. * Elective oral examination upon student request, including x-rays to precede dental treatment. B. Treatment, to include: * Dental procedures to treat oral disease and correct oral health conditions that my represent employability barriers. Specific procedures include: 1. Restorations 2. Extraction of pathological teeth 3. Root canal therapy on anterior and other strategic teeth 4. Replacement of missing upper anterior teeth with a removable prosthesis 5. Dental hygiene treatment that involves nonsurgical periodontal care to treat periodontal disease. * Referral to off-center facilities as necessary for emergent or urgent condition treatable beyond the expertise of general dentist. C. Oral disease prevention education and management, to include: * Oral strategies, such as oral hygiene instruction, risk assessments, and group education. * Oral health promotion activities with an emphasis on overall wellness and employability. D. Providing a written diagnosis and treatment plan as part of an oral health and wellness plan for each student and obtaining agreement for voluntary care before proceeding with treatment. E. Providing oral health education. F. Establishing an appropriate referral system to ensure the receipt of specialty care as defined in the PRH and within budget constraints. G. Providing or arranging for 24-hour emergency coverage. H. Participating in the coordination and integration of the oral health program with the wellness components, Center activities, and Center-community activities. I. Maintaining the accuracy and confidentiality of all required oral health and wellness records when they are in the subcontractor's presence. J. Providing support to the students in acquiring and practicing the oral health-related skills, knowledge, and attitudes that will make them employable. K. Developing and complying with Job Corps infection control policies and procedures. L. Reviewing and signing Health Care Guidelines annually for dental care in accordance with the PRH requirements. M. Enforcing appropriate student workplace behavior when students are in the dental office or waiting area. N. Arranging appropriate medical separations in conformity with the PRH. O. Collecting data and preparing reports as required by the Center Director and/or the Department of Labor. P. Advising/consulting as requested with the Center Director and Center staff on oral health and dental programmatic issues. Q. Cooperating with corporate and Regional Office Center assessments. R. Ensuring that regular preventive maintenance is provided to the dental equipment. The Center Dentist agrees to adhere to the policies, procedures, and guidelines established by Job Corps. It is understood and agreed that the services provided by the Center Dentist are subject to monitoring and review by the Department of Labor. OBLIGATIONS OF THE PROFESSIONAL In the performance of the above duties and responsibilities, the Center Dentist: A. Agrees to maintain malpractice insurance to cover the professional services to students, with limits consistent with the medical service industry, but in no case less than $1 million per occurrence. B. Agrees to make no public statements regarding its activities under this Subcontract, or to disclose any information regarding Job Corps students or Job Corps activities without prior written approval of the Center Director or his/her designated representative. Unauthorized release of student records is a federal crime punishable by fine and/or imprisonment. C. Shall be responsible for finding and arranging for a professionally qualified replacement/substitute during temporary periods of absence of more than one calendar week. D. Shall be personally and financially liable for the cost of any patient referral outside the Center without prior written approval of the Center Director. E. Certifies its intent to comply with all equal employment opportunity practices and affirmative action policies as required by law and agrees not to discriminate against any student, employee and/or contractor because of race, religion, color, gender, age or national origin. F. Shall provide current copies of all professional licenses, certifications and professional liability insurance documents required by the Center. G. Agrees that all research projects and/or publications relating to Job Corps health activities will first be cleared through the National Office of Job Corps.

Link/URL: https://www.fbo.gov/spg/DOL/ETA/LRJC1/LRJC14-030A/listing.html