Combine Solicitation – 65– Proficiency testing materials and services

Notice Type: Combine Solicitation

Posted Date: 02-FEB-15

Office Address: Department of the Army; U.S. Army Medical Command; European Regional Contracting Office; ATTN:MCAA E, Building 3705, Landstuhl, Germany APO, AE 09180

Subject: 65-- Proficiency testing materials and services

Classification Code: 65 - Medical, dental & veterinary equipment & supplies

Solicitation Number: W9114F-15-A-0005

Contact: Elena Hughes, 496371-94645434 mailto:elena.m.hughes2.civ@mail.mil [European Regional Contracting Office]

Setaside: N/AN/A

Place of Performance (address): European Regional Contracting Office ATTN:MCAA E, Building 3705 Landstuhl, Germany APO AE

Place of Performance (zipcode): 09180

Place of Performance Country: GE

Description: Department of the Army

U.S. Army Medical Command

European Regional Contracting Office

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Solicitation number W9114F-15-A-0005 is issued as a request for quotation (RFQ). Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50, effective 16 March 2011. Not a set-aside. North American Industry Classification System (NAICS) code for this solicitation is 541380. The Europe Regional Contracting Office has a requirement to establish a Blanket Purchase Agreement (BPA) for proficiency testing materials and services to evaluate the competence of the Laboratory Sciences operation in accordance with the requirements of ISO/IEC 17025:2005 and the accrediting body for Laboratory Sciences, American Association for Laboratory Accreditation. The BPA prices shall include commercial door-to-door shipping to Public Health Command Region - Europe (PHCR-E), Germany. Ship to Address: PHCR-E's Laboratory Sciences Quality Assurance Division (QAD) Bldg. 3809D, Warehouse 66849 Landstuhl Germany A list of required analytes is items is attached (Exhibit 1) with a copy of the draft BPA W9114F-15-A-0005 (Exhibit 2). The following Federal Acquisition Regulation (FAR) clauses and provisions apply to this acquisition: CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUL 2013 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) 52.212-4 Contract Terms and Conditions--Commercial Items - FEB 2012 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2014 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases - JUN 2008 52.232-36 Payment by Third Party (MAY 2014) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.233-1 Disputes (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.247-34 F.O.B. Destination (FEB 2006) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.207-7000 Disclosure of Information (AUG 2013) 252.204-7003 Control Of Government Personnel Work Product (APR 1992) 252.225-7048 Export-Controlled Items (JUN 2013) 252.229-7002 Custom Exemptions (Germany) (JUN 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) 252.232-7008 Assignment of Claims (Overseas) (JUN 1997) 252.232-7009 Mandatory Payment by Government-wide Commercial Purchase Card (DEC 2006) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.233-7001 Choice of Law (Overseas) (JUN 1997) CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT 52.212-1 Instructions to Offerors-Commercial Items (FEB 2012) 52.212-2 Evaluation-Commercial Items (Jan 1999) 52.212-3 Offeror Representations and Certifications-Commercial Items ALT I - (APR 2011) 52.212-5 Contract Terms and Conditions required to implement Statutes or Executive Orders - Commercial Items (MAY 2012) (Deviation) 52.222-50 Combating Trafficking in Persons (Aug 2007) Alternate I 52.252-1 Solicitation Provisions incorporated by Reference (FEB 1998) 52.252-2 Clauses incorporated by Reference (FEB 1998) 52.252-5 Authorized deviations in Provisions (APR 1984) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.204-7012 Safeguarding Of Unclassified Controlled Technical Information (NOV 2013) 252.209-7992 Fiscal Year 2015 Appropriations 252.244-7000 Subcontracts for Commercial Items (JUN 2013) ADDENDUM TO 52.212-1 Instructions to Quoters--Commercial Items - FEB 2012 The following paragraphs are hereby amended: Para (a) Does not apply to this RFQ. Para (b) Replace subparagraph (4) with the following: (a) If a Quoter believes that the requirements in these instructions contains an error, omission, or are otherwise unsound, the Quoter shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. All quoters shall submit written narratives on company letterhead that will demonstrate how their quote(s) meet the salient characteristics below: Factor I - Technical. 1. The Quoter holds an accreditation to ISO / IEC 17043: 2010 as a proficiency testing provider. 2. The Quoter must be provide a minimum of two (2) test rounds per year for each of the testing areas under the PHCR-E's Scope of Accreditation for environmental fields of testing (Exhibit 1). 3. The Quoter is capable of providing results within 2 days of receipt of data. 4. The Quoter is capable of providing an on-line method of reporting of proficiency results. 5. The Quoter is capable of providing direct reporting the PHCR-E's test result data to its accrediting body, American Association for Laboratory Accreditation. 6. The Quoter is capable of providing PHCR-E access to proficiency test result database for a minimum of five years to allow for laboratory review of past reports. Factor II - Price. The Government will select the quote that is based upon the lowest evaluated price, technically acceptable quote (LPTA). All required items shall have been priced by the Quoter. If the Quoter failed to price all required items, the quote will not be considered for award. Para (m) All Quoters will submit a written narrative on company letterhead detailing how they meet Technical Factors 1 through 6 and will provide a copy of their ISO/IEC 17043: 2010 accreditation. Quoters shall quote all items in Technical Exhibit 1 and submit the quote in Excel spreadsheet. Quoters who fail to provide this information will not be eligible for a BPA award. Para (n) ELECTRONIC OFFERS. Quoters may submit electronic quotes in response to this RFQ. The quote must arrive by the time specified in the RFQ to the following email address: elena.m.hughes2.civ@mail.mil All quotes are due by 16:00 CET on Friday, 20 February 2015. Quoters may call Elena Hughes at 011-49-6371-9464-5434 to verify receipt of the quote. If the Quoter chooses to email the quote, the Government will not be responsible for any failure of transmission or receipt of the quote, or any failure of the Quoter to verify receipt of the emailed quote. If receipt of the quote submitted by email is not verified within 24 hours of submission, the Quoter shall resubmit its quote by fax to 011-49-6371-86-8070. Para (o) QUESTIONS. Prospective vendors are strongly encouraged to submit any questions regarding this RFQ no later than five (5) days before closing date of quote submission by e-mail to elena.m.hughes2.civ@mail.mil or by fax (011) 49-6371-86-8070. If the Quoter chooses to email the questions, the Government will not be responsible for any failure of transmission or receipt of the questions, or any failure of the Quoter to verify receipt of the emailed inquiry. If receipt of questions submitted by email is not verified within 24 hours of submission, the Quoter shall resubmit their inquiry by fax. All questions received will be answered officially through an amendment for distribution to all prospective vendors. ACQUISITION PROCEDURE This is a commercial item under FAR Part 12 and the acquisition procedures to be used for this purchase will be in accordance with FAR Part 13. SPECIAL NOTE: All vendors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award. Vendors may obtain information on registration and annual confirmation requirements by calling 1-866-606-8220 or via Internet at http://www.sam.gov. The point of contact for this acquisition is Elena Hughes, phone # 011-49-6371-9464-5414 or at elena.m.hughes2.civ@mail.mil.Quotes shall be submitted in Microsoft Excel format. ADDENDUM TO FAR 52.212-2 The Government will award a Blanket Purchase Agreement (BPA) resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made on the basis of the low price technically acceptable quote (LPTA). To be considered for award quotes must meet the technical evaluation factors described above. EVALUATION STANDARDS. The Quoter's technical quote will be evaluated using the following standards for a final rating: ACCEPTABLE: A quote that meets the Government's requirements identified in the solicitation. UNACCEPTABLE: A quote that fails to meet the Government's requirements identified in the solicitation. SPECIAL NOTE: All Quoters must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award. Quoters may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423 or via Internet at https://www.sam.gov/. All quotes are due by February 20, 2015 before 16:00 Central European Time. Quotes may be sent via email to elena.m.hughes2.civ@mail.mil, or faxed to 011-49-6371-86-8070. The point of contact for this acquisition is Elena Hughes, phone # 011 49 6371 9464 5434 or at elena.m.hughes2.civ@mail.mil. Quoters may submit questions regarding the solicitation until February 25, 2015. ADDENDUM TO 52.212-4 Amend Para (a) to include - (v) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL clauses included herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see clause 52.252-2 herein for locations where full text can be found.