Amendment to Combined Synopsis/Solicitation – V– Yellow Ribbon Training & Childcare 2014

Notice Type: Amendment to Combined Synopsis/Solicitation

Posted Date: 30-JUL-14

Office Address: Department of the Army; FedBid; FedBid.com -- for Department of Army procurements only; Builing 2-1105, C-Stack, Fort Bragg, NC 28310

Subject: V-- Yellow Ribbon Training & Childcare 2014

Classification Code: V - Transportation, travel, & relocation services

Solicitation Number: W91247-14-T-CL13

Contact: Name: Carmen Lindstrom, Title: Contract Specialist, Phone: 9109082898, Fax: , Email: [email protected];

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): See Place of Performance.

Place of Performance (zipcode): -

Place of Performance Country: -

Description: Department of the Army

FedBid

FedBid.com -- for Department of Army procurements only

CANCELLATION NOTICE:This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W91247-14-T-CL13 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-75. The associated North American Industrial Classification System (NAICS) code for this procurement is 488999 with a small business size standard of $7.50M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-07-28 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Place of Performance. The MICC Fort Bragg requires the following items, Meet or Exceed, to the following: LI 001: Sleeping Rooms from 5-10 August 2014: 5 Aug-one single occupancy room; 6 Aug-6 single occupancy rooms; 7to9 Aug-16 single occupancy rooms; 8&9 Aug-40 Double occupancy rooms; 10 Aug-4 single occupancy rooms. Ensure all rooms open into interior of hotel. Provide picture of hotel room layout.Total of 59 singles rooms from 5-10 Aug and 80 double occupancy rooms on 8-9 Aug, 139, rooms; LI 002: Meals from 8-10 August 2014: Menu coordinated with event POC within one week of event. Meals to be served on time. 8 Aug 6PM-9PM: Heavy hors d'oeuvers (one meat, one vegetarian, options for children, drinks, tea & coffee) for 60 people on linen covered rounds. 9 and 10 Aug 6:30A-7:45A: Hot breakfast (sausage,eggs, grits, bacon, turkey bacon, hot tea, coffee, pancakes, waffles, milk, variety of juices) on linen covered crescent rounds of 10 for 60 people. Hot lunch buffet (2 entrees, salad, starch, 2 vegetables, dessert, drink [with vegetarian options and options for children]) on linen covered crescent roonds for 60 people. Provide picture of hotel layout., 240, meals; LI 003: Meeting Spaces for 8 to 10 August 2014: Welcome reception 8 August from 6PM-9PM in space for 100 people with podium and work table. Seating flexible. 9-10 August: General Session in space for 100 seating people with podium and working table. Room will also have refreshment station with coffee, tea, & water. One room for 2 1/2 days Provide picture of hotel layout rooms., 1, Job; LI 004: CHILDCARE Rooms (3) Friday 8 Aug: 6P-9P, 9&10 Aug: 8A-8P. Rooms should accommodate maximum of two ratio groups breakouts, ratio grouping not exceed maximum ratio child/youth members. 0-18 months; 19-36 months; 3-5 yrs; 6-12 yrs; and 13-17 yrs. The Contractor shall provide qualified, licensed and/or certified personnel (in accordance with the laws of the State) to provide child care services for the USARC Yellow Ribbon Program Event IAW the SOW. Provide picture of hotel layout rooms., 1, Job; LI 005: Internet services 6-10 August 2014: Operations Room: 2 lines from 6-10 Aug; General Session Room: 1 line from 8-10 Aug; Guest Rooms: no charge of Internet connection to guest rooms; also provide two public static IP addresses. If free wireless Internet is provided by hotel in event spaces and guest rooms, this will be a non-priced CLIN., 1, Job; LI 006: Audio Visual )A/V) Equipment from 8-10 August 2014. For General Session Room 8 Aug 6PM-9PM and 9-10 Aug 8AM-6PM: two projector screens no less than 8 ft, two projectors, one mixer stand with room hookup to Gov't laptop, two wireless lapel mics, four cordless handheld mics, one podium, one (1) 6 ft A/V table with 2 chairs and 3 televisions, 1, Job; LI 007: Registration & Information Areas 8-10 August 2014: An area for registration process with two 6 ft tables and 2 chairs from 8A-6P on Friday and 8A-10A on Sat 9th Aug. Information Display area near General Session Room for twenty (20) 6 ft tables set-up trade-show style from 8A-5P. Provide picture of hotel layout., 1, Job; LI 008: Marquees, Directional Signs, and/or Easels from Friday to Sunday 8-10 August 2014: Posted to help direct attendees to events, 1, Job; LI 009: Packages: Contractor shall be able to handle shipping & receiving services required: provide capabilities to deliver and pick up packages to Operations Room from 6-10 August 2014. Gov't will not be charged for storage of materials/equipment., 1, Job; LI 010: Operations Room6-10 August 2014 7A-11P: Set-up for 16 people board room style with multiple outlets for computer equipment around peimeter of room using 6 ft skirted tables. Room will have internet connectivity, house phone, radio communication with hotel and water station. Space shall have lockable door to secure equipment with Event POC being Keymaster. Provide picture of hotel layout., 1, Job; LI 011: Parking for 8-10 August 2014: No charge parking spaces for ten Gov't transportation vehicles (10 spaces times 3 days = 30 spaces), 30, spaces; "https://marketplace.fedbid.com/fbweb/fbobuyDetails.do</a> token=%3D%3DwBKxmaVGYR9ytSqL32imV2QAAAAAHeAAgAgTFCGg%2FFzzqQbJAAyVXBA0Or"Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Fort Bragg intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Fort Bragg is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at [email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or [email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. The applicable NAICS code for this procurement is 721110 with the related size standard of $32.5 million. The NAICS code identified herein must appear in FAR 52.212-3 "Offeror Representations and Certifications" in SAM and the vendor must be actively registered in that NAICS Prior to Award to be considered for any resulting contract. Failure to be properly registered at the time and date of award may render the quote nonresponsive. The Contractor shall comply with the FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.202-1, 52.212-3, 52.204-7, 52.204-9, 52.212-4, 52.223-11, 52.225-13, 52.232-23, 52.233-1, 52.223-18, 52.237-2, 252.201-7000, 252.203-7002, 252.204.7008, 252.223-7006, 252.232-7010, 252.232-7003 and 252.243-7001. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. The Contractor shall comply with the FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: The following FAR clauses in 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (MAY 2012), will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.225-13, 52.232-34, 52.233-3, 52.233-4, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.225-1, 52.232-33, 52.203-13, 52.222-40, 52.222-41, 52.222-51, 52.222-53, 52.222-54, 52.226-6. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. The following DFARS clauses are applicable under DFAS 252.212-7001: 52.203-3, Gratuities (APR 1984), 252.225-7001, Buy American Act and Balance of Payments Program; 252.211-7003 ITEM IDENTIFICATION AND VALUATION (JUN 2011); 252.246-70000 Material Inspection and receiving Report, Alternate I (OCT 2011) of 252.225-7001, 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. Systems for Award Management (SAM). Offerors shall ensure their company is registered in the System for Award Management (SAM) database and has completed their annual representations and certifications through the SAM website. The Government transitioned from the Central Contractor Registration System (CCR) www.ccr.gov, and Online Representations and Certifications Application (ORCA) https://www.acquisition.gov, to the System for Award Management (SAM) https://www.sam.gov. Any reference to CCR or ORCA in this document is to be understood as SAM. SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hil.af.mil and/or http://www.acqnet.gov/far. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered; and are determined to be fair and reasonable. The following factors shall be used to evaluate offers: Price, Technical Capability, and Responsibility: Proposed quote will be evaluated for reasonableness using the price analysis techniques provided under FAR Part 13. The Government will review the contractor s technical certifications to ensure that it reflects a sound approach and understanding of this requirement and that the contractor has the technical ability to successfully perform the requirement. If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. (End of Clause) Term is mandatory for lodging and hotel requirements.

This is not a solicitation for Event Planning Services.

For a proposal submitted by an offeror other than a hotel, the offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor not just mimic the solicitation.

All proposals submitted by an offeror other than a hotel shall provide the following: (1) Valid business insurance certificate. (2) Hotel agreement verified, and countersigned by both parties and the authorized agent of the participating hotel (hotel letterhead).

(Again, this is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable). Any paperwork that is not included in the bid proposal from any proposing third party vendor shall be deemed unacceptable. Bid MUST be good for 60 calendar days after submission (a) Pursuant to Department of Defense Instruction Number 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. (End of clause) 52.204-99-System for Award Management Registration (DEVIATION) (AUG 2012); 52.212-4,Contract Terms and Conditions - Commercial Items (JUN 2010); 52.202-1 Definitions JAN 201; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (JAN 2011); 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (MAR 2008); 252.232-7010 Levies on Contract Payments (DEC 2006) 252.243-7001 Pricing Of Contract Modifications (DEC 1991) The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.209-10; 52.219-28; 52.222-3; 52.222-21, 52.222-26, 52.222-36, 52.225-13; 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2012) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUN 2012) (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (ii) XX Alternate I (OCT 2011) of 252.225-7001. (23) XX 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110-417 and sections 831 and 832 of Pub. L. 111-383). 2) 252.227-7013, Rights in Technical Data--Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (3) 252.227-7015, Technical Data--Commercial Items (DEC 2011), if applicable (see 227.7102-4(a)). (4) 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c)). The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The Government shall incorporate all elements of the successful vendor s technical quote into the resulting PO from this RFQ. The vendor is required to submit the following technical information: 1. Approach to meeting all requirements set forth in the SOW and RFQ or affirmatively state that they can not and narrate how they plan to fulfill all of the Government s requirements in order to be considered for award. In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports , the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF. Contractors must register to use WAWF at this website and ensure an electronic business point of contact (POC) is designated in the System for Award Management (SAM)site at http://www.sam.gov within ten (10) calendar days after award of this contract. Contractor training is available at the website Home Page, under about WAWF. Contractors may contact the WAWF Customer Support for assistance toll free at 866-618-5988; commercial: 801-605-7095; Fax commercial: 801-605-7453 or [email protected] The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability,Price and Responsibility: Proposed price will be evaluated for reasonableness using the price analysis techniques provided under FAR Part 13. The Government will review the contractor s technical certifications to ensure that it reflects a sound approach and understanding of this requirement and that the contractor has the technical ability to successfully perform the requirement. The Government intends to award this procurement based on a determination of a fair and reasonable price. The Contractor shall provide all Childcare Services for the Yellow Ribbon Event along with all hotel rooms as requested, all meeting spaces, meals, internet services, reqistration spaces and all other items requested in the line items attached as part of this requirement during the period of performance in accordance with specifications in the Statement of Work attached. The Government reserves the right to use information obtained from sources, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Defense Contract Management Agency (DCMA), and commercial sources or similar systems. The hotel shall be on the national list of approved accommodations which is maintain by the Federal Emergency Management (http://usfa.fema.gov/applications/hotel/). a. Vendor shall provide current business insurance certificate. b. Hotel agreements with third party vendors shall be verified and shall be signed by an authorized agent of the participating hotel and third party vendor per FAR 52.212-1 c. A point of contact for the third party Vendor shall be present at the event throughout the period of performance and a cell phone number shall be provided prior to award. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. The contractor shall be registered in the System for Award Management (SAM) at http://www.sam.gov/ with the NAICS 721110. For a proposal submitted by an offeror that is not the daycare provider, the offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of the agreement with the daycare provider and a copy of all insurance(s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. (An offer which requires the Government to execute a separate agreement with a third party daycare provider shall be deemed technically unacceptable). IAW the Statement of Work, the Offeror shall be licensed, bonded and certified in accordance with the laws of the State of Georgia. The appropriate number of personnel as defined by law shall be available for the event. The Offeror shall provide a copy of all required license (s), bond and certification(s) with their quote. Failure to provide proof of all required license (s), bond and certification(s) shall result in no further consideration for contract award. The Offeror must have liability insurance. A copy of the liability insurance must be provided with the quote. Failure to provide proof of liability insurance shall result in no further consideration for contract award.

Link/URL: https://www.fbo.gov/notices/34019580dc5e7f1be97b5f1b302b79ec