65– Planmeca FIT Full System Dental Radiology NX
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: 65-- Planmeca FIT Full System Dental Radiology NX
Classification Code: 65 - Medical, dental & veterinary equipment & supplies
Solicitation Number: VA24417Q1781
Contact: [email protected] mailto:[email protected]
Setaside: N/AN/A
Place of Performance (address):
Place of Performance (zipcode): 18711
Place of Performance Country:
Description:
Network Contracting Office 4
Veterans Integrated Service Network 4 Facilities
(i) This is a combined synopsis/solicitation for Planmeca FIT Full System, BRAND NAME as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is VA244-17-Q-1781 and is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95
(iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339114 has a small business size standard of 750.
(v) Contract Line Items (CLIN):
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Planmeca FIT Full System includes: INCLUDES COLOR Laptop with 1 Yr Computer Mfr Warranty; plus Romexis w/ PlanCad module PlanScan (scanner); PlanMill 40s/Job Server; 2 color tips; 1 B/W tip 1-Year To
LOCAL STOCK NUMBER: 445-0889
1.00
EA
__________________
__________________
0002
100 DAY FITNESS PLAN INCLUDES: FITNESS COACH FOR THE 100 DAY PERIOD, PREMIUM ACCESS TO WWW.LEARNDIGITALDENTISTRY.COM, INCLUDES 50 BLOCKS FOR YOUR FIRST 50 CASES, 2ND DAY IN OFFICE INTEGRATION OR ADVAN
LOCAL STOCK NUMBER: 894-0028
1.00
EA
__________________
__________________
0003
EXTENDED WARRANTY ON PLANMECA FIT FULL SYSTEM AND 3 LAPTOPS: 2 YEAR TOTAL CARE EXTENDED WARRANTY FOR PLAN SCAN & PLANMILL 40 INCLUDING: TOTAL CARE WARRANTY SHOWN ABOVE PLUS STL IMPORT & EXPORT EMILL;
LOCAL STOCK NUMBER: 631-0151
1.00
EA
__________________
__________________
0004
2 YEAR TOTAL CARE EXTENDED WARRANTY FOR PLANSCAN LAPTOP
LOCAL STOCK NUMBER: 445-5454
3.00
EA
__________________
__________________
0005
PROGRAM C S2 PORCELAIN FURNANCE, INCLUDES VACUM PUMP
LOCAL STOCK NUMBER: 945-0936
1.00
EA
__________________
__________________
0006
IPS E.MAX CAD CRYSTALIZATION KIT
LOCAL STOCK NUMBER: 885
1.00
EA
__________________
__________________
0007
IPS EMPRESS UNIVERSAL STAIN AND GLAZE KIT
LOCAL STOCK NUMBER: 945-6513
1.00
EA
__________________
__________________
0008
2 PLANSCAN SCANNERS AND 2 LAPTOPS PLUS EXTENDED 2 YEAR WARRANTY: PLANSCAN SCANNER INCLUDES 1 YEAR WARRANTY, 2 COLOR TIPS, 1 PORTAL TIP, THUNDERBOLT CONNECTOR
2.00
EA
__________________
__________________
0009
PLAMSCAN/PLANCAD TOTAL CARE EXTENDED WARRANTY 2 YEARS
LOCAL STOCK NUMBER: 631-9375
2.00
EA
__________________
__________________
0010
ROMEXIS LAPTOP WITH SCAN AND PLANCAD SOFTWARE
LOCAL STOCK NUMBER: 631-6807
2.00
EA
__________________
__________________
0011
FREIGHT , IF APPLICABLE
1.00
EA
__________________
__________________
GRAND TOTAL
__________________
(vi) Comparable products must be brand name or equal in the following specifications:
VAMC-WB determined the need for the Planmeca FIT full system in our
445-0889 Planmeca FIT Full System includes: INCLUDES COLOR Laptop with 1 Yr Computer;
Mfr Warranty; plus Romexis w/ PlanCad module PlanScan (scanner);
PlanMill 40s/Job Server; 2 color tips; 1 B/W tip 1-Year 1 EA
894-0028 100 DAY FITNESS PLAN INCLUDES: FITNESS COACH FOR THE 100 DAY PERIOD,
PREMIUM ACCESS TO WWW.LEARNDIGITALDENTISTRY.COM, INCLUDES 50 BLOCKS
FOR YOUR FIRST 50 CASES, 2ND DAY IN OFFICE INTEGRATION OR ADVAN 1 EA
631-0151 EXTENDED WARRANTY ON PLANMECA FIT FULL SYSTEM AND 3 LAPTOPS: 2 YEAR TOTAL CARE EXTENDED WARRANTY FOR PLAN SCAN & PLANMILL 40 INCLUDING: TOTAL CARE WARRANTY SHOWN ABOVE PLUS STL IMPORT & EXPORT EMILL;
445-5454 2 YEAR TOTAL CARE EXTENDED WARRANTY FOR PLANSCAN LAPTOP 3 EA
945-0936 PROGRAM C S2 PORCELAIN FURNANCE, INCLUDES VACUM PUMP
885 IPS E.MAX CAD CRYSTALIZATION KIT 1 EA
945-6513 IPS EMPRESS UNIVERSAL STAIN AND GLAZE KIT 1 EA
TWO (2) PLANSCAN SCANNERS AND 2 LAPTOPS PLUS EXTENDED 2 YEAR WARRANTY:
PLANSCAN SCANNER INCLUDES 1 YEAR WARRANTY, 2 COLOR TIPS, 1 PORTAL TIP,
THUNDERBOLT CONNECTOR 2 EA
631-9375 PLAMSCAN/PLANCAD TOTAL CARE
EXTENDED WARRANTY 2 YEARS 2 EA
631-6807 ROMEXIS LAPTOP WITH SCAN AND PLANCAD SOFTWARE 2 EA
(vii) Delivery
30 Days ARO, FOB (Destination) to :
(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
CLAUSES:
52.211-6 Brand Name or Equal (
52.214-21 Descriptive Literature (
852.211-73 Brand Name or Equal. (
852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
(ix) Evaluation of this requirement will be based on PRICE ONLY.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
(End of Clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
(End of Clause)
852.203-70
852.246-71 Inspection (
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (
52.219-28 Post Award Small Business Program Representation (
52.222-19 Child Labor--Cooperation with Authorities and Remedies (
52.222-21 Prohibition of Segregated Facilities (
52.222-26 Equal Opportunity (
52.222-36 Equal Opportunity for Workers with Disabilities (
52.222-50 Combating Trafficking in Persons (
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (
52.225-13 Restrictions on Certain Foreign Purchases (
52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
(xiii) Additional conditions:
Business Associate Agreement (BAA) will be required.
C-2
APPENDIX C
2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS
a. A contractor/subcontractor shall request logical (technical) or physical access to
b. All contractors, subcontractors, and third-party servicers and associates working with
3. VA INFORMATION CUSTODIAL LANGUAGE
a. Information made available to the contractor or subcontractor by
b.
c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from
d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of
e. The contractor/subcontractor shall not make copies of
f. If
h. The contractor/subcontractor must store, transport, or transmit
j. Except for uses and disclosures of
k. Notwithstanding the provision above, the contractor/subcontractor shall not release
6. SECURITY INCIDENT INVESTIGATION
a. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to
b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to
7. LIQUIDATED DAMAGES FOR DATA BREACH
a. Consistent with the requirements of 38 U.S.C. --5725, a contract may require access to sensitive personal information. If so, the contractor is liable to
b. The contractor/subcontractor shall provide notice to
the potential misuse of any sensitive personal information involved in the data breach. The
term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.
c. Each risk analysis shall address all relevant information concerning the data breach, including the following:
(1) Nature of the event (loss, theft, unauthorized access);
(2) Description of the event, including:
(a) date of occurrence;
(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;
(3) Number of individuals affected or potentially affected;
(4) Names of individuals or groups affected or potentially affected;
(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;
(6) Amount of time the data has been out of
(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);
(8) Known misuses of data containing sensitive personal information, if any;
(9) Assessment of the potential harm to the affected individuals;
(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and
(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.
d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the
c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with
All interested parties are reminded to be registered, active and verified with the following sites to be considered for Award.
SAM:
VETBIZ
https://www.vip.vetbiz.gov/Public/Search/Default.aspx
(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
(xv) Quotes must be emailed to [email protected] and received no later than
(xvi) For information regarding the solicitation, please contact
Purpose. The purpose of this Business Associate Agreement (Agreement) is to establish requirements for the
Scope. Under this Agreement and other applicable contracts or agreements, will provide Planmeca FIT Full System services to, for, or on behalf of
In order for to provide such services,
Definitions. Unless otherwise provided, the following terms used in this Agreement have the same meaning as defined by the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information (PHI), Required by Law, Secretary, Security Incident, Subcontractor, Unsecured Protected Health Information, and Use.
Business Associate shall have the same meaning as described at 45 C.F.R. '' 160.103. For the purposes of this Agreement, Business Associate shall refer to , including its employees, officers, or any other agents that create, receive, maintain, or transmit PHI as described below.
Covered Entity shall have the same meaning as the term is defined at 45 C.F.R. '' 160.103. For the purposes of this Agreement, Covered Entity shall refer to
Protected Health Information or PHI shall have the same meaning as described at 45 C.F.R. '' 160.103. Protected Health Information and PHI as used in this Agreement include Electronic Protected Health Information and EPHI. For the purposes of this Agreement and unless otherwise provided, the term shall also refer to PHI that Business Associate creates, receives, maintains, or transmits on behalf of Covered Entity or receives from Covered Entity or another Business Associate.
Subcontractor shall have the same meaning as the term is defined at 45 C.F.R. '' 160.103. For the purposes of this Agreement, Subcontractor shall refer to a contractor of any person or entity, other than Covered Entity, that creates, receives, maintains, or transmits PHI under the terms of this Agreement.
Terms and Conditions. Covered Entity and Business Associate agree as follows:
1. Ownership of PHI. PHI is and remains the property of Covered Entity as long as Business Associate creates, receives, maintains, or transmits PHI, regardless of whether a compliant Business Associate agreement is in place.
2. Use and Disclosure of PHI by Business Associate. Unless otherwise provided, Business Associate:
A. May not use or disclose PHI other than as permitted or required by this Agreement, or in a manner that would violate the HIPAA Privacy Rule if done by Covered Entity, except that it may use or disclose PHI:
(1) As required by law or to carry out its legal responsibilities;
(2) For the proper management and administration of Business Associate; or
(3) To provide Data Aggregation services relating to the health care operations of Covered Entity.
3. Obligations of Business Associate. In connection with any Use or Disclosure of PHI, Business Associate must:
A. Consult with Covered Entity before using or disclosing PHI whenever Business Associate is uncertain whether the Use or Disclosure is authorized under this Agreement.
B. Implement appropriate administrative, physical, and technical safeguards and controls to protect PHI and document applicable policies and procedures to prevent any Use or Disclosure of PHI other than as provided by this Agreement.
C. Provide satisfactory assurances that PHI created or received by Business Associate under this Agreement is protected to the greatest extent feasible.
D. Notify Covered Entity within twenty-four (24) hours of Business Associate s discovery of any potential access, acquisition, use, disclosure, modification, or destruction of either secured or unsecured PHI in violation of this Agreement, including any Breach of PHI.
(1) Any incident as described above will be treated as discovered as of the first day on which such event is known to Business Associate or, by exercising reasonable diligence, would have been known to Business Associate.
(2) Notification shall be sent to the Maricela Everitt, email: [email protected] and to the VHA Health Information Access Office, Business Associate Program Manager by email at [email protected].
(3) Business Associate shall not notify individuals or the
E. Provide a written report to Covered Entity of any potential access, acquisition, use, disclosure, modification, or destruction of either secured or unsecured PHI in violation of this Agreement, including any Breach of PHI, within ten (10) business days of the initial notification.
(1) The written report of an incident as described above will document the following:
(a) The identity of each Individual whose PHI has been, or is reasonably believed by Business Associate to have been, accessed, acquired, used, disclosed, modified, or destroyed;
(b) A description of what occurred, including the date of the incident and the date of the discovery of the incident (if known);
(c) A description of the types of secured or unsecured PHI that was involved;
(d) A description of what is being done to investigate the incident, to mitigate further harm to Individuals, and to protect against future incidents; and
(e) Any other information as required by 45 C.F.R. '--' 164.404(c) and 164.410.
(2) The written report shall be addressed to:
F. To the greatest extent feasible, mitigate any harm due to a Use or Disclosure of PHI by Business Associate in violation of this Agreement that is known or, by exercising reasonable diligence, should have been known to Business Associate.
G. Use only contractors and Subcontractors that are physically located within a jurisdiction subject to the laws of
(1) Must ensure that the terms of any Agreement between Business Associate and a contractor or Subcontractor are at least as restrictive as Business Associate Agreement between Business Associate and Covered Entity.
(2) Must ensure that contractors and Subcontractors agree to the same restrictions and conditions that apply to Business Associate and obtain satisfactory written assurances from them that they agree to those restrictions and conditions.
(3) May not amend any terms of such Agreement without Covered Entity s prior written approval.
I. Within five (5) business days of a written request from Covered Entity:
(1) Make available information for Covered Entity to respond to an Individual s request for access to PHI about him/her.
(2) Make available information for Covered Entity to respond to an Individual s request for amendment of PHI about him/her and, as determined by and under the direction of Covered Entity, incorporate any amendment to the PHI.
(3) Make available PHI for Covered Entity to respond to an Individual s request for an accounting of Disclosures of PHI about him/her.
J. Business Associate may not take any action concerning an individual s request for access, amendment, or accounting other than as instructed by Covered Entity.
K. To the extent Business Associate is required to carry out Covered Entity's obligations under Subpart E of 45 CFR Part 164, comply with the provisions that apply to Covered Entity in the performance of such obligations.
L. Provide to the Secretary of
M. Upon completion or termination of the applicable contract(s) or agreement(s), return or destroy, as determined by and under the direction of Covered Entity, all PHI and other
N. Be liable to Covered Entity for civil or criminal penalties imposed on Covered Entity, in accordance with 45 C.F.R. '--' 164.402 and 164.410, and with the HITECH Act, 42 U.S.C. '--' 17931(b), 17934(c), for any violation of the HIPAA Rules or this Agreement by Business Associate.
4. Obligations of Covered Entity. Covered Entity agrees that it:
A. Will not request Business Associate to make any Use or Disclosure of PHI in a manner that would not be permissible under Subpart E of 45 C.F.R. Part 164 if made by Covered Entity, except as permitted under Section 2 of this Agreement.
C. Has obtained or will obtain from Individuals any authorization necessary for Business Associate to fulfill its obligations under this Agreement.
5. Amendment. Business Associate and Covered Entity will take such action as is necessary to amend this Agreement for Covered Entity to comply with the requirements of the HIPAA Rules or other applicable law.
6. Termination.
A. Automatic Termination. This Agreement will automatically terminate upon completion of Business Associate s duties under all underlying Agreements or by termination of such underlying Agreements.
B. Termination Upon Review. This Agreement may be terminated by Covered Entity, at its discretion, upon review as provided by Section 9 of this Agreement.
C. Termination for Cause. In the event of a material breach by Business Associate, Covered Entity:
(1) Will provide an opportunity for Business Associate to cure the breach or end the violation within the time specified by Covered Entity, and;
(2) May terminate this Agreement and underlying contract(s) if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity.
D. Effect of Termination. Termination of this Agreement will result in cessation of activities by Business Associate involving PHI under this Agreement.
E. Survival. The obligations of Business Associate under this Section shall survive the termination of this Agreement as long as Business Associate creates, receives, maintains, or transmits PHI, regardless of whether a compliant Business Associate Agreement is in place.
7. No Third Party Beneficiaries. Nothing expressed or implied in this Agreement confers any rights, remedies, obligations, or liabilities whatsoever upon any person or entity other than Covered Entity and Business Associate, including their respective successors or assigns.
8. Other Applicable Law. This Agreement does not abrogate any responsibilities of the parties under any other applicable law.
9. Review Date. The provisions of this Agreement will be reviewed by Covered Entity every two years from Effective Date to determine the applicability and accuracy of the Agreement based on the circumstances that exist at the time of review.
10. Effective Date. This Agreement shall be effective on the last signature date below.
By: By:
Title: Title:
Date: Date:
Link/URL: https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24417Q1781/listing.html
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