Special Notice – N– Data Line Installation
Notice Type: Special Notice
Posted Date:
Office Address:
Subject: N-- Data Line Installation
Classification Code: N - Installation of equipment
Contact:
Description:
Seattle VAMC
This is a SOURCES SOUGHT NOTICE in support of the VA
2) Is your firm eligible for participation in one of the following small business programs
If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 238210-Electric Contractors and Other Wiring Installation Contractors. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than
[ ] yes [ ] no Small Business (SB)
[ ] yes [ ] no HUBZone
[ ] yes [ ] no Small Business 8(a)
[ ] yes [ ] no Small Disadvantaged Business (SDB)
[ ] yes [ ] no Women-Owned (WO) Small Business
[x] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Other (please specify)
3) What types of information is needed to submit accurate offers
4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the
Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.
Not responding to this Sources Sought does not preclude participation in any future or potential solicitation, or Request for Quotation. It is the intent of the VA
DESCRIPTION OF THE REQUIREMENT:
Title of Project: Installation, maintenance and repair of the
STATEMENT OF WORK
Contractor shall provide one "High Performance Audio Visual Service Agreement for the installation, maintenance and repair of the
The full service maintenance shall include all parts, labor, equipment, transportation, supervision, and tools to conduct preventative maintenance service on
***This will be a Firm Fixed Priced contract with Estimated Quantities. If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 25 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 125 percent or below 75 percent of the estimated quantity.
1. DEFINITIONS:
CO - Contracting Officer. The Contracting Officer (CO) named below is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the Contract, which affect contract prices, terms and conditions of this contract:
(541)440-1319
COTR - Contracting Officer's Technical Representative.
PMI Periodic Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.
FSP - Field Service Personnel. Individuals who are authorized (Qualified and capable) to perform maintenance (corrective and/or preventive) services on the VAMC premises. Usually such individuals are employed by (but not limited to) an OEM, an equipment dealer, or a third party service organization.
SR - Service Report: A document indicating the services rendered for each incidence of work performance under the terms and conditions of the contract.
OEM - Original Equipment Manufacturer
Acceptance Signature (VA Employee Equipment User's Signature) - User's signature indicates FSP demonstrated service conclusion/ status and User has accepted work as complete/ pending as stated in the ESR.
Authorization Signature - COTR's signature; indicates COTR accepts work status as stated in the SR.
2. CONFORMANCE STANDARDS: Contract service must be performed in compliance with
3. HOURS OF COVERAGE:
Services Performed Outside
National holidays observed by the Federal Government:
1 January
Third Monday in January
Third Monday in February
Last Monday in May
4July
First Monday in September
Second Monday in October
11 November
4th Thursday in November
25 December
If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by
4. SCHEDULED MAINTENANCE:
a. The Contractor shall perform one (1) PMI during the month of
Maintenance cleaning of the equipment.
Completing OEM field service updates for operational and reliability engineering change notices.
Calibrating and lubricating equipment.
Performing remedial maintenance of a non-emergent nature.
Testing and replacing faulty and/or worn parts and/or parts which are likely to wear or fail in the relevant future.
Any charges for parts, services, or materials required to successfully complete scheduled PMI are included within this agreement, and it s agreed upon price.
Failure to perform PMI at designated intervals may result in a withholding in payment by the Contracting Officer or the Contracting Officer's Technical Representative (COTR) until such service requirements are rendered.
5. UNCHEDULES MAINTENANCE:
Service shall consist of maintaining the equipment in first class operating condition in accordance with the Conformance Standards Section. The contractor shall provide prompt repair service. Repair service may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment in first class operating condition, including all intervening calls necessary between regular inspections, except services necessitated by accident, fire or abuse.
ONLY THE COTR or his/her alternate has the authority to approve/request a service call from the Contractor. All other calls without the expressed written approval of the COTR or CO are not covered by this agreement.
Response Time: Contractor's service personnel must respond with a phone call to the COTR and/or his/her designee within sixty (60) minutes after receipt of telephoned, written or verbal notification (from the COTR or his/her alternate only) in hopes of correcting the problem by phone. If the problem cannot be corrected by phone, the contractor's service personnel shall commence work (on-site physical response) within 24 hours after receipt of notification on the next business day and shall proceed progressively to completion without undue delay.
For example, a 24"-hour response means, if a call is placed at
6. PARTS: The vendor shall replace parts to a level (component level, board level, unit level) necessary to meet optimal requirements as indicated.
The vendor stipulates that he/ she has ready access to unique and/or high mortality manufacturer's replacement parts or equal thereto. The vendor shall furnish only new standard parts. All parts supplied shall be of current manufacturer and have full versatility with existing equipment. All parts on the covered system shall be supplied at vendor expense during the coverage period, specifically including the flat panel detector and the x-ray tube.
7. SERVICE MANUALS:
8. DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in first class operating condition. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each SR must at a minimum document the following data legibly and in complete detail:
Vendor Service SR number (log number).
Date and time of service, both starting and ending, and actual equipment downtime.
Description of the problem(s) reported by the COTR/User.
Identification of equipment serviced: INV 10#, Manufacturer's
Itemized description of service(s) performed (including costs associated with after normal working hour services), including: Labor and travel, parts (w/ part numbers). materials and circuit location of problem/ corrective action.
Total cost to be billed. (if applicable)
Signatures:
Service provider performing services described.
VA Employee authorized to accept service.
NOTE: ANY ADITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COTR BEFORE THE ADDITIONAL SERVICE IS STARTED.
9. REPORTING REQUIREMENTS: The contractor's service representative shall report to Biomedical Engineering check-in prior to performing any service. This check in requirement is mandatory. When the service is completed, the contractor's representative shall document services rendered on a legible service report. The contractor's service personnel shall check out with Biomedical Engineering and submit a service report to the COTR. All service reports shall be submitted to the equipment user for an acceptance signature and to the COTR for an "authorization signature". If the COTR is unavailable, a signed, authorized copy of the service report shall be sent to the contractor after the work can be reviewed (if requested or noted on the service report).
10. PAYMENT: Invoices shall be paid in arrears on no greater than a monthly basis. Each invoice must be accompanied with legible copies of the SR covered by the subject invoice, as described under the Documentation/ Reports Section, for verification of payment.
11. ADDITIONAL CHARGES: There shall be no additional charges for time spent at the site during, or after the normal hours of cove rage awaiting the arrival of additional FSP and/or delivery of parts.
12. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The vendor shall immediately, but not later than one working day, notify the CO and COTR, (in writing), of the existence or the development of any defects in, or repairs required to, the scheduled equipment which the vendor considers he/she is not responsible for under the terms of the contract, (such as anticipated component failure, or operator misuse). The vendor shall furnish the CO and COTR with a written estimate of the cost to make necessary repairs.
13. CONDITION OF EQUIPMENT:
The specified equipment shall be maintained so as to obtain an operational uptime minimum of 98% during the coverage period.
The contract cost shall include any pre-contract inspections and repairs, as appropriate, for the vendor to qualify and accept the equipment under this contract maintenance program.
The contractor shall be liable for repair of the equipment listed in the schedule following the term of this contract for a period of three months.
Software upgrades shall be installed as available from the OEM, provided that additional hardware is not required. Software upgrade requiring additional hardware shall be made available for purchase by VARHS.
14. IDENTIFICATION, PARKING, SMOKING, and DVA REGULATIONS: The contractor's FSP shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the
15. SMOKING POLICY: This is a smoke-free facility. Smoking is not permitted in any building (including mechanical and electrical rooms or areas). Smoking shall only be permitted in the area designated by the
16. The medical center environment can pose many hazards: Such hazards are chemical, biohazards, infectious waste, asbestos, etc. The Contractor shall adhere to all warning signs and labels. If an accident should occur, the Contractor shall immediately notify the COTR. Further information may be requested by the Contractor regarding these hazards by contacting the COTR.
Contractor shall maintain safety in his/ her work area in accordance with
17. Period of Performance on this contract is as follows:
Base year: Date of Award through
Option Year One:
Option Year Two:
Option Year Three:
Option Year Four:
Link/URL: https://www.fbo.gov/spg/VA/SeVANC/VAPSHCS/VA26017N0296/listing.html
Poquoson proposed budget calls for increase to emergency medical service fees
Sources Sought Notice – Q– LCSWs for Mobile Crisis Management Team
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