Sources Sought Notice – Q– RN to place extended Dwell Peripheral Catheter/ PICC LINE Sources Sought for Market Research ONLY Base Year + 4 12 month option periods
Sources Sought Notice - Q-- RN to place extended Dwell Peripheral Catheter/ PICC LINE Sources Sought for Market Research ONLY Base Year + 4 12 month option periods
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: Q-- RN to place extended Dwell Peripheral Catheter/ PICC LINE Sources Sought for Market Research ONLY Base Year + 4 12 month option periods
Classification Code: Q - Medical services
Solicitation Number: VA24916N0284
Contact: Sara VickroyContract Specialist 615-225-3425 mailto:[email protected]
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 37212-2637
Place of Performance Country:
Description:
Nashville VAMC
The purpose of this Source Sought Notice is to search for small business concerns capable to provide a Registered Nurse (RN) to place extended Dwell Peripheral Catheter including Peripherally Inserted Central Catheters (PICC) on an as needed basis for the
This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this sources sought. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this Sources Sought Notice.
Any interested small business concern must submit a capability statement addressing its ability to meet the requirements above to Ms.
Point of contact:
[email protected] Contracting Officer
The draft Statement of Work (SOW) follows:
Description/Specification/Work Statement
1. General Information
1.1 Introduction and Overview
This requirement is for providing a Registered Nurse (RN) to place extended Dwell Peripheral Catheter including Peripherally Inserted Central Catheters (PICC) on an as needed basis. The service shall be available on a 24 hours per day, 7 days per week, 365 days per year on an as needed/if needed basis. Availability shall be within 4 hours of requested service. Service will be provided at the
1.2 Background
The availability of staff to provide this service to clinicians is very limited. As a result, no PICC line is inserted, or the veteran is transported to the Nashville VAMC to accomplish the procedure.
1.3 Scope of Work
" Provide Registered Nurse (RN) that can place extended dwell peripheral catheter including peripherally inserted central catheters in patients on an as needed basis. The company will be called by the TVHS Nursing staff, Administrative Officer of the Day [AOD] or the Nurse of the Day [NOD]; no advance notice is required. RN(s) shall arrive within 4 hours of request.
" RN shall provide all scheduled care and maintenance for the life of the device, all insertion related procedural supplies.
" Patient education and staff education will be conducted as needed by demonstration, hand out of printed material and/ or lecture format.
" RN shall provide phone support to TVHS staff and/or patient 24/7, 365 days a year as needed.
" RN shall provide surveillance and catheter tracking and provide outcome reports with the TVHS IV Therapy Nurse Manager and Infection Prevention & Control. Reports will be provided monthly.
" RN's shall provide service to acute care, long term/extended care, rehabilitation, home health and/or hospice patients.
" RN shall provide educational programs, such as vascular access and infection control that range from one to forty hours as needed and requested by the Nurse Manager for the IV Team or the TVHS Education Service. Programs are approved for contact hours. Most unit-based programs [less than 2-4 hours] will be offered to TVHS at no cost to the contracted customer. However, longer programs [> 4 hours] will be provided at a discounted rate to the contracted customer.
" RN shall be capable of training TVHS IV therapy staff in placing and maintaining peripheral and PICC lines.
" RN shall not place/substitute a midline catheter if a central (PICC) line is ordered.
" RN shall provide all documentation of procedure and applicable information for entry into CPRS.
" LPNs may provide certain level of care, to include dressing changes, but shall not place PICC lines on patients.
2. Supporting Information
2.1 Place of Performance
2.2 Period of Performance
The period of performance is the Date of Credentialing through
2.3 Special Considerations
The services provided by the contractor will be performed in accordance with
" Missing
" Employee Attire - 626-05-05-27
" Hand Hygiene - 626-05-118-03
" Absence and Leave - 626-06-05-07
" Standard Blood/Body Fluid Precautions Policy - 626-01-111-05
" Code Blue/Stat Calls: Respond to Medical Emergencies - 626-02-11-12
" Information Security Policy - 626-05-005-02
" Standards of Ethical Conduct - 626-06-118-12
" Restraints and Seclusion - 626-06-118-12
" Privacy and Release of Medical Information and FOIA Requests - 626-10-00-34
2.4 Contractor Furnished Materials
All materials and tools to complete the work identified.
2.5 Government Furnished Materials and Services - N/A
2.6 Contracting Officer's Technical Representative
A Contracting Officer's Technical Representative (COTR) will be designated in writing for furnishing technical guidance and advice during the term of the contract. This includes monitoring the general direction of the work to ensure full compliance with all terms and conditions of the contract.
2.7 Personnel Policy / Parking
The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel:
" Worker's Compensation
"
" Health Examinations including:
" Annual TB
" Evidence of Hepatitis B immunity (hepatitis immune titer, if provider has had the series of shots; if no immunity, evidence that provider has started the Hepatitis B vaccination series);
" Evidence of a Hepatitis C titer;
" Varicella titer if provider has not had chicken pox.
" Income Tax Withholding, and
" Social Security Payments
"nnual Infection Prevention education including mandatory
" Annual PICC and intravascular therapy competencies
The parties agree that such personnel shall not be considered
2.8 Medical Records
Patient medical records are confidential and are protected by the Privacy Act of 1974, 5 U.S.C. 552a; VA Claims Confidentiality Statute, 38 U.S.C. 5701 and Drug/Alcohol Abuse Confidentiality Statute, 38 U.S.C. 7332 [Authority: Drug/Alcohol Reg. 38 C.F.R. 1.460]. Any individual making unauthorized disclosures may be criminally liable for violations of the Act.
2.9
The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.
2.10 Approval of Contractor Personnel
The VAMC reserves the right to refuse employment under this contract or require dismissal of contract work of any Contractor employee or subcontractor employee who, by reason of previous unsatisfactory performance at the
2.11 Recordkeeping
" The Administrative Assistant to the Chief, Nursing Service is assigned the responsibility of monitoring this contract to assure the
" Timesheets (sign in/sign out) will be prepared for Contractor's employee's to verify that services required under this contract have been received by the
" The Contractor will provide quarterly PICC insertion reports.
" Upon award of contract, Contractor will provide
2.12 Performance Compliance Remedies
The
To verify proper documentation in the CPRS and patient's medical records, a monthly sample of patients' records will be reviewed by the coordinator for contract compliance, and the contractor will be notified of any deficiencies. The Contractor will be advised in writing of any amount deducted from the monthly invoices and the specific reason(s) for the deduction.
The Chief, Nursing Service/designee will furnish a statement to the contracting officer at the close out of the contract to include a summary of Contractor actions, and a statement that all requirements of the contract were fulfilled as agreed.
A summary evaluation of the contractor performance, based upon the compliance or non compliance of contract requirements as evidenced under monitoring the procedures shall be forwarded by the monitoring official to the Contracting Officer prior to exercising any option years.
2.13 HHS / OIG
To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the Contractor is required to check the Health and Human Services-
2.14 Health Insurance Portability and Accountability Act of 1996 (HIPAA)
In accordance with 45 CFR 164.502(e), the Privacy Rule includes exceptions to the Business Associate standard. This contract and its requirements meet the following exception and does not require a Business Associate agreement in order for Covered Entity to disclose Protected Health Information to: a health care provider for treatment. Based on this exception, a Business Associate agreement is not required for this contract.
2.15 Respiratory Protection Plan (TB Exposure Control Policy)
TB skin testing and respirator fit-testing must be completed on all Contractors employees who will have contact with
2.16 Liability
In the event of litigation/investigation of a claim of liability or malpractice, the Contractor and/or the Contractor's personnel shall cooperate fully with Government authorities and designated officials in the investigation of the claim or preparation for litigation.
3. Qualifications of Key Personnel
3.1 Qualifications Include:
" IV Therapy certification [by
" 1 year of experience in peripherally inserted central catheters [PICC]
" Specialized training in PICC [classroom and oversight through observation]
" Able to function independently
" Available 24/7, 365, arrival within 4 hours of request
" Current CPR (BLS) certification
" Rate of success for inserting PICC lines [number of insertions divided by the number of attempts]
" Rate of infections associated with PICC lines [number of infections per 1000 device days]
" Attendance of annual educational requirements, updating practice and competencies
Security Requirements - Work on a government installation will require the need for the Contractor's employees to be fingerprinted and background investigations.
3.2 Credentialing and Privileging
The Contractor shall provide original or certified copies of documentation required to meet
" Application for Employment
" Complete Credentialing and Privileging Forms
" Evidence of Medical Education and Training
" Evidence of Malpractice Insurance Coverage
" Licensure
The Contractor will be provided copies of current requirements and updates as they are published. Specific questions regarding credentialing and privileging should be directed to the
" The Contractor is responsible for assuring that all persons, whether they be employees, agents, subcontractors, providers or anyone acting for or on behalf of the Contractor, are properly licensed at all times under applicable state law and/or regulations. A copy of license must be provided with the offer and will be updated upon expiration and renewal. Any changes related to the providers licensing or credentials will be reported immediately to the parent
" Personnel providing services under this contract must speak and write English proficiently.
" Failure to adhere to this provision may result in one or more of the following sanctions, which shall remain in effect until the deficiency is corrected:
"
"
"
" The contractor will be provided copies of current requirements and updates as they are published. Specific questions regarding credentialing and privileging should be directed to the
4. Security
4.1 Computer Security
VA Handbook 6500.6 (https://www.voa.va.gov/DocumentView.aspx DocumentID=228)
4.2 Contractor Personnel Security Requirements
All contractor employees who require access to the
" Position Sensitivity - The position sensitivity has been designated as low risk.
" Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with written inquiries.
" The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the
" The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a
" The contractor shall submit or have their employees submit the following required forms to the Contracting Officer within 30 days of receipt:
" Optional Form 306, Declaration for Federal Employment
"
" Background Investigation Worksheet
" The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.
" Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.
" The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.
" Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.
" The Contractor is expected to maintain a
" All costs associated with obtaining clearances for Contractor provided personnel will be the responsibility of the Contractor. Further, the Contractor will be responsible for the actions of those individuals they provide to perform work for the
4.3 Records
Contractor's personnel who obtain access to hardware or media which may manipulate or store drug or alcohol abuse data, sickle cell anemia treatment records, records or tests or treatment for or infection with HIV, medical quality assurance records, or any other sensitive information protected under 38 U.S.C. --4132 or --3305, as defined by the
4.3.1 System of Records
4.3.2 System Security
The Contractor shall provide VHA with the full assurance that security measures have been implemented which are consistent with OMB Circular A-130 and VA Departmental Standards.
" Procedures for User Access: Access requirements to
" Contractor will be required to sign and abide by the VA Computer Access Security Agreement and Confidentiality Agreement
4.3.3 Confidentiality of
The Contractor is a VA Contractor and will assist in the provision of health care to patients seeking such care from or through
The records referred to above shall be and remain the property of
" The contractors are required to undergo annual privacy/security training
" The contractors are asked to sign the Contractor Rules of Behavior
" The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
" Contractors know when and how to report security and privacy incidents
5. Evaluation Information
5.1 Format
The candidate information must be submitted in the following format:
5.1.1 Technical (Key Personnel's Experience and Qualifications)
" List of education and training
" Summary list showing evidence of license, certification and/or registration, and expiration dates.
" Statement regarding contractor's evaluation of their candidate assuring that the individual's knowledge, experience and competence are appropriate for his/her assigned responsibilities as required by this task order. Candidate must be provided a copy of this task order and fully understand what is required in their performance. Additionally, contractor may provide copies of recent performance evaluations/appraisals.
" Statement regarding proof of health status requiring candidate to be physically able to cover job responsibilities noted herein.
" Statement from contractor verifying candidate to have a clean criminal background check and pre-employment verification of no convictions for abuse or neglect, as required by VHA regulations.
5.1.2 Availability
" Provide the date the candidate will be available to work for the TVHS.
5.1.3 Past Performance
" At least 3 written references attesting the contractor employee's abilities and competencies to perform the required procedures as described in the statement of work.
5.1.4 VET-Pro
" Statement whether nursing candidate is currently VET-Pro Certified or not.
5.1.5 Cost / Price
" Cost and/or price must be an all-inclusive rate.
5.2 Basis for Award
" Award will be made to the offeror determined to be the "best value" to the Government.
Link/URL: https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24916N0284/listing.html
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