Newswires
Proxy Statement (Form DEF 14A)
U.S. Markets via PUBT
tm2431776-1_def14a - none - 6.7344059s
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
ESSA PHARMA INC.
ESSA PHARMA INC.
January 15, 2025
ESSA PHARMA INC.
David R. Parkinson President, Chief Executive Officer and Director
Computershare Investor Services Inc.
100 University Ave , 8th Floor,
Toronto, ON , M5J 2Y1
1-800-564-6253 (Canada or the United States )
1-514-982-7555 (International toll free)
ESSA Pharma Inc.
Suite 720,999 West Broadway
Vancouver, British Columbia
Canada V5Z 1K5
[email protected]
Computershare Investor Services Inc.
100 University Ave , 8th Floor,
Toronto, ON , M5J 2Y1
Computershare Investor Services Inc.
100 University Ave , 8th Floor,
Toronto, ON , M5J 2Y1
ESSA Pharma Inc.
Suite 720,999 West Broadway
Vancouver, British Columbia
Canada V5Z 1K5
[email protected]
David Parkinson , Alex Martin , Scott Requadt , Gary Sollis and Lauren Merendino do not currently serve on the board of directors of any other reporting issuers.
Corporate Governance and Nomination Committee
David R. Parkinson President , Chief Executive Officer and Director
Richard M. Glickman , Chairman of the Board
Dr. Glickman has served as the founding Chairman of the Board of the Company since October 2010 and is one of Canada's best known and most successful healthcare entrepreneurs. Dr. Glickman was the co-founder, CEO and chairman of Aurinia Pharma Corp. , until his retirement in 2019. He also serves as Chairman of the Board of enGene Holdings Inc. and a Director of Eupraxia Pharmaceuticals . His previous roles include: co-founder, Chairman and CEO of Aspreva Pharmaceuticals and co-founder and CEO of StressGen Biotechnologies Corporation . In addition to his corporate roles, Dr. Glickman has served on numerous biotechnology and community boards including Life Sciences B.C., the Canadian Genetic Disease Network and the Canadian National Biotechnology Advisory Committee . In 2004, Dr. Glickman received the Ernst & Young Entrepreneur of the Year Award, British Columbia's Top 40 under 40 Award for Entrepreneurs and the Corporate Leadership Award from the Lupus Foundation of America .
Franklin M. Berger , Director
Franklin Berger has served as a director of the Company since March 2015 and currently serves on the Board of Directors of Satellos Bioscience Inc. , Kezar Life Sciences, Inc. and ATEA Pharmaceuticals . Mr. Berger spent 12 years in sell-side equity research, most recently as a Managing Director, U.S. Equity Research at J.P. Morgan Securities, Inc. , where he was involved with the issuance of over $12 billion in biotechnology company equity or equity-linked securities covering 26 publicly traded biotechnology companies. Mr. Berger has participated in several notable biotechnology financings, including Genentech's initial public offering, the first large Celgene Corporation financings as well as financings of several large-cap companies in their rapid growth phase. Mr. Berger began his career as a sell-side analyst at Josephthal & Co. and Salomon Smith Barney . Mr. Berger received a B.A. in International Relations from Johns Hopkins University , an M.A. in International Economics from Johns Hopkins University School of Advanced International Studies and an M.B.A. from Harvard University .
Scott Requadt , Director
Scott Requadt has served as a director of the Company since January 2016 . Mr. Requadt has over 23 years of operating and investment experience in the pharmaceutical industry. Until May 2023 he was Chief Executive Officer of Talaris Therapeutics , a publicly traded cell therapy company. Previously, he was a Managing Director at Clarus (now Blackstone Life Sciences), where he sourced, lead and managed multiple investments for Clarus, spanning therapeutics to medtech and diagnostics. He previously served on the Boards of Edev S.a.r.l., Avrobio, VBI Vaccines and TyRx, Inc. Prior to joining Clarus in 2005, Scott was Director, Business Development of TransForm Pharmaceuticals, Inc until it was acquired by Johnson & Johnson . Prior to TransForm, Mr. Requadt was an M&A attorney at the NYC-based law firm of Davis Polk & Wardwell , where he represented numerous private equity, pharma and technology clients. Previously, Mr. Requadt was a law clerk for a senior judge at the Supreme Court of Canada . Mr. Requadt holds a B.Com (Economics & Finance) from McGill University (First Class Honors), a LLB (JD) from University of Toronto and an M.B.A. from Harvard Business School , where he was a Baker Scholar .
Marella Thorell , Director
Ms. Thorell has been a member of ESSA's board since 2019. She is Chief Financial Officer of Seres Therapeutics, Inc. , a clinical-stage company focused on improving patient outcomes in medically vulnerable
Alex Martin , Director
Alex Martin has served as a director of the Company since July 2019 and is currently the Chairman of Veralox Therapeutics, the Chairman of Invaria Biotherapeutics and Chief Executive Officer of Abcuro, a clinical stage biopharmaceutical company targeting cytotoxic T cells in autoimmune diseases. Mr. Martin brings more than 25 years of experience in senior executive roles in the life science industry, with a focus on business development, operations and raising capital. Previously, Mr. Martin served as Chief Executive Officer at Palladio Biosciences which was acquired by Centessa Pharmaceuticals , and prior to that he was Chief Executive Officer of Realm Therapeutics until acquired by ESSA. In his career he has served as Chief Executive Officer of Affectis Pharmaceuticals, President of moksha8, Chief Operating Officer of Intercept Pharmaceuticals and Chief Finance Officer at Bioxell. Mr. Martin began his career at SmithKline Beecham Pharmaceuticals where he held roles of increasing responsibility in marketing and strategic product development, and later joined Novartis as Vice President, Global Business Development & Licensing . Mr. Martin is a guest lecturer at Wharton and Columbia Business School on biotech, entrepreneurship and financing. Mr. Martin holds a B.A. from Cornell University and an M.B.A. from Harvard.
Sanford Zweifach , Director
Sanford Zweifach has served as a director of the Company since July 2019 . Mr. Zweifach is the Acting President and CBO of IMIDomics, Inc. He is also a Non-Executive Board Member of Compugen, Inc. , Chair of Carisma Therapeutics, Inc. and Executive Chair of Kaerus Biosciences, Ltd. In Mr. Zweifach's 30 years in the biotech industry he has sat on numerous other public and private boards. Mr. Zweifach was the Co-Founder and Chief Executive Officer of Nuvelution Pharma, Inc. , the Co-founder and CEO of Ascendancy Healthcare, Inc. , and a Partner at Reedland Capital Partners . Previously, Mr. Zweifach served as CEO of Pathways Diagnostics , Managing Director and CFO of Bay City Capital and President and CFO of Epoch Biosciences, which was acquired by Nanogen . Mr. Zweifach received his B.A. in Biology from UC San Diego and an M.S. in Human Physiology from UC Davis.
David R. Parkinson , President and Chief Executive Officer;
Peter Virsik , Executive Vice President and Chief Operating Officer;
Alessandra Cesano , Executive Vice President and Chief Medical Officer; and
David Wood , Chief Financial Officer.
David R. Parkinson
ESSA PHARMA INC.
SECURITIES AND EXCHANGE COMMISSION
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
Securities Exchange Act of 1934
Filed by the Registrant ☒
Filed by a Party other than the Registrant ☐
Check the appropriate box:
☐
Preliminary Proxy Statement
☐
Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
☒
Definitive Proxy Statement
☐
Definitive Additional Materials
☐
Soliciting Material Pursuant to §240.14a-12
(Name of Registrant as Specified in its Charter)
N/A
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
☒
No fee required.
☐
Fee paid previously with preliminary materials.
☐
Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11.
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
OFESSA PHARMA INC.
OF
AND
PROXY STATEMENT
FOR ANNUAL GENERAL MEETING OF SHAREHOLDERS
TO BE HELD ONMARCH 5, 2025
FOR ANNUAL GENERAL MEETING OF SHAREHOLDERS
TO BE HELD ON
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If you have questions regarding the Meeting or require assistance with voting, you may contact Laurel
Hill at 1-877-452-7184 (North American toll free) or 1-416-304-0211 (calls outside or by email at [email protected] |
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Suite 720, 999 West Broadway
Vancouver, British Columbia
Canada V5Z 1K5
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual general meeting (the "Meeting") of the shareholders of ESSA Pharma Inc. (the "Company" or "ESSA") will be held at Suite 3500, 1133 Melville St. , Vancouver, British Columbia , Canada V6E 4E5 on March 5, 2025 at 2:00 p.m. (Pacific time) for the following purposes:
1.
to receive and consider the audited financial statements of the Company for the year ended September 30, 2024 , together with the auditor's report thereon;
2.
to set the number of directors for the ensuing year at seven;
3.
to elect the directors for the ensuing year;
4.
to approve, on a non-binding, advisory basis, the compensation of the Company's named executive officers;
5.
to appoint Davidson & Company LLP , Chartered Professional Accountants, as the Company's auditor for the ensuing year and authorize the directors to approve the remuneration to be paid to the auditor; and
6.
to transact such other business as may properly come before the Meeting.
The business to be considered at the Meeting may be considered at the Meeting or at any adjournment or postponement of the Meeting.
You are entitled to vote at the Meeting or at any adjournment or postponement thereof only if you were a shareholder of the Company at the close of business on January 8, 2025 (the "Record Date"). You are entitled to attend the Meeting or any adjournment or postponement thereof only if you were a shareholder at the Record Date or you hold a valid proxy to vote at the Meeting.
Whether or not you plan to attend the Meeting, we encourage you to read this proxy statement and promptly vote your shares. You may vote by completing, signing and dating the enclosed proxy or voting instruction card and returning it in the enclosed envelope, or by telephone or via the Internet. For specific instructions on how to vote your shares, please refer to the section entitled "Questions and Answers - How You Can Vote" beginning on page 5 and to the instructions on your proxy or voting instruction card.
DATED at Vancouver, British Columbia this 15th day of January 2025 .
ON BEHALF OF THE BOARD OF DIRECTORS
/s/ David R. Parkinson
Important Notice Regarding the Availability of Proxy Statement Materials for the Annual General Meeting of Shareholders to be Held on March 5, 2025 .
The Notice of Internet Availability of Proxy Materials (the "Proxy Availability Notice") containing instructions on how to access this proxy statement, our notice of meeting, form of proxy or voting instrument card and our 2024 Annual Report on Form 10-K is first being sent or made available to shareholders beginning on or about January 22, 2025 . The Proxy Availability Notice provides instructions on how to vote online or by telephone and includes instructions on how to receive a paper copy of the proxy materials by mail. The proxy materials and our 2024 Annual Report on Form 10-K can be accessed as of January 22, 2025 by visiting https://investors.essapharma.com/events-presentations. Unless the context otherwise requires, references to the "Company", "ESSA", "we" and "our" refer to ESSA Pharma Inc. "Common Shares" means common shares without par value in the capital of the Company. "Beneficial Shareholders" means shareholders who do not hold Common Shares in their own name and "intermediaries" refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Beneficial Shareholders.
The Proxy Availability Notice is being sent to both registered and non-registered owners of the securities. If you are a non-registered owner, and the issuer or its agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf. By choosing to send these materials to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please retuyour voting instructions as specified in the request for voting instructions.
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QUESTIONS AND ANSWERS
All amounts are in United States dollars ("$" or "US$"), unless otherwise stated. Canadian dollars are presented as "C$", where indicated.
Proxy Materials
What is the format of the Meeting?
The Meeting will be held in person at Suite 3500, 1133 Melville St. , Vancouver, British Columbia , Canada V6E 4E5.
A live webcast will also be available by visiting https://meetnow.global/MSPJJQC commencing at 2:00 p.m. (Pacific time) on March 5, 2025 ; however, you will not be able to vote or otherwise participate in the meeting via the webcast. Following the Meeting, a recording of the audio webcast of the Meeting will be made available for listening on the Company's website at https://www.essapharma.com/investors/events-presentations and will remain available until the filing of the Company's 2025 proxy.
Why am I receiving these materials?
Our board of directors (the "Board") is making these materials available to you in connection with our Meeting to be held on March 5, 2025 by posting them online to access, rather than mailing paper copies, unless requested by a shareholder. As a shareholder, you are invited to attend the Meeting and are entitled and requested to vote on the business items described in this proxy statement. This proxy statement is furnished in connection with the solicitation of proxies by or on behalf of the management and the Board. This proxy statement is designed to assist you in voting your shares and includes information that we are required to provide under the rules of the U.S. Securities and Exchange Commission (the "SEC") and applicable Canadian securities laws.
The Proxy Availability Notice containing instructions on how to access this proxy statement, the accompanying notice of annual meeting and form of proxy or voting instruction card, our 2024 Annual Report on Form 10-K is first being sent or given on or about January 22, 2025 to all shareholders of record as of January 8, 2025 . The proxy materials and can be accessed as of January 22, 2025 by visiting https://investors.essapharma.com/events-presentations. If you receive a Proxy Availability Notice, then you will not receive a printed copy of the proxy materials in the mail unless you specifically request these materials. Instructions for requesting a printed copy of the proxy materials are set forth in the Notice of Internet Availability.
Why did I receive a notice in the mail regarding the internet availability of proxy materials instead of a full set of proxy materials?
In accordance with the rules of the SEC and Canadian securities regulators, we have elected to utilize the "notice-and-access" method of delivery of materials to our registered and non-registered shareholders and provide access to our proxy materials over the internet. Accordingly, we are mailing a Proxy Availability Notice to shareholders of record. All shareholders will have the ability to access the proxy materials on the website referred to in the Proxy Availability Notice free of charge or request to receive a printed set of the proxy materials for the Meeting. Instructions on how to access the proxy materials over the internet or to request a printed copy may be found in the Proxy Availability Notice. We encourage shareholders to take advantage of the availability of the proxy materials on the Internet to help reduce our costs and the environmental impact of our annual meetings.
What is included in the proxy materials?
The proxy materials include:
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our notice of meeting;
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our proxy statement for the Meeting, including any schedules thereto;
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a proxy or voting instruction card; and
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our 2024 Annual Report on Form 10-K.
What information is contained in this proxy statement?
The information in this proxy statement relates to the proposals to be voted on at the Meeting, the voting process, our Board and Board committees, corporate governance, the compensation of our directors and named executive officers and other required information.
I share an address with another shareholder, and we received only one paper copy of the Proxy Availability Notice or proxy materials, as applicable. How may I obtain an additional copy of the Proxy Availability Notice or proxy materials, as applicable?
If you share an address with another shareholder, you may receive only one copy of the Proxy Availability Notice and, if applicable, the proxy materials, unless you have provided contrary instructions. If you wish to receive a separate copy of the Proxy Availability Notice and, if applicable, set of proxy materials, please request such additional copies by contacting Laurel Hill Advisory Group ("Laurel Hill") at 1-877-452-7184 (North American toll free) or 1-416-304-0211 (calls outside North America ) or by email at [email protected].
A separate copy of the Proxy Availability Notice and, if applicable, set of the proxy materials will be sent promptly following receipt of your request.
If you are a shareholder of record and wish to receive a separate copy of the Proxy Availability Notice and, if applicable, set of proxy materials in the future, or if you have received multiple copies of the Proxy Availability Notice or multiple sets of proxy materials and would like to receive only one notice or set in the future, please contact our transfer agent, Computershare Investor Services Inc. at:
1-800-564-6253 (
1-514-982-7555 (International toll free)
If you are a beneficial owner of shares and you wish to receive a separate copy of the Proxy Availability Notice and, if applicable, set of proxy materials in the future, or if you have received multiple copies of the Proxy Availability Notice or multiple sets of proxy materials and would like to receive only one set or copy in the future, please contact your bank or broker directly.
Shareholders also may write to, or email us, at the address below to request a separate set of the proxy materials or copy of the Proxy Availability Notice:
Suite 720,
[email protected]
Who pays the cost of soliciting proxies for the Meeting?
We will bear the cost of solicitation. This solicitation of proxies is being made to shareholders by mail, but may be supplemented by telephone or other personal contact. The Company has retained Laurel Hill to act as its proxy solicitation agent. In connection with these services, Laurel Hill will receive C$37,500 plus reasonable out-of-pocket expenses.
If you have any questions regarding the Meeting, the Proxy Availability Notice or require assistance with voting, you may contact Laurel Hill at 1-877-452-7184 (North American Toll Free), 416-304-0211 (Calls Outside North America ) or by email at [email protected].
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What items of business will be voted on at the Meeting?
The business items to be voted on at the Meeting are:
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the setting of the number of directors of the Company at seven until the 2026 annual meeting of shareholders;
•
the election of seven members of the Board to hold office until the 2026 annual meeting of shareholders or until their successors are elected and qualified, subject to earlier resignation or removal;
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the approval, on a non-binding, advisory basis, of the compensation of the Company's named executive officers;
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the appointment of Davidson & Company LLP ("Davidson"), Chartered Professional Accountants, as auditors for the Company for the ensuing year and the authorization of the Board to fix the remuneration to be paid to the auditor; and
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to transact such other business as may properly come before the Meeting.
What are my voting choices?
You may vote: (1) "FOR" or "AGAINST" setting the number of directors of the Company at seven (2) "FOR" or "WITHHOLD" for the election of any or all nominees for election as directors; (3) "FOR", "AGAINST" or "ABSTAIN" for the approval, on a non-binding, advisory basis, of the compensation of the Company's named executive officers; and (4) "FOR" or "WITHHOLD" for the appointment of Davidson as auditors for the ensuing year and the authorization of the Board to fix the auditor's remuneration.
How does the Board recommend that I vote?
Our Board recommends that you vote your shares: (1) "FOR" setting the number of directors of the Company at seven (2) "FOR" each of its nominees for election to the Board; (3) "FOR" the approval, on a non-binding, advisory basis, of the compensation of the Company's named executive officers; and (4) "FOR" the appointment of Davidson as auditors for the ensuing year and the authorization of the Board to fix the auditor's remuneration.
What vote is required to approve each item?
To conduct business at the Meeting, a quorum consisting of at least 33 1∕3% of the shares entitled to vote must be present or represented by proxy. Previously, the Company qualified as a Foreign Private Issuer under the Securities Exchange Act of 1934, as amended (the "Exchange Act") and was entitled to rely on certain corporate governance exemptions under Nasdaq rules. The Company no longer qualifies as a Foreign Private Issuer and as such must comply with Nasdaq's quorum requirement, which is set at 33 1∕3% of the shares entitled to vote.
If you indicate "WITHHOLD" in respect to the election of directors, your vote will be counted for purposes of determining the presence or absence of a quorum for the transaction of business at the Meeting and will be considered a vote cast under our majority voting policy (described under "Proposal 2 - Election of Directors"). You are not entitled to cumulative voting in the election of directors.
As described below, broker non-votes will be counted for determining the presence or absence of a quorum for the transaction of business at the Meeting, but will not be considered votes cast with respect to the election of any director nominee or on any other proposal.
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Proposal
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Required Vote
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1.
Setting the Number of Directors at seven
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| | Majority of the votes cast on the proposal | |
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2.
Election of Directors
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| | Plurality of votes-nominees receiving the seven highest number of votes at the Meeting will be elected* | |
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Proposal
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Required Vote
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3.
Approval of Compensation of Named Executive Officers
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| | Majority of the votes cast on the proposal | |
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4.
Appointment and Remuneration of Auditors
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| | Majority of the votes cast on the proposal | |
*
See "Proposal 2 - Election of Directors" for a description of our majority voting policy. In an uncontested election, if the number of votes "withheld" for any nominee exceeds the number of votes "for" the nominee, then the policy requires that the nominee shall tender his or her written resignation to the Chair of the Board (the "Chair").
What happens if additional items are presented at the Meeting?
We are not aware of any item that may be voted on at the Meeting that is not described in this proxy statement. However, the holders of the proxies that we are soliciting will have the discretion to vote them in accordance with their best judgment on any additional matters that may be voted on, including matters incidental to the conduct of the Meeting.
Where can I find the voting results?
We expect to announce preliminary voting results at the Meeting and to publish final results in a current report on Form 8-K that we will file with the SEC and in a press release that we will file on the System for Electronic Document Analysis and Retrieval ("SEDAR+") promptly following the Meeting. Both the Form 8-K and press release will also be available on our website at www.essapharma.com.
How You Can Vote
What shares can I vote?
You are entitled to one vote for each Common Share that you owned at the close of business on January 8, 2025 , the Record Date for the Meeting, at the Meeting and any adjournment or postponement thereof. You may vote all shares owned by you on the Record Date, including (1) shares held directly in your name as the shareholder of record and (2) shares held for you as the beneficial owner through a bank, broker or other nominee. On the Record Date, there were 345 shareholders of record holding 131,907 of the 44,388,550 Common Shares that were outstanding, and the remaining 44,256,643 outstanding Common Shares were held through Cede & Co. and CDS & Co.
Each shareholder has the right to appoint a person or a company (who need not be a shareholder) to attend and act for him/her and on his/her behalf at the Meeting other than the persons designated in the enclosed form of proxy. See "Appointment of a Third Party as Proxy" below.
What is the difference between holding shares as a shareholder of record and as a beneficial owner?
Most of our shareholders hold their shares through a bank, broker or other nominee rather than having the shares registered directly in their own name. Summarized below are some distinctions between shares held of record and those owned beneficially.
Shareholder of Record
If your shares are registered directly in your name with our transfer agent, Computershare Investor Services Inc. , you are the shareholder of record of the shares. As the shareholder of record, you have the right to grant a proxy to vote your shares to representatives from the Company or to another person, or to vote your shares at the Meeting. You have received a proxy card to use in voting your shares either by internet, mail or email.
Beneficial Owner
If your shares are held through a bank, broker or other nominee, it is likely that they are registered in the name of the nominee and you are the beneficial owner of shares held in street name.
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As the beneficial owner of shares held for your account, you have the right to direct the registered holder to vote your shares as you instruct, and you also are invited to attend the Meeting. Your bank, broker, plan trustee or other nominee has provided a voting instruction card for you to use in directing how your shares are to be voted. However, since a beneficial owner is not the shareholder of record, you may not vote your shares at the Meeting, or any adjournment or postponement thereof, unless you obtain a legal proxy from the registered holder of the shares giving you the right to do so. See "Appointment of a Third Party as Proxy" below.
How can I vote at the Meeting?
Registered shareholders may vote at the Meeting by completing a ballot during the Meeting.
You may vote shares for which you are the beneficial owner only by obtaining a legal proxy giving you the right to vote the shares from the bank, broker or other nominee that is the registered holder of your shares.
How can I vote without attending the Meeting?
Whether you hold your shares as a shareholder of record or as a beneficial owner, you may direct how your shares are to be voted without attending the Meeting or any adjournment or postponement thereof. If you are a shareholder of record, you may vote by submitting a proxy. If you hold shares as a beneficial owner, you may vote by submitting voting instructions to the registered owner of your shares. Each shareholder submitting a proxy has the right to appoint one or more proxyholders (but not more than five) to represent the shareholder at the Meeting to the extent and with the powers conferred by the proxy.
For directions on how to vote, please refer to the following instructions and those included on your proxy or voting instruction card. A proxy form will not be valid unless completed and deposited in accordance with the instructions set out in the proxy form.
Voting by Internet
Shareholders may vote over the Internet by following the instructions on the proxy or voting instruction card.
Voting by Telephone
Shareholders of record may vote by telephone by calling 1-866-732-8683 or, for shareholders of record outside of North America , by calling the number indicated on your proxy or voting instruction card, and following the instructions.
Most shareholders who are beneficial owners of their shares and have received a voting instruction card may vote by phone by calling the number specified on the voting instruction card provided by their bank, broker or nominee. These shareholders should check the card for telephone voting availability.
Voting by Mail
Shareholders may vote by mail by signing, dating and returning their proxy or voting instruction card to our transfer agent, Computershare Investor Services Inc. at the following address:
Additionally, ESSA may utilize the Broadridge Quickvote service to assist eligible beneficial owners with voting their shares. Eligible beneficial owners may be contacted by Laurel Hill to conveniently obtain a vote directly over the telephone.
How will my shares be voted?
Your shares will be voted as you specifically instruct on your proxy or voting instruction card. If you sign and retuyour proxy or voting instruction card without giving specific instructions, your shares will
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be voted as recommended by our Board. Additionally, the form of proxy confers discretionary authority upon the persons named therein with respect to: (i) the matters set out in the proxy if no choice is specified; (ii) amendments or variations to matters identified in this proxy statement; and (iii) other matters which may properly come before the Meeting; provided that, in the case of items (ii) and (iii), such amendments, variations or other matters were not known to our management a reasonable time prior to the solicitation of proxies. If any matters which are not now known should properly come before the Meeting, persons named in the form of proxy will vote on such matters in accordance with their best judgment. As of the date hereof, our management is not aware of any amendment, variation or other matters which are to come before the Meeting other than those matters identified in the accompanying Notice.
Will shares I hold in my brokerage account be voted if I do not provide timely voting instructions?
If your shares are held through a brokerage firm, they will be voted as you instruct on the voting instruction card provided by your broker. If you sign and retuyour card without giving specific instructions, your shares will be voted in accordance with the recommendations of our Board.
If you do not retuyour voting instruction card on a timely basis, your broker will have the authority to vote your brokerage shares only on the proposal to ratify our independent registered public accounting firm. Your broker will be prohibited from voting your shares without your instructions on the election of directors and on any other proposal. These "broker non-votes" will be counted only for the purpose of determining whether a quorum is present at the Meeting and not as votes cast. Such broker non-votes will have no effect on the outcome of the matter.
Will shares that I own as a shareholder of record be voted if I do not timely retumy proxy card?
Shares that you own as a shareholder of record will be voted as you instruct on your proxy card. If you sign and retuyour proxy card without giving specific instructions, they will be voted in accordance with the procedure set out above under the heading "How will my shares be voted?"
If you do not timely retuyour proxy card, your shares will not be voted unless you or your proxyholder attends the Meeting and any adjournment or postponement thereof and votes as described above under the heading "How can I vote at the Meeting?"
When is the deadline to vote?
If you hold shares as the shareholder of record, your vote by proxy must be received before 2:00 p.m. (Pacific time) on March 3, 2025 , or two business days prior to any adjournment of the Meeting. The deadline for the deposit of proxies may be waived or extended by the chair of the meeting.
If you hold shares as a beneficial owner, please follow the voting instructions provided by your bank, broker or other nominee.
May I change or revoke my vote?
If you are a shareholder of record, you may change your vote by: (i) providing a written notice of revocation to our Chief Financial Officer at the address set out below under the heading "How do I obtain an additional copy of the Proxy Availability Notice or of this proxy statement or voting materials?" provided that such notice is received prior to close of business on March 3, 2025 ; (ii) by attending the Meeting and voting; or (iii) by granting a subsequent proxy. To be effective, the subsequent proxy must be deposited before the time specified above under the heading "When is the deadline to vote?" for the deposit of proxies.
If you attend the Meeting, voting at the Meeting will revoke your previous proxy.
For shares you hold as a beneficial owner, you may change your vote by timely submitting new voting instructions to your bank, broker or other nominee (which revokes your earlier instructions), or, if you have obtained a legal proxy from the nominee giving you the right to vote your shares, by attending the Meeting and voting.
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Appointment of a Third Party as Proxy
The following applies to shareholders who wish to appoint someone as their proxyholder other than the persons designated in the enclosed form of proxy or voting instruction form. This includes non-registered shareholders who wish to appoint themselves as proxyholder to attend, participate or vote at the Meeting.
Shareholders who wish to appoint a third party proxyholder to attend and participate at the Meeting as their proxy and vote their shares MUST submit their form of proxy or voting instruction form, as applicable, appointing that person as proxyholder.
To appoint someone other than the persons designated in the form of proxy or voting instruction form as proxyholder, insert that person's name in the blank space provided in the form of proxy or voting instruction form (if permitted) and follow the instructions for submitting such form of proxy or voting instruction form. This must be completed before registering such proxyholder, which is an additional step to be completed once you have submitted your form of proxy or voting instruction form.
If you are a non-registered shareholder and wish to vote at the Meeting, you have to insert your own name in the space provided on the voting instruction form sent to you by your intermediary, follow all of the applicable instructions provided by your intermediary. By doing so, you are instructing your intermediary to appoint you as proxyholder. It is important that you comply with the signature and retuinstructions provided by your intermediary. Please also see further instructions above under the heading "How do I attend and participate at the Meeting?".
If you are a non-registered shareholder located in the United States and wish to vote at the Meeting or, if permitted, appoint a third party as your proxyholder, you must obtain a valid legal proxy from your intermediary. Follow the instructions from your intermediary included with the legal proxy form and the voting information form sent to you, or contact your intermediary to request a legal proxy form or a legal proxy if you have not received one. After obtaining a valid legal proxy from your intermediary, you must then submit such legal proxy to Computershare . Requests for registration from non-registered shareholders located in the United States that wish to vote at the Meeting or, if permitted, appoint a third party as their proxyholder must be sent by email or by courier to: [email protected] (if by email), or Computershare , Attention: Proxy Department , 8th Floor, 100 University Avenue , Toronto, ON M5J 2Y1, Canada (if by courier), and in both cases, must be labeled "Legal Proxy" and received no later than the voting deadline of 2:00 p.m. (Pacific time) on March 3, 2025 .
Attending the Meeting
Who can attend the Meeting?
You may attend the Meeting and any adjournment or postponement thereof only if you were a shareholder of ESSA at the close of business on January 8, 2025 , the Record Date for the Meeting, or you hold a valid proxy to vote at the Meeting. The Meeting will be held at Suite 3500, 1133 Melville St. , Vancouver, British Columbia , Canada V6E 4E5.
The Meeting will begin promptly at 2:00 p.m. (Pacific time) . Please allow ample time to check into the Meeting.
A live webcast will also be available by visiting https://meetnow.global/MSPJJQC commencing at 2:00 p.m. (Pacific time) on March 5, 2025 ; however, you will not be able to vote or otherwise participate in the meeting via the webcast. Following the Meeting, a recording of the audio webcast of the Meeting will be made available for listening on the Company's website at https://www.essapharma.com/investors/events-presentations and will remain available until the filing of the Company's 2025 proxy.
Shareholder Proposals
What is the deadline to submit shareholder proposals to be included in the proxy materials for next year's annual meeting?
The Company is subject to the rules of both the SEC under the Exchange Act and provisions of the Business Corporations Act (British Columbia ) ("BCBCA") with respect to shareholder proposals. As
7
clearly indicated under the BCBCA and SEC rules under the Exchange Act, simply submitting a shareholder proposal does not guarantee its inclusion in the proxy materials.
Shareholder proposals submitted pursuant to SEC rules under the Exchange Act for inclusion in the Company's proxy materials for next year's annual meeting must be received by our Chief Financial Officer no later than 5:00 p.m. (Pacific time) on September 30, 2025 , and must be submitted to our Chief Financial Officer at ESSA Pharma Inc. , Suite 720, 999 West Broadway , Vancouver, British Columbia , Canada, V5Z 1K5. Such proposals must also comply with all applicable provisions of Rule 14a-8 under the Exchange Act.
The BCBCA also sets out the requirements for a valid proposal and provides for the rights and obligations of the Company and the submitter upon a valid proposal being made. Proposals submitted under the applicable provisions of the BCBCA that a shareholder intends to present at next year's annual meeting and wishes to be considered for inclusion in the Company's proxy statement and form of proxy relating to next year's annual meeting must be received at least three months before the anniversary of the Company's last annual general meeting. Such proposals must also comply with all applicable provisions of the BCBCA and the regulations thereunder.
Proposals that are not timely submitted or are submitted to the incorrect address or other than to the attention of our Chief Financial Officer may, at our discretion, be excluded from our proxy materials.
See below under the heading "How may I nominate director candidates or present other business for consideration at a meeting?" for a description of the procedures through which shareholders may nominate director candidates for consideration.
How may I present other business for consideration at a meeting?
Shareholders who wish to present other items of business directly at next year's annual meeting must give written notice of their intention to do so to our Chief Financial Officer at the address set forth below under the heading "How do I obtain an additional copy of the Proxy Availability Notice or of this proxy statement or voting materials?" Any such notice also must include the information required by our articles (which may be obtained as provided below under the heading "How may I obtain financial and other information about ESSA Pharma Inc. ?") and must be provided by the deadline as provided in the articles and updated and supplemented as provided in the articles.
Obtaining Additional Information
How may I obtain financial and other information about ESSA Pharma Inc. ?
Our consolidated financial statements are included in our 2024 Annual Report on Form 10-K. We filed our Annual Report on Form 10-K with the SEC , 100 F Street, N.E. , Washington, D.C. 20549. In Canada , information relating to the Company, including financial information provided in the Company's annual financial statements and related management discussion and analysis for the year ended September 30, 2024 , is available on SEDAR+ at http://www.sedarplus.ca under the Company's profile.
We also will furnish a copy of our 2024 Annual Report on Form 10-K (excluding exhibits, except those that are specifically requested) without charge to any shareholder who so requests by writing to our Chief Financial Officer at the address below under the heading in "How do I obtain an additional copy of the Proxy Availability Notice or of this proxy statement or voting materials?"
By writing to us, shareholders also may obtain, without charge, a copy of our articles, corporate governance guidelines, code of conduct and Board standing committee charters.
What if I have questions on the Meeting or need assistance with voting my Common Shares?
If you have any questions regarding the Meeting or require assistance with voting, you may contact Laurel Hill at 1-877-452-7184 (North American Toll Free), 416-304-0211 (Calls Outside North America ) or by email at [email protected].
8
What if I have questions for the Company's transfer agent?
If you are a shareholder of record and have questions concerning share certificates, ownership transfer or other matters relating to your share account, please contact our transfer agent at the following address:
How do I obtain an additional copy of the Proxy Availability Notice or of this proxy statement or voting materials?
If you need additional copies of the Proxy Availability Notice or this proxy statement or voting materials, please contact us at:
Suite 720,
[email protected]
9
SHARE OWNERSHIP
The following table indicates information as of January 8, 2025 , the Record Date for the Meeting, regarding the beneficial ownership of our Common Shares for:
•
each person who is known by us to beneficially own more than 5% of our Common Shares;
•
each named executive officer;
•
each of our directors; and all named executive officers and directors as a group.
For the purposes of calculating percent ownership, as of January 8, 2025 , 44,388,550 shares were issued and outstanding, and, for any individual who beneficially owns shares represented by options exercisable within sixty days of the Record Date, these shares are treated as if outstanding for that person, but not for any other person. Unless otherwise indicated in the footnotes to the table, and subject to community property laws where applicable, the following persons have sole voting and investment control with respect to the shares beneficially owned by them. In accordance with SEC rules, if a person has a right to acquire beneficial ownership of any Common Shares on or within 60 days, upon conversion or exercise of outstanding securities or otherwise, the shares are deemed beneficially owned by that person and are deemed to be outstanding solely for the purpose of determining the percentage of our shares that person beneficially owns. These shares are not included in the computations of percentage ownership for any other person. To our knowledge, except as noted in the table below, no person or entity is the beneficial owner of more than 5% of the voting power of our Common Shares.
Except as otherwise indicated, the address of each of the persons in this table is Suite 720, 999 West Broadway , Vancouver, British Columbia , Canada V5Z 1K5.
|
| |
Shares
Beneficially Owned |
| |
Percentage of
Shares Beneficially Owned |
| ||||||
5% and Greater Shareholders: | | | | | | | | | | | | | |
|
| | | | 11,668,629(1) | | | | | | 26.3% | | |
|
| | | | 4,300,000(2) | | | | | | 9.7% | | |
|
| | | | 4,288,167(3) | | | | | | 9.7% | | |
|
| | | | 4,183,223(4) | | | | | | 9.4% | | |
|
| | | | 4,174,942(5) | | | | | | 9.4% | | |
|
| | | | 3,261,496(6) | | | | | | 7.3% | | |
|
| | | | 2,742,936(7) | | | | | | 6.2% | | |
Directors and Named Executive Officers: | | | | | | | | | | | | | |
|
| | | | 2,260,494(8) | | | | | | 5.1% | | |
|
| | | | 1,665,276(9) | | | | | | 3.8% | | |
|
| | | | 848,197(10) | | | | | | 1.9% | | |
|
| | | | 725,843(11) | | | | | | 1.6% | | |
|
| | | | 605,124(12) | | | | | | 1.4% | | |
|
| | | | 188,700(13) | | | | | | * | | |
|
| | | | 136,002(14) | | | | | | * | | |
|
| | | | 106,000(15) | | | | | | * | | |
|
| | | | 103,229(16) | | | | | | * | | |
|
| | | | 91,881(17) | | | | | | * | | |
|
| | | | 89,000(18) | | | | | | * | | |
|
| | | | 48,611(19) | | | | | | * | | |
|
| | | | 29,167(20) | | | | | | * | | |
All executive officers and directors as a group (13 persons)
|
| | | | 6,897,524 | | | | | | 15.5% | | |
10
*
Less than one percent
(1)
Consists of 8,748,629 Common Shares, as reported in BVF Partners L.P.'s Form 13F filed with the SEC on November 14, 2024 , and 2,920,000 Common Share purchase warrants ("Warrants"). The address for this entity is 44 Montgomery St. , 40th Floor, San Francisco, CA 94104.
(2)
Consists of 4,300,000 Common Shares as reported in Tang Capital Management, LLC's Schedule13G/A filed with the SEC on November 8, 2024 . The address for this entity is 4747 Executive Drive , Suite 210, San Diego, CA 92121.
(3)
Consists of 4,288,167 Common Shares as reported in Soleus Capital Management, L.P. Form 13F filed with the SEC on November 14, 2024 . The address for this entity is 104 Field Point Road , 2nd Floor, Greenwich, CT 06830.
(4)
Consists of 4,183,223 Common Shares as reported in BML Investment Partners, L.P.'s Schedule 13G/A filed with the SEC on November 7, 2024 . The address for this entity is 475 Sansome Street , Suite 1720, San Francisco, California 94111.
(5)
Consists of 4,174,942 Common Shares beneficially owned by Morgan Stanley & Co as reported in Morgan Stanley & Co's Form 13F filed with the SEC on November 14, 2024 . The address for this entity is 1585 Broadway , New York, NY 10036.
(6)
Consists of 3,261,496 Common Shares as reported in RTW Investments, LP's Form 13F filed with the SEC on November 14, 2024 . The address for this entity is 40 10th Avenue , Floor 7, New York, NY 10014.
(7)
Consists of 2,742,936 Common Shares as reported in PFM Health Sciences, LP's Form 13F filed with the SEC on November 14, 2024 . The address for this entity is 475 Sansome Street , Suite 1720, San Francisco, California 94111.
(8)
Consists of (i) 65,765 Common Shares and (ii) 2,194,729 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Parkinson .
(9)
Consists of (i) 7,776 Common Shares and (ii) 1,657,500 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Virsik .
(10)
Consists of (i) 784,404 Common Shares and (ii) 63,793 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Berger .
(11)
Consists of (i) 33,343 Common Shares and (ii) 692,250 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Wood .
(12)
Consists of (i) 5,124 Common Shares and (ii) 600,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Cesano .
(13)
Consists of (i) 43,240 Common Shares and (ii) 137,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Glickman and (iii) 8,460 Common Shares indirectly held in the name of his spouse.
(14)
Consists of (i) 30,002 Common Shares and (ii) 106,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Requadt .
(15)
Consists of 106,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Sollis .
(16)
Consists of (i) 14,299 Common Shares and (ii) 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Martin .
(17)
Consists of (i) 2,881 Common Shares and (ii) 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Ms. Thorell .
(18)
Consists of 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Zweifach .
(19)
Consists of 48,611 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Kantoff .
(20)
Consists of 29,167 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Ms. Merendino .
11
GOVERNANCE
General
Our business and affairs are managed, and all corporate powers are exercised, under the direction of our Board. Our Board establishes fundamental corporate policies and oversees our performance and our Chief Executive Officer and the other officers to whom our Board has delegated authority to manage day-to-day business operations.
Our Board has adopted corporate governance guidelines that set forth expectations for directors, director independence standards, Board committee structure and functions and other policies for the Company's governance. It also has adopted a Code of Business Conduct and Ethics (the "Code of Conduct") that applies to members of our Board and our executive officers as well as all of our employees. Several standing committees (audit, compensation and corporate governance and nomination) assist our Board in carrying out its responsibilities. Each standing committee operates under a written charter adopted by our Board.
Our corporate governance guidelines, audit, compensation and corporate governance and nomination committee charters and Code of Conduct are posted on our website at www.essapharma.com. We intend to post on our website any amendments or waivers to our Code of Conduct requiring disclosure under applicable SEC or Nasdaq Capital Market ("Nasdaq") rules. Paper copies of these documents, as well as our constating documents (including our articles), may be obtained upon request by writing to: Chief Financial Officer, ESSA Pharma Inc. , Suite 720, 999 West Broadway , Vancouver, British Columbia , Canada V5Z 1K5. Our corporate governance guidelines (the "CGG") are attached as Schedule A to this proxy statement.
The Board believes that good corporate governance improves corporate performance and benefits all shareholders. The Canadian Securities Administrators (the "CSA") have adopted National Policy 58-201 - Corporate Governance Guidelines, which provides non-prescriptive guidelines on corporate governance practices for reporting issuers such as the Company. In addition, the CSA have implemented National Instrument 58-101 - Disclosure of Corporate Governance Practices ("NI 58-101"), which prescribes certain disclosure by the Company of its corporate governance practices. This section sets out the Company's approach to corporate governance and addresses the Company's compliance with NI 58-101.
Anti-Hedging Policy
Under the terms of our Insider Trading Policy, all directors, officers, employees and active consultants and contractors of the Company are prohibited from speculating in ESSA securities, which may include buying with the intention of quickly reselling such securities or making recommendations to others to invest in ESSA securities with such intent (other than in connection with the acquisition and sale of shares issued under ESSA's stock option plan or similar benefit plan or arrangement); buying ESSA's securities on margin; short selling a security of ESSA or any other arrangement that results in a gain only if the value of ESSA's securities declines in the future; selling a "call option" giving the holder an option to purchase ESSA securities and buying a "put option" giving the holder an option to sell ESSA securities.
Board of Directors
The Board currently consists of ten directors: David R. Parkinson (President and Chief Executive Officer), Richard M. Glickman (Chairman of the Board), Franklin M. Berger , Alex Martin , Scott Requadt , Gary Sollis , Marella Thorell , Sanford Zweifach , Philip Kantoff and Lauren Merendino .
The Board has adopted the CGG, a copy of which is attached as Schedule A. Pursuant to the CGG, the Board is responsible for the proper stewardship of the Company, and is mandated to represent the shareholders to select the appropriate Chief Executive Officer ("CEO"), assess and approve the strategic direction of the Company, ensure that appropriate processes for risk assessment, management and internal control are in place, monitor management performance against agreed benchmarks, develop the Company's approach to corporate governance and assure the integrity of financial reports.
The Company's approach to corporate governance is set forth below.
12
The Board assumes responsibility for the stewardship of the Company and the creation of shareholder value. The Board is responsible for, among other things:
(a)
adopting a strategic planning process and approving a strategic plan each year which takes into account, among other things, the opportunities and risks of the Company;
(b)
reporting to the shareholders of the Company and developing a formal or informal communication policy that includes measures for receiving feedback from the Company's shareholders;
(c)
developing and formalizing the responsibilities for each member of the Board, including the responsibilities of the CEO vis-à-vis corporate objectives;
(d)
ensuring that the risk management of ESSA is prudently addressed; and
(e)
overseeing succession planning for management.
The frequency of meetings of the Board and the nature of agenda items may change from year to year depending upon the activities of ESSA. However, the Board meets at least quarterly and at each meeting there is a review of ESSA's business. The Board facilitates its exercise of independent supervision over the Company's management through regular meetings of the Board being held to obtain an update on significant corporate activities and plans, both with and without members of the Company's management being in attendance. Since the beginning of ESSA's most recently completed financial year, the independent directors of the Board held four meetings with in-camera sessions immediately following. Additional in-camera sessions also follow audit committee, compensation committee and corporate governance and nomination committee meetings.
Board Leadership
Our Board has a Chair, currently Dr. Glickman , an independent director, who has authority, among other things, to call and preside over Board meetings. The Chair, in consultation with the chair of any applicable committee and other directors, as appropriate, shall establish the agenda for meetings of the Board. If the Board determines that it would be inappropriate to require the Chair to be independent, then the independent directors shall select from among their number a director who will act as "Lead Director" and who will assume responsibility for providing leadership to enhance the effectiveness and independence of the Board.
As a general policy, the Board believes that separation of the position of the Chair and Chief Executive Officer reinforces the independence of the Board from management, creates an environment that encourages objective oversight of management's performance and enhances the effectiveness of the Board as a whole.
We have a separate chair for each committee of the Board. The chairs of each committee are expected to report regularly to the Board on the activities of their committee in fulfilling their responsibilities as detailed in their respective charters or specify any shortcomings should that be the case.
Risk Oversight
Our Board is responsible for the general oversight of risks that affect us. Our Board receives regular reports on our operations from our CEO, as well as other members of management. Our Board reviews these reports and makes inquiries in their business judgment.
Our Board also fulfills its oversight role through the operations of its various committees, including our audit committee. Our Board receives periodic reports on each committee's activities. Our audit committee has responsibility for risk oversight in connection with its review of our financial reports filed with the SEC . Our audit committee receives reports from our Chief Financial Officer and our independent auditors in connection with the review of our quarterly and annual financial statements regarding significant financial transactions, accounting and reporting matters, critical accounting estimates and management's exercise of judgment in accounting matters. When reporting on such matters, our independent auditors also provide their assessment of management's report and conclusions.
13
Director Independence
The Board is currently composed of ten directors, nine of whom qualify as independent directors under applicable Canadian securities laws and Nasdaq requirements.
Of the directors, Richard Glickman (Chair of the Board), Gary Sollis , Franklin M. Berger , Scott Requadt , Sanford Zweifach , Alex Martin , Marella Thorell , Philip Kantoff and Lauren Merendino are considered independent. David R. Parkinson , President and Chief Executive Officer of the Company, is not considered independent.
The size of the Company is such that all the Company's operations are conducted by a small management team which is also represented on the Board. The Board believes that management is effectively supervised by the nine independent directors, as the independent directors are actively and regularly involved in reviewing the operations of the Company and have regular and full access to management not represented on the Board. The Company encourages the independent judgment of the independent directors by providing direct access to the Company's auditor and external consultants. The Chairman of the Board facilitates in-camera sessions at Board meetings and the Chairman of the audit committee facilitates in-camera sessions at audit committee meetings.
Composition of the Board is such that the independent directors have significant experience in corporate affairs. As a result, these Board members are able to provide significant and valuable independent supervision over management.
The following directors of the Company are also directors of other reporting issuers as set out below:
|
| |
|
| |
|
|
| | | | TSX | | ||
| | | | | Nasdaq | | |
| | | | Nasdaq | | ||
| | | | | Nasdaq | | |
| |
|
| |
Nasdaq
Nasdaq
TSX
|
| |
| | | | Nasdaq | | ||
| | | | Nasdaq | |
Director Attendance at Board Meetings
During the year ended September 30, 2024 , our Board held four meetings. The audit committee, compensation committee and corporate governance and nomination committee held four, two and one meetings, respectively. The table below provides the attendance record for our directors at the meetings held in the year ended September 30, 2024 .
14
Director
|
| |
Attendance at
Board Meetings |
| |
Attendance at
Audit Committee Meetings |
| |
Attendance at
Compensation Committee Meetings |
| |
Attendance at
Corporate Governance and Nomination Committee Meetings |
|
|
| |
4 of 4
|
| |
N/A
|
| |
2 of 2
|
| |
1 of 1
|
|
|
| |
4 of 4
|
| |
N/A
|
| |
N/A
|
| |
N/A
|
|
|
| |
4 of 4
|
| |
4 of 4
|
| |
N/A
|
| |
1 of 1
|
|
|
| |
3 of 4
|
| |
4 of 4
|
| |
N/A
|
| |
1 of 1
|
|
|
| |
4 of 4
|
| |
N/A
|
| |
2 of 2
|
| |
N/A
|
|
|
| |
4 of 4
|
| |
4 of 4
|
| |
N/A
|
| |
N/A
|
|
|
| |
4 of 4
|
| |
N/A
|
| |
N/A
|
| |
N/A
|
|
|
| |
4 of 4
|
| |
3 of 4
|
| |
2 of 2
|
| |
N/A
|
|
|
| |
4 of 4
|
| |
N/A
|
| |
N/A
|
| |
N/A
|
|
|
| |
3 of 4
|
| |
N/A
|
| |
N/A
|
| |
N/A
|
|
Director Overboarding Policy
Our overboarding policy now states that subject to such exceptions on a case by case basis as the Corporate Governance and Nomination Committee shall determine, no non-CEO director can serve on more than 5 public company boards (including our Board).
Position Descriptions
The Board has not developed independent written position descriptions for the CEO, the Chairman of the Board and the chairs of each of the committees of the Board. Given the size of the Company, the Board does not feel that it is necessary at this time to formalize such position descriptions. Guidance is generally provided through reference to industry norms, past practice and relying upon the provisions of the constating documents of the Company and the statutory and common law. The CEO is principally responsible for overseeing the operations and affairs of the Company, including strategic organizational and financial management, business development, regulatory compliance and clinical development. The Chairman of the Board is principally responsible for overseeing the operations and affairs of the Board. With respect to the chairs of each of the committees of the Board, it is currently the Board's view that the general mandates of committees on which such directors may sit are sufficient to delineate the role and responsibilities of the chair of each committee. The chair of each Board committee is required to ensure the committee meets regularly and performs the duties as set forth in the committee mandate and reports to the Board on the activities of the committee.
Orientation and Continuing Education
ESSA will provide new directors with copies of relevant financial, technical and other information regarding its research and development programs.
Board members are also encouraged to communicate with management and the Company's auditor and to keep themselves current with industry trends and developments. Board members have full access to the Company's records. The Company will support Board members who wish to engage in ongoing director's education in particular areas to maintain the skill and knowledge necessary to effectively perform their duties.
Ethical Business Conduct
The Board will from time to time discuss and emphasize the importance of matters relating to conflicts of interest, protection and proper use of corporate assets and opportunities, confidentiality of corporate information, compliance with laws and the reporting of any illegal or unethical behavior. ESSA has adopted the Code of Conduct which may be obtained from the Company's website at www.essapharma.com.
15
It is recognized within the Code of Conduct that in certain situations, compliance may be difficult to monitor. The Code of Conduct sets out a framework for compliance. A compliance officer is appointed by the Board to deal with questions or concerns relating to compliance that cannot be dealt with by management. The Board has also adopted a Whistle Blower Policy which sets forth the procedures for (i) the receipt, retention and treatment of complaints and concerns regarding accounting, internal accounting controls and auditing matters; and (ii) the confidential and anonymous submission of complaints or concerns regarding questionable accounting or auditing matters.
In considering transactions and agreements in respect of which a director or executive officer has a material interest, the Board ensures that the individual director or executive officer abstains from the discussion and conclusion with respect to the transaction or agreement, as the case may be.
The Company is committed to maintaining the highest standards of corporate governance and this philosophy is continually communicated by the Board to management which in tuis emphasized to the employees of the Company on a continuous basis.
Assessments
The Board and each individual director are regularly assessed on effectiveness and contribution. The assessment considers and takes into account:
•
in the case of the Board, its mandate; and
•
in the case of an individual director, attendance at Board and committee meetings, the competencies and skills each individual director is expected to possess and experience relevant to the Company at its current stage of development.
For further information, see director nominee considerations under heading "Board Committees."
Compensation
The CEO's compensation is determined by the Board (excluding the CEO), based on the recommendation of the compensation committee. The compensation committee, in making its recommendations regarding the CEO's compensation, reviews and considers the Company's corporate goals and objectives as well as performance.
For further information, see heading "Executive Compensation."
Board Committees
The Board believes that its proper governance and effectiveness in carrying out its duties is greatly enhanced by the use of committees. To assist in the discharge of its responsibilities, the Board has designated three standing committees: the audit committee, the compensation committee and the corporate governance and nomination committee.
Audit Committee
The audit committee is comprised of Marella Thorell (Chair), Gary Sollis , Sanford Zweifach and Franklin Berger , all of whom are "audit committee financial experts" as that term is defined in the rules and regulations established by the SEC and are "financially literate" as defined in National Instrument 52-110 Audit Committees ("NI 52-110"). Each member of the audit committee is considered independent pursuant to NI 52-110, the rules of the Nasdaq and Rule 10A-3 under the Exchange Act. A description of the education and experience of each audit committee member that is relevant to the performance of their responsibilities as an audit committee member may be found in this proxy statement under the heading "Election of Directors - Director Biographies."
The audit committee is responsible for reviewing the Company's financial reporting procedures, internal controls and the performance of the financial management and the Company's auditor. The audit committee also reviews the annual audited financial statements and makes recommendations to the Board. The audit committee charter can be found on the Company's website at www.essapharma.com.
16
Compensation Committee
The compensation committee is composed of Scott Requadt (Chair), Richard Glickman , Alex Martin and Sanford Zweifach . Each member of the compensation committee is considered independent pursuant to NI 52-110 and the rules of the Nasdaq. See the heading "Election of Directors - Director Biographies" in this proxy statement for a description of the education and experience of each of the members of the compensation committee that is relevant to their performance as a compensation committee member. Each of the members of the Compensation Committee is familiar with designing and reviewing executive compensation packages through his roles within those companies described under the heading "Election of Directors - Director Biographies." The compensation committee determines compensation levels with reference to, among other things, third party compensation surveys and other comparable information, to ensure an objective process is taken in determining such compensation levels. The compensation committee charter can be found on the Company's website at www.essapharma.com.
The compensation committee is responsible for reviewing the compensation plans and severance arrangements for management. The compensation committee:
•
reviews and makes recommendations to the Board about the objectives, performance and compensation of the CEO;
•
reviews the recommendations of the CEO regarding:
•
compensation of the senior executive officers of the Company who report to the CEO;
•
the compensation policy of the Company, including internal structure, annual review and relationship to market levels and changes to ensure the relationship between senior management performance and compensation is appropriate; and
•
significant changes in Company's benefit plan and human resources policies with emphasis on overall strategy and programs relating to the recruitment, development and retention of personnel;
•
approves the issuance of equity compensation awards to employees, consultants and directors within the parameters set by the Board; and
•
reviews overall compensation programs.
Factors that are taken into consideration when making compensation decisions include:
•
the financial resources available or expected to be available to the Company;
•
comparative compensations levels for companies of ESSA's size in the biopharmaceutical industry;
•
the capabilities of individual contributors to the Company's success;
•
the reasonable compensation expectations of the individual contributor; and
•
relative equity with other ESSA contributors.
The compensation committee members have the necessary expertise to enable them to make decisions on the suitability of the Company's policies and practices. All members of the board have significant experience in the pharmaceutical industry and on other boards. Additionally, Scott Requadt and Sanford Zweifach have direct experience relevant to their responsibilities on the compensation committee as they currently serve, or have served in the past, on compensation committees of other publicly traded companies and are familiar with remuneration in ESSA's industry. The Board is satisfied that the composition of the compensation committee ensures an effective process for determining compensation.
The corporate governance and nomination committee is composed of Gary Sollis (Chair), Lauren Merendino , Franklin Berger and Richard Glickman . Each member of the corporate governance and nomination committee is considered independent pursuant to NI 52-110 and the rules of the Nasdaq. See heading "Election of Directors - Director Biographies" below for a description and experience of each of the members of the corporate governance and nomination committee that is relevant to their performance as a corporate governance and nomination committee member. The corporate governance and nomination
17
committee assists the Board in fulfilling its responsibilities in relation to the monitoring and oversight of the quality and effectiveness of the Company's governance practices.
The corporate governance and nomination committee will, in consultation with the CEO, identify and recommend new directors with appropriate skills for the Board. In making its recommendations, the corporate governance and nomination committee will consider the competencies and skills of the existing directors, the competencies and skills of each new nominee and the competencies and skills considered necessary for the Board as a whole. The nomination policy ensures that ESSA identifies nominees for the Board in compliance with applicable securities laws and regulations and exchange requirements.
Director nominees will be recommended for the Board's selection by a minimum of five independent directors constituting a majority of the Board's independent directors in a vote in which only independent directors participate. The term "independent director" has the meaning given to such term in the listing standards of the Nasdaq. In making nominee recommendations, such independent directors will consider:
(a)
the competencies and skills considered necessary for the Board as a whole to possess;
(b)
the competencies and skills that each existing director possesses;
(c)
the competencies and skills each new nominee will bring to the Board; and
(d)
whether the nominee will be an independent director.
In addition, such independent directors will consider whether each new nominee can devote sufficient time and resources to his or her duties as a member of the Board. The corporate governance and nomination committee charter can be found on the Company's website at www.essapharma.com.
Other Board Committees
The Board has from time to time designated, and may in the future designate, ad-hoc committees to assist in the discharge of its responsibilities.
Director Term Limits
The Company has not adopted term limits for directors on the Board. It is the Company's view that the membership of its Board, including the retirement of directors, is best assessed by the Board in consideration of a variety of factors, including individual director performance and the existing mix of skills and experience of the members of the Board. The Company believes that the implementation of term limits could require directors to retire, even when doing so would not be in the best interests of the Company, taking into account the overall composition of the Board and a particular director's skills and experience.
Gender Diversity
The Board has adopted a written policy relating to the gender diversity of its directors and executive officers. The Company values diversity of view, experience, skillset, gender and ethnicity as it believes this results in better leadership and decision making for its business. Pursuant to such policy, gender diversity is one factor that is taken into account in identifying and selecting Board members and in considering the hiring, promotion and appointment of executive officers. The Company does not have specific targets respecting representation on its Board or in executive officer positions based on any particular personal experience or characteristic, including gender. Instead, the Company focuses on choosing the most appropriate candidate for the position, having regard to the experience, skillset, gender, ethnicity and other personal characteristics of both the candidate and, as applicable, the Board and executive team as a whole. In conducting its search processes for Board and executive officer appointments, the Company will review the extent to which its current appointees reflect gender diversity, and in assessing the appropriateness of candidates for those appointments, will consider the desirability of an increased level of representation of females relative to the level attained as at the date of the gender diversity policy. The Board will consider the Company's progress towards achieving the objectives of the gender diversity policy, as well as the effectiveness of the policy, in connection with its continuing mandate to consider the composition of the Board. As at the date of this
18
proxy statement, Marella Thorell and Lauren Merendino are currently the females on the Board, representing 20% of the Company's directors, and Dr. Alessandra Cesano is the only female executive officer, representing 25% of the Company's executive officers.
Board Diversity Matrix
Members of our Board self-identify as set forth in the table below:
Board Diversity Matrix for
|
| ||||||||||||||||||||||||||||||||||||
Total Number of Directors
|
| |
As of
10 |
| |
As of
10 |
| ||||||||||||||||||||||||||||||
|
Female
|
| |
Male
|
| |
Non-
Binary |
| |
Did Not
Disclose Gender |
| |
Female
|
| |
Male
|
| |
Non-
Binary |
| |
Did Not
Disclose Gender |
| ||||||||||||||
Part I: Gender Identity | | | | | | | | | | ||||||||||||||||||||||||||||
Directors
|
| | | | 2 | | | | | | 8 | | | | | | | | | | | | 2 | | | | | | 8 | | | | | | | | |
Part II: Demographic Background | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
Hispanic or Latinx
|
| | | | | | | | | | 1 | | | | | | | | | | | | | | | | | | 1 | | | | | | | | |
White
|
| | | | 2 | | | | | | 8 | | | | | | | | | | | | 2 | | | | | | 8 | | | | | | | | |
Two or More Races or Ethnicities
|
| | | | | | | | | | 1 | | | | | | | | | | | | | | | | | | 1 | | | | | | | | |
Communications with the Board
Shareholders and other interested parties may contact any member (or all members) of our Board (including, without limitation, the non-management directors as a group), any committee of our Board or the chair of any such committee. Written correspondence may be sent addressed to our Board, any committee or any individual director, c/o Chief Financial Officer, ESSA Pharma Inc. , Suite 720, 999 West Broadway , Vancouver, BC Canada , V5Z 1K5.
PROPOSALS TO BE VOTED ON
Proposals 1, 2, 3, and 4 are included in this proxy statement at the direction of our Board. Our Board unanimously recommends that you vote "FOR" Proposal 1, "FOR" all of the nominees in Proposal 2, "FOR" Proposal 3 and "FOR" Proposal 4.
19
PROPOSAL 1 - SETTING THE NUMBER OF DIRECTORS
The articles of the Company set out that the number of directors of the Company will be a minimum of three and a maximum of the most recently set of (i) the number of directors set by ordinary resolution, and (ii) the number of directors set in the event that the places of any retiring directors are not filled by an election at a meeting of shareholders. At the Meeting, the shareholders will be asked to pass an ordinary resolution setting the number of directors of the Company at seven.
To be approved, the resolution must be passed by a majority of the votes cast by the holders of Common Shares at the Meeting.
THE BOARD RECOMMENDS THAT YOU VOTE "FOR" SETTING THE NUMBER OF DIRECTORS OF THE COMPANY AT SEVEN.
20
PROPOSAL 2 - ELECTION OF DIRECTORS
The term of office of each of the Company's ten current directors will end at the conclusion of the Meeting. Gary Sollis , Lauren Merendino and Philip Kantoff have determined not to stand for re-election as directors of the Company at the Meeting. Unless a director's office is vacated earlier in accordance with provisions of the BCBCA, each of the seven directors elected will hold office until the conclusion of the next annual meeting of the Company, or if no director is then elected, until a successor is elected.
Nominees
The following table sets out, among other things, the names of management's seven nominees for election as directors, all major offices and positions with the Company each now holds, each nominee's principal occupation, business or employment, the period of time during which each has been a director of the Company and the number of Common Shares of the Company beneficially owned by each, directly or indirectly, or over which each exercised control or direction, as of the Record Date:
|
Residence and Position |
| |
Principal Occupation or
Business or Employment(1) |
| |
Period as a
Director of the Company |
| |
Common Shares
Beneficially Owned, Controlled or Directed(1) |
|
|
President, Chief Executive Officer and Director
|
| |
President and Chief Executive Officer,
Director, Director, Director, Director, |
| |
Since
|
| | 2,260,494(2) | |
|
Richard M. Glickman(3)(6)
Chairman of the Board
|
| |
Chairman of the Board,
Director, Director, Chairman of the Board, Chief Executive Officer, Director, Venture Partner, |
| |
Since
|
| | 188,700(4) | |
|
Franklin M. Berger(5)(6)
Director
|
| |
Director,
Director, Director, Director, (September 2019 - Present) Director, Director, Director, Director, (February 2016 - December 2020) |
| | Since |
| | 848,197(7) | |
21
|
Residence and Position |
| |
Principal Occupation or
Business or Employment(1) |
| |
Period as a
Director of the Company |
| |
Common Shares
Beneficially Owned, Controlled or Directed(1) |
|
| | | |
Director,
Director, 2014 - June 2019) Director, (October 2010 - March 2021) |
| | | | | | |
|
Scott Requadt(3)
Director
|
| |
Director,
Chief Executive Officer, Venture Partner, Blackstone Life Sciences (November 2018 - December 2020) Managing Director, (acquired by Blackstone Life Sciences) (September 2005 - November 2018) |
| | Since |
| | 136,002(8) | |
|
Marella Thorell(5)
Director
|
| |
Director,
Chief Financial Officer, Director and Chair of the Audit Committee, Chief Financial Officer, Chief Accounting Officer; Head of Finance, Chairperson of the Board, Director, (February 2021 - April 2023) Chief Financial Officer, Palladio Biosciences ( Chief Financial Officer and Chief Operating Officer, (December 2016 - July 2019) Chief Financial Officer, PuriCore (March 2013 - December 2016) |
| | Since |
| | 91,881(9) | |
|
Alex Martin(3)
Director
|
| |
Director,
Chief Executive Officer, Palladio Biosciences (August 2019 - October 2023) Chief Executive Officer, |
| | Since |
| | 103,229(10) | |
|
Sanford Zweifach(3)(5)
Director
|
| |
Director,
Chairman of the Board, Carisma Therapeutics (November 2021 - Present) Executive Chairman, Director, Chairman of the Board, Palladio Biosciences |
| | Since |
| |
89,000(11)
|
|
22
|
Residence and Position |
| |
Principal Occupation or
Business or Employment(1) |
| |
Period as a
Director of the Company |
| |
Common Shares
Beneficially Owned, Controlled or Directed(1) |
|
| | | |
(April 2019 - February 2021)
Co-Founder and Senior Advisor, Chairman of the Board, Acting President and Chief Business Officer, IMIDomics SL (December 2019 - Present) Chief Executive Officer, |
| | | | | | |
(1)
The information as to principal occupation, business or employment (for the preceding five years for any new director) and Common Shares beneficially owned, controlled or directed is not within the knowledge of the management of the Company and has been furnished by the respective nominees themselves. Beneficial ownership is determined in accordance with applicable Canadian and U.S. securities laws.
(2)
Consists of (i) 65,765 Common Shares and (ii) 2,194,729 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Parkinson .
(3)
Member of the compensation committee.
(4)
Consists of (i) 43,240 Common Shares and (ii) 137,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Dr. Glickman and (iii) 8,460 Common Shares indirectly held in the name of his spouse.
(5)
Member of the audit committee.
(6)
Member of the corporate governance and nomination committee.
(7)
Consists of (i) 784,404 Common Shares and (ii) 63,793 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Berger .
(8)
Consists of (i) 30,002 Common Shares and (ii) 106,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Requadt .
(9)
Consists of (i) 2,881 Common Shares and (ii) 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Ms. Thorell .
(10)
Consists of (i) 14,299 Common Shares and (ii) 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Martin .
(11)
Consists of 89,000 Common Shares pursuant to options exercisable within 60 days of the Record Date held by Mr. Zweifach .
Other than as disclosed herein, none of the proposed nominees for election as a director of the Company are proposed for election pursuant to any arrangement or understanding between the nominee and any other person, except the directors and senior officers of the Company acting solely in such capacity. See "Share Ownership" above. Further, the corporate governance and nomination committee has reviewed the above proposed nominees for election as a director of the Company and has recommended to the Board that they put each proposed nominee up for election as a director of the Company at the Meeting.
Director Biographies
Dr. David Parkinson has served as a director of the Company since June 24, 2015 and has been employed full time as the President and Chief Executive Officer of the Company since January 7, 2016 . He is responsible for the management of the Company, developing objectives, strategy and standards of performance, securing and leading a team of professionals and directing them to deliver the required performance. Dr. Parkinson has more than 30 years of experience in clinical oncology development. Prior to joining ESSA, Dr. Parkinson was a Venture Partner at New Enterprise Associates, Inc. and served as the
23
President and CEO of Nodality, Inc. , a biotechnology company developing human cell-based translational diagnostic tools. Throughout his career, Dr. Parkinson has held senior roles in clinical oncology development at a number of pharmaceutical and biotech companies, including Biogen, Amgen and Novartis, and has overseen the successful clinical development of a series of cancer therapeutics, including Gleevec, Zometa, Femara and Vectibix. Dr. Parkinson previously served on the Board of CTI Biopharma, Inc. and currently serves as Director on the Board of privately held Angiocrine Bioscience Inc. Dr. Parkinson received his M.D. from the University of Toronto , has previously held academic positions at Tufts and the University of Texas MD Anderson Cancer Center , and has served as Chief of the Investigational Drug Branch and acting Associate Director of the Cancer Therapy Evaluation Program of the National Cancer Institute . He has authored over 100 peer-reviewed publications and is a recipient of the FDA's Cody Medal .
24
populations through novel live biotherapeutics. She also serves as a director and Chair of the Audit Committee of Carisma Therapeutics . Ms. Thorell has more than 25 years of experience in finance and operations. Prior to Seres, Ms. Thorell was Chief Financial Officer at Evelo Biosciences , responsible for capital strategy and financial operations, and served as Chief Accounting Officer at Centessa Pharmaceuticals plc (Nasdaq: CNTA) where she led the establishment of Centessa's finance operations, its public company readiness activities in connection with its initial public offering and oversaw finance and accounting operations. Prior to that, she was the Chief Financial Officer of Palladio Biosciences Inc. , before its acquisition by Centessa. Previously, Ms. Thorell served as Chief Financial Officer, Chief Operating Officer and Executive Director of Realm Therapeutics plc ("Realm") until the company was acquired by ESSA in 2019. At Realm, Ms. Thorell was responsible for in-licensing and out-licensing assets, and capital strategy to fund growth and clinical development. Ms. Thorell began her career and earned her CPA at Ernst & Young, LLP . Subsequently, she worked for Campbell Soup Company in finance and operational roles of increasing responsibility and served as an executive consultant focusing on financial and human capital projects. Ms. Thorell earned a B.S.in Business from Lehigh University , magna cum laude. Ms. Thorell served as a Director of Vallon Pharmaceuticals , including as Board Chair and Audit Committee Chair at different points during her tenure, from February 2021 until its merger with GRI Bio, Inc. in April 2023 .
Majority Voting Policy
The Company has adopted a majority voting policy (the "Policy"). Pursuant to the Policy, shareholders vote for the election of individual directors rather than for a fixed slate of directors. Further, in an uncontested election of directors, the votes cast in favor of the election of a director nominee must represent a majority of the shares voted and withheld for the election of the director. If that is not the case, that director must tender his or her resignation to the Chairman of the Board immediately. The Board will promptly consider such tendered resignation and the action to be taken with respect to such tendered resignation. Absent exceptional circumstances, the Board will be expected to accept the resignation tendered pursuant to the Policy, which will be effective on such date. Following the Board's decision with respect to the tendered resignation, the Board must promptly disclose such decision via press release.
25
Advance Notice Policy
Our articles include an advance notice policy for the nomination for election of directors (the "Advance Notice Policy"). The Advance Notice Policy provides that any shareholder seeking to nominate a candidate for election as a director (a "Nominating Shareholder") at any annual meeting of the shareholders, or at any special meeting of shareholders if one of the purposes for which the special meeting was called was the election of directors, must give timely notice thereof in proper written form to our Chief Financial Officer.
To be timely, a Nominating Shareholder's notice must be made: (i) in the case of an annual meeting of shareholders (including an annual and special meeting), not less than thirty (30) days prior to the date of the annual meeting of shareholders; provided, however, that in the event that the annual meeting of shareholders is to be held on a date that is less than fifty (50) days after the date on which the first public announcement of the meeting was made, notice by the Nominating Shareholder may be made not later than the close of business on the tenth (10th) day following the date of such first public announcement; and (ii) in the case of a special meeting of shareholders (which is not also an annual meeting) called for the purpose of electing directors (whether or not called for other purposes), not later than the close of business on the fifteenth (15th) day following the day on which the first public announcement of the date of the special meeting of shareholders was made. The articles also prescribe the proper written form for a Nominating Shareholder's notice.
The Chair of the meeting shall have the power and duty to determine whether a nomination was made in accordance with the notice procedures set forth in the articles and, if any proposed nomination is not in compliance with such provisions, the discretion to declare that such defective nomination will be disregarded.
Notwithstanding the foregoing, the Board may, in its sole discretion, waive any requirement in the Advance Notice Policy.
Cease Trade Orders and Bankruptcies
No proposed director of the Company is, as of the date of this proxy statement, or has been, within the ten years prior to the date hereof, a director or chief executive officer or chief financial officer of any company (including the Company) that: (i) was subject to an order that was issued while the proposed director was acting as a director, chief executive officer or chief financial officer; or (ii) was subject to an order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer. For the purposes hereof, "order" means: (i) a cease trade order; (ii) an order similar to a cease trade order; or (iii) an order that denied the relevant company access to any exemption under securities legislation that was in effect for a period of more than 30 consecutive days.
No proposed director of the Company is, at the date of this proxy statement, or has been within ten years before the date of this proxy statement, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets.
Penalties and Sanctions
No proposed director of the Company has been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority, or has been subject to any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
Individual Bankruptcies
No proposed director of the Company has, within the ten years before the date of this proxy statement, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become
26
subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
Certain Relationships and Related Transactions
Other than as discussed below and the compensation arrangements discussed under "Executive Compensation," since October 1, 2023 , there have not been any transactions to which we are a party, nor are there any proposed transactions to which we would be a party, with related parties and which we are required to disclose pursuant to the rules of the SEC and the CSA.
Indebtedness of Directors, Executive Officers and Employees
None of our directors, executive officers, employees, former directors, former executive officers or former employees and none of their associates, is indebted to us or another entity whose indebtedness is the subject of a guarantee, support agreement, letter of credit or other similar agreement or understanding provided by us.
Policy Regarding Related Party Transactions
All transactions (or series of transactions) exceeding $120,000 between us and our officers, directors, any person known to be the beneficial owner of more than 5% of the Common Shares and any of their affiliates or immediate family members must comply with our Related Person Transactions Policy (the "Related Person Transactions Policy"), which is posted on our website at www.essapharma.com. Under the Related Person Transactions Policy, all Related Person Transactions (as defined therein) must be approved by the disinterested members of the Company's corporate governance and nomination committee. All directors and executive officers are also compelled under the Related Person Transactions Policy to annually complete, sign and submit questionnaires that are designed to identify actual and potential conflicts of interest, related persons and any related person transactions. The Related Person Transactions Policy was adopted after the Company no longer qualified as a Foreign Private Issuer under the Exchange Act.
Interests of Management and Others in Material Transactions
Other than as described above and elsewhere in this proxy statement, there are no material interests, direct or indirect, of any of our directors or executive officers, any shareholder that beneficially owns, or controls or directs (directly or indirectly), more than 10% of any class or series of our outstanding voting securities, or any associate or affiliate of any of the foregoing persons, in any transaction within the year ended September 30, 2024 that has materially affected or is reasonably expected to materially affect us or our subsidiaries.
Delinquent Section 16(a) Reports
Section 16(a) of the Exchange Act, as amended, requires directors, executive officers and beneficial owners of more than ten percent (10%) of our Common Shares to file with the SEC reports of ownership and changes in ownership of our Common Shares. Based solely on our review of electronic filings with the SEC of such reports and written representations from our executive officers and directors, we believe that all such reports were submitted on a timely basis during fiscal year 2023, except for a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Marella Thorell , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Philip Kantoff , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Richard Glickman , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Sanford Zweifach , two Form 4s reporting a transaction of an acquisition of options to purchase Common Shares and a transaction of a disposition of Common Shares filed late by Peter Virsik , two Form 4s reporting a transaction of an acquisition of options to purchase Common Shares and a transaction of an acquisition of Common Shares filed late by Franklin Berger ., two Form 4s reporting a transaction of an acquisition of options to purchase Common Shares and a transaction of a transfer of Common Shares filed late by Scott Requadt , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Lauren Merendino , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Alessandra Cesano , two Form 4s reporting
27
a transaction of an acquisition of options to purchase Common Shares and a transaction of an acquisition of Common Shares filed late by David Parkinson , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Alex Martin , a Form 4 reporting one transaction of an acquisition of options to purchase Common Shares filed late by Gary Sollis , two Form 4s reporting transactions of an acquisition of options to purchase Common Shares filed late by David Wood .
Requirements under the Business Corporations Act (British Columbia )
Pursuant to the BCBCA, directors and officers are required to act honestly and in good faith with a view to the best interests of the Company. Under the BCBCA, subject to certain limited exceptions, a director who holds a disclosable interest in a material contract or transaction into which we have entered or propose to enter shall not vote on any directors' resolution to approve the contract or transaction. A director or officer has a disclosable interest in a material contract or transaction if the director or officer:
•
is a party to the contract or transaction;
•
is a director or officer, or an individual acting in a similar capacity, of a party to the contract or transaction; or
•
has a material interest in a party to the contract or transaction.
Generally, as a matter of practice, directors or officers who have disclosed a material interest in any contract or transaction that our Board is considering will not take part in any board discussion respecting that contract or transaction. If such directors were to participate in the discussions, they would abstain from voting on any matters relating to matters in which they have disclosed a disclosable interest.
THE BOARD RECOMMENDS THAT YOU VOTE "FOR" THE ELECTION OF EACH OF THE DIRECTORS.
28
PROPOSAL 3 - ADVISORY VOTE ON THE COMPENSATION
OF OUR NAMED EXECUTIVE OFFICERS
OF OUR NAMED EXECUTIVE OFFICERS
As required by the Dodd-Frank Wall Street Reform and Consumer Protection Act and Section 14A of the Exchange Act, we are providing our shareholders with the opportunity to cast an advisory vote regarding the compensation of our named executive officers as disclosed in this proxy statement. This proposal, commonly known as a "say-on-pay" proposal, gives the Company's shareholders the opportunity to endorse or not endorse the Company's executive pay program and policies through the following resolution:
"RESOLVED, that the compensation paid to the Company's named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC , including the compensation tables and related narrative discussion contained in the proxy statement for the fiscal year that ended September 30, 2024 , is hereby approved."
We believe that our executive compensation program is designed to support the Company's long-term success.
We urge shareholders to read the "Compensation Overview" portion of this proxy statement and the related narrative and tabular compensation disclosure. The "Compensation Overview" provides detailed information regarding our executive compensation program and policies and procedures, as well as the compensation of our named executive officers.
Adoption of an advisory resolution approving the compensation of the named executive officers as disclosed in this proxy statement requires the affirmative vote of a majority of the votes cast. Abstentions will not be counted as votes cast and will have no effect on the outcome of the voting on this proposal. While this advisory vote on the compensation of our named executive officers is not binding on us, our Board or the compensation committee, we value the opinions of our shareholders. Accordingly, our Board and the compensation committee will consider the outcome of this advisory vote when making future compensation decisions for our named executive officers.
We currently hold our advisory say-on-pay vote every year. It is expected that the next advisory say-on-pay vote will occur at the 2026 annual meeting of shareholders.
THE BOARD RECOMMENDS THAT YOU VOTE "FOR" THE APPROVAL, ON A NON-BINDING, ADVISORY BASIS, OF THE COMPENSATION PAID TO THE COMPANY'S NAMED EXECUTIVE OFFICERS.
29
PROPOSAL 4 - APPOINTMENT AND REMUNERATION OF AUDITORS
The members of our audit committee and our Board believe the continued retention of Davidson as our independent registered accounting firm is in the best interests of the Company and our shareholders. Ratification requires the receipt of "FOR" votes constituting a majority of the shares cast by the shareholders who vote in respect of this proposal. Representatives of Davidson are expected to attend the Meeting and be available to answer appropriate questions from shareholders. They will also have the opportunity to make a statement if they desire to do so.
Principal Independent Accountant Fees and Services
Davidson has served as our independent registered public accounting firm since May 28, 2013 .
Aggregate fees billed by our independent auditors, Davidson, for the years ended September 30, 2024 and September 30, 2023 , are detailed in the table below:
| | |
2024
( |
| |
2023
( |
| ||||||
Audit Fees(1)
|
| | | | 48,571 | | | | | | 44,383 | | |
Audit Related Fees(2)
|
| | | | 22,009 | | | | | | 30,226 | | |
Tax Fees(3)
|
| | | | - | | | | | | - | | |
All Other Fees(4)
|
| | | | - | | | | | | - | | |
Total Fees Paid
|
| | | | 70,580 | | | | | | 74,609 | | |
(1)
Fees for audit service on an accrued basis.
(2)
Fees not included in audit fees that are billed by the auditor for assurance and related services that are reasonably related to the performance of the audit of the financial statements.
(3)
Fees for professional services rendered for tax compliance, tax advice and tax planning.
(4)
All other fees billed by the auditor for products and services not included in the foregoing categories.
(5)
Canadian dollar amounts have been converted to U.S. dollars based on the historical Canadian to U.S. average daily rate of exchange as of September 30, 2024 .
(6)
Canadian dollar amounts have been converted to U.S. dollars based on the historical Canadian to U.S. average daily rate of exchange as of September 30, 2023 .
Pre-approval Policies and Procedures
Our audit committee has established a policy of reviewing, in advance, and either approving or not approving, all audit, audit-related, tax and other non-audit services that our independent registered public accounting firm provides to us. This policy requires that all services received from independent registered public accounting firms be approved in advance by the audit committee or a delegate of the audit committee. All services that Davidson provided to us in 2024 and 2023 have been pre-approved by our audit committee.
Our audit committee has determined that the provision of the services as set out above is compatible with the maintaining of Davidson's independence in the conduct of their auditing functions
THE BOARD RECOMMENDS THAT YOU VOTE "FOR" THE APPOINTMENT AND REMUNERATION OF DAVIDSON AS THE COMPANY'S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM.
30
AUDIT COMMITTEE REPORT
The material in this report is not "soliciting material," is not deemed "filed" with the SEC , and is not to be incorporated by reference into any filing by ESSA under the Securities Act of 1933, as amended (the "Securities Act"), or the Exchange Act.
The primary purpose of the audit committee is to oversee the Company's financial reporting processes on behalf of the Board of Directors. Management has the primary responsibility for the Company's financial statements and reporting processes, including the Company's systems of internal controls. In fulfilling its oversight responsibilities, the audit committee reviewed and discussed with management ESSA's audited financial statements and the effectiveness of the Company's internal control over financial reporting as of and for the year ended September 30, 2024 .
The audit committee has discussed with Davidson & Company LLP , the Company's independent registered public accounting firm, the matters required to be discussed under applicable requirements of the Public Company Accounting Oversight Board ("PCAOB") and the SEC . In addition, the audit committee discussed with Davidson & Company LLP its independence, and received from Davidson & Company LLP the written disclosures and the letter required by applicable requirements of the PCAOB. Finally, the audit committee discussed with Davidson & Company LLP , with and without management present, the scope and results of Davidson & Company LLP's audit of such financial statements.
Based on these reviews and discussions, the audit committee recommended to the Board of Directors that such audited financial statements be included in the Company's Annual Report on Form 10-K for the year ended September 30, 2024 , as filed with the SEC on December 17, 2024 .
Audit Committee of the Board of Directors Marella Thorell (Chair) Gary Sollis Sanford Zweifach Franklin Berger
31
EXECUTIVE COMPENSATION
Compensation Overview
This Compensation Overview describes the Company's executive compensation philosophy and how the Company implemented this philosophy through our 2024 compensation program for our principal executive officer and our three other most highly compensated executive officers serving for the fiscal year that ended September 30, 2024 (the "named executive officers" or "NEOs"). The named executive officers who are the subject of this compensation discussion are:
•
•
•
•
This discussion may contain forward-looking statements that are based on the Company's current plans, considerations, expectations and projections regarding future compensation programs. Actual compensation programs adopted in the future may differ materially from the various planned programs summarized in this discussion.
We strive to maintain an executive compensation program which reflects best practices. We compensate our executive officers with a combination of base salary, cash bonus and equity compensation awards. Equity compensation awards are intended to recognize an executive officer's scope of responsibilities, reward demonstrated performance and leadership and motivate continued employment and high levels of service. In particular, our executive compensation program:
•
Does not provide guaranteed salary increases or cash bonuses;
•
Provides for a large percentage of executive compensation to be "at-risk" and tied to attainment of our business objectives;
•
Does not include any tax "gross-ups" or excessive perquisites;
•
Includes an annual assessment of named executive officer compensation against market trends and best practices; and
•
Includes holistic performance evaluations.
The paragraphs that follow provide an overview and analysis of the Company's compensation program and policies, the material compensation decisions made under those programs and policies and the material factors that were considered in making those decisions. Following this section, you will find a series of tables containing specific information about the compensation earned or paid in fiscal year ended September 30, 2024 to our named executive officers.
Compensation Philosophy
The goal of our compensation program is to attract, retain and motivate our employees and executives, including our named executive officers. The compensation committee is responsible for setting our executive compensation and reviewing and recommending, for the approval of the Board of Directors, the Company's annual corporate performance objectives. In determining executive compensation, the compensation committee strives to ensure that our total compensation is competitive within the industry in which we operate and supports our overall strategy and corporate objectives. The combination of base salary, annual incentives and long-term incentives that we provide our executives is designed to accomplish this.
Compensation Objectives
The objectives of our compensation program are to:
•
attract and retain highly qualified executive officers who have a history of proven success;
32
•
align the interests of executive officers with our shareholders' interests and with our business strategy and corporate goals;
•
motivate and reward our executive officers through competitive pay practices and an appropriate mix of short- and long-term incentives; and
•
evaluate and reward executive performance on the basis of achievement of program development goals and key financial measurements which we believe closely correlate to long-term shareholder value.
Role of the Compensation Committee
During the fiscal year ended September 30, 2024 , the compensation committee's work included the following:
•
Executive Compensation Review - The compensation committee reviewed compensation practices and policies with respect to our executives against market practice. This reference exercise included a review of base salary, total cash compensation and total direct compensation.
•
Corporate Goals and Objectives - The compensation committee reviewed the corporate goals and objectives applicable to the compensation of the Company's executives, including the Chief Executive Officer, and evaluated the Chief Executive Officer's performance in light of those goals and objectives. Based on this review and evaluation, the compensation committee approved the 2024 compensation for the Company's executives, including each of the named executive officers (other than the Chief Executive Officer) and recommended the 2024 compensation for the Chief Executive Officer, which recommendation was approved by the Board of Directors.
•
Long-Term Incentive Compensation - The compensation committee reviewed the effectiveness of all outstanding incentive compensation plans and equity-based plans.
•
Severance Protection - The compensation committee adopted an executive severance plan, providing for severance payments for executive officers in the event of certain qualifying terminations of employment, replacing the severance benefits previously provided under individual agreements with executives.
In reaching its decisions, the compensation committee may consider input from management and other factors that the compensation committee considers appropriate, including factors and considerations other than the information and/or recommendations provided by management.
Elements of Compensation
ESSA's compensation philosophy for NEOs is focused on its belief that capable and qualified employees are critical to the Company's success. Therefore, its compensation program is designed to attract the very best individuals in each expertise area critical for the Company's success and to use salaries and long-term incentive compensation in the form of stock options or other suitable long-term incentives to attract and retain such employees. In making its determinations regarding the various elements of executive equity compensation grants, ESSA will seek to meet the following objectives:
(a)
to attract, retain and motivate talented executives who create and sustain ESSA's continued success within the context of compensation paid by other companies of comparable size engaged in similar business in appropriate regions;
(b)
to align the interests of the NEOs with the interests of shareholders of ESSA; and
(c)
to incentivize extraordinary performance from the Company's key employees.
Base Salary. The base salary review of any NEO takes into consideration the current competitive market conditions, experience, proven or expected performance and the particular skills of the NEO. Base salary is not evaluated against a formal "peer group."
Performance-Based Cash Bonuses. The Company utilizes discretionary cash bonuses informed by achievement of Company and individual performance metrics. The amount of cash bonus compensation is
33
typically based on timely achievement of specific pre-agreed milestones, each selected based upon consideration of its impact on shareholder value creation and the ability of the Company to achieve such milestone during a specific interval. The amount of bonus compensation will be determined based upon achievement of the milestone, its importance to the Company's near and long-term goals at the time such bonus is being considered, the bonus compensation awarded to similarly situated executives in similarly situated development stage life-sciences companies and any other factors the Company may consider appropriate at the time such performance-based bonuses are decided upon. The quantity of bonus will normally be a percentage of base salary not to exceed 100%. However, in exceptional circumstances, the quantity of bonus paid may be connected to the shareholder value creation embodied in the pre-agreed milestones.
The discretionary bonus opportunities for the NEOs for the fiscal year ended September 30, 2024 were:
NEO
|
| |
BONUS PAYABLE
|
|
Dr.
|
| |
Up to 50% of Base Salary
|
|
|
| |
Up to 40% of Base Salary
|
|
|
| |
Up to 40% of Base Salary
|
|
|
| |
Up to 40% of Base Salary
|
|
Equity Compensation. Options and restricted share units ("RSUs") are a key compensation element for companies such as ESSA. Because many of the most capable employees in ESSA's industry work for pharmaceutical companies who can offer attractive cash and bonus compensation and a high level of employment security, stock options and RSUs represent a compensation element that balances the potential perceived loss of employment security that such employees must accept when moving to a development-stage company like ESSA. Equity compensation is also an important component of aligning the objectives of ESSA's employees with those of ESSA's shareholders. ESSA has issued significant stock option awards to senior employees, including the NEOs. The precise amount of options to be granted is governed by, among other factors, the importance of the employee's role within ESSA, by the competitive environment within which ESSA operates and by the regulatory limits on stock option and RSU grants that cover organizations such as ESSA. Historically, we have granted equity awards in the form of stock options, although ESSA also maintains the ability to issue RSUs, share appreciation rights, restricted share awards and share-based awards, either alone or in addition to other awards. Previous grants of stock options are also taken into account when considering new grants. This reflects ESSA's commitment to attracting and retaining world-class expertise.
Risk Management
As part of its normal practice, the compensation committee evaluates the risk-taking incentives created by our compensation policies and practices and has concluded that such incentives are not reasonably likely to have a material adverse effect on the Company.
Policy Against Speculation in and Hedging of Company Securities
Pursuant to the ESSA Pharma Inc. Disclosure And Insider Trading Policy, our executives and directors are prohibited from speculating in or purchasing financial instruments (including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds) designed to hedge or offset a decrease in the market value of our securities, including securities granted as compensation or held, directly or indirectly, by the executive or director.
34
Summary Compensation Table
The following table sets forth information regarding the compensation paid to, awarded to, or earned by each of the NEOs for our fiscal years ended September 30, 2024 and 2023:
|
| |
Year
|
| |
Salary
($) |
| |
Bonus(1)
($) |
| |
Option Award(2)
($) |
| |
All Other(3)
($) |
| |
Total
($) |
| ||||||||||||||||||
|
| | | | 2024 | | | | | | 601,855 | | | | | | 292,163 | | | | | | 3,163,219 | | | | | | - | | | | | | 4,057,237 | | |
Chief Executive Officer and President
|
| | | | 2023 | | | | | | 577,639 | | | | | | 236,513 | | | | | | - | | | | | | - | | | | | | 813,881 | | |
|
| | | | 2024 | | | | | | 493,997 | | | | | | 191,844 | | | | | | 994,154 | | | | | | 10,350 | | | | | | 1,690,345 | | |
Executive Vice President and Chief Operating Officer
|
| | | | 2023 | | | | | | 473,899 | | | | | | 162,153 | | | | | | - | | | | | | 9,900 | | | | | | 645,952 | | |
|
| | | | 2024 | | | | | | 488,553 | | | | | | 189,729 | | | | | | 1,807,554 | | | | | | - | | | | | | 2,485,836 | | |
Executive Vice President and Chief Medical Officer
|
| | | | 2023 | | | | | | 466,565 | | | | | | 157,369 | | | | | | - | | | | | | - | | | | | | 623,934 | | |
|
| | | | 2024 | | | | | | 451,432 | | | | | | 176,560 | | | | | | 1,008,777 | | | | | | 18,773 | | | | | | 1,655,542 | | |
Chief Financial Officer
|
| | | | 2023 | | | | | | 428,215 | | | | | | 144,932 | | | | | | - | | | | | | 17,243 | | | | | | 590,390 | | |
(1)
The amounts set forth in this column reflect the dollar value of incentive bonuses, as discussed further above under "Executive Compensation - Elements of Compensation - Performance-Based Cash Bonus."
(2)
The amounts set forth in this column reflect the aggregate grant date fair value for stock option awards computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718, Compensation- Stock Compensation. The assumptions used to calculate these figures are described in Note 9 of the financial statements included in the Company's Annual Report on Form 10-K for 2024.
(3)
The amounts set forth in this column reflect the dollar value of employer matching contributions to the Company's 401(k) Plan, in the case of Peter Virsik , and the Company Registered Retirement Savings Plan, in the case of David Wood , each as detailed below under "Employee Benefit Plans."
Narrative Disclosure to Summary Compensation Table
On January 7, 2016 , the Company entered into an employment agreement with Dr. David Parkinson setting forth the terms and conditions of his employment as President and Chief Executive Officer, which provided for his initial base salary and included, among other things, provisions regarding confidentiality, ownership of developments, non-competition and non-solicitation, as well as eligibility for our incentive plans. Immediate vesting of all stock options occurs upon a change of control event.
On August 1, 2016 , the Company entered into an employment agreement with Peter Virsik which set forth the terms and conditions of his employment as Executive Vice President and Chief Operating Officer, and provided for his initial base salary as well as provisions regarding confidentiality, ownership of developments, non-competition and non-solicitation, as well as eligibility for the Company's incentive plans. Immediate vesting of all stock options occurs upon a change of control event.
Following a period when Dr. Alessandra Cesano acted as a consultant to ESSA, the Company entered into an employment agreement with Dr. Cesano on July 1st, 2019 , which set forth the terms and conditions of Dr. Cesano's employment as Chief Medical Officer, and provided for her initial base salary, provisions regarding confidentiality, ownership of developments, non-competition and non-solicitation, as well as eligibility for ESSA's incentive plans. Immediate vesting of all stock options occurs upon a change of control event.
The Company entered into an employment agreement with David Wood on August 1, 2014 , which set forth the terms and conditions of his employment as Chief Financial Officer, including his initial base salary, provisions regarding confidentiality, ownership of developments, non-competition and non-solicitation, as well as eligibility for incentive plans. Immediate vesting of all stock options occurs upon a change of control event.
35
Under the Company's incentive plan, stock option grants may be made upon the recommendation of the Compensation Committee. Historically grants are made to all employees with consideration given to making awards appropriate to an individual's position in the Company. The Compensation Committee considers grants on an annual basis, considering timing since last grant, number of stock options available in the pool and other considerations such as future hires, promotion relate grants and the impact of any recent financing. Although the Company has not established a formal granting cycle, the Compensation Committee generally considers stock option grants when its assesses annual performance related cash bonuses. The previous cycle of annual grants made to employees including the NEOs described above totaled 1,205,000 stock options granted in March 2024 , under the standard vesting terms such that in the ordinary course (and subject to continued service) 25% vest after 12 months from date of grant with the remaining 75% vesting in 36 equal installments with the first installment vesting at the end of the 13th month and subsequent installments vesting every one month anniversary thereafter.
Outstanding Equity Awards at Fiscal Year-End Table
The following table sets forth information regarding outstanding equity awards for each of the NEOs for our fiscal year ended September 30, 2024 :
| | |
Option Awards
|
| |||||||||||||||||||||||||||||||||
|
| |
Grant Date
|
| |
Number of
Securities Underlying Unexercised Options (#) Exercisable |
| |
Number of
Securities Underlying Unexercised Options (#) Unexercisable(1) |
| |
Equity
Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Option (#) |
| |
Option
Exercise Price ($) |
| |
Option
Expiration Date |
| ||||||||||||||||||
|
| | | | | | | | | 2,500 | | | | | | - | | | | | | - | | | | | | 4.00 | | | | | | | | ||
Chief Executive Officer and
|
| | | | | | | | | 30,000 | | | | | | - | | | | | | - | | | | | | 4.00 | | | | | | | | ||
President
|
| | | | | | | | | 235,000 | | | | | | - | | | | | | - | | | | | | 4.00 | | | | | | | | ||
| | | | | | | | | | 45,000 | | | | | | - | | | | | | - | | | | | | 3.81 | | | | | | | | ||
| | | | | | | | | | 1,028,530 | | | | | | - | | | | | | - | | | | | | 3.23 | | | | | | | | ||
| | | | | | | | | | 171,470 | | | | | | - | | | | | | - | | | | | | 3.23 | | | | | | | | ||
| | | | | | | | | | 500,528 | | | | | | 33,369 | | | | | | - | | | | | | 7.00 | | | | | | | | ||
| | | | | | | | | | 125,156 | | | | | | 97,344 | | | | | | - | | | | | | 3.60 | | | | | | | | ||
| | | | | | | | | | - | | | | | | 350,000 | | | | | | - | | | | | | 9.04 | | | | | | | | ||
|
| | | | | | | | | 14,500 | | | | | | - | | | | | | - | | | | | | 4.00 | | | | | | | | ||
Executive Vice President and
|
| | | | | | | | | 173,000 | | | | | | - | | | | | | - | | | | | | 4.00 | | | | | | | | ||
Chief Operating Officer
|
| | | | | | | | | 40,000 | | | | | | - | | | | | | - | | | | | | 3.81 | | | | | | | | ||
| | | | | | | | | | 895,000 | | | | | | - | | | | | | - | | | | | | 3.23 | | | | | | | | ||
| | | | | | | | | | 400,000 | | | | | | 25,000 | | | | | | - | | | | | | 7.00 | | | | | | | | ||
| | | | | | | | | | 50,625 | | | | | | 39,375 | | | | | | - | | | | | | 3.60 | | | | | | | | ||
| | | | | | | | | | - | | | | | | 110,000 | | | | | | - | | | | | | 9.04 | | | | | | | | ||
|
| | | | | | | | | 25,000 | | | | | | - | | | | | | - | | | | | | 3.81 | | | | | | | | ||
Executive Vice President and
|
| | | | | | | | | 400,000 | | | | | | - | | | | | | - | | | | | | 3.23 | | | | | | | | ||
Chief Medical Officer
|
| | | | | | | | | 107,813 | | | | | | 7,188 | | | | | | - | | | | | | 7.00 | | | | | | | | ||
| | | | | | | | | | 50,625 | | | | | | 39,375 | | | | | | - | | | | | | 3.60 | | | | | | | | ||
| | | | | | | | | | - | | | | | | 200,000 | | | | | | - | | | | | | 9.04 | | | | | | | |
36
| | |
Option Awards
|
| |||||||||||||||||||||||||||||||||
|
| |
Grant Date
|
| |
Number of
Securities Underlying Unexercised Options (#) Exercisable |
| |
Number of
Securities Underlying Unexercised Options (#) Unexercisable(1) |
| |
Equity
Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Option (#) |
| |
Option
Exercise Price ($) |
| |
Option
Expiration Date |
| ||||||||||||||||||
|
| | | | | | | | | 10,000 | | | | | | - | | | | | | - | | | | | | C4.90 | | | | | | | | ||
Chief Financial Officer
|
| | | | | | | | | 66,250 | | | | | | - | | | | | | - | | | | | | C4.90 | | | | | | | | ||
| | | | | | | | | | 25,000 | | | | | | - | | | | | | - | | | | | | 3.81 | | | | | | | | ||
| | | | | | | | | | 330,000 | | | | | | - | | | | | | - | | | | | | 3.23 | | | | | | | | ||
| | | | | | | | | | 187,500 | | | | | | 12,500 | | | | | | - | | | | | | 7.00 | | | | | | | | ||
| | | | | | | | | | 50,625 | | | | | | 39,375 | | | | | | - | | | | | | 3.60 | | | | | | | | ||
| | | | | | | | | | - | | | | | | 3,750 | | | | | | - | | | | | | 3.91 | | | | | | | | ||
| | | | | | | | | | - | | | | | | 110,000 | | | | | | - | | | | | | 9.04 | | | | | | | |
(1)
Stock options vest and become exercisable over four years as follows: (i) 25% of the underlying shares vest one year after the grant date; and (ii) 75% of the remaining underlying shares vest in equal monthly installments over the following three years.
Option Exercises and Stock Vested Table
One of our NEOs, Peter Virsik , exercised 75,000 options during the fiscal year ended September 30, 2024 pursuant to Mr. Virsik's 10b5-1 trading plan. No other NEOs exercised options during the fiscal year ended September 30, 2024 .
Potential Payments upon Termination or Change in Control
In 2024, the Company adopted the ESSA Pharma Inc. Severance Plan, which replaces the cash severance benefits previously provided under the employment agreements of our named executive officers.
Except as described below, there are no contracts, agreements, plans or arrangements that provide for payments to a NEO at, following, or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or its subsidiary or a change in a NEO's responsibilities.
The severance plan provides cash severance ranging from 1 to 1.5 times the named executive officer's base salary (and, in the case of the chief executive officer, target bonus) in the event of a qualifying termination of employment (with the larger multiple payable on a qualifying termination in connection with a change in control of the Company), as well as certain benefit continuation following termination. Severance payments and benefits under the plan are subject to the executive's execution of a release of claims in favor of the Company.
Employee Benefit Plans
Our executive officers receive medical, dental, life insurance and other benefits generally made available to all of our employees.
Pension Benefits
We do not have any qualified or non-qualified defined benefit pension plans.
Non-qualified Deferred Compensation
We do not have any non-qualified defined contribution plans or other deferred compensation plans.
37
401(k) Plan
Our executive officers resident in the United States are eligible, along with all other U.S. -based employees, to participate in a 401(k) plan. Under this plan, the Company matches the amount contributed by each executive officer into a 401(k) plan up to a predetermined percentage of annual salary, which is currently 3%, with Company matching contributions not to exceed limits set by the Internal Revenue Service in any given year.
Registered Retirement Savings Plan
Our executive officers resident in Canada are eligible, along with all other employees resident in Canada , to participate in our registered retirement savings plan ("RRSP") matching program. Under this program, we match the amount contributed by each executive officer into the RRSP, up to a predetermined percentage of annual salary, which is currently 3%.
Equity Compensation
On February 25, 2021 , our shareholders approved a new equity compensation plan, the Omnibus Incentive Plan. The purposes of the Omnibus Incentive Plan are to provide an additional incentive to selected officers, employees, non-employee directors and consultants of the Company or its affiliates whose contributions are essential to the growth and success of the Company, strengthen the commitment of such individuals to the Company and its affiliates, motivate those individuals to faithfully and diligently perform their responsibilities and attract and retain competent and dedicated individuals whose efforts will result in the long-term growth and profitability of the Company. The Omnibus Incentive Plan authorizes the Administrator (as defined in the Omnibus Incentive Plan) to provide equity-based compensation in the form of stock options, share appreciation rights, restricted shares, RSUs, share bonuses, other share-based awards and cash awards for the purpose of providing the Company's non-employee directors, employees and consultants incentives and rewards for superior performance.
Prior to the adoption of the Omnibus Incentive Plan, the Company issued equity compensation pursuant to the Company's amended and restated stock option plan (the "Legacy Option Plan"), Amended and Restated Restricted Share Unit Plan (the "RSU Plan") and Employee Stock Purchase Plan. Since the adoption of the Omnibus Incentive Plan, no further grants have been made under the Legacy Option Plan or RSU Plan, though existing grants under the Legacy Option Plan will continue in effect in accordance with their terms.
38
Pay Versus Performance
The following table reports the compensation of our Chief Executive Officer (our Principal Executive Officer, or "PEO") and the average compensation of our other Named Executive Officers ("Non-PEO NEOs") as well as their "compensation actually paid" ("CAP"), and Company performance for the fiscal years listed below. The calculations do not reflect the actual sale of stock underlying equity awards or the exercise of stock options by the executive. The compensation committee did not consider the pay versus performance disclosure below in making its pay decisions for any of the years shown.
Fiscal Year(1)
|
| |
Summary
Compensation Table Total for PEO(2) ($) |
| |
Compensation
Actually Paid to PEO(3) ($) |
| |
Average
Summary Compensation Table Total for Non-PEO Named Executive Officers(2) ($) |
| |
Average
Compensation Actually Paid to Non-PEOs Named Executive Officers(3) ($) |
| |
Value of
initial fixed investment based on Total Shareholder Retu("TSR") ($) |
| |
Net Income
($ millions) |
| ||||||||||||||||||
2024
|
| | | | 4,057,237 | | | | | | 3,580,777 | | | | | | 1,943,908 | | | | | | 1,779,244 | | | | | | 72.57 | | | | | | (28.5) | | |
2023
|
| | | | 813,881 | | | | | | 1,659,729 | | | | | | 620,092 | | | | | $ | 996,212 | | | | | | 37.01 | | | | | | (26.6) | | |
2022
|
| | | | 922,003 | | | | | | (2,144,758) | | | | | | 649,131 | | | | | | (802,142) | | | | | | 21.80 | | | | | | (35.1) | | |
(1)
The disclosure provided herein relates to the fiscal years ending on September 30, 2024 , September 30, 2023 and September 30, 2022 .
| | |
2022
|
| |
2023
|
| |
2024
|
| |||||||||||||||||||||||||||
Adjustments
|
| |
CEO
|
| |
Average Other
NEOs |
| |
CEO
|
| |
Average Other
NEOs |
| |
CEO
|
| |
Average Other
NEOs |
| ||||||||||||||||||
Deduction for Amounts
Reported under the "Stock Awards" and "Option Awards" Columns in the Summary Compensation Table for Applicable FY |
| | |
|
(124,003)
|
| | | |
|
(50,231)
|
| | | |
|
-
|
| | | |
|
-
|
| | | |
|
(3,163,219)
|
| | | |
|
(1,270,162)
|
| |
ASC 718 Fair Value of Awards Granted during Applicable FY that Remain Unvested as of Applicable FY End, determined as of Applicable FY End
|
| | |
|
302,231
|
| | | |
|
122,251
|
| | | |
|
-
|
| | | |
|
-
|
| | | |
|
1,777,683
|
| | | |
|
717,804
|
| |
Increase/deduction for
Awards Granted during Prior FY that were Outstanding and Unvested as of Applicable FY End, determined based on change in ASC 718 Fair Value from Prior FY End to Applicable FY End |
| | |
|
(3,436,925)
|
| | | |
|
(1,586,843)
|
| | | |
|
375,715
|
| | | |
|
160,996
|
| | | |
|
340,894
|
| | | |
|
141,229
|
| |
39
| | |
2022
|
| |
2023
|
| |
2024
|
| |||||||||||||||||||||||||||
Adjustments
|
| |
CEO
|
| |
Average Other
NEOs |
| |
CEO
|
| |
Average Other
NEOs |
| |
CEO
|
| |
Average Other
NEOs |
| ||||||||||||||||||
Increase/deduction for
Awards Granted during Prior FY that Vested During Applicable FY, determined based on change in ASC 718 Fair Value from Prior FY End to Vesting Date |
| | |
|
191,937
|
| | | |
|
63,551
|
| | | |
|
470,133
|
| | | |
|
215,124
|
| | | |
|
568,182
|
| | | |
|
246,466
|
| |
TOTAL ADJUSTMENTS
|
| | |
|
(3,066,761)
|
| | | |
|
(1,451,273)
|
| | | |
|
845,848
|
| | | |
|
376,120
|
| | | |
|
(476,460)
|
| | | |
|
(164,663)
|
| |
|
(2)
The NEOs with respect to each of the fiscal years reported above were:
•
PEO: David R. Parkinson
•
Non-PEO NEOs: Peter Virsik , Alessandra Cesano and David Wood
(3)
For purposes of calculating the "Compensation Actually Paid" to the PEO and the average "Compensation Actually Paid" to the Non-PEOs, the dollar amounts do not reflect the actual amount of compensation earned or paid during the applicable year. Compensation related to equity awards was remeasured using a Black-Scholes option pricing model as of the applicable year-end date or, in the case of vested options, the vesting date. The Black-Scholes option pricing model requires us to make assumptions and judgments regarding the variables used in the calculation, including the expected remaining term, expected volatility and the expected risk-free rate. In accordance with SEC rules, the following adjustments were made to the Summary Compensation Table total compensation to determine the compensation actually paid:
Description of the Relationship Between Pay and Performance
The following chart sets forth the relationship between Compensation Actually Paid to our PEO, the average of Compensation Actually Paid to our Non-PEO NEOs and our cumulative TSR over the two most recently completed fiscal years.
The following chart sets forth the relationship between Compensation Actually Paid to our PEOs, the average of Compensation Actually Paid to our Non-PEO NEOs and our net income during the two most recently completed fiscal years.
40
Equity Grant Timing
Grants of equity awards are generally made once a year, but may also be made in connection with new hires, promotions, other increases in responsibilities or in special situations. ESSA does not determine the timing or terms of such equity awards in connection with the release of material nonpublic information. During fiscal year 2024, there were no equity awards granted to any of ESSA's NEOs within either four business days before or one business day after the filing of its Annual Report on Form 10-K for fiscal year 2024, our Quarterly Reports on Form 10-Q for any of the fiscal quarters in 2024 and any Current Report on Form 8-K that contained any material nonpublic information about ESSA.
41
DIRECTOR COMPENSATION
In October 2019 , the Board adopted a compensation plan for non-executive members of the Board. Pursuant to this compensation plan, both cash payments and stock options are offered to non-executive directors. Directors who are officers, employees or consultants of ESSA will receive no compensation under the terms of this compensation plan. The written charter of our compensation committee provides that the compensation committee will review compensation for members of our Board of Directors as necessary, based on a consideration of factors and issues relevant to the Company. Compensation for non-executive directors is determined by the Board, with input from the compensation committee with respect to such compensation.
Cash Compensation for Directors
We generally provide the below annual cash retainer fees for service on our Board of Directors and committees. The fees for service on committees are in addition to the annual retainer fees for service on the Board of Directors.
| | |
Amount
($) |
| |||
Board of Directors: | | | | | | | |
Member
|
| | | | 40,000 | | |
Chair
|
| | | | 70,000 | | |
Audit Committee: | | | | | | | |
Member
|
| | | | 7,000 | | |
Chair
|
| | | | 18,500 | | |
Compensation Committee: | | | | | | | |
Member
|
| | | | 6,000 | | |
Chair
|
| | | | 12,000 | | |
| | | | | | | |
Member
|
| | | | 4,000 | | |
Chair
|
| | | | 8,000 | | |
Equity Compensation for Directors
We grant members of the Board of Directors an initial grant of stock options in connection with appointment to the Board of Directors, which vest ratably in 36 monthly installments. There were no initial grants of stock options awarded in 2024.
We grant an annual award of stock options to each member of the Board of Directors, which we typically grant on or about the date of our annual general meeting. Annual award options vest in full on the date of the first annual general meeting following the grant date. In 2024, the annual grant was 25,000 stock options, with members of the Board of Directors awarded 50,000 stock options to accommodate unawarded annual grants from the previous year.
Expense Reimbursement
Each member of our Board of Directors is also entitled to reimbursement for reasonable travel and other expenses incurred in connection with attending board meetings and meetings for any committee on which he or she serves. These amounts are not included in the table above.
The following table presents the compensation awarded to, earned by or paid to our directors (other than Dr. Parkinson , whose compensation is provided in the Summary Compensation Table above and who does not receive additional compensation for Board service) for the year ended September 30, 2024 . We do not currently have director compensation in the form of share-based awards (other than the stock options discussed above), non-equity incentive plan compensation or non-qualified deferred compensation.
42
Director Compensation Table
The following table sets forth information regarding the compensation paid, awarded to, or earned for each of the Company's directors for our fiscal year ended September 30, 2024 :
|
| |
Fees Earned
or Paid in Cash ($) |
| |
Option
Awards ( |
| |
All Other
Compensation ($) |
| |
Total
( |
| ||||||||||||
|
| | | | 75,000 | | | | | | 632,644 | | | | | | - | | | | | | 707,644 | | |
Chairman
|
| | | | | | | | | | | | | | | | | | | | | | | | |
|
| | | | 52,500 | | | | | | 451,888 | | | | | | - | | | | | | 504,388 | | |
Corporate Governance and Nomination Committee Chair
|
| | | | | | | | | | | | | | | | | | | | | | | | |
|
| | | | 50,250 | | | | | | 451,888 | | | | | | - | | | | | | 502,138 | | |
Audit Committee Chair
|
| | | | | | | | | | | | | | | | | | | | | | | | |
|
| | | | 49,500 | | | | | | 451,888 | | | | | | - | | | | | | 501,388 | | |
Compensation Committee Chair
|
| | | | | | | | | | | | | | | | | | | | | | | | |
|
| | | | 40,500 | | | | | | 451,888 | | | | | | - | | | | | | 492,388 | | |
|
| | | | 37,500 | | | | | | 451,888 | | | | | | - | | | | | | 489,388 | | |
|
| | | | 52,500 | | | | | | 451,888 | | | | | | - | | | | | | 504,388 | | |
|
| | | | 50,500 | | | | | | 451,888 | | | | | | - | | | | | | 502,388 | | |
|
| | | | 39,500 | | | | | | 225,944 | | | | | | - | | | | | | 265,444 | | |
(1)
Dr. David R. Parkinson does not receive any additional compensation for service as an employee director of the Company. Full information regarding Dr. Parkinson's compensation as CEO is set out in the table under the heading "Executive Compensation - Summary Compensation Table."
(2)
The amounts set forth in this column reflect the aggregate grant date fair value for option awards computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718, Compensation - Stock Compensation. See Note 3 to the "Notes to Consolidated Financial Statements - Significant Accounting Policies - Share-based payments" included in our Annual Report on Form 10-K for our year ended September 30, 2024 .
(3)
As of September 30, 2024 , directors held the following number of options to purchase Company Common Shares: (i) Dr. Glickman , 203,250; (ii) Mr. Sollis , 156,000; (iii) Ms. Thorell , 139,000; (iv) Mr. Requadt , 156,000; (v) Mr. Martin 139,000; (vi) Dr. Kantoff 100,000; (vii) Mr. Berger 113,793; (viii) Mr. Zweifach 139,000; and (ix) Ms. Merendino , 75,000.
(4)
The aggregate remuneration paid to the directors of the Company for the year ended September 30, 2024 was $4,469,556 .
43
EQUITY COMPENSATION PLAN INFORMATION
The following table sets forth summary information relating to our Omnibus Incentive Plan, the Legacy Option Plan and employee stock purchase plan ("ESPP") as of September 30, 2024 :
Plan Category
|
| |
Number of securities to be
issued upon exercise of outstanding options, warrants and rights (as at |
| |
Weighted-average exercise
price of outstanding options, warrants and rights(2) (as at |
| |
Number of securities
remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (as at |
| |||||||||
Equity compensation plans approved by securityholders
|
| | | | 9,212,274 | | | | | $ | 5.48 | | | | | | 1,598,633 | | |
2020 Employee Stock Purchase Plan(1)
|
| | | | - | | | | | | - | | | | | | 192,142 | | |
Equity compensation plans not approved by securityholders
|
| | | | - | | | | | | - | | | | | | - | | |
Total
|
| | | | 9,212,274 | | | | | $ | 5.48 | | | | | | 1,790,775 | | |
(1)
The current purchase period under the ESPP commenced on January 1, 2025 , and ends on December 31, 2025 . The number of shares to be available for purchase under the ESPP during the current period has not yet been determined, and the maximum value of shares that can be purchased under the ESPP in any year by an employee is $25,000 .
(2)
RSUs involve the issuance of the underlying Common Shares upon vesting and do not require the holder to pay an exercise price. As of September 30, 2024 , the Company has no outstanding RSUs. The figures in this column are therefore only applicable to stock options.
44
DIRECTORS' APPROVAL
The contents of this proxy statement and its distribution to shareholders have been approved by the Board of the Company.
DATED at Vancouver, British Columbia , January 15, 2025 .
BY ORDER OF THE BOARD
/s/ David R. Parkinson
President, Chief Executive Officer and Director
45
CORPORATE GOVERNANCE GUIDELINES
Purpose
The board of directors (the "Board") of ESSA Pharma Inc. (the "Corporation") is responsible for the proper stewardship of the Corporation. The Board's role is to represent the shareholders to select the appropriate Chief Executive Officer ("CEO") of the Corporation, assess and approve the strategic direction of the Corporation, oversee the processes for risk assessment, management and internal control, monitor management performance against agreed benchmarks, develop the Corporation's approach to corporate governance, and assure the integrity of financial reports.
Board Composition; Meetings
Membership Criteria
1.
The Board shall be comprised of a majority of directors who qualify as "independent" directors within the meaning of the listing standards of the Nasdaq Stock Market . The Board will have the number of directors as may be determined in accordance with the Business Corporations Act (British Columbia ) and the Corporation's articles of incorporation.
Selection of Directors
2.
Composition of the Board will be reviewed on an annual basis. The Corporate Governance and Nomination Committee (the "CGNC"), in consultation with the CEO, is responsible for identifying and recommending new nominees with appropriate skills to the Board. In making nominee recommendations, the CGNC will consider:
(a)
the competencies, skills and diversity of view, experience, skillset, gender and ethnicity considered necessary for the Board as a whole to possess;
(b)
the competencies, skills and diversity that each existing director brings to the Board;
(c)
the competencies, skills and diversity each new nominee would bring to the Board; and
(d)
whether the nominee will be an independent director.
The Board believes that board diversity is important to serving the long-term interests of shareholders. To reflect its commitment to diversity, in connection with the use of a third-party search firm to identify potential director candidates, the CGNC will instruct the search firm to include in its initial list of candidates qualified candidates who reflect diverse backgrounds, including diversity of gender and race or ethnicity. The Board does not believe that term limits or a mandatory retirement age are appropriate at this time.
3.
In addition, the CGNC will consider whether each nominee and existing director can devote sufficient time and resources to his or her duties as a member of the Board. In this regard, without specific approval from the CGNC, the CGNC shall consider the number of other public company boards and other boards (or comparable governing bodies) on which a prospective nominee or a director is a member and require that any non-CEO directors cannot sit on more than five public company boards, and also that directors cannot sit on more than three audit committees, unless (i) the CGNC determines that such simultaneous service would not impair the ability of such member to effectively serve on the Corporation's Board or Audit Committee (as applicable) and (ii) the Corporation discloses such determination either on or though the Corporation's website or in its annual proxy statement. Directors shall provide prior written notice to the chair of the CGNC of any proposed service on the board of directors of a public or private company.
4.
Directors shall notify the chair of the CGNC in the event of any significant change in their primary employment or job responsibilities. The CGNC shall consider and recommend to the Board whether the director should continue to serve on the Board in light of the circumstances.
A-2
Board Leadership
5.
The Board will appoint chairman of the Board (the "Chairman") in the manner that it determines to be in the best interests of the Corporation. If the Chairman is not an independent director, the independent directors shall select an independent director who will act as "Lead Director" and who will assume responsibility for providing leadership to enhance the effectiveness and independence of the Board. If the Chairman is an independent director then the duties of the Lead Director described herein shall be a part of the duties of the Chairman. The Lead Director will assist the Board in discharging its stewardship function and provide advice, counsel and mentorship to the CEO, particularly with respect to matters of strategic significance to the Corporation.
6.
The Lead Director will promote the delivery of information to the directors on a timely basis, keep the directors fully apprised of all matters which are material to directors at all times, and ensure that the information requested by any director is provided and meets the needs of that director. The Lead Director's duties will include coordinating the activities of the independent directors, coordinating the agenda for and moderating sessions of the Board's independent directors and other non-management directors, and facilitating communications between the other members of the Board.
7.
In performing the duties described above, the Lead Director is expected to consult with the chairpersons of the appropriate Board committees and solicit their participation in order to avoid diluting the authority or responsibilities of such committee chairpersons.
Meetings
8.
The Board will meet as required, but at least once quarterly.
9.
The independent directors will meet in executive session, without the non-independent directors and members of management, at each regularly scheduled Board meeting. The Chairman (if independent) or the Lead Director shall preside over such executive sessions.
Meeting Preparation and Attendance
10.
In connection with each meeting of the Board and each meeting of a committee of the Board of which a director is a member, each director will:
(a)
review in advance the materials provided to the directors in connection with the meeting and be adequately prepared for the meeting; and
(b)
attend each meeting in person, by phone or by video-conference depending on the format of the meeting, to the extent practicable.
The Board's Roles and Responsibilities
Corporate Planning
1.
The Board will:
(a)
review its strategic planning process and approve a strategic plan each year which takes into account, among other things, the opportunities and risks of the Corporation; and
(b)
approve and monitor, on an annual basis, the operational plans and budgets of the Corporation submitted by management.
Risk Management and Ethics
2.
The Board will oversee:
(a)
legal and regulatory compliance and ensure that the business of the Corporation is conducted according to the highest ethical standards; and
(b)
the identification and management of the principal risks, including financial risks, environmental risks, social risks and other risks that the Corporation must face in the course of its business.
A-3
Supervision of Management
3.
The Board will:
(a)
periodically review its succession planning for the CEO and senior management;
(b)
establish corporate objectives for the CEO annually and evaluate the performance of the CEO against these corporate objectives;
(c)
consider and approve major business initiatives and corporate transactions proposed by management; and
(d)
oversee the Corporation's implementation of internal control and management information systems.
Management of Board Affairs
4.
The Board will:
(a)
develop a process for the orientation and education of new members of the Board;
(b)
support continuing education opportunities for all members of the Board;
(c)
in conjunction with the CGNC, assess the participation, contributions and effectiveness of the Chairman and individual board members on an annual basis; and
(d)
annually review and assess the performance, effectiveness and contribution of the Board and its committees and consider any recommended changes to the Corporation's policies and procedures.
5.
The Board has established the following standing committees: the Audit Committee, the Compensation Committee and the CGNC. The Board may establish additional committees of the Board it deems necessary to assist it in fulfilling its responsibilities.
Reporting
6.
The Board will report to the shareholders of the Corporation and will develop, in its discretion, a formal or informal communication policy for the Corporation that includes measures for receiving feedback from the Corporation's shareholders.
Board Access; Outside Advisers
7.
Board members will have access to the Corporation's management and, as appropriate, to the Corporation's outside advisers. Board members shall coordinate such access through the Chairman or Lead Director, as applicable, and the CEO, and Board members will use judgment to ensure that this access is not distracting to the business operation of the Corporation. In addition, members of management may be invited to attend Board meetings where they may share relevant information or insight related to business discussed at the meeting and facilitate oversight over appropriate business operation of the Corporation.
8.
The Board and each of its committees will have the power to hire and terminate, at the Corporation's expense, legal counsel, accountants, consultants or other advisers as the Board or any such committee deems necessary.
Board Compensation
1.
The Board will determine the form and amount of non-employee director compensation upon the recommendation of the Compensation Committee, which will periodically review the level and form of the Corporation's director compensation.
Approved by the Board: March, 2023
A-4
QUESTIONS MAY BE DIRECTED TO THE PROXY SOLICITATION AGENT:
NORTH AMERICAN TOLL FREE:
1-877-452-7184
COLLECT OUTSIDE NORTH AMERICA :
1-416-304-0211
EMAIL: [email protected]
ESSA PHARMA INC.Security ClassHolder Account NumberForm of Proxy - Annual General Meeting to be held on March 5 , 2025This Form of Proxy is solicited by and on behalf of Management.Notes to proxy1. Every holder has the right to appoint some other person or company of their choice, who need not be a holder, to attend and act on their behalf at the meeting or anyadjournment or postponement thereof. If you wish to appoint a person or company other than the Management Nominees whose names are printed herein, please insert thename of your chosen proxyholder in the space provided (see reverse).2. If the securities are registered in the name of more than one owner (for example, joint ownership, trustees, executors, etc.), then all those registered should sign this proxy. If you are votingon behalf of a corporation or another individual you may be required to provide documentation evidencing your power to sign this proxy with signing capacity stated.3. This proxy should be signed in the exact manner as the name(s) appear(s) on the proxy.4. If a date is not inserted in the space provided on the reverse of this proxy, it will be deemed to bear the date on which it was mailed to the holder by Management.5. The securities represented by this proxy will be voted as directed by the holder, however, if such a direction is not made in respect of any matter, and the proxy appoints theManagement
Nominees listed on the reverse, this proxy will be voted as recommended by Management.6. The securities represented by this proxy will be voted in favour, or withheld from voting, or voted against each of the matters described herein, as applicable, in accordance with theinstructions of the holder, on any ballot that may be called for. If you have specified a choice with respect to any matter to be acted on, the securities will be voted accordingly.7. This proxy confers discretionary authority in respect of amendments or variations to matters identified in the Notice of Meeting and Management Information Circular or other matters that mayproperly come before the meeting or any adjournment or postponement thereof, unless prohibited by law.8. This proxy should be read in conjunction with the accompanying documentation provided by Management.Proxies submitted must be received by 2:00 p.m. (Pacific Time) on March 3 , 2025.VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK!To Vote Using the Telephone• Call the number listed BELOW from a touch tonetelephone.1-866-732-VOTE (8683) Toll FreeTo Vote Using the Internet• Go to the following web site:www.investorvote.com• Smartphone?Scan the QR code to vote now.To Receive Documents Electronically• You can enroll to receive future securityholdercommunications electronically by visitingwww.investorcentre.com.If you vote by telephone or the Internet, DO NOT mail back this proxy.Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual.Voting by mail or by Internet are the only methods by which a holder may appoint a person as proxyholder other than the Management Nominees named on the reverse of thisproxy. Instead of mailing this proxy, you may choose one of the two voting methods outlined above to vote this proxy.To vote by telephone or the Internet, you will need to provide your CONTROL NUMBER listed below.CONTROL NUMBER
Appointment of ProxyholderI/We being holder(s) of securities of ESSA Pharma Inc. (the "Company")hereby appoint: David R. Parkinson , or failing this person, David Wood (the"Management Nominees")OR Print the name of the person you areappointing if this person is someoneother than the ManagementNominees listed herein.as my/our proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the holder in accordance with the following direction (or if no directions have beengiven, as the proxyholder sees fit) and on all other matters that may properly come before the Annual General Meeting of shareholders of the Company to be held at Suite 3500, 1133 MelvilleSt., Vancouver, British Columbia , V6E 4E5 on March 5, 2025 at 2:00 p.m. (Pacific Time) , and at any adjournment or postponement thereof.VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES.1. Number of DirectorsTo set the number of Directors at seven (7).For Against2. Election of Directors01. David R. ParkinsonFor Withhold02. Richard M. GlickmanFor Withhold03. Franklin M. BergerFor Withhold04. Scott Requadt 05. Marella Thorell 06. Alex Martin07. Sanford Zweifach3. Appointment of AuditorsAppointment of Davidson & Company LLP as Auditors of the Company for the ensuing year and authorizing the Directors to fix their remuneration.For Withhold4. Advisory Vote on Executive CompensationThe approval, on a non-binding, advisory basis, of the compensation paid to the Company's named executive officers.For AgainstSignature of ProxyholderI/We authorize you to act in accordance with my/our instructions set out above. I/We herebyrevoke any proxy previously given with respect to the Meeting. If no voting instructions areindicated above, and the proxy appoints the Management Nominees, this Proxy will bevoted as recommended by Management.Signature(s) DateInterim Financial Statements - Mark this box if you wouldlike to receive Interim Financial Statements andaccompanying Management's Discussion and Analysis bymail.Annual Financial Statements - Mark this box if you wouldlike to receive the Annual Financial Statements andaccompanying Management's Discussion and Analysis bymail.Information Circular - Mark this box if you would like toreceive the Information Circular by mail for the nextsecurityholders' meeting.If you are not mailing back your proxy, you may register online to receive the above financial report(s) by mail at www.computershare.com/mailinglist.
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