N– 629-19-2-106-0413, Asset Tracking, Hand Hygiene, and Environmental Monitoring, 36C256-19-AP-1880
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: N-- 629-19-2-106-0413, Asset Tracking, Hand Hygiene, and Environmental Monitoring, 36C256-19-AP-1880
Classification Code: N - Installation of equipment
Solicitation Number: 36C25619Q0850
Contact: Michelle D BocageContracting Supervisor 504-412-3700 ext 8007 mailto:[email protected]
Setaside: Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business
Description:
New Orleans VAMC
Attachment 2: Combined Synopsis/Solicitation COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C25619Q0850
Posted Date:
Response Date:
Product or Service Code:
N070
Set Aside:
SDVOSB
NAICS Code:
334111
Contracting Office Address
Suite 1100
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334111, with a small business size standard of 1250 employees.
The combined synopsis solicitation is 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Note, Interested SDVOSB Offerors must be listed and registered in Vetbiz.gov to be considered for Award.
All interested companies shall provide a quotation for the following:
Services
BACKGROUND
VA RTLS Project Background
The Health Care Efficiency (HCE) Major Transformation Initiative was one of the VA Secretary s key initiatives in 2010. The goal of the HCE initiative was to reduce operational costs and create more streamlined operations in targeted program areas to enhance program efficiency across the
RTLS is an umbrella term that includes multiple technologies for locating and tracking items. It includes Wi-Fi based location finding, active and passive Radio Frequency Identification, and many other location technologies, including ultrasound and infrared. The potential uses and benefits of this technology throughout
SLVHCS Background
Like all health care facilities, SLVHCS faces numerous clinical and business challenges, including managing and tracking assets, monitoring equipment, ensuring a stable climate for select specimens, and maintaining a high standard of hand hygiene compliance. Some
PURPOSE
The overall purpose is to implement a turnkey RTLS system throughout the
AT Asset Tracking
HH Hand Hygiene
TEMS Temperature Environmental Monitoring System
A turnkey solution shall be defined as a complete system, to include but not limited to: providing all materials, tools, equipment, staff, management, travel, resources, etc. necessary to provide, install, commission and test a system that is fully functional at the conclusion of the installation. The turnkey solution to be provided by the contractor shall: be ready for full use upon completion of installation and fully adhere to all applicable codes and regulations.
The Contractor shall design, provide, deliver, install and test all equipment required for an RTLS solution supporting key applications including: asset tracking (AT), hand hygiene (HH), and a temperature environmental monitoring system (TEMS). All products must meet all the minimum requirements defined throughout this document.
As part of this effort, the Contractor shall conduct site assessment, update facility drawings, develop implementation plans which document the system configuration for each application, install, configure and test hardware and software, testing training and provide training and facility transition support. The Contractor shall also leverage any lessons learned and efficiencies, where applicable, from any previous RTLS deployments.
The contractor shall provide turnkey solutions meeting or exceeding all technical requirements.
All equipment and installations must meet manufacturers and
The Contractor shall furnish all supplies, tools, equipment, facilities and services required for delivery and installation of the supplies and equipment. The Contractor is responsible for any missing part and components not included in order to carry out the installation.
PLACE OF PERFORMANCE
The SLVHCS facilities to be provided RTLS are identified below:
#
Site
Site Location
PLANNING AND MANAGEMENT
The contractor shall include in this contract all surveying, project planning, project management, configuration, deployment and training.
Final contractor solution for execution of this contract shall include considerations toward: stakeholder analysis, workflow design, workflow build, and implementation of the workflow with technology. The contractor shall work with
Post installation, the contractor shall provide assistance (on site or remote) as required for at least one year.
MINIMUM SYSTEM REQUIREMENTS
RTLS Design
The Contractor shall install RTLS supporting hardware and components to blend in (or not be visible at all), with the general surface treatments of the facility.
The Contractor RTLS installation plan shall support the addition of future applications and the expansion to additional areas (e.g.
The Contractor shall install RTLS components to have minimal impact on the business operations of the facility and meet applicable infection control and health and safety requirements such as Joint Commission and Infection Control Risk Assessment (ICRA) findings and standards.
Salient Characteristics
All devices will need to utilize battery power, unless otherwise noted. All transmitters and devices shall transmit data via the VA OIT Wi-Fi network and/or by a Contractor provided 900mHz option. The Contractor shall be responsible for providing all components as necessary to render the system usable. Should the VA OIT Wi-Fi be utilized, the contractor shall provide a FIPS 140-2 certificate demonstrating the compliance of the system. Should the 900mHZ option be utilized in lieu of VA OIT Wi-Fi, the contractor shall ensure that all networking components are available and installed for use.
If the system is not TRM-approved, the contractor must provide any and all hardware necessary to make the system function at full capacity.
Regulatory Requirements
The system shall meet the following:
ISO 16484-5
ASHRAE
bacNET
Any additional applicable codes and standards
Software
Full system functionality shall be included in the software system, as well as, administrative rights to the system for a field engineer level access.
The contractor shall provide up to date software for the duration of the contract including, but not limited to software patches and updates. Software updates shall be restricted to primary software for controls, monitoring mechanisms, and server functionality. Ancillary software updates shall not be included.
Peripheral Equipment/Sensors
The contractor shall provide all sensors, probes, ancillary and peripheral equipment necessary to deliver the desired solution. All equipment to be provided by the contractor shall be installed by the contractor and commissioned by the contractor.
All sensors will be correlated with an applicable
Equipment type
Location of installation
Installation date
Commissioning date
Model Number
Serial Number
Manufacturer
Preliminary Hardware Deployment Design
Following the site assessment, the Contractor shall develop a Preliminary Hardware Deployment Design (PHDD) document for the SLVHCS facility for approval prior to beginning the hardware installation process.
The PHDD document shall illustrate the Contractor s design of hardware for each application to meet the requirements of the facility.
The Contractor shall submit the PHDD document in the form of facility drawings that include markups which note the location, type and quantity of all RTLS hardware and supporting equipment (e.g., user access / monitors) that needs to be installed and how that hardware meets the needs of each facility s business processes being affected by the RTLS. The Contractor shall clearly indicate how coverage is achieved in each required area for the purposes of understanding the design and architecture for future operation and maintenance purposes.
The document shall also include:
RTLS-specific requirements for power, ethernet, and any other
If necessary, preliminary quantity and proposed location of supplemental Wi-Fi infrastructure to achieve the goals of the RTLS applications and room coverage requirements.
Delivery and storage space requirements for proposed facility RTLS equipment.
Any other tools and templates that help to define the design (e.g., configuration, components, business rules, etc.) of the RTLS system to aid SLVHCS in making design decisions to achieve the goals of the proposed RTLS applications
Database
The Contractor shall install database infrastructure that supports the requirements of the facilities identified in Section 4.1.
As part of the proposal the Contractor shall provide draft documentation of the RTLS Server configuration and architecture that will be configured and optimized to meet the needs of SLVHCS and its facilities. This draft documentation shall include:
A diagram that lays out the server requirements at each location
Expected bandwidth utilization for the wide area network (WAN) links
Expected application latency requirements
Server specification (including power, British Thermal Units (BTUs), and network connections)
Expected Physical Space required (by Site)
The system shall be capable of archiving data to meet major regulatory requirements.
Data will be transmitted via Government provided Wi-Fi and/or by a Contractor provided 900mHz option. The amount of on-board sensor memory must be sufficient to protect data from a potential holiday weekend outage, plus the time for normal troubleshooting and shipment of replacement parts (i.e., the sensors shall have a minimum seven (7) days "on-board" memory).
Interface
System interface shall be browser-based application
Users shall be able to graphically display relevant intervals of data. Intervals data recording shall be developed and based on contractor recommendations while meeting
The system and all of its components shall be BACnet capable for option gateway interfacing at later date.
Sensor readings shall be available in real time meaning sensor readings reported at the time of inquiry shall be reading for that item at that particular point in time.
The system shall track all system logons and provide audit tracking capability. Access and permissions shall be limited through programmed permissions for staffing.
Access/Permissions
The system administrator shall be able to allow users to have access only to information from sensors in their respective areas.
VA Clinical Engineering staff shall have system administrator access.
Reporting/Alerts
The system shall provide a monthly executive summary report. The report shall include enough information to determine overall system usage, access logs, deviations, overrides, tolerance issues, system performance.
System shall be able to alert all users of an individual subsection that an area or piece of equipment is out of range via customizable alert notification options, such as: computer pop-ups, email alerts, text message alerts or other potential options.
System shall be able to alert users if a sensor loses contact with the equipment due to communication or hardware failure. System must notify users when the sensor has a low power and needs attention. This report/alert system should also alert if data is not being received and recorded and have the capability to store data in the "on-board" memory and transmit complete data at a later period.
Software Licenses and Installation
Specifications/Salient Characteristics:
TRM approved or necessary hardware provided by contractor
24/7 monitoring of all sensor points in system hosted on
Ability to determine departmental groups to provide notification when item is out of range;
Ability to escalate alert if no action is taken
Server Requirements
Specifications/Salient Characteristics:
All necessary servers will be furnished by contractor to host application and database to exceed the minimum requirements; must be rack-mounted servers
Application server specifications:
Intel/AMD Processor 2.0+ GHz Multi-core processor or better
At least 8GB RAM
Windows Server 2016 or above
Network Card 100/1000 MB
2 x 80GB Hard Drives: Raid 0 or Raid 1, SSD, SCSI 10k/15k RPM, ATA-100/SATA 7200 RPM
Database server specifications:
2 x Intel/AMD Processor 2.0+ GHz Multi-core processors (Core Duo,
At least 16GB RAM
4 x 250GB Hard drives (RAID 5, SSD, SCSI, 10k/15k RPM, ATA-100/SATA 7200 RPM
Network Card 100/1000 MB
Windows Server 2016 or above
Asset Tracking Requirements
AT Purpose
Asset tracking will be used to document the real time locations of all assets within SLVHCS.
AT Scope
The AT application shall be implemented in all locations listed under Section 4.1.
AT General Requirements
Facility Tagging Plan
The Contractor shall create a Facility Tagging Plan prior to beginning the tagging process for review and approval by the COR. This plan shall include:
Identification of all asset groups and assets to be tagged.
A schedule (not to interrupt business operations) to tag and commission all assets.
Guidance and instructions on tag placement.
Method for quality control of tag placement and commissioned data.
Method for taking corrective actions on misplaced tags, defective tags, assets that cannot be located, incorrect information in the RTLS database, and other errors that can occur during the tagging and commissioning process.
Documentation of the tagging process to allow the Government to perform the tagging and commissioning process in the future.
AT System Resolution
The system shall include room-level resolution. Room-level resolution is defined as the ability to accurately locate a tagged asset within a defined room without interference with adjacent rooms.
The system shall also include sub-room level. Sub-room level resolution is defined as the ability to accurately locate a tagged asset within an open room that is segregated into sub-spaces, such as patient bays, without interference with adjacent sub-room spaces.
AT System Configuration
The Contractor shall configure the AT application so that it represents the physical layout of the facility as provided in the
The system shall provide facility-specific business rules, alerts, notifications and reports.
The system shall integrate into
Hand Hygiene Requirements
HH Purpose
The overall purpose is to implement a turnkey hand hygiene monitoring system. This system will oversee the hand sanitizer dispensers located by all 200 of the patient beds in SLVHCS.
HH Scope
The HH application shall be implemented in all locations listed under Section 4.1.
HH Minimum Device Requirements
Must provide web-based, real-time dashboard metrics 24/7/365.
Must provide date fidelity from unit to hospital level.
Must be able to easily add additional monitors in the future.
Must be able to integrate with the existing Purell LTX-7 dispensers located in the facility.
Reporting
Must convert hand hygiene event data into compliance reports.
Must provide actionable feedback for units/frontline staff.
Temperature Environmental Monitoring System Requirements (TEMS)
TEMS Purpose
TEMS will be used to monitor, record, and alert staff to various environmental conditions throughout the medical center in applications such as, but not limited to: temperature, humidity, leak detection, air velocity, pressure conditions, and door open/close monitors. Monitoring shall be accessible for end users within the space and to the support staff responsible for initiating adjustments to the system to meet temperature and humidity requirements.
TEMS Scope
The TEMS application shall be implemented in all locations listed under Section 4.1.
TEMS Background
The facility currently has Temptrak-- installed at a smaller scale in the Sterile Processing Services (SPS). The facility also utilizes Johnson Controls Metasys program for heating and cooling controls and monitoring. The facility is seeking a robust system that will allow end users to receive real time information concerning the state of specific areas and equipment (state meaning: temperature readings, humidity readings, ect.), receive alerts when the monitored areas fall outside of the designated acceptable ranges, and provide easy reporting for trending and archives.
The Contractor shall provide a solution that integrates with the Temptrak-- and
TEMS General Requirements
The system must be able to provide 24/7/365 monitoring and ensure complete data capture, logging for alerting, reporting and charting utilizing "two-way communication" with a system acknowledgement of received data and "on-board" sensor memory to prevent data loss during communication interruption. The system shall consist of the following types:
Temperature Monitoring
Temperature and Humidity Data Loggers;
Temperature Probes;
Temperature Probes for Water Bath;
Dual Temperature Monitoring Devices;
Dishwasher Kits;
Ultra-Low Temperature Probes; and
Ultra-High Temperature Probes
Environmental Monitoring of the following conditions:
Air Flow;
Oxygen Depletion;
Pressure Differential;
Power Detection;
Door Open/Close; and
Leak Detection.
TEMS Minimum Device Requirements
The following devices shall be provided by the contractor as a minimum.
Air Velocity Monitor for laboratory and pharmacy vented hoods.
Specifications/Salient Characteristics:
0-5000 feet per minute (fpm) within accuracy of 1.5% ;
AC power;
Wifi Capable
Dishwasher Kit for commercial dishwasher applications in food service setting to determine final rinse temperature on commercial dishwasher.
Specifications/Salient Characteristics:
To include transmitter and probe;
Probe to be installed by contractor;
Wi-fi Capable;
Temperature accuracy within +/- 0.3 Celsius or better
Internal Temperature and Humidity Monitor for storage rooms in lab, pharmacy, procedure and food service settings.
Specifications/Salient Characteristics:
NIST Certified/Traceable;
Accuracy: --0.4"-C (--0.7"-F) at 25"-C (77"-F);
Relative Humidity Accuracy: --3.0%Batteries included;
Battery life of unit: Minimum 1 year
Dual Temperature Monitor for application in areas where refrigerators and freezers are in close proximity; or multiple refrigerated units are in a row.
Specifications/Salient Characteristics
NIST Certified/Traceable;
Accuracy: --0.5"-C (--1"-F);
Batteries included;
Battery life of unit: Minimum 1 year
Immersion Temperature Monitor to maintain constant temperatures in water baths and three compartment sink applications.
Specifications/Salient Characteristics:
NIST Certified/Traceable;
Temperature accuracy within +/- 0.3 Celsius or better;
Batteries included;
Battery life of unit: Minimum 1 year
Low Temperature Monitor for laboratory and pharmacy applications.
Specifications/Salient Characteristics:
NIST Certified/Traceable device;
Temperature accuracy within +/- 0.3 Celsius or better;
Batteries included;
Battery life of unit: Minimum 1 year
O2 Depletion Monitor device for use in the emergency room.
Specifications/Salient Characteristics:
Detection of ranges within 5-25% oxygen,
Applicable alarms;
Capable of AC power;
Battery Back up built in;
Oxygen reading accuracy:
*-0.75% O2 over 5.0 to 25.0 % O2
--1.00% O2 over 0.1 to 5.0 % O2
Power Detection Device
Specifications/Salient Characteristics:
System must be fully capable of detecting power loss to probes and ancillary equipment up to +/- 4% of the rated incoming power.
System shall report power anomalies including but not limited to: power loss (AC and DC), power/voltage/amperage fluctuations, and detection of low power.
Systems shall not be required to report transfers to emergency or back up power.
Pressure Differential Monitor to monitor positive and negative air pressure rooms.
Specifications/Salient Characteristics:
NIST Certified/Traceable;
Measurement Ranges:
-0.1 to 0.1 in. wv;
-0.5 to 0.5 in. wv ;
0.2 mm (0.001 in.) of wc (or 0.1 Pa);
Accuracy: --0.5% full scale
Pressure Line Polarity: Bi-directional
LCD monitor present for easy reading detection site;
Capable of VAC;
Indicator lights to easily identify if area is in or out of recommended ranges
Single Temperature Monitor in areas where refrigerators and freezers are in independent entities in a single location
Specifications/Salient Characteristics:
Options to select NIST Certified/Traceable as needed;
Temperature ranges required -125 to 125 degrees Celsius;
Temperature accuracy within +/- 0.3 Celsius or better
Door Open/Close Sensor for areas requiring secured access to notify users someone has left
Specifications/Salient Characteristics:
Sending an alert to predetermined mail group in the event a door is open or closed against the preset standards
Terminal block to allow for remote signal activation
Leak Detector Probe for areas needing environmental leaking monitoring
Specifications/Salient Characteristics:
Battery Replacement Kit for all transmitters
Specifications/Salient Characteristics:
At least ten (10) batteries included;
At least two thermistors included ;
Tape to remount device as needed.
Repeaters
Specifications/Salient Characteristics
Shall be government owned property upon award.
Wifi Capable
120
Battery backup included for unplanned power failure
Base Buffer and Receiver
Specifications/Salient Characteristics
Shall be government owned property upon award.
Wifi Capable
Shall be capable of operating on most recent software version of the system to be installed.
120
Battery backup included for unplanned power failure
DELIVERY
Contractor shall deliver all equipment to the
Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.
Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.
Deliver specified items only when the site is ready for installation work to proceed.
Store products in dry condition inside enclosed facilities.
Any government requested delayed delivery up to 90 days after initial award delivery date specified in the delivery order, shall be at no additional cost to the Government.
A pre-delivery meeting will be conducted 15 days prior to initial award delivery date for verification of delivery and installation dates.
Delivery and Installation will be coordinated through the COR, with necessary infrastructure delivery initiated within 30 days of pre-delivery meeting. A fully functional RTLS system shall be in place within 365 calendar days from date of award.
INSTALLATION
Contractor is responsible for turnkey installation of all delivery items.
Pre, concurrent and post installation meetings shall occur at frequencies of no fewer than once bi-weekly until installation is complete. The contractor shall provide meeting minutes for all meeting attendees.
Install all equipment to manufacturer s specifications maintaining Federal, and Local safety standards
Installation must be completed as specified in delivery order. All work shall be completed
If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.
The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.
The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.
Any equipment listed as a line item that is not installed or determined not be needed shall be credited back to the government.
SITE CONDITIONS
There shall be no smoking, eating, or drinking inside the hospital at any time.
The Contractor shall verify all site conditions prior to commencing with any work.
The Contractor shall also conduct a site visit post award. In addition to this, the Contractor may request additional site visits in order to fully assess the site and begin preliminary work on system installation.
The Contractor shall conduct a
MAINTENANCE AND SUPPORT
The contractor shall provide all preventative and predictive maintenance on the equipment and system as whole under this contract. Maintenance shall include:
Repairs
Part Replacement
Calibration
Service reports
Only manufacturer trained staff shall be permitted to conduct maintenance on the equipment and systems to be installed. The contractor shall provide evidence of training for all technicians who will complete maintenance and repairs on the system prior to the commencement of work.
Response Time.
All maintenance work shall be scheduled with the COR prior to work commencing. For scheduled maintenance, the contractor shall provide notice, of no less than 48 business hours, for work to be scheduled. For unplanned maintenance or repairs that are not considered emergency, the contractor shall provide a technician to address the issue within 72 business hours of notice.
For emergency repairs and maintenance, the contractor shall provide a response to all requests for work within 24 hours. A technician shall be on site to address the issue within 24 hours of initial request and confirmation of work request. Emergency visits shall not exceed six (6) per contract period. Any additional visits over this shall require approval from the contracting officer prior to completion of work.
Overtime Hours.
Overtime hours shall be any work to occur outside of normal working hours (
The use of overtime hours is at the discretion of the COR. The contractor shall notify the COR for any intent to utilize overtime hours prior to usage. If the contractor begins working on a planned or unscheduled maintenance that goes past regular working hours, the contractor shall obtain permission from the COR to continue work. If the COR does not approve the overtime, the contractor shall get to a stopping point with all work and continue services during the start of the next regular hour period.
The maintenance period shall begin upon completion of system installation and commissioning.
The additional maintenance period shall begin at the anniversary of the base award should option exercises be executed.
DELIVERABLES
User Training Materials;
Print, video and/or computer-based training (digital copies) system overview for general staff;
Print, video and/or computer-based training overview for managing the software;
Print, video and/or computer-based training overview for super users;
Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to COR upon completion of installation;
Installation schedule
A design document submittal (shop drawing) must be provided to the
Single line, networking diagram. The contractor shall outline one-line diagrams demonstrating how the network is set up and high level view of sensor and peripheral equipment connections;
Outlines of sensor and equipment placement on architectural drawings to demonstrate location of equipment. These drawings may be utilized to provide visual aids on the system as well;
Material cut sheets of all equipment specified in this scope;
The contractor shall submit a draft testing plan for acceptance and comment from
The Contractor shall perform testing following the installation to ensure access points and wireless service are functioning at a minimal data rate with acceptable signal to noise ratio and power settings as determined by the site during the site survey.
The Contractor shall discuss and confirm suggested speed test criteria with the COR.
The Contractor shall provide a Post Survey Heat Map, which will show where the access points are located, and that they are functioning.
The Contractor shall provide a final test plan that includes updates addressing any comments provided by the
TRAINING
Technical training for Engineering Staff
Training shall include, at a minimum:
System Overview
Use;
Programming;
Upgrade;
System modification;
Equipment replacement.
Training shall be no fewer than three (3) eight-hour day course on the system and shall be conducted on the system as it has been physically installed.
Any adjustments made to the system in order to render training shall be reversed upon completion of the example or training item being presented. The contractor shall ensure that the system maintains information integrity when utilizing it for training purposes. It is recommended that the contractor duplicate the installed environment on a training environment when utilizing system for hands on training.
The Contractor shall provide a training syllabus prior to the training for
The contractor shall provide all necessary training materials and equipment including, but not limited to: training workbooks, manuals, laptops for system programming, project, and all trainer travel and lodging expenses. At no point may training occur virtually; all training must be conducted with a trainer physically present on the property. Virtual assistance may only be permitted for troubleshooting purposes if the contractor has an existing MOU/ISA with the
Technical training for End Users
Training shall include at a minimum:
System Overview;
General use;
Popular views;
Report access;
Data retrieval;
Data notifications;
Training shall be no fewer than a six-hour course on the system and shall be conducted on the system as it has been physically installed.
The Contractor shall provide a training syllabus prior to the training for
The contractor shall provide all necessary training materials and equipment including, but not limited to: training workbooks, manuals, laptops for system programming, project, and all trainer travel and lodging expenses. At no point may training occur virtually; all training must be conducted with a trainer physically present on the property. Virtual assistance may only be permitted for troubleshooting purposes.
PROTECTION OF PROPERTY
Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.
The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.
The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.
Contractor shall provide floor protection while working in all
INSPECTIONS AND ACCEPTANCE
The Contractor shall conduct a joint inspection with the COR upon delivery of equipment.
Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).
The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.
Testing of system functionality to ensure the system provides access at all installed points and provides complete coverage of all desired areas.
The contractor shall test for interference with existing medical center systems.
SECURITY REQUIREMENTS
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as
WARRANTY
The contractor shall provide a one-year manufacturer s warranty on all parts and labor.
The warranty shall include all travel and shipping costs associated with any warranty repair.
The period of performance is base year with two one-year options.
Place of Performance
Address:
Postal Code:
70119
Country:
Award shall be made to the contractor whose quotation offers the best value for the government based on Price, Technical capability/approach, and past performance. The government will evaluate information based on the following evaluation criteria: Price, Technical capability/approach, Past Performance.
*-*the Government intends on sending the lowest price quote to technical evaluation. After the solicitation closing time and date.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items
FAR 52.212-3, Offerors Representations and Certifications Commercial Items
52.204-7, System for Award Management
52.204-16, Commercial and Government Entity Code Reporting
52.209-7, Information Regarding Responsibility Matters
52.516-1, Type of Contract
52.217-5, Evaluation of Options
52.233-2, Service of Protest
852.209-70, Organizational Conflicts of Interest
852.233-70, Protest Content/Alternative Dispute Resolution
852.233-71, Alternate Protest Procedure
852.270-1, Representatives of Contracting Officers
852.273-74, Award Without Exchanges
*Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders
52.203-16, Preventing Personal Conflicts of Interest
52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights
52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper
52.204-9, Personal Identity Verification of Contractor Personnel
52.204-13, System for Award Management Maintenance
52.204-18, Commercial and Government Entity Code Maintenance
52.217-8, Option to Extend Services
52.217-9, Option to Extend the Term of the Contract
52.228-8 Insurance- Work on a Government Installation
52.232-19, Availability of Funds for the Next Fiscal Year
52.232-40, Providing Accelerated Payments to Small Business Subcontractors
852.203-70,
852.219-10 VA Notice of Total Service -Disabled Veteran-Owned Small Business Set-Aside
852.237-70, Contractor Responsibilities
852.270-1, Representatives of Contracting Officers
The following subparagraphs of FAR 52.212-5 are applicable:
(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (
(4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (
(6) 52.204 14, Service Contract Reporting Requirements (
(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (
(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (
(16) 52.219-8, Utilization of Small Business Concerns (
21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (
(22) 52.219-28, Post Award Small Business Program Representation (
(25) 52.222-3, Convict Labor (
(27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).
(28)(i) 52.222 26, Equal Opportunity (
(29)(i) 52.222-35, Equal Opportunity for Veterans (
(30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (
(31) 52.222-37, Employment Reports on Veterans (
(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (
(33)(i) 52.222-50, Combating Trafficking in Persons (
(34) 52.222-54, Employment Eligibility Verification (
(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (
(49) 52.225-13, Restrictions on Certain Foreign Purchases (
(C)(2) 52.222-41, Service Contract Labor Standards (
(C) (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (
(
(C) (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).
(C) (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (
All quoters shall submit the following: 1 Copy of the following
1. Volume 1: Technical Approach/capabilities, Past Performance
Volume 2: Price
All quotations shall be sent to [email protected]
This is an open-market combined synopsis/solicitation for services as defined herein.----The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer,
INSTRUCTIONS TO OFFERORS
This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13.5 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary the Government will seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The Government intends to award to the offeror whose offer represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items:-- does not apply to this solicitation.-- Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful offeror/contractor whose offer/quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of this solicitation and the Performance Work Statement (PWS).
OFFER SUBMISSION GUIDANCE:
Offer Submission Guidance: Offers shall be submitted via e-mail only to
Solicitation Questions: Questions about this solicitation shall be accepted up until
A site visit will be conducted
INSTRUCTIONS FOR OFFER PREPARATION AND SUBMISSION
Offerors shall submit their offer in two volumes as detailed in this section of the solicitation. All offers shall conform to the solicitation provisions and be prepared in accordance with this section. Offers shall be clearly and concisely written as well as neat, indexed (cross indexed as appropriate) and be logically assembled. All pages shall be appropriately numbered, and the font chosen should be easily readable. Each volume will be separated by section and will include a Table of Contents identifying each section.
OVERALL ARRANGEMENT OF OFFERS
Volume 1 will contain responses to Technical Capability evaluation criteria and Past Performance. Technical Capability is comprised of the following factors: A. Relevant Experience, B. Personnel Qualifications, Capabilities, and Certifications, and C. Schedule. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Technical Proposal. Such input/feedback is necessary to ensure that potential offerors are specifically addressing the specific requirements of this solicitation and the PWS in relation to their relevant qualifications and related experience to this requirement. Volume 1 must not contain any pricing information.
Volume 2 will contain the information required under the price factors listed below. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Price Proposal .
a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.
VOLUME 1 TECHNICAL Volume
Technical Capability Offerors shall submit documentation to prove their capability to perform the services described in the PWS. Offerors should address all aspects of the Performance Work Statement in sufficient detail to show a complete understanding of the requirement and a well-formed plan to execute the tasks required. The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to. Relevant experience is defined as experience that is the same as, related to and/or or is similar to the current need requirement.
The Offeror shall submit the following as part of Volume I:
Factor A: Experience:
The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to healthcare organization transformation services, in order to accomplish PWS tasks/deliverables.
Factor B: Personnel Qualifications, Capabilities, and Certifications
The personnel required for the successful execution of this requirement are identified in the PWS. Offerors shall include as part of their submission a description of the skills, abilities, knowledge, and certifications of the personnel who will be responsible for carrying out tasks. Documentation which includes (but is not limited to) resumes, certifications, and credentials, should be submitted that verifies the relevant experience, education, and knowledge of these individuals. Individuals shall demonstrate experience in projects of similar scope, nature, and duration, with examples if available. Personnel who will be provided to execute this requirement shall be available at the appropriate times and durations.
Factor C: Schedule
Offerors shall submit documentation to prove their ability to meet the performance schedule as defined in the PWS. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the PWS. The Offeror's quote shall demonstrate the Offeror's understanding of the requirements and describe how the Offeror proposes to meet anticipated/projected dates when completing these tasks. A projected schedule which indicates the ability to successfully complete tasks/deliverable (within the appropriate time windows) should be included.
Past Performance
Offeror shall submit at least three past performance references that are recent and relevant to the requirement. The offerors CPARS will also be evaluated. In the event of no Past Performance will be rated as neutral rating. A neutral rating does not negatively nor positively affect the offeror.
VOLUME 2 PRICE Volume
Price Offeror shall include in this section the following items:
a) Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule. The offeror may tailor the Price/Cost Schedule.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
Evaluation Criteria
Lowest Price Technically Acceptable
Basis of Award:
A Lowest Priced Technically Acceptable procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows:
Factor 1-Technical
Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Performance Work Statement.
Factor 2-Price
Factor 3- Past Performance
Offerors past performance history will be evaluated by the government for the purpose of evaluating performance risk
Price will be evaluated for fairness and reasonableness.
Factor 1 TECHNICAL CAPABILITIES/APPROACH: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the PWS in the Solicitation.
Factor 2 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness.
Point of contact
Link/URL: https://www.fbo.gov/spg/VA/NOrVAMC/VAMCCO80220/36C25619Q0850/listing.html
Road work continues following winter storm
GAO Issues Report on Medicaid Payment
Advisor News
- Bessent confirmed as Treasury secretary
Former hedge fund guru to oversee Trump's tax cuts, deregulation and trade changes
- Jackson National study: vast underestimate of health care, LTC costs for retirement
- EDITORIAL: Home insurance, tax increases harm county’s housing options
- Nationwide Financial Services President John Carter to retire at year end
- FINRA, FBI warn about generative AI and finances
More Advisor NewsAnnuity News
- MetLife Among the World’s Most Admired Companies by Fortune Magazine
- Aspida and WealthVest Announce a Suite of New and Enhanced Indices for Their WealthLock® Accumulator Product
- Brighthouse Financial Inc. (NASDAQ: BHF) Sees Notable Increase in Tuesday Morning Market Activity
- Hexure Integrates with DTCC’s Producer Authorization, Providing Real-Time Can-Sell Check within FireLight
- LIMRA: 2024 retail annuity sales set $432B record, but how does 2025 look?
More Annuity NewsHealth/Employee Benefits News
- New Veterans Health Research from University of California Irvine Discussed (How Does Medicare Eligibility Affect Choice And Utilization?: Evidence From Veterans): Veterans Health
- 500 people, many undocumented immigrants, rally in CT Capitol for expanded health coverage
- Legislators try again to create state board to review drug prices
- IBX CEO Greg Deavens will retire in December
- Robert F. Kennedy Jr. rejects 'anti-vaccine' label at confirmation hearing, but Democrats push back
More Health/Employee Benefits NewsLife Insurance News
- AM Best Removes From Under Review With Developing Implications and Upgrades Credit Ratings of Mountain Life Insurance Company
- Midland National and North American Announce New Indexed Universal Life Products
- MetLife Among the World’s Most Admired Companies by Fortune Magazine
- Amalgamated Life Insurance Company Announces Amanda Turcotte as New Senior Vice President, Chief Actuary
- Aspida and WealthVest Announce a Suite of New and Enhanced Indices for Their WealthLock® Accumulator Product
More Life Insurance News