Health insurance provider directories often have errors; what to do, a health consumer guide

Health insurers' directories often have errors and outdated information despite state and federal regulations that require insurers to take steps to make them more accurate.

If you have medical insurance, chances are you've become exasperated at some point trying to find an available doctor or mental health practitioner in your health plan's network.You find multiple providers in your plan's directory, and you call them. All of them. But the number is wrong. Or the doctor has moved or retired or isn't accepting new patients. Or the next available appointment is three months away. Or the provider isn't actually in your network.Despite state and federal regulations that require more accurate health plan directories, they still can contain errors and often are outdated.Flawed directories not only impede our ability to get care. They also signal that health insurers aren't meeting requirements to provide timely care even if they tell regulators they are.Worse, patients who rely on erroneous directory information can face inflated bills from doctors or hospitals that turn out to be outside their network.In 2016, California implemented a law to regulate the accuracy of provider directories. The state was trying to address long-standing problems, illustrated by an embarrassing debacle in 2014, when Covered California, the insurance marketplace the state formed after the passage of the Affordable Care Act, was forced to pull its error-riddled directory within its first year.Also in 2016, the federal Centers for Medicare & Medicaid Services demanded more accurate directories for Medicare Advantage health plans and policies sold through the federal ACA marketplace. The federal No Surprises Act, which took effect this year, extends similar rules to employer-based and individual health plans.The No Surprises Act stipulates that patients who rely on information in their provider directories and end up unwittingly seeing doctors outside their networks cannot be required to pay more than they would have paid for an in-network provider.Unfortunately, inaccurate directories continue to plague the health care system.A study published in June in the Journal of Health Politics, Policy and Law analyzed data from the California Department of Managed Health Care on directory accuracy and timely access to care. It found that, in the best case, consumers could get timely appointments in urgent cases with just 54% of the doctors listed in a directory. In the worst case: 28%. For general care appointments, the best case was 64% and the worst case 35%.A key takeaway, the authors wrote, is that "even progressive and pro-consumer legislation and regulations have effectively failed to offer substantial protection for consumers."Few know this better than Dan O'Neill. The San Francisco health care executive called primary care doctors listed in the directory of his health plan, through a major national carrier, and couldn't get an appointment. Nobody he talked to could tell him whether UCSF Health, one of the city's premier health systems, was in his network."I spent close to a week trying to solve this problem and eventually had to give up and pay the $75 copay to go to urgent care because it was the only option," O'Neill says. "I now live a seven- or eight-minute walk from the main UCSF buildings, and, to this day, I have no idea whether they are in my network or not, which is crazy because I do this professionally."Consumer health advocates say insurers aren't taking directory accuracy seriously. "We have health plans with millions of enrollees and hundreds of millions in reserves," says Beth Capell, a lobbyist for Health Access California. "These people have the resources to do this if they thought it was a priority."Industry analysts and academic researchers say it's more complicated than that.Health plans contract with hundreds of thousands of providers and must hound them to send updates. Are they still with the same practice? At the same address? Accepting new patients?For doctors and other practitioners, responding to such surveys sometimes from dozens of health plans is hardly at the top of their to-do list. Insurers typically offer multiple health plans, each with a different constellation of providers, who don't always know which ones they're in.The law gives insurers some leverage to induce providers to respond, and an industry has sprung up around collecting provider updates through a centralized portal and selling the information to health plans. Yet health plans and providers often have outdated data systems that don't communicate with each other.A significant improvement in health plan directories will require "more connectivity and interoperability," says Simon Haeder of Texas A&M University's School of Public Health, a co-author of the study on directory accuracy and timely access.Until that happens, you need to fend for yourself. Use your health plan's provider directory as your first stop or to check whether a doctor recommended by a friend is in your network.Remember the laws that say you can't be charged out-of-network rates if the doctor you visit was listed in your health plan's directory? You'll have to prove that was the case. So take a screenshot of the directory showing the provider's name and save it. Call the doctor's office to double-check. Take notes. Get the name of the person you talked to. If there's a discrepancy or you find an inaccurate entry, report it to your health plan. KHN (Kaiser Health News) is a national newsroom that produces in-depth journalism on  health issues.