G– Roman Catholic Chaplaincy services
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: G-- Roman Catholic Chaplaincy services
Classification Code: G - Social services
Solicitation Number: 36C26118Q0299
Contact:
Description:
Southern Nevada VAHCS -
.
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C26118Q0299
Posted Date:
Original Response Date/Time:
Current Response Date:
Product or Service Code:
G002
Set Aside:
None
NAICS Code:
813110
Contracting Office Address
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97, dated 01-24-2018.
The associated North American Industrial Classification System (NAICS) code for this procurement is 813110, with a small business size standard of
The services are for the following:
Services
Line Item
Description
Qty/Unit
Unit Price
Total Price
0001
Catholic Chaplain support services for up to 10 hours per week in accordance with the enclosed Statement of Work. (One year Base)
1 Group
$
$
1001
Catholic Chaplain support services for up to 10 hours per week in accordance with the enclosed Statement of Work. (Option Year 1)
1 Group
$
$
2001
Catholic Chaplain support services for up to 10 hours per week in accordance with the enclosed Statement of Work. (Option Year 2)
1 Group
$
$
3001
Catholic Chaplain support services for up to 10 hours per week in accordance with the enclosed Statement of Work. (Option Year 3)
1 Group
$
$
4001
Catholic Chaplain support services for up to 10 hours per week in accordance with the enclosed Statement of Work. (Option Year 4)
1 Group
$
$
Total Price Quote
$
Geriatrics, Rehabilitation and Extended Care Service
Statement of Work: Spiritual and Pastoral Care
Provide Chaplain services to the Geriatrics, Rehabilitation and Extended Care Service (GREC),
The services of a Catholic priest are requested for at least 6.0 hours per week, and no more than 10 hours per week.
Any additional hours needed by the Chaplaincy must be approved by the Contracting officer or COR as designated.
Ecclesiastical Endorsement needed: The
Education: A Master of Divinity from an accredited institution or the equivalent. Equivalent education is a bachelor's degree from an accredited institution plus at least 70 graduate semester hours which included all of the following: at least 20 semester hours in pastoral ministry; 20 semester hours in any combination of theology, ethics, and philosophy of religion; 20 semester hours in the study of sacred writings, including the study of languages in which sacred writings are written; and 10 semester hours in religious history and/or world religions. (There may be flexibility in these requirements, but the final determination is made by the National VA Chaplaincy.)
Clinical Pastoral Education: In addition to the experience requirement described below, applicants must have completed at least 2 units of Clinical Pastoral Education (CPE) [as defined by the
Required:
The Chaplain's duties include but are not limited to:
Participating in the total care program of the medical center with other healthcare and non-healthcare professionals and interpreting the purpose and mission of the hospital, as appropriate, to the religious and civic community.
Providing Holy Communion and determine the need for and provide regular and special worship services (Mass).
Performing appropriate Roman Catholic sacraments and rituals to meet the unique needs of Roman Catholic Veteran patients.
Performing pastoral interview to ascertain patient's religious background, evaluate her/his religious need, and locates other chaplains and/or community clergy as necessary to meet specific faith group needs.
Performing spiritual care assessments and interventions with patients in a variety of healthcare settings.
Working with patients in a variety of encounter modalities such as individual and group encounters, group leader, group resource person, etc.
Serving as spiritual counselor to patients and their families on ethical and moral matters such as offering spiritual and clinical consolation, guidance, counseling, and etc.
Providing extensive and intensive pastoral counseling of family members during crisis and providing understanding of the treatment plan.
Conducting spiritual assessments to determine patient's spiritual resources and injuries.
Conveying assessment to other healthcare professionals to be considered in patient's total care.
Providing pastoral care in a timely manner including initial visits to newly diagnosed palliative care Veteran patients, daily ward visitations, visits to seriously ill, intensive care unit, pre- and post-operative Veteran patients.
Documenting patient care in accordance with
Being prepared conducting funeral services, bereavement support, officiate at bedside services, public prayer for special hospital functions and ceremonies; national crisis and celebration; and
Note: These Services will be provided at the VAPIHCS CFA and 3B2 ward located in TAMC, and via tele-heath as needed.
Other required services address GREC, MH, and ACC:
Spiritual care will be provided for patients and families, especially visitation with those awaiting surgery, dying patients, bereaved families, families of patients in crises, persons with ethical concerns, and persons who are depressed, lonely, or struggling with the health center environment.
The Senior Chaplain (CLC Chaplain) and/or Hospice Chaplain will perform spiritual assessments on all incoming veterans within 48 hours of their admittance to the
Spiritual care will also be provided for those in Hospice care at the CFA s
After each death, a chaplain will be present, and accompany the deceased veteran from the building to the awaiting hearse/transport ensuring that the established procedures and honors are bestowed upon the veteran. If a priest is desired for last rites, the chaplaincy will ensure that the veteran receives this.
The priest, as do other chaplains, responds to emergencies or crises when pastoral care is appropriate. If called by the charge nurse, he/she will respond, and note the call in the monthly report.
When requested by the veteran, the priest provides counsel on medical ethical issues (such as advance directives) in the context of the patient s particular faith background. Likewise, the Chaplain voices these ethical issues to the interdisciplinary team, or his/her Senior Chaplain in the CLC for further discussion with the interdisciplinary team.
As communication is key to understanding and addressing the specific needs of the veteran patient, the Chaplain must communicate effectively with persons of diverse race, culture, religious belief, nationality, and age. Likewise, he/she must communicate effectively with persons having various types and degrees of disability.
Emergency services for traumas, deaths, or emotional crises for patients, families, and friends needing spiritual consolation.
Consultation with the medical and nursing staff for coordinated care to patients.
On-call coverage for emergency situations, when applicable.
Provision of religious services, blessings, and other rites as requested by the facility.
Staff support to deal with issues of grief, anxiety, and personal concerns.
Coordination of Services and reporting to the Lead VA Chaplain of VAPIHCS.
As appropriate within the therapeutic environment, the Chaplains will be responsible for ensuring that each patient s right to free exercise of religion is upheld and that patients are protected from proselytizing by staff, other patients, or visitors, regardless of faith group.
Information Security
Security Clause: The C&A requirements do not apply and a security accreditation package is not required. However, the following is to be noted:
The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.
1. GENERAL
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as
2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS
a. A contractor/subcontractor shall request logical (technical) or physical access to
information and
b. All contractors, subcontractors, and third-party servicers and associates working with
c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared
d. Custom software development and outsourced operations must be located in the
e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a
3. VA INFORMATION CUSTODIAL LANGUAGE
a. Information made available to the contractor or subcontractor by
b.
contractor s/subcontractor s information systems or media storage systems in order to ensure
c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from
d. The contractor/subcontractor must receive, gather, store, back up, maintain, use,
disclose and dispose of
e. The contractor/subcontractor shall not make copies of
authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.
f. If
privacy, and security provisions of the contract, it shall be sufficient grounds for
g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.
h. The contractor/subcontractor must store, transport, or transmit
i. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed
j. Except for uses and disclosures of
k. Notwithstanding the provision above, the contractor/subcontractor shall not release
l. For service that involves the storage, generating, transmitting, or exchanging of
4. SECURITY INCIDENT INVESTIGATION
a. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to
b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to
c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with
5. LIQUIDATED DAMAGES FOR DATA BREACH
a. Consistent with the requirements of 38 U.S.C. --5725, a contract may require access to sensitive personal information. If so, the contractor is liable to
b. The contractor/subcontractor shall provide notice to
c. Each risk analysis shall address all relevant information concerning the data breach, including the following:
(1) Nature of the event (loss, theft, unauthorized access);
(2) Description of the event, including:
(a) Date of occurrence;
(b) Data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;
(3) Number of individuals affected or potentially affected;
(4) Names of individuals or groups affected or potentially affected;
(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;
(6) Amount of time the data has been out of
(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);
(8) Known misuses of data containing sensitive personal information, if any;
(9) Assessment of the potential harm to the affected individuals;
(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and
(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.
d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the
(1) Notification;
(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;
(3) Data breach analysis;
(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;
(5) One year of identity theft insurance with
(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.
6. SECURITY CONTROLS COMPLIANCE TESTING
On a periodic basis,
evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day s notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein
7. TRAINING
a. All contractor employees and subcontractor employees requiring access to
(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to
(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;
(3) Successfully complete the appropriate
(4) Successfully complete any additional cyber security or privacy training, as required for
b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
The following documents must also be completed:
Appendix D: Contractor Rules of Behavior (See Attach 001)
Contractor Security Control Assessment (CSCA) (See Attach 002)
(End of the SOW)
Period of Performance:
Base Year:
OY 1:
OY 2:
OY 3:
OY 4:
Place of Performance:
Address:
City - State:
96819
It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Kunisch II, William J. (Cage Code: 7NBA5) as a result of this synopsis/solicitation. Sources must be an Ordained Roman Catholic Priest authorized and endorsed by the Archdiocese for the
As referenced under FAR 52.252-1
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The full text of VAAR provisions or clauses may be accessed electronically at
https://www.va.gov/oal/library/vaar/index.asp
The following FAR solicitation provisions apply to this acquisition:
FAR 52.204-7, System for Award Management (
FAR 52.204-16, Commercial and Government Entity Code Reporting (
FAR 52.252-1,
FAR 52.212-1, Instructions to Offerors Commercial Items (
FAR 52.212-2, Evaluation Commercial Items (
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (
Offerors must complete annual representations and certifications on-line at http://www.sam.gov/portal. in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.
The following VAAR solicitation provisions apply to this acquisition:
VAAR 852.270-1, Representatives of Contracting Officers (
The following FAR contract clauses apply to this acquisition:
FAR 52.204-13, System for Award Management Maintenance (
FAR 52.204-18, Commercial and Government Entity Code Maintenance (
FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (
FAR 52.252-2,
FAR 52.212-4, Contract Terms and Conditions Commercial Items (
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (
FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (
FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (
FAR 52.219-28, Post Award Small Business Program Rerepresentation (
FAR 52.222-3, Convict labor (
FAR 52.222-21, Prohibition of Segregated Facilities (
FAR 52.222-26, Equal Opportunity (
FAR 52.222-36, Equal Opportunity for Workers with Disabilities (
FAR 52.222-50, Combating Trafficking in Persons (
FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (
FAR 52.225-13, Restrictions on Certain Foreign Purchases (
FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (
FAR 52.217-8, Option to Extend the Term of the Contract (
FAR 52.217-9, Option to Extend the Term of the Contract (
FAR 52.232-18, Availability of Funds (
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (
The following VAAR contract clauses apply to this acquisition:
VAAR 852.203-70,
VAAR 852.232-72, Electronic Submission of Payment Requests (
VAAR 852.237-70, Contractor Responsibilities (
All "quoters" shall submit the following: one copy of quote with unit price and extensions for each line item and totaled for all.
All "quotations shall be sent to the
This is an open-market combined synopsis/solicitation for services as defined herein.----The government intends to negotiate a sole source purchase order award as a result of this combined synopsis/solicitation that will include the terms and conditions as set forth herein. Qualified sources need to have receive endorsement from the Archdiocese for the
Submission shall be received not later than
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist,
Point of contact
Contract Specialist:
(End of Combined Notice)
Link/URL: https://www.fbo.gov/notices/db2f18dd180565d3ade896dd029a3e12
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