Combine Solicitation – Sirona CEREC Service Maintenance

Notice Type: Combine Solicitation

Posted Date: 19-FEB-16

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: Sirona CEREC Service Maintenance

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N00259-16-T-0059

Contact: Margaret H. Babbitt, Contract Specialist, Phone 6195328060, Fax 619-532-5596, Email [email protected] - Christopher J. Jennen, Supervisory Contract Specialist, Phone 6195328100, Fax 619-532-5596, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): Naval Medical Center San Diego34800 Bob Wilson Dr. San Diego, CA

Place of Performance (zipcode): 92134

Place of Performance Country: US

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial service as described in the schedule below. The proposed contract action is for Service Maintenance on Sirona Dental Equipment for 8 Clinics.

This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-16-T-0059 is issued as a Request for Quotation (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-84.

It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: http://farsite.hill.af.mil/VFFARa.htm. The North American Industry Classification System (NAICS) Code for this acquisition is 811219; Size:20.5M

SERVICE ADDRESS: Naval Medical Center, San Diego, 34800 Bob Wilson Drive, San Diego CA 92134-5000

The Government will award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate offers in descending order of importance:

FACTOR 1: Technical Capability; defined as the ability of the services to meet the salient requirements needed.

FACTOR 2: Past Performance; Provide one (1) reference with the Point of contact, telephone number, address, and contract number, that you have provided the same or similar services to within the last 3 years.

FACTOR 3: Price; the government shall conduct a price evaluation of all technically acceptable offers with acceptable delivery schedules.

Technical capability and past performance, when combined, are significant evaluation factors that will be most advantageous to the Government. Contractors who do not meet both of the first two factors will not undergo a price evaluation.

The Government will only consider firm fixed-price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://www.sam.gov. Electronic submission of Quotes: Quotations shall be submitted electronically by email to [email protected] or by facsimile at 619-532-5596, Attention: Margaret Babbitt. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before, Pacific Time to be considered responsive.

CLIN 0001, On-Site or Off-Site Full Service Maintenance contract for Government Owned Equipment to Include Parts, Labor, and Transportation for the Period 30 MAR 2016-29 MAR 2017.

QTY: One, Unit of Issue: Year Period of performance: 30 MAR 2016 - 29 MAR 2017

Unit Price: $17,500 Total CLIN Price: $17,500

This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 Central Contractor Registration (FEB 2012) 52.204-13 Central Contractor Registration - Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Items (APR 2014) 52.212-2, Evaluation - Commercial Items (JAN 1999), 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015) 52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015) 52.219-28 Post Award Small Business Program Representation (APR 2012)

52.222-3 Convict Labor (JUN 2007)

52.222-19 Child Labor -- Cooperation with Authorities and Remedies(JAN 2006)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2002) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)(E.O. 13513) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) FY16 GUIDANCE DURING CONTINUING RESOLUTION

Funds are available for this requirement. The requirement is necessary to provide medical services to beneficiaries, is fully funded, and complies with the instructions in BUMED issued 01 Oct 2015.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/VFFARa.htm (End of clause) 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013) 252.225-7001 Buy American and Balance of Payment Program (DEC2012) (41U.S.C. chapter 83, E.O. 10582 252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003) 252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008) (10U.S.C. 2227 NMCAR SUBPART 5237.102 (90) -SERVICE CONTRACTS GENERAL

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the (NAMED COMPONENT) via a secure data collections site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the Help desk link at http:://www.ecmra.mil"

NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011)

(a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP).

(b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website:

http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/forfo_protection/rapid_gate.html, and popular links. For more information or to enroll in the NCACS Program, call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653

(c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP.

STATEMENT OF WORK SIRONA CEREC SERVICE MAINTENANCE

STATEMENT OF WORK SERVICE MAINTENANCE

GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.

SCOPE: Provide all services, materials and equipment, priority phone technical support service, (less than 24 hours service), Remote On­ Line Assistant and Base Software Upgrade package, Labor Fees, Parts replacement, New Software Product Upgrade, Hardware Upgrades, Consumables, necessary for the repair/preventive and serves maintenance for CEREC UNITS, MILLING MCL, MCXL, DIGITAL RECORDER, COMPUTER, INLAB UNIT, OMNICAM, BLUE CAM, INFIRE OVEN, INEOS BLUE, AND ACQUISITION UNITS government owned equipment for: 01 ECN# 42185 SERIAL# 18874 02 ECN# 42470 SERIAL# 19787 03 ECN# 123086 SERIAL# 120257 04 ECN# 123089 SERAIL# 125060 05 ECN# 122887 SERIAL# 122442 Area Dental Lab 06 ECN# 116140 SERIAL# 45675 07 ECN# 116362 SERIAL# 2280 08 ECN# 116138 SERIAL# 120885 09 ECN# 123090 SERIAL# 46362 10 ECN# 116140 SERIAL# 3594 11 ECN# 97832 SERIAL# 1148 MCRD 12 ECN# 18276 SERIAL# 20498 13 ECN# 116363 SERIAL# 13148 14 ECN# 116364 SERIAL# 120884 15 ECN# 122888 SERAIL# 122441 16 ECN# 116363 SERIAL# 13148 Balboa 17 ECN# 109640 SERIAL# 109640 18 ECN# 123088 SERIAL# 120260 19 ECN# 123091 SERIAL# 2812 North Island 20 ECN# 123087 SERIAL# 120258 21 ECN# 97831 SERIAL# 104922 Naval Amphibious Base 22 ECN# 102159 SERIAL# 108349 23 ECN# 102158 SERIAL# 1769

Located at Naval Branch Health Clinic, NAVBASE SD Naval Branch Health Clinic, Coronado Dental North Island; Naval Branch Health Clinic Naval Amphibious Base; Naval Branch Health clinic,' MCRD Dental Clinic, Naval Medical Center San Diego, Balboa Dental Clinic, and Naval medical Center Area Dental Laboratory, to ensure dependable and reliable equipment operation.

The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. "Repair" means, any (a) modification, adjustment, or replacement of the parts that corrects a malfunction by bringing the CEREC to material conformity with the technical specification of the CEREC or (b) a procedure or routine that, when observed in the regular operation of the CEREC, avoids the material adverse effect of the applicable nonconformity.

LOCATION: Naval Medical Center San Diego, Balboa Dental, 34800 BOB WILSON, 2nd Floor, Bldg. 1, San Diego, CA. 92134-5000 Area Dental Lab, 2310 Craven Street Bldg. 3230, 2nd Floor, San Diego, CA. 92136, Naval Branch Health Clinic San Diego Dental Clinic, 2310 Craven Street, Bldg. 3230, San Diego, CA. 92136, Naval Branch Health Cline -MCRD -Dental Clinic, 43000 Midway Dr. San Diego, CA. 92140, Naval Branch Health Clinic NAVBASE-Coronado Dental Clinic P.O. Box 357037 Bldg. 600 San Diego, CA 92135, Naval Branch Health Clinic, Naval Branch Health Clinic, Naval Amphibious Base Dental Clinic 3538 Bougainville Rd #506 San Diego, CA. 92135.

NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS:

A. Perform service repair/preventive maintenance to industry standards.

B. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification.

C. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.

D. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included.

NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS:

A. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than Twenty-four (24) hours after telephone notification Monday-Friday, hours of 0800- 1600.

B. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary.

C. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. D. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices.

E. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing.

F. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.

G. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

H. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. I. Any Software Update from CEREC will have to contact NMCSD, ITMD Department for approval prior to any install or update of Software. NMCSD, ITMD POC will be Mr. Alfonso Aguirre at 619-532-5600 or Mr. Dan Liberio 619-532-5600. He can be contacted between the hours of 7:30-4:00 M-F.

TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.

RESPONSE TIME: Contractor shall use commercially reasonable efforts to:

A. Respond by telephone to any report of a malfunction requiring repair within twenty-four (24) hours of notification by NMCSD Monday -Friday, 0800-1600.

B. Provide on-site support within one (1) business day of notification by NMCSD personnel.

TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof.

LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment.

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SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment corning from and going to Material Management Department , Biorned Repair Department, Naval Medical Center San Diego.

ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days.

LABOR: All compensation for labor from the hours of 0800-1600. Local PST Time is included in the contract price. Any labor performed outside of this tirnefrarne is not included in the contract pricing. Ifservice becomes necessary to be performed between 1600-0800, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.

SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400(2:00p.rn.) the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel.

CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18Hl Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at:

Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18Hl Phone: 619-532-8010 Fax: 619-532-8013 Or electronically at: [email protected] The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following:

Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service.

Completed Field Service Reports are Required Prior to Acceptance of any Invoice. PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES

SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:

PREVENTIVE MAINTENANCE: (Check One)

One (1) time per fiscal year Two (2) times per fiscal year x Four (4) times per fiscal year: MARCH - JUNE - SEPT - DEC REPAIR: (Check One)

x Monday - Friday, 0800-1600

Seven (7) days per week, 24-hour coverage

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-16-T-0059 /listing.html