Combine Solicitation – Service Maintenance for Swissray Formula Digital Plus

Notice Type: Combine Solicitation

Posted Date: 16-SEP-15

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: Service Maintenance for Swissray Formula Digital Plus

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N00259-15-T-0345

Contact: Reynaldo R. DeVera, Contract Specialist, Phone 6195325564, Fax 6195325596, Email reynaldo.r.devera.civ@mail.mil

Setaside: N/AN/A

Place of Performance (address): Naval Medical Center San DiegoBranch Medical Clinic, MCRD San Diego, CA

Place of Performance (zipcode): 92134

Place of Performance Country: US

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement on a sole source basis to Radiographic Equipment Services, Incorporated under the authority of Far 13.106-1 (b). This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-15-T-0345 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 811219. All interested bidders shall submit quotations electronically by email to reynaldo.r.devera.civ@mail.mil or by facsimile at 619-532-5596, attention Reynaldo de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before October 16, 2015 at 04:00 PM Pacific Standard Time to be considered responsive. CLIN 0001 Service for Swissray Formula Digital Plus (R) X-ray System QTY 12 MOS $_________ Serial Numbers: S402909; S403139 Full service maintenance to be provided for the listed Government- Owned Equipment in accordance with the Statement of Work. Period of Performance: 01 NOV 2015 - 31 OCT 2016

Under the authority of FAR 13.106-1(b), sole source justification is based on Radiographic Equipment Services, Inc. being the only company that can provide OEM authorized by Canon Company. Swissray Direct Digital Radiography System is the proprietary property of Virtual Imaging under Canon Company.

Contractor must be registered to the System for Award Management (SAM) prior to award. The website address for SAM registration is www.sam.gov

Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, MCRD Branch Medical Clinic , San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-82 and DFARS Change Notice 20150602. This acquisition incorporates the following FAR clauses:

52.204-7 System for Award Management (JUL 2013) 52.204-10 Reporting Executive Compessation and Rirst-Tier Subcontractor Awards (JUL 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (APR 2014) 52.212-2 Evaluation-Commercial Items (OCT 2014).The following factors shall be used to evaluate offers in descending order: 1) Technical Capability; 2) Price 52.212-3 Offeror Representations and Certification--Commercial Items (DEC 2014) 52.212-4 Contract Terms and Conditions--Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (DEC 2014) 52.219-28 Post Award Small Business Program Representative (JUL 2013) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2014) 52.222-26 Equal Opportunity (MAR 2007) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-18 Availability of Funds (APR 1984) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.203-7998 (DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation. (FEB 2015) 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2015-O0010) (FEB 2015) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) 252.211-7003 Item Unique Identification and Valuation (DEC 2013) 252.225-7001 Buy American And Balance of Payments Program (NOV 2014) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (JUN 2012))

All responsible sources may submit a quotation which shall be considered by the agency.

AVAILABILITY OF FISCAL YEAR 2016 FUNDS.

THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FISCAL YEAR 2016 APPROPRIATION ACT.

THIS ORDER IS ISSUED SUBJECT TO THE 2016 DOD APPROPRIATION ACT OR AN EXTENDED FISCAL YEAR 2015 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE. THE CLAUSE 52.232-18 REFERENCED HEREIN APPLIES TO THIS CONTRACT.

STATEMENT OF WORK MEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION

GENERAL REQUIREMENTS:

The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.

The Contractor shall provide all services, materials and equipment necessary for the repair/preventive maintenance of equipment ECN: 098128 located in room K251 and ECN: 112782 located in room 253, Branch Medical Clinic, MCRD to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.

"Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.

NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS:

* Perform service repair/preventive maintenance to industry standards. * Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the vendor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. * Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. * Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. * The vendor shall perform all scheduled preventive maintenance as agreed upon during initial contact with the Contract Administrator.

NMCSD REPAIR REQUIREMENTS:

* NMCSD Biomedical Engineering will provide the initial assessment. * Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. * Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. * Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. * Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. * Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. * Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

* Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.

TRAVEL AND RELATED EXPENSES:

* The vendor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.

RESPONSE TIME: The vendor shall use commercially reasonable efforts to:

* Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD. * Provide on-site support within 24 hours of notification by NMCSD personnel.

TITLE TO EQUIPMENT: The vendor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.

LIABILITY: The vendor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

UTILITIES: The vendor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: The vendor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal equipment downtime, the vendor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within__1__ day. COMPENSATION:

LABOR: All compensation for labor (0800 - 1700 Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services becomes necessary to be performed beyond 5:00pm, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.

CONTRACTOR CHECK-IN/CHECK-OUT: The vendor is required to report to the Medical Repair Branch for Visitor Badges during the hours of 0800 - 1700 Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: The Contractor shall furnish a written or electronic version of Field Service Report (FSR) to the Duty Staff at:

Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18H1 Phone: (619) 532-8010 Fax: (619) 532-5596

Or electronically at : USN.NMCSD-contractadministrator@mail.mil The Contractor, or his representative shall complete the vendor supplied Field Service Reoprt to include the following: * Contractor Name, Technician's Printed Name and Telephone Number, Signature * Date and Time of Arrival * ECN (Equipment Code Number) and Serial Number * Time expended repairing/servicing; Labor Hours, Rate, and Materials * Summary of work performed and accepted by end-user(Government Representative's Printed Name and Signature) * All Field Service Report shall be submitted within 72 hours of completion of service.

COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE

PREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES

SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:

PREVENTIVE MAINTENANCE: (Check One)

__ X ___ One (1) time per fiscal year February 2016

__ ___ Two (2) times per fiscal year __________ ________

__ ___ Four (4) times per fiscal year _____/_____/_____/_____

As required.

Preventive Maintenance Inspection (PMI'S) are required. Servicing and/ or software upgrades will either be completed via mail, e-mail, or by phone consultation.

Actual months of service to be designated by NMCSD Medical Repair Branch after contract award.

REPAIR: __ X___ Monday - Friday, 0800-1700 hrs.

__ ___ Seven (7) days per week, 24-hour coverage

CONTRACTOR POINT OF contact (POC): __________________________________________ (Contractor/Dispatcher/Customer Service) Telephone Number: __________________________FAX : _____________________ E-Mail: ______________________________________

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-15-T-0345/listing.html