Sources Sought Notice – Z– Re-keying Locks

Federal Information & News Dispatch, Inc.

Notice Type: Sources Sought Notice

Posted Date: 08-OCT-14

Office Address: Department of the Navy; Naval Facilities Engineering Command; NAVFAC Mid-Atlantic, ROICC Camp Lejeune; N40085 Mid-Atlantic 1005 Michael Road Room 20 Camp Lejeune, NC

Subject: Z-- Re-keying Locks

Classification Code: Z - Maintenance, repair, and alteration of real property

Solicitation Number: N4008515R0801

Contact: Clifton [email protected] mailto:[email protected]

Description: Department of the Navy

Naval Facilities Engineering Command

NAVFAC Mid-Atlantic, ROICC Camp Lejeune

TERMS AND CONDITIONSI. The following terms, conditions, and contract clauses are hereby incorporated into this Blanket

Purchase Agreement (BPA) for Re-keying Locks at Various Locations, and govern all future

purchase calls, if any, made hereunder. The typical NAICS code for this work is 561622 with a size

standard of $20.5 Million.

I. DESCRIPTION OF AGREEMENT/SERVICES

This a Blanket Purchase Agreement (BPA) for supplies and/or services which the Contractor may

furnish to the Government if and when requested by the Contracting Officer or his authorized

representative, for a period not to exceed five (5) years, commencing on date of award. This BPA is for

Re-keying Locks at Various Location to include:

*-- Provide master keyed cores;

*-- Stamp each interchangeable core with a key control system in a concealed place on the core;

*-- Interchangeable cores shall be removable by a special control key;

*-- Cut and stamp keys to fit new cores;

*-- Stamp each key with appropriate key controlled symbols and ---U.S.

PROPERTY '-" Duplication shall not be permitted;

*-' Remove old cores and install new cores;

*-- Keys shall not be cut or cores changed to equipment and mechanical rooms;

*-- Keys shall be manually inserted into each core to verify match and workability;

*-- Upon completion of required work, all keys shall be turned into the occupants;

*-- Biting list shall be provided upon completion of work.

*-- Compatible cylinders and small format with interchangeable cores which are removable by a special control key;

*-- Factory set cores with pin tumblers;

*-- Each building/location shall be provide a master keyed core system

*-- A great grand master keying system and a sub-master keying system shall be provided for all buildings/locations;

and any other related work.

The contractor shall furnish all labor, materials,

equipment, transportation, supervision, etc) necessary to complete a call when ordered by the

contracting officer (or the authorized representative of the contracting officer) under this blanket

purchase agreement.

II. EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized purchase calls placed under the BPA.

The Contracting Officer has the unilateral right to cancel the BPA at any time. The Contractor may

also request cancellation of the BPA at any time and may elect not to offer a price for a specific job.

III. WORK CLASSIFICATION and MINIMUM WAGES

All work performed pursuant to this contract is subject to the provisions of the Service Contract Act

(SCA).

The Contractor may view applicable wage rates at the following web address:

http://www.wdol.gov/.

IV. PRICING AND BASIS OF AWARD

The Contractor agrees that prices to the Government shall be as low as or lower than those charged the

Contractor--'s most favored customer under similar terms and conditions. When competition is obtained,

the Contracting Officer may base the award determination on price and other factors including past

performance, quality, and delivery schedule.

V. CALL LIMITATION

The dollar limitation for each individual call placed under this agreement is $150,000.00.

VI. INDIVIDUALS AUTHORIZED TO PLACE CALLS

There are several warranted Contracting Officers from the OICC Contracts Branch authorized to

purchase services under this BPA.

The Contractor shall contact the Contracts Branch to identify

these individuals or see item III of this document.

VII. NOTIFICATION CONCERNING UNAUTHORIZED CALLS

Acceptance of calls from an unauthorized individual shall be at the risk of, and shall be the sole

responsibility of, the contractor or supplier. Acceptance of calls from an unauthorized individual may

result in non-payment for services as cancellation of this agreement.

VII. INVOICING

See contract clause 5252.232-9301 and 252.232-7003 for complete instructions

(1) Submit invoices to the Officer in Charge of Construction through Wide Area Work Flow

(WAWF).

(2) Unless specified otherwise, the Contractor shall submit one invoice per completed BPA Call.

(3) Invoices shall be submitted through WAWF.

(4) Invoices shall be submitted with NAVFAC Form 7300 as a coversheet.

IX.

WORKING HOURS

Unless specified otherwise, the Contractor may work on the Station between the hours of 7:00 AM to

4:30 PM, Monday through Friday, excluding Government holidays. Work outside these hours requires

Contracting Officer approval. Provide written request at least 15 calendar days prior to such work to

allow arrangements to be made by the Government for inspecting the work in progress.

X. SUPERVISION

The Contractor shall have a competent superintendent with authority to act for the Contractor, satisfactory

to the Contracting Officer, on the job site at all times during working hours. The superintendent must be

capable of reading, writing, and conversing fluently in the English language.

XI.

CONTRACTOR/SUBCONTRACTOR PERSONNEL REQUIREMENTS

The Contractor shall ensure that all employees and/or representatives of the Contractor and

subcontractor(s) are citizens of the United States, or if an alien, that his/her residence within the United

Sates is legal. The Contractor shall provide satisfactory proof of the employee--'s status when requested

by the Contracting Officer. The Contractor shall furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists. The Contractor shall be responsible for furnishing to each employee and for requiring each employee engaged on the work to display such identification as may be approved and directed by the Contracting Officer.

All prescribed identification shall immediately be delivered to the Contracting Officer, for cancellation upon the release of any employee. When required by the Contracting Officer, the Contractor shall obtain and submit fingerprints of all persons employed or to be employed on the project.

XII. BASE SECURITY REQUIREMENTS

Contractor/subcontractor employees requiring installation access to MCB, Camp Lejeune or MCAS

New River, N.C. must obtain a Business Access Identification Badge for that particular installation.

Regularly scheduled delivery personnel, to include FEDEX, UPS, pick-up and deliveries, should also

follow the Business Access guidelines described below. Personnel requiring Business Access

Identification Badges shall submit all documentation listed below.

Badges are not required if the

contracted position requires the employee to obtain a Common Access Card (CAC) which will be

identified separately within the Government contract.

(1) Installation Security Access Requirements

Contractor shall accomplish the security requirements below within 10 days after award or

prior to performance under the contract.

(2) Business Access Identification Badge Requirement

In order to obtain a Business Access Identification Badge for access to MCB, Camp

Lejeune, and satellite activities, or MCAS New River, NC, all personnel providing services

under this contract shall be required to present the documentation below to the following

offices, as applicable:

(3) MCB, Camp Lejeune, NC and its satellite

activities.

Report as follows:

a. Identification Card Center, 59 Molly Pitcher Road for badge call (910) 451"--

2727.

b. S---4 (Facilities Office), Bldg AS---211 (1st Deck) for registration on contractors list

call (910) 449"--6310.

c. Pass and Identification Office, Bldg AS---211 (1st Deck) for badge and vehicle

decal call (910)449"--5427 Ext. 5428.

(4) Photo ID

Valid state or federal issued picture identification card. Acceptable documents include

state drivers license, DMV issued photo identification, or alien registration card.

(5) Proof of Employee Citizenship or Legal Alien Status

Acceptable documents include birth certificate, Social Security Cards, Immigration and

Naturalization Service (INS) forms and passports.

(6) Proof of Criminal Records Check

Proof of a criminal records check from the county or state where the employee has resided for

the previous two years (or length of legal residence for foreign nationals in the U.S.

for less

than two years). Criminal background records checks must be from a credible source. Many

credible sources exist, but some examples include the County Courthouse, Infolink Screening

Services, Inc. (www.infolinkscreening.com), IntegraScan Criminal Records Checks

(www.integrascan.com), Intelius Employee Screening (www.Intelius.com), and Castle

Branch (www.castlebranch.com). Subsequent to the initial criminal background records

checks, local criminal records checks shall be conducted annually prior to renewal of badges

for reevaluation.

(7) Letter Provided By Contracting Officer Indicating Contract

Letter provided by Contracting Officer indicating contract, contract period and prime

contractor.

Proof of employment on a valid Government contract (e.g., a letter on

company letterhead from the prime contractor including contract number and term).

(8) Denial of Access

Installation access shall be denied if it is determined that an employee:

a. Is on the National Terrorist Watch List

b. Is illegally present in the United States.

c. Is subject to an outstanding warrant.

d. Has knowingly submitted an employment questionnaire with false

or flaudulant information.

e. Has been issued a debarment order and is currently banned from military

installations.

f. Is a Registered Sexual Offender, or has any Felony Conviction within the

past two years.

(9) Appeal Process

All appeals should be directed to the Base Inspectors Office for any individual that

has been denied access to the Base.

(10) Display and Disposition of Badges

Contractors/subcontractors shall prominently display their badges on their person at all

times.

Upon completion/termination of this contract or an individuals employment, the

Contractor shall collect and turn in to the Pass and ID Office all badges. If the contactor fails

to obtain the employees badge, the Pass and ID Office shall be notified within 24 hours.

During the contract performance period contractors will immediately report instances of lost

or stolen badges to the issuing pass and identification office.

(11) Contractor and Subcontractor Vehicle Requirements

Each vehicle to be used in contract performance shall show the Contractors or

subcontractors name so that it is clearly visible and shall always display a valid state license

plate and safety inspection sticker.

To obtain a vehicle decal, which will be valid for one

year or contract period, whichever is shorter, Contractor or subcontractor vehicle operators

shall provide to the Vehicle Registration Office, 60 Molly Pitcher Road for vehicle decal

(910-451-1793):

a. An installation sponsor request forwarded to Provost Marshall Office.

b. A valid form of Federal or state government I.D.

c. If driving a motor vehicle, a valid drivers license, vehicle registration and

proof of insurance.

Upon completion/termination of this contract or an individuals employment, the Contractor

shall collect and turn in to Vehicle Registration all Government vehicle decals. If any are not

collected, the Contractor shall notify the Vehicle Registration Office within 24 hours.

XIII.

SECURITY CHECKS

Contractor personnel and vehicles shall only be present in locations relevant to contract performance. All

Contractor personnel entering the base shall conform to all Government regulations and are subject to

such checks as may be deemed necessary to ensure that violations do not occur. Employees shall not be

permitted on base when such a check reveals that their presence would be detrimental to the security of

the base. Subject to security regulations, the Government will allow access to an area for servicing

equipment and/or performing required services. Upon request, the Contractor shall submit to the

Contracting Officer questionnaires and other forms as may be required for security purposes.

XIV.

STATION REGULATIONS

Ensure that Contractor personnel employed on the Station become familiar with and obey Station

regulations. Keep within the limits of the work and avenues of ingress and egress as directed. Do not

enter restricted areas unless required to do so and until cleared for such entry. Wear hard hats in

designated areas. Do not enter any restricted areas unless required to do so and until cleared for such

entry. The Contractors equipment shall be conspicuously marked for identification.

XV. SECURITY REQUIREMENTS

The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as

required to maintain security as directed by the Contracting Officer.

XVI.

SAFETY REQUIREMENTS

Comply with COE EM-385-1-1, NFPA 241, the accident prevention plan, the activity hazard

analysis and other related submittals and activity fire and safety regulations. Provide dust covers or

protective enclosures to protect existing work that remains and Government material located in the

work area.

XVII. UTILITY CUTOVERS AND INTERRUPTIONS

The Contractor shall notify the Contracting Officer giving reasonable advance notice PRIOR TO any

interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning,

heating, fire alarm, compressed air, etc.

XVIII. PRE-PERFORMANCE MEETING

Prior to commencement of any work the contractor shall first meet with the Contracting Officer--'s

designated representative to discuss and develop a mutual understanding relative to the work.

XVIX.

SITE VISIT

Due to the nature of the work, it is strongly recommended that prior to estimating and submitting a quote

for a BPA call, the Contractor inspect the respective site to verify and acquaint himself with existing

conditions. The Contractor will be responsible for conducting all applicable field measurements and

counts. The Contractor shall examine the site with respect to the work to be performed, so as to

ascertain any factors, which would affect the cost of the work to the extent that such information is

reasonably attainable.

XX. SAFETY STANDARDS AND DIRECTIVES

During the performance of all work under this BPA, the Contractor shall strictly adhere to industry

safety standards at all times including the use of proper safety equipment and attire.

All contractor

personnel shall comply with applicable the Safety/Health requirements, and the standards and directives

listed below:

a. Current Occupational Safety and Health Regulations (OSHA).

b. National Safety Council, Accidental Prevention Manual for Industrial Operations.

c. Applicable federal, state and local safety operating procedures.

d. United States Navy Safety Precautions for Shore Activities.

e. MCB Camp Lejeune and/or MCAS safety practices and procedures.

XIII. COMPLETION TIME

Work to be performed under this agreement shall be completed within the time specified in each individual BPA call.

XXI. QUALITY ASSURANCE

All work performed under this agreement is subject to inspection by

the Contracting Officer during its execution and upon completion.

All work rejected by the Contracting

Officer due to nonconformance with the specifications or referenced applicable documents, shall be

corrected by the Contractor as directed, at no additional cost to the Government.

XXII. FINAL ACCEPTANCE

Final acceptance of all work performed under this agreement shall be

made by the Contracting Officer upon completion of all requirements indicated in the specifications and

individual BPA call.

XXIII. FAILURE TO COMPLY

If the Contractor fails to comply with the specifications herein, it may result in the cancellation of this agreement and/or the work herein.

XXIV. UNFORESEEN CONDITIONS

Should unforeseen conditions arise during the commencement

of work, the Contractor shall immediately notify the Contracting Officer and await his/her direction.

If

the Contractor resolves the unforeseen condition without proper notification and direction by the

Contracting Officer, he does so at his own risk and relieves the Government of any liability for payment if

additional costs are incurred.

XXV. GENERAL ADMINISTRATIVE REQUIREMENTS

a. Directives. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV),

Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations.

b. Submittals. Each purchase call description of work will specify what submittals, if any, are

required for the work.

(1) For each BPA Call, the Contractor will be required to submit a work schedule

detailing when and where work will be performed and submit an acitivity hazard analyisis form in accordance with EM385 Section 1.

(2) The Contractor shall submit certificates of compliance, manufacturers descriptive

data, and product samples for those items specified in the technical specifications or upon request by the Government.

Such submittals shall be made to the Contracting Officer within 15 calendar days after award of the contract.

(3) Certificates of compliance shall be obtained from material manufacturers attesting

that materials meet the requirements specified in technical specifications.

(4) Manufacturers descriptive data shall include the name of the manufacturer, model

number or other identifying information, catalog cut, and other identifying data and information describing the performance, capacity, rating, and application/installation instructions which clearly illustrate that the proposed item meets the applicable standards specified in technical specifications.

(5) Product samples shall include a sufficient quantity of material to allow for complete

analysis and evaluation by the Government.

c.

Station Regulations

(1) The Contractor and his employees shall become acquainted with and obey all

Government regulations as posted, or as requested by the Contracting Officer.

(2) The Contractor shall participate actively in the activity energy conservation program.

The Contractor shall comply with the base energy conservation program. Use of high energy consuming tools or equipment shall be approved by the Contracting Officer.

(3) Alcoholic beverages are NOT permitted at the work site.

d. Fire Protection. The Contractor and his employees shall know where fire alarms are located

and how to turn them on. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire.

e. Environmental Protection. The Contractor shall comply with all applicable federal, state, and

local laws, and with the regulations and standards listed in the technical specification. All

environmental protection matters shall be coordinated with the Contracting Officer. Inspection of any of the facilities operated by the Contractor may be accomplished by the Environmental Division personnel, or authorized officials on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs.

The Contractor shall also clean up any oil spills that result from the Contractors operations. The Contractor shall comply with the instructions of the Navy Industrial Hygienist with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The contractor shall provide a list of all Hazardous Materials to be used on the Station and a MSDS shall be provided for each material listed.

f. Disposal. Debris, rubbish, hazardous waste and non-usable material resulting from the work

under this contract shall be disposed of by the Contractor at his expense off Government property. All recyclable materials (aluminum and metal cans, glass bottles and jars, plastic bottles, newspapers, cardboard, high grade paper, mixed paper, scrap metal, scrap lumber, pavement debris, and vegetation wastes shall be segregated, removed from the station, and disposed of in accordance with North Carolina State recycling and solid waste management regulations.

Hazardous wastes must be disposed of in accordance with the Resource Conservation and Recovery Act and it--'s associated state and local regulations.

g. Safety Requirements and Reports. During the performance of work under this contract, the

Contractor shall strictly adhere to Environmental Protection Agency Regulations (EPA), Federal

Occupational Safety and Health Regulations (OSHA), U.S. Army Corps of Engineers Safety and

Health Handbook (EM-385), as well as all applicable state and local requirements.

(1) Prior to commencing work, the Contractor shall meet in conference with the

Contracting Officer to discuss and develop mutual understandings relative to administration of the Safety Program.

(2) The Contractors workspace may be inspected periodically for OSHA and Navy

violations.

Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

(3) The Contractor shall report to the Contracting Officer in the manner and on the

forms prescribed in the technical specifications exposure data and all accidents resulting in death, trauma, or occupational disease. All accidents must be reported to the Contracting Officer within 24 hours of their occurrence.

(4) The Contractor shall submit to the Contracting Officer a full report of damage to

Government property and/or equipment by contractor employees.

All damage reports shall be submitted to the Contracting Officer within 24 hours of the occurrence.

Link/URL: https://www.fbo.gov/spg/DON/NAVFAC/N62470CL/N4008515R0801/listing.html

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