Modification to a Previous Presolicitation Notice – Mental Health Provider

Notice Type: Modification to a Previous Presolicitation Notice

Posted Date: 28-APR-15

Office Address: Department of Labor; Employment Training Administration; Gainesville Job Corps Center; 5301 NE 40th Terrace Gainesville FL 32609

Subject: Mental Health Provider

Classification Code: Q - Medical services

Solicitation Number: 235S00502

Contact: Sherrie Ashby, Purchasing Specialist, Phone 352-377-2555, Fax 352-373-2736, Email [email protected] - Mortlake Nembhard, Administration Director, Phone 352-377-2555, Fax 352-373-2736, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): Gainesville Job Corps5301 NE 40th Terr Gainesville, FL

Place of Performance (zipcode): 32609

Place of Performance Country: US

Description: Department of Labor

Employment Training Administration

Gainesville Job Corps Center

"THIS IS A SUBCONTRACTING OPPORTUNITY"

Solicitation Number: 235.S00502

NAICS "http://www.naics.com/naics-code-description/ code=621330"621330

Small Business Size Limit is: 7.5 MILLION

Fluor Federal Solutions, LLC, (Fluor) is contracted by the U.S. Department of Labor for the operation of the Gainesville Job Corps Center (GJCC), under contract #DOL-ETA-14-0025. GJCC is a federally-funded residential educational facility serving roughly 285 area youth in vocational, academic, and employment training & education services. Point of contact for this project is Sherrie Ashby, Purchasing Specialist, who may be contacted via email mailto:[email protected], or phone 352-377-2555 x. 1420301.

This is a Request for Proposal (RFP) and does not commit any funds for procurement. All proposals submitted prior to deadline will be evaluated and a Labor-Hour Professional Services Subcontract Agreement (PSA) will be awarded to the selected vendor. A copy of the Fluor-GJCC Terms is also available by contacting the Fluor-GJCC Purchasing Specialist. Fluor-GJCC is seeking the best value to the Federal Government. Award will be made to the offeror whose proposal provides best value to the Center when all Evaluation Criteria are considered. Lowest Price does not guarantee award of Sub-Contract.

The awarded Professional Service Provider (PSP) shall supply all labor, services, resources and consultation necessary to perform Mental Health Services for students at the Gainesville Job Corps Center, Gainesville, FL, and shall perform, the services described below, hereinafter referred to as the "Services" for or in connection with Fluor Federal Solutions LLC's Prime Contract with U.S. Department of Labor (DOL), hereinafter referred to as "Owner". The PSP warrants that he/she is a Psychologist, licensed to practice in the State of Florida. PSP will be designated the Center Mental Health Consultant (CMHC). The services of the PSP will be made available to the Center as follows:

The PSP will provide:

On-Center Student consultation, and training for Center staff, to include:

Consultation with the Center Director and administrative staff as needed.

Consultation concerning on-going problems of students to Center health staff, counselors, independent living advisors, instructors, and other appropriate staff.

Staff training and education in mental health principles and techniques.

Collaboration with TRAINING EMPLOYEE ASSISTANCE PROGRAM (TEAP) specialist for short-term counseling of students with co-occurring conditions of mental health issues and substance use

Collaboration with TEAP specialist on the Center's Alcohol and Drug Program.

Direct services to Job Corps students on Center, to include:

Assessments and recommendations for Job Corps applicants

Diagnostic services for students including but not limited to crisis intervention as needed.

Appropriate referrals for students who must be medically terminated for mental health reasons.

Case conferences with counselors to include treatment plans, problem assessment, and aftercare if required.

The general emphasis of the Mental Health Program shall be on the early identification and diagnosis of mental health problems, basic mental health care, and mental health promotion, prevention, and education designed to help students overcome barriers to employability.

The PSP will provide the following:

Consultation with the Center Director and health service staff in all mental health related matters. This shall include, but not be limited to, student termination for mental health reasons.

Coordination and integration of the mental health program with other Center programs and activities (through the Center Director, Director of Administration, and Human Resources Manager) as applicable.

Ensure confidentiality and safeguarding of health matters, in accordance with Policy Requirements Handbook (PRH) Chapter 5

Treatment and/or consultation in emergencies.

Provision for twenty-four (24) hour emergency coverage.

Services to students shall be made available:

At the Center

Via Telephone

At such other locations as determined by the Center Director and the PSP.

Company will schedule and coordinate PSP's performance of Services with the work of others and the requirements of this Agreement, and will take all steps necessary to assure that the work of PSP and others is not interfered with unreasonably.

PERIOD OF PERFORMANCE

The initial period of performance for this Agreement will be from the date signed thru August 31, 2015, approximately seven months

This agreement may be extended by one additional six month option period, said option periods exercised at the sole discretion of Fluor Federal Solutions LLC and at the agreed rate of pay as set in the initial period. Not later than thirty (30) days prior to the expiration of the initial Agreement (and prior to the expiration of the option period) Fluor Federal Solutions LLC will notify the PSP if it intends to exercise the option period. This Agreement may be further extended at the current rate if the Government so extends the Prime Contract. No Services will be provided by PSP after 31 August 2015 unless this Agreement is extended in writing by Company.

Services will be provided to average (18.4) hours per week for the 24 week period of performance. The PSP will prepare a detailed "On-call and referral plan" to be in effect during holiday/ break periods. The plan will establish procedures to adequately address mental health emergencies and other special cases that may occur and additional staff training to include during break periods.

PSP acknowledges and accepts that no Job Corps funds shall be provided to pay compensation to any individual, either as a direct cost or as an indirect cost, or proration at a rate in excess of the Executive Level I pay rate. (Applicable Executive Pay Schedules are available at: http://www.opm.gov/). Proration means that the amount charged for a less than full-time employee or subcontractor cannot exceed an annualized rate equal to the authorized Executive Level 1 rate. Compensation is defined as salaries and cash bonuses exclusively, and does not include fringe benefits. This applies to subcontracted services.

Company will not pay PSP any amounts in excess of the Not to Exceed Value, unless the Agreement is properly modified in writing.

PSP shall pay all taxes, duties and assessments of every nature due in connection with the Services, and shall make any and all payroll deductions required by law and hereby indemnifies and holds harmless Company from any and all liability on account of any and all such taxes, levies, duties, assessments and deductions.

If PSP is not subject to withholding because they are a legitimate technical company, their Federal Tax Identification Number must appear in the Agreement.

All invoices shall be sent to Company's mailing address and marked: Attn: Accounts Payable. PSP shall typically invoice monthly, but may invoice no more often than Bi-Weekly, for Services performed during the previous period and not previously invoiced. Such invoice, after receipt in form satisfactory to Company and verified by Company, will be paid NET 30 (within thirty (30) calendar days).

The cut-off date for PSP's invoice shall be the working day nearest the first business day of each month.

PERMITS AND LICENSES

PSP shall (without additional compensation) keep current all federal, state and local permits, certificates and licenses (including professional licenses) necessary for PSP to perform the Services.

PSP shall act as an independent contractor having responsibility for, and control over, the means and details of performing the Services, and not as an employee or agent of Company.

Company will not withhold for income or social security taxes and PSP agrees to pay such taxes directly to the appropriate taxing authority. Similarly, Company will not provide workers' compensation benefits or any form of insurance or other fringe benefits that may be furnished to its employees.

Evaluation Criteria

Fluor will use the following Adjectival Evaluation Criteria in evaluating proposals: Superior, Very Good, Good, Marginal, unsatisfactory.

Each proposal will be evaluated on the following factors:

Quality: Demonstrated Experience; Knowledge/Capabilities; Technical Excellence; Management Capabilities; Personnel Qualification; Quality of Work; Technical excellence..

Schedule: Explanation on how services will be carried out; the delivery timeframe; and ability to start project

Price: Responsible Provider who can perform effective services at a reasonable price.

Pricing for proposals shall be no higher than what would be quoted to "best" commercial customers and/or to agencies of the United States. Obligation of funds for procurement can only be performed by a Center Purchasing Specialist or Fluor's Contracts Manager. Direct orders from any other Center staff are not valid and the Company will not be held liable or responsible for such orders.

All respondents to this RFP must have a "Dun & Bradstreet" (DUNS) number and provide documentation of such from the following website: http://fedgov.dnb.com/webform

Vendor shall hold all licenses necessary to do business in the state of Florida and/or the state in which the business is located. Copies of all licenses must be provided with the proposal.

Vendors are required to carry the following insurance:

Workers Compensation

Comprehensive General Liability with Fluor Federal Solutions, LLC - GJCC listed as additional insured ($1,000,000 per occurrence and $3,000,000 aggregate).

Comprehensive Automobile Liability ($1,000,000/combined single limit, property damage included)

Fluor Federal Solutions

Gainesville Job Corps Center

5301 NE 40th Ter

Gainesville FL 32609

The Contractor shall maintain all the spaces used in the performance of these services in a clean and orderly manner.

Deliveries: The Contractor shall clear all deliveries with the Fluor-GJCC Property Specialist.

Vendor and his employees shall abide by all Fluor-GJCC rules and regulations.

The Contractor will be required to follow all Fluor-GJCC safety and security requirements including searches when entering or leaving the site.

Fluor-GJCC is an affirmative action employer committed to equal employment opportunity. In accordance with our affirmative action policy, Fluor-GJCC recruitment and employment process is conducted without regard to race, color, religion, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this affirmative action plan.

Proposals in response to this RFP will include: Proposal detailing contractors approach to the project; statement of price; W-9; Certificate of Liability Insurance; completed Fluor-GJCC New Vendor Registration form, included herein as Attachment 2; DUNS documentation;; and copies of all licenses needed to conduct business. All proposals must be received in the Purchasing Department, Gainesville Job Corps Center, 5301 NE 40th Terrace, Gainesville, Florida 32609, or faxed to Sherrie Ashby, Purchasing Specialist, at: (352) 373-2736 by 5:00pmMay 1, 2015. All proposals must be valid for a period of 90 days.

Fluor-GJCC reserves the right to accept or reject any or all proposals. This RFP does not commit Fluor-GJCC to pay any costs incurred in the preparation of a proposal, nor does it commit Fluor-GJCC to award a contract for services. Fluor-GJCC will be the sole judge as to which proposal offers the best overall value and will serve the best interest of Fluor-GJCC and the Government. Additional information may be obtained by contacting Sherrie Ashby at the Gainesville Job Corps Center between the hours of 8:00 a.m. and 5:00 p.m. Eastern time, Monday through Friday.

Link/URL: https://www.fbo.gov/spg/DOL/ETA/GainesvilleJCC/235S00502/listing.html