Combine Solicitation – V– Youth Ldrship Prgm Philadelphia, PA 23-28 September 2014

Notice Type: Combine Solicitation

Posted Date: 04-SEP-14

Office Address: Department of the Army; FedBid; FedBid.com -- for Department of Army procurements only; Builing 2-1105, C-Stack, Fort Bragg, NC 28310

Subject: V-- Youth Ldrship Prgm Philadelphia, PA23-28 September 2014

Classification Code: V - Transportation, travel, & relocation services

Solicitation Number: W91247-14-T-CL31A

Contact: Name: Carmen Lindstrom, Title: Contract Specialist, Phone: 9109082898, Fax: , Email: [email protected];

Setaside: N/AN/A

Place of Performance (address): , null null

Place of Performance (zipcode): null

Place of Performance Country: Not Defined

Description: Department of the Army

FedBid

FedBid.com -- for Department of Army procurements only

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W91247-14-T-CL31A and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-76. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $32.50M.This requirement is unrestricted and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-09-10 15:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be , null null The MICC Fort Bragg requires the following items, Meet or Exceed, to the following: LI 001: Lodging: Sept 23 and 24: 15 single occupancy rooms X 2 nights (30 for total duration) ; Sept 25 thru 27: 16 x 3 nights single occupancy rooms (48 for total duration)and 21 x 3 nights double occupancy rooms (63 for total duration); Sept 28: 14 single occupancy rooms***SEE SOW FOR ADDITIONAL INFORMATION PERTAINING TO ROOMS***, 155, EA; LI 002: Bus Transportation: Use of hotel schuttle is NOT ACCEPTABLE. Commercial private/chartered bus, seat 54 people, able to store/transport luggage, working AC/heat. Transport all youths to and from airport to hotel and other venues as called out in SOW from Sept 25 thru 28, *****PROVIDE PICTURE,CARRIER INSURNACE CERTIFICATE AND USER AGREEMENT*****, 1, Job; LI 003: Audio Visual: Sept 25-28: 8AM-5PM for each event rooms X(4): use of audio house system patch or speaker system, audio mixer, wireless mic lavaliere, projector, screen, skirted a/v cart, podium, multiple sets of easel with butcher paper with colored markers as indicated in the SOW., 1, Job; LI 004: Conference/Breakout Rooms: Sept 24-28: Conference room: Linen covered crescent tables for 50 people each day with space for non-table oriented activities.Two breakout rooms Sept 24-28: Linen covered round tables for 25 people in each room with space for non-table oriented activities.*****PROVIDE PICTURES OF ROOMS*****, 1, Job; LI 005: Administrative Room: Sept 23-28: Set-up board room style for 10 people, internet connectivity, house phone, water station each day, secured with 24-hr access.*****PROVIDE PICTURES OF ROOM*****, 1, Job; LI 006: Internet services: Administrative Room needs access for five wire/wireless units. Each Conference Room and Breakout Rooms need access for one unit thru wire/wireless. If hotel provides free internet, this CLIN shall be a non-priced CLIN, 1, Job; LI 007: Color copier/Printer: Sept 23-28 for Operations Room during event period; must be able to print 2-sided and color copies; must have networking capability., 1, Job; LI 008: Meals in non-meeting room. BREAKFAST: Sept 26-28 Hot buffet as per SOW for 47 people at linen covered rounds of 8. LUNCH Sept 26-28 Hot buffet as per SOW for 47 people at linen covered rounds of 8. DINNER Sept 25-27: Hot buffet as per SOW for 47 people at linen covered rounds of 8.*****PROVIDE PICTURES OF ROOM AND SAMPLE MENU*****, 141, EA; LI 009: Registration area Sept 25 ONLY Two 6 foot skirted tables, 1, Job; LI 010: Marquee and/or dirtional signs Sept 25-28 to help direct attendees to training events, 1, Job; "https://marketplace.fedbid.com/fbweb/fbobuyDetails.do token=%3D%3DwBKxmaVGYR9iHqO2QY5A0%2FQAAAAAHeAAgAgTFCGg%2FFzzqQbJAAyVXBA0Or"Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Fort Bragg intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Fort Bragg is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at [email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or [email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. The applicable NAICS code for this procurement is 721110 with the related size standard of $32.5 million. The NAICS code identified herein must appear in FAR 52.212-3 "Offeror Representations and Certifications" in SAM and the vendor must be actively registered in that NAICS Prior to Award to be considered for any resulting contract. Failure to be properly registered at the time and date of award may render the quote nonresponsive. Will be based on lowest price technically acceptable. The sum of all priced items and the quantity stated in this solicitation will be considered as a total price. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (DEC 2012). FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The Contractor shall comply with the FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.202-1, 52.212-3, 52.204-7, 52.204-9, 52.212-4, 52.223-11, 52.225-13, 52.232-23, 52.233-1, 52.223-18, 52.237-2, 252.201-7000, 252.203-7002, 252.204.7008, 252.223-7006, 252.232-7010, 252.232-7003 and 252.243-7001. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. The Contractor shall comply with the FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: The following FAR clauses in 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (MAY 2012), will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.225-13, 52.232-34, 52.233-3, 52.233-4, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.225-1, 52.232-33, 52.203-13, 52.222-40, 52.222-41, 52.222-51, 52.222-53, 52.222-54, 52.226-6. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. The following DFARS clauses are applicable under DFAS 252.212-7001: 52.203-3, Gratuities (APR 1984), 252.225-7001, Buy American Act and Balance of Payments Program; 252.211-7003 ITEM IDENTIFICATION AND VALUATION (JUN 2011); 252.246-70000 Material Inspection and receiving Report, Alternate I (OCT 2011) of 252.225-7001, 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. Systems for Award Management (SAM). Offerors shall ensure their company is registered in the System for Award Management (SAM) database and has completed their annual representations and certifications through the SAM website. The Government transitioned from the Central Contractor Registration System (CCR) www.ccr.gov, and Online Representations and Certifications Application (ORCA) https://www.acquisition.gov, to the System for Award Management (SAM) https://www.sam.gov. Any reference to CCR or ORCA in this document is to be understood as SAM. Bid MUST be good for 30 calendar days after submission In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports , the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF. Contractors must register to use WAWF at this website and ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract. Contractor training is available at the website Home Page, under about WAWF. Contractors may contact the WAWF Customer Support for assistance toll free at 866-618-5988; commercial: 801-605-7095; Fax commercial: 801-605-7453 or [email protected] SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil and/or http://www.acqnet.gov/far. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hil.af.mil and/or http://www.acqnet.gov/far. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered; and are determined to be fair and reasonable. The following factors shall be used to evaluate offers: Price AND Technical Capability: Proposed quote will be evaluated for reasonableness using the price analysis techniques provided under FAR Part 13. The Government will review the contractor s technical APPROACH to ensure that it reflects a sound approach and understanding of this requirement and that the contractor has the technical ability to successfully perform the requirement. (a) Pursuant to Department of Defense Instruction Number 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. (End of clause) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. (End of Clause) Term is mandatory for lodging and hotel requirements. This is not a solicitation for Event Planning Services. For a proposal submitted by an offeror other than a hotel, THE THIRD PARTY OFFEOR MUST PROVIDE A TECHNICAL APPROACH OF HOW THEY WILL SUPPORT THE REQUESTED LODGING REQUIRMENT AS THE PRIME VENDOR. THE TECHNICAL APPROACH SHOULD NOT SIMPLY RESTATE THE SOW, HOWEVER IT MUST PROVIDE ENOUGH DETAIL TO CONVINCE THE GOVERNMENT THAT THE CONTRACTOR IS ABLE TO PERFORM ALL THE REQUIREMENTS AS STATED IN THE SOW. THE TECHNICAL APPROACH SHALL BE PRESENTED ON THE THIRD PARTY'S LETTERHEAD. A TECHNICAL PROPOSAL THAT LACKS DETAILS WILL BE DETERMINED TECHNICALLY UNACCEPTABLE. ALL proposals submitted by an offeror other than a hotel shall provide the following: (1) Valid business liability insurance certificate. (2) Hotel agreement verified, and countersigned by both parties and the authorized agent of the participating hotel (hotel letterhead). (3) Quote EACH CLIN with an explaination as to how offeror will meet all the CLIN requirements without repeating requirement verbatim. (4) Signed agreement with bus carrier and their current certificate of insurance (5) Third party offerors shall have person acting as POC on-site during the rquested dates of the event and shall provide a cell phone number prior to event for coordination efforts.

(Again, this is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable). Any offer missing any required paperwork shall be deemed unacceptable. For bus transportation, must provide bus carrier's current certificate of insurance and signed agreement with carrier. Provide Pictures of what the bus will look like. Hotel shall be located within 15 miles of Philadelphia International airport. Provide MAP Quest printout to validate distance. Pictures/diagrams of hotel layout of all sleeping rooms, meeting rooms and dinning spaces shall be provided. A copy of the hotel's policy on room cancellations. Policy must be noted in the Third Party's Technical Approach or submitted as a seperate attachment. ANY MISSING INFORMATION WILL DEEM YOUR QUOTE AS UNACCEPTABLE. IF YOU HAVE ANY QUESTIONS PLEASE SUBMIT THEM THRU FEDBID.*****NOTE***** Boys and girls rooms shall be on separate floors with two rooms reserved for chaperones at each end.

Link/URL: https://www.fbo.gov/notices/e8cf1e392770d0bbceef1e97e596eb71