Combine Solicitation – V– Lodging, Ice, Dining Room, Meals and Laundry Services

Notice Type: Combine Solicitation

Posted Date: 30-JAN-14

Office Address: Department of the Army; Army Contracting Command, MICC; MICC Center - Fort Sam Houston (JBSA); Directorate of Contracting, Fort Sam Houston, TX 78234-1361

Subject: V-- Lodging, Ice, Dining Room, Meals and Laundry Services

Classification Code: V - Transportation, travel, & relocation services

Solicitation Number: W9124J-14-T-0001

Contact: Jacqueline Montague, 210-466-2215 mailto:jacqueline.t.montague.civ@mail.mil [MICC Center - Fort Sam Houston (JBSA)]

Setaside: Total Small BusinessTotal Small Business

Description: Department of the Army

Army Contracting Command, MICC

MICC Center - Fort Sam Houston (JBSA)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W9124J-14-T-0001 is issued as a Request for Proposal. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-55. This requirement is a 100% Small Business Set-Aside. The North American Industry Classification System (NAICS) Code for this requirement is 721110 with a corresponding dollar value of $30M. The Mission Installation Contracting Command - Fort Sam Houston (MICC-FSH) intends to award a firm-fixed price contract in support of Joint Task Force - North (JTF-N) to procure life support (Lodging, Ice, Laundry, Dining Room & Meals) requirements to support a United States Government Interagency mission along the Southwest Border between Mexico and the United States near Nogales, AZ. Requirements are outlined in the attached Performance Work Statement (PWS) and as follows: EVALUATION CRITERIA: CONTRACTOR'S FACILITY SHALL HAVE CURRENT FORCE PROTECTION ASSESSMENT BY JTF-N PRIOR TO ACCEPTANCE OF EVALUATION PROCESS. Place of Performance: Vicinity of Nogales, AZ. Line Item 0001: Lodging Contractor shall provide 2 ea single occupancy rooms. Each room shall have a color multifunction (copy, scan, and fax) printer with 2 sets of replacement printer cartridges per printer. Period of performance: Arriving on 4 Mar 2014 and departing on 22 Apr 2014 (49 nights). Request all applicable taxes be included in pricing. Line Item 0002: Lodging Contractor shall provide 3 ea double occupancy rooms. Period of performance: Arriving on 4 Mar 2014 and departing on 22 Apr 2014 (49 nights). Request all applicable taxes be included in pricing. Line Item 0003: Lodging Contractor shall provide 16 ea double occupancy rooms. Period of performance: Arriving on 5 Mar 2014 and departing on 22 Apr 2014 (48 nights). Request all applicable taxes be included in pricing. Line Item 0004: Lodging Contractor shall provide 2 ea single occupancy rooms. Each room shall have a color multifunction (copy, scan, and fax) printer with 2 sets of replacement printer cartridges per printer. Period of performance: Arriving on 5 Mar 2014 and departing on 22 Apr 2014 (48 nights). Request all applicable taxes be included in pricing. Line Item 0005: Dining Room and Meals Contractor shall provide a room/area for messing, up 40 personnel, breakfast meals (0600-0730) and dinner meals (1800-1930) seven (7) days a week. Period of performance is 4 Mar 2014 - 22 Apr 2014. Request all applicable taxes be included in pricing. Line Item 0006: Ice Contractor shall provide 2 lbs of ice per day per person up to 40 personnel. Period of performance is 4 Mar 2014 - 22 Apr 2014 (49 days). Request all applicable taxes be included in pricing. Line Item 0007: Laundry Service Contractor shall provide laundry service to wash/dry and fold clothing twice a week for up to 40 personnel 4 Mar 2014 - 22 Apr 2014 in the vicinity of Nogales, AZ. Clothing items will include military uniforms and civilian clothing. Laundry services will include all cost incurred (detergent, bleach, plastic bags, etc. ) to wash and fold. Unit will drop off/pick up a laundry bag twice a week (Sunday and Wednesday). The maximum amount of clothing per individual, per week will consist of no more than 12 sets of clothes consisting of 12 shirts, 12 pants, 12 T-shirts, 12 pairs of socks, 12 changes of undergarments, and 2 ea laundry bad (not to exceed 560 bags of laundry). Units will mark/tag their individual bags of laundry. Line Item 0008: Contract Manpower Reporting The Contractor shall report all contract manpower required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address: https://cmra.army.mil/Login.aspx pursuant to paragraph C.5.3. of the PWS. Requirements/Evaluation Factors: Scope: This contract includes providing lodging, breakfast and dinner meals, a dining room, laundry services, and ice. The Contractor shall be responsible for furnishing all labor, personnel, materials, supplies, equipment, maintenance support, supervision necessary to perform the required services as required by JTF-N. Lodging services must be provided within 15 miles of Nogales, AZ. Dining room, meals, ice, and laundry services must be provided within 5 miles of contracted lodging location. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, the Arizona State Law, Occupational Safety and Health Administration (OSHA) regulations, and Army and installation regulations. EVALUATION CRITERIA: CONTRACTOR'S FACILITY SHALL HAVE CURRENT FORCE PROTECTION ASSESSMENT BY JTF-N PRIOR TO ACCEPTANCE OF EVALUATION PROCESS. Lodging: Rooms shall have microwave/refrigerator combinations Rooms shall have wireless and/or internet service. Double rooms shall have two separate beds (No hideaway beds) Contractor's facility shall provide secured parking for up to 10 GSA vehicles/trucks. Lodging shall be within a 15 miles radius of Nogales, AZ. Contractor shall provide 4 each multifunctional copier, scanner, fax, printers, to include 4 set of replacement printer cartridges for two single rooms Meals: Contractor shall cater up to 1960 breakfast meals at the designated location in Nogales, AZ for up to approximately 40 personnel from 4 March 2014 through 22 April 2014. Contractor will serve Breakfast meals daily, Monday thru Sunday, starting at 0600 and ending at 0700. Contractor may serve meals as buffet and/or full service style. Breakfast meals will offer a variety of items that will include fruits, juice, cold cereal, eggs, bacon/sausage/ham, toast, pancakes/waffles and drinks such as milk, coffee and water. Contractor will be responsible for providing plates, eating utensils, drinking glasses/cups, napkins and associated condiments for all meals. Cost of catered meals will include all costs associated with transporting, preparation, and serving the meals, and gratuity. The contractor will provide, for the duration of the mission, a 7-day menu, at a minimum, one week prior of the scheduled contracted meals, to the unit commander and/or representative for review and approval. Contractor shall cater 1960 dinner meals to a designated location in Nogales, AZ for up to approximately 40 personnel from 4 March 2014 through 22 April 2014. Dinner meals will be Monday thru Sunday, starting at 1830 thru 1930. Contractor may serve buffet and/or full service style. Dinner meals will consist of servings that will include the basic food groups; grains, fruits, vegetables, meats, and dairy product along with a desert and dinner drink. Contractor will be responsible for providing plates, eating utensils, drinking glasses/cups, napkins and associated condiments for all meals. Cost of catered meals will include all costs associated with transporting, preparation and serving the meals, and gratuity. The contractor will provide, for the duration of the mission, a 7-day menu, at a minimum, one week prior of the scheduled contracted meals, to the unit commander and/or representative for review and approval. Total number of meals and total number of personnel are variable and will be determined prior to contracting for specific event. Contractor shall be responsible for providing plates, eating utensils, drinking glasses/cups, and napkins and associated condiments for all meals. Meals may be served buffet and/or full service style. During special situations, the Contractor shall provide boxed meals, to include drinks and associated condiments when requested by the COTR (Contracting Officer Technical Representative). COTR will provide notice/request for boxed meals to Contractor no later than 24 hours prior to meals being served. The Contractor shall be flexible on established feeding hours, for special situations, up to a 2 hour variance, when given a 24 hour notice from the COTR requesting a change in serving times. Contractor shall provide onsite food service management personnel expressly for supervision of quality control, timeliness of service and management of food preparers and serving staff. This manager shall be required to be present for the duration of every meal from start of preparation to completion of cleanup activities. Contractor shall provide adequate personnel/staff to serve meals within the feeding times specified in the contract. Contractor employees, working onsite, shall possess the appropriate city, county and state licenses and permits to prepare and serve food. Contractor must obtain prior to contract performance. Contractor shall prepare meals in a certified kitchen and shall possess all appropriate and applicable city, county, and state licenses and permits to prepare and serve food. Contract performance shall be subject to food and health inspections from the appropriate department of the city, county, state and federal agency where food is being prepared and served for the duration of contract performance. The contractor shall provide, for the duration of the event, a seven (7) day menu, at a minimum one week prior of the scheduled contracted meals, to the COTR for review and approval. Contractor shall provide meals seven (7) days a week. Contractor shall accommodate personnel requiring special meals due to food allergies and/or religious constraints when identified by the COTR. The Contractor shall be responsible for trash collection and removal in the serving/dining area. The Contractor shall be responsible for cleaning and sanitizing the serving/dining area prior to and after meals are served. Contractor shall be responsible for disposal of all waste and waste water created by preparing and serving contracted catered meals. Cost of catered meals, if applicable, shall include all costs associated with transporting, preparation, and serving the meals. Contractor shall provide meal service within five (5) miles of contracted lodging location. If refrigerated or warming units/equipment is not utilized for proper temperature storage of food and to serve meals and drinks, the Contractor shall provide sufficient quantities of ice and/or adequate equipment necessary to maintain temperatures for the proper storage of food, and to serve meals and drinks. Contractor shall provide hand washing facilities, single-use gloves, and hairnets/caps for those persons that will be handling/serving food. Gloves must be worn only after hands have been washed. Contract management shall ensure gloves are changed and disposed after each task, interruption, or whenever contaminated. Dining Area: Contractor shall provide a room/area for messing, up to 40 personnel, breakfast meals (0600-0730) and dinner meals (1800-1930) seven (7) days a week. Period of performance is 4 March 2014 and departing on 24 April 2014. Contractor shall provide adequate tables and chairs to accommodate up to 40 personnel to eat and to serve food and drinks from in-house and/or catered source. The room/area to facilitate catered meals shall be climate controlled. Contractor shall provide adequate trash receptacles to accommodate 40 personnel Contract shall provide all required state, county, and city licenses, permits and liability insurance to serve meals/food prior to contract award. Ice Requirements/Evaluations Factors: Contractor shall provide 2 lbs of ice per day per person up to 40 personnel. Period of performance is 4 March 2014 and departing on 22 April 2014 (49 days) in the vicinity of Nogales, AZ. Contractor shall provide bulk ice (bagged/non bagged). Contractor's ice location shall be at contracted lodging. Laundry: Contractor shall provide laundry service to wash/dry and fold clothing twice a week for up to 40 personnel 4 March 2014 through 22 April 2014 in the vicinity of Nogales, AZ. Clothing items will include military uniforms and civilian clothing. Laundry services will include all cost incurred (detergent, bleach, plastic bags etc.) to wash and fold. Unit will drop off / pick up a laundry bag twice a week. The maximum amount of clothing per individual, per week will consist of no more than 12 Sets of clothes consisting of 12 shirts, 12 pants, 12 T-Shirts, 12 pairs of socks, 12 changes of undergarments, and 2 ea laundry bag (Not to exceed 560 bags of laundry). Laundry Services will not include dry cleaning and or pressing of garments. Units will mark/tag their individual bags of laundry. Contractor shall provide at a minimum two-day turn around after laundry is dropped off. Contractor shall return clean, dry, and folded laundry in marked/tagged bags. Contractor drop-off/pick-up location shall be at contracted lodging location. Past Performance: Contractor shall provide past performance records/references of Government fuel contracts prior to acceptance of evaluation process. Delivery shall be F.O.B. Destination as indicated in Line Items. The following provisions and clauses apply to this acquisition. FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications with proposal; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-10, 52.219-6, 52.219-28, 52.222-19, 52.223-18, 52.225-13, 52.232-29, and 52.232-33. FAR 52.232-39, Unenforceability of Unauthorized Obligations; FAR 52.233-4, Applicable Law for Breach of Contract Claim; FAR 52.204-7, System for Award Management (SAM); 52.204-13, System for Award Management Maintenance; 52.222-50, Combating Trafficking in Persons. DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.204-7000, Disclosure of Information; 252.204-7003, Control of Government Personnel Work Product; DFARS 252.232-7006, Wide Area Workflow Payment Instructions. Local Clause: 5152.233-4000 AMC Level Protest Program 5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL CLAUSE) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command https://www.fbo.gov/index s=opportunity&mode=form&id=a74de86e6a18269... 12/12/2013Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMCAMC-Level Protest Procedures. Proposals are due no later than Wednesday, 12 February 2014 by 3:00PM CST and may only be submitted electronically via email to the following points of contact: Ms. Jacqueline Montague, Contract Specialist, at jacqueline.t.montague.civ@mail.mil AND Ms. Dawn Windham, Contracting Officer, at dawn.m.windham.civ@mail.mil.

Link/URL: https://www.fbo.gov/notices/85af3d6c121521fad814e2c917902ed2