Combine Solicitation – USPSC – Program Operations Specialist – Humanitarian Policy and Global Engagement Team in Washington, D.C.
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: USPSC - Program Operations Specialist - Humanitarian Policy and Global Engagement Team in
Classification Code: R - Professional, administrative, and management support services
Solicitation Number: SOL-OFDA-13-000005
Contact:
Setaside: N/AN/A
Place of Performance Country: US
Description:
USAID/
SOLICITATION NUMBER: SOL-OFDA-13-000005 ISSUANCE DATE:
SUBJECT: Solicitation for U.S. Personal Service Contractor for a Program Operations Specialist - Humanitarian Policy and Global Engagement Team in
Ladies/Gentlemen:
The
Submittals must be in accordance with the attached information at the place and time specified.
Applicants interested in applying for this position MUST submit the following materials:
* Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.
* Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
Incomplete or unsigned applications will not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700
Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:
Sincerely,
1. SOLICITATION NO.: SOL-OFDA-13-00005
2. ISSUANCE DATE:
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS:
4. POSITION TITLE: Program Operations Specialist
5. MARKET VALUE: GS-12 equivalent (
6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years
7. PLACE OF PERFORMANCE:
8. STATEMENT OF WORK
POSITION DESCRIPTION
BACKGROUND
Within OFDA, the Humanitarian Policy and Global Engagement (HPGE) Team serves as the principle focal point for humanitarian policy development, engagement with UN agencies and other public international organizations, and other donor governments. The HPGE Team tracks trends and policy developments in the humanitarian assistance field; engages in policy discussion with other donors and multilateral agencies; recommends strategies for action; initiates policy and internal guidance for the organization; maintains global relationships with OFDA implementing partners and other donors; leads OFDA's communications work; and serves as the primary interlocutor with OFDA's other federal partners on global issues. The HPGE Team is directed by a Humanitarian Coordination Specialist, and supported by a Humanitarian Policy Advisor, an Operations Support Coordinator, and has staff focused on program development, policy and outreach, strategic communications, and interagency engagement. The HPGE Team also has
The POS's primary responsibility would be to manage administration of a portfolio of globally-funded OFDA programs, many of which are implemented by UN agencies and public international organizations. In this capacity, the POS would help manage the process of awarding large macro-grants to UN agencies, and serve as Agreement Officer's Representative (AOR) or Alternate AOR for a number of awards. In addition to managing the portfolio, the POS would also be expected to provide guidance on OFDA's relationship with public international organizations, as well as guidance on internal USAID regulations and policies impacting these relationships. The POS will be responsible to help develop and refine internal OFDA business processes and address a number of humanitarian policy issues, as assigned.
The POS will work closely with the HPGE Team's other POS, and would report to the Team's Senior POS.
OBJECTIVE
To obtain the services of a POS to provide programmatic, liaison and grant management support to OFDA's HPGE Team.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The POS's responsibilities will include the following:
Grant Portfolio Management:
* Become certified and serve as the Contracting Officer's Representative (COR) and Agreement Officer's Representative (AOR), as appropriate, for awards managed by the HPGE Team.
* Prepare all documentation to obtain timely award approval. This will involve properly inputting data into Office and Agency administrative and financial tracking systems for transmittal to the
* Ensure that all steps involved in managing a grant portfolio are performed, i.e., data entry, file maintenance, and close communication with relevant OFDA or other USAID staff, as needed.
* Track program reports from grantees and ensure reports are received in a timely manner.
* Review program reports to ensure that program objectives are achieved. Provide grantees with feedback on reports, and share reports with appropriate team members.
* Design and maintain internal grant tracking mechanisms.
* Ensure consistency in our grant management process across partner agencies.
Grant Guidelines and Regulations:
* Promote uniform policies and procedures for relating to partner agencies on grant management.
* Assists in developing policies and provide guidance on OFDA core business processes.
* Brief partner agencies and help disseminate information on OFDA grants guidelines.
External Relations:
* Develop and maintain communications and relationships with relevant individuals in partner organizations/offices, both within and outside the
* Assist in the organization of monthly, quarterly and annual consultations with partner agencies and organizations.
* Assist in the coordination of OFDA's participation in and input to the monthly meeting on specific disaster response areas conducted by InterAction, a coalition of U.S-based international NGOs. Take notes and produce meeting summaries to ensure program policy consistency.
Internal Coordination:
* Coordinate tasks and activities with OFDA colleagues, especially in DRM, as well as with
* Assist the Senior POS in formulating the HPGE Team's internal budget.
* Assist with a wide range of taskers and briefing books.
Administrative and Other General Duties and Responsibilities:
* Participate in the preparation of memoranda and briefing papers where input from the HPGE Team is required.
* Assist in any follow-up actions regarding ongoing and current emergency programs.
* Draft responses to partner or staff inquiries and participate in making recommendations to resolve issues, as appropriate.
* Serve as a member of the
* On occasion, serve as OFDA Duty Officer.
SUPERVISORY RELATIONSHIP: The POS works under the supervision of and reports directly to the Senior POS or his/her designee. He/she will be expected to coordinate closely with the other POS. He/she may also be tasked directly by the Director for Humanitarian Policy and Global Engagement.
SUPERVISORY CONTROLS: The incumbent will gradually be expected to take initiative, act independently within the larger team parameters, and perform with moderate to minimal direction from the Senior POS in the performance of his/her duties.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF contact:
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, International Relations, Political Science, and Disaster Management), and five (5) years of relevant work experience, including at least two (2) years of field experience.
OR
Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, International Relations, Political Science, and Disaster Management), and four (4) years of relevant work experience, including at least two (2) years of field experience.
SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position. The applicant shall use the "Other Qualifications" section of the OF-612 to address the italicized Selection Factors listed below.)
* Applicant is a U.S. Citizen;
* Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted;
* All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.
* Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; &l; Ability to obtain a SECRET level security clearance as provided by USAID.
* Satisfactory verification of academic credentials.
* Knowledge of international humanitarian architecture, UN system and other public international organizations, and NGOs involved in the delivery of humanitarian assistance.
* Knowledge of broad policy trends within the international humanitarian arena.
QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)
QRF #1 Demonstrated knowledge and expertise in administrative management of large complex program portfolios from the proposal to the award process.
QRF #2 Direct experience with USAID programs, U.S. policy and regulations for responses to natural disasters and complex emergencies, and overall experience with
QRF #3 Demonstrated knowledge of the range of organizations participating in international humanitarian assistance, including governmental, international and non-governmental organizations. Detailed knowledge of structures, mandates, and policies of
QRF #4 Excellent written communication skills as demonstrated through the preparation of concise, clear, and grammatically sound documents describing a position, situation, or policy. Excellent oral communications skills as demonstrated by public speaking experience.
QRF #5 Demonstrated ability to consistently and independently perform in a high-pressure environment. Strong work ethic and ability to initiate, develop and manage multiple projects simultaneously. A high degree of diplomatic skills. Excellent personal organization, facilitation, meeting planning, and team skills.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 15 points QRF #2 - 15 points QRF #3 - 10 points QRF #4 - 5 points QRF #5 - 5 points
Interview Performance - 30 points
Satisfactory Professional Reference Checks - 20 points
Total Possible Points: 100
APPLYING:
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.
2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.
DOCUMENT SUBMITTALS
Via mail: GlobalCorps,
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
NOTE: If the full security application package is not submitted within 30 days after the
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.
For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html
LIST OF REQUIRED FORMS FOR PSCs
Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do
1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). **
** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.
CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs
CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.
AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY
AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.
BENEFITS/ALLOWANCES:
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
BENEFITS:
Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave
ALLOWANCES (if Applicable).*
(A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G)
* Standardized Regulations (Government Civilians Foreign Areas).
FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
ATTACHMENT 1
ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY
General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (
(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.
Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.
(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."
(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in
(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:
(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;
(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and
(3)
(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (
(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for
(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for
(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.
(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
Link/URL: https://www.fbo.gov/spg/AID/OP/WashingtonDC/SOL-OFDA-13-000005/listing.html
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