Combine Solicitation – SERVICE MAINTENANCE
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: SERVICE MAINTENANCE
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: N00259-15-T-0003
Contact:
Description:
Naval Medical Center San Diego
The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement on a sole source basis to
Full Service and preventive maintenance to be provided for the listed equipment in accordance with the statement of work. (SOW). Period of Performance:
Under the authority of FAR 13.106-1(b) (1) (i), sole source justification is based on
Contractor must be registered to the System for Award Management (SAM) prior to award. The website address for SAM registration is www.sam.gov
Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego,
52.204-7 System for Award Management (
THIS ORDER IS SUBJECT TO AVAILABILITY OF FY 2015 FUNDS. THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FY 2015 DOD APPROPRIATION ACT OR AN EXTENDED FY 2015 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE.
All responsible sources may submit a quotation which shall be considered by the agency.
STATEMENT OF WORK MEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION
GENERAL REQUIREMENTS:
The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.
The Contractor shall provide all services, materials and equipment necessary for the preventive maintenance of the listed models of Olympus scopes and equipment located in the
"Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.
NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS:
* Perform service repair/preventive maintenance to industry standards. * Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, The Contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. * Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. * Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. * The Contractor shall perform all scheduled preventive maintenance as agreed upon during initial contact with the Contract Administrator.
NMCSD REPAIR REQUIREMENTS:
* NMCSD Biomedical Engineering will provide the initial assessment. * Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. * Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. * Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. * Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. * Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. * Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.
* Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.
TRAVEL AND RELATED EXPENSES:* The Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.
RESPONSE TIME: The Contractor shall use commercially reasonable efforts to:
* Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD. * Provide on-site support within 24 hours of notification by NMCSD personnel.
TITLE TO EQUIPMENT: The Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.
LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.
UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the
GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.
PARTS AVAILABILITY: To ensure minimal equipment downtime, The Contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within__5__ day. COMPENSATION:
LABOR: All compensation for labor
PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.
CONTRACTOR CHECK-IN/CHECK-OUT: The Contractor is required to report to the Medical Repair Branch for Visitor Badges during the hours of
FIELD SERVICE REPORTS: The Contractor, at Check-In shall pick-up a Government Field Report (Form NMCSD 6700/83)(7-05). The Contractor shall furnish to the Duty Staff or:
a completed Government Field Service Report (NMCSD 6700/83) upon completion of work performed prior to checking-out. The contractor, or his representative, shall complete the Government Field Service Report (NMCSD 6700/83) to include the following:
* Contractor Name, Technician's Printed Name and Telephone Number, Signature * Date and Time of Arrival * ECN (Equipment Code Number) and Serial Number * Time expended repairing/servicing; Labor Hours, Rate, and Materials * Summary of work performed and accepted by end-user(Government Representative's Printed Name and Signature)
COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE
PREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES
SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:
PREVENTIVE MAINTENANCE: (Check One)
__ ___ One (1) time per fiscal year __________
__X ___ Two (2) times per fiscal year __ _ _
__ ___ Four (4) times per fiscal year _____/_____/_____/_____
REPAIR: (Check One) _ X___ Monday - Friday, 0800-1700 hrs.
__ __ Seven (7) days per week, 24-hour coverage
CONTRACTOR POINT OF contact (POC): __________________________________________ (Contractor/Dispatcher/Customer Service) Telephone Number: __________________________FAX : _____________________ E-Mail: ______________________________________
Naval Medical Center San Diego Field Service Report (FSR)
Contractors performing maintenance services on government-owned equipment shall complete and return this FSR to the Duty Staff in the Med Repair Division.
CONTRACTOR NAME: ____________________________________________ * * TECHNICIAN/TEL NO. _____________________________________________
CONTRACT NO: __________________________________________________ ECN: ___________________________ SN: __________________________ (Attach company FSR to this government form if necessary)
* EQUIPMENT NOMENCLATURE: ____________________________________ (Use continuation sheet if necessary)
*-REPAIR-PREVENTIVE MAINTENANCE
WORK SUMMARY: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ * * SERVICE START DATE: _____________ SERVICE END DATE: _____________ * REPAIRS Only authorized government official shall approve all repairs to government-owned equipment prior to any repair work. Repair work performed by the contractor without this approval shall be processed as an unauthorized commitment.
Repair Cost Estimate:
Labor Hours:____________________ Material Costs: __________________ * Grand Total: ____________________ Labor Rate: _____________________
Services Accepted by Govt Representative: __________________________ _____________________ _________ PRINT NAME SIGNATURE DATE Invoices without field service reports may be delayed and/or rejected by the government.
NMCSD 6700/83 (7-05)
Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-15-T-0003/listing.html
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