Combine Solicitation – Food Service Form 10 Quarter 1 FY2015

Notice Type: Combine Solicitation

Posted Date: 07-AUG-14

Office Address: Department of Justice; Bureau of Prisons; FCC Allenwood; PO Box 3500Rt. 15, 2 Miles North of Allenwood White Deer PA 17887

Subject: Food Service Form 10 Quarter 1 FY2015

Classification Code: 89 - Subsistence

Solicitation Number: RFQP02011500001

Contact: Nicholas Guzenski, Phone 570-547-0963 x6175, Fax 570-547-9200, Email [email protected] - Diane Keefer, Supervisory Contract Specialist, Phone 570-547-0963 x 6183, Fax 570-547-9200, Email [email protected]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): FCC Allenwood - Central WarehouseState Route 15 2 miles North of Allenwood Allenwood, PA

Place of Performance (zipcode): 17810

Place of Performance Country: US

Description: Department of Justice

Bureau of Prisons

FCC Allenwood

All Interested Parties: The Federal Bureau of Prisons, Federal Correctional Complex, Allenwood, Pennsylvania will issue solicitation RFQP02011500001 for the requirements of quarterly food items. This solicitation is 100% set aside for small business, with the exception of the weekly bread and bread products. Due to the lack of adequate competition with a small business set aside bread and bread products will be unrestricted. FOB Destination with delivery dates of October 6-10, 2014. The NAICS Code for this solicitation requirement will be 311999. Deliveries will be made to FCC Allenwood State Rt 15 2 miles North of Allenwood, Allenwood PA 17810. The contract type is a firm-fixed price. All future information about this acquisition, including solicitation amendments will be distributed through www.fbo.gov. Interested parties are responsible for monitoring this site to insure they have the most up to date information about this solicitation. The Government reserves the right to decide how payment will be made using either Electronic Funds Transfer (EFT) or Government Purchase Card. Faith-based and Community-based organizations can submit quotations equally with other organizations for contracts for which they are eligible. The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. Please include shipping in all pricing. The following criteria will be used to evaluate the offers: 1 - Price 2 - Past Performance to include timeliness of delivery, providing correct product as specified, meeting quoted specifications, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded. 3 - Technically Acceptable Item

Do not change specifications of the solicitation or quote will be considered non-responsive. All items must be in compliance with BOP National Menu Specifications. FCC Allenwood reserves the right upon inspection to return the items if they are damaged or not to specifications as listed in the solicitation at offerors expense. Meat Items must be dated within 9 months' time of delivery date or fresher. Receipt of delivery may be conditional for a period of three days in order to allow for adequate examination and testing. Items which are conditionally received, and found to unacceptable must be picked up at the vendors' expense within two weeks of non-compliance notification. If the product is not picked up within two weeks it will be disposed of by warehouse staff. Expired or non-dated items will be refused and returned at offerors expense. Do not change case counts or your quote will be considered non-responsive. Ship exactly what is quoted or the item will be rejected at the warehouse at vendor's expense. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS. If you have been using those systems, you should now go to www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need. Instructions for Quoting: Each Food Service contractor must complete their respective representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://www.sam.gov, as provided in FAR 52.212-3. Make sure to include your (DUNS) number with your quotation. - Complete 17a, 30a, 30b & 30c on the SF-1449 (Page 1) and return page one to me via email or fax with your quotation. -Place quotes on the attached quote sheet. - Fill in offeror name and DUNS number at the top of each page of the quote sheet. - The delivery address for the institution is located in block 15. - Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, you will be removed from the offeror list. -QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided. - Faxed or electronically submitted quotations only. "E-mail is definitely preferred." - Quotations must be received no later than Friday, August 29, 2014, 1200 P.M. EST. - Please do NOT mail your responses. - We will anticipate the delivery of awarded items during the week of October 6-10, 2014 unless other delivery arrangements are agreed upon. Failure to deliver within the specified date range or delivery date may result in awarding to the next lowest offeror. MEAT Product Samples - 52.212-1(d) - Product samples will be requested at the Food Service Administrators discretion. If product samples are requested the following will apply: Product Samples - FCC Allenwood is requesting product samples, as needed, at or prior to the time specified for receipt of offers. These samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing. Samples should be of 6 serving sizes, label, and lot number of the product. Instructions for Shipping:

- Pallets are to be no higher than 5 ft., unless there is a pallet in between separating.

- Pallets should have like items on them. Also, items should not be scattered on many pallets just to fill space.

- Mixed pallets will have to be broken down to count items. Items will be signed for as 'conditionally received' until items can be properly accounted for and to avoid delays at the receiving point. You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.

- Delivery times are 630 AM to 230 PM Monday - Friday (Excluding Federal Holidays) -Items designated as weekly delivery will be designated a delivery day Monday thru Friday at time of award. Quantities will be requested weekly. Deliveries will be palletized according to institution as shown on the weekly order form, and contents of each pallet labeled. Invoicing Instructions:

- Invoice only items that have been delivered. - Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed. The point of contact for all information regarding this solicitation is Nick Guzenski, Contract Specialist, (570) 547-0963 x6175. Offers will be accepted via fax (570) 547-9200 or e-mail to the attention of [email protected].

Link/URL: https://www.fbo.gov/spg/DOJ/BPR/20104/RFQP02011500001/listing.html