Combine Solicitation – Data Center, SIF and Red Switch Cleaning

Notice Type: Combine Solicitation

Posted Date: 17-JAN-14

Office Address: Department of the Air Force; Air Mobility Command; 6th Contracting Squadron; 2610 Pink Flamingo Ave MacDill AFB FL 33621-5119

Subject: Data Center, SIF and Red Switch Cleaning

Classification Code: 99 - Miscellaneous

Solicitation Number: F2VUJ03357AC01

Contact: Stephen G. Hulsey, contract specialist, Phone 8138286570, Email [email protected] - Alyson Gowin, Contracting Officer, Phone 813-828-1872, Fax 813-828-5111, Email [email protected]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): USSOCOM/MacDill AFBTampa, FL

Place of Performance (zipcode): 33621

Place of Performance Country: US

Description: Department of the Air Force

Air Mobility Command

6th Contracting Squadron

This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request For Quote (RFQ) and the solicitation number is F2VUJ03357AC01. This acquisition is a 100% small business set aside. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following: DESCRIPTION OF REQUIREMENT:

CLIN 0001 - Data Center Cleaning - Base year - 1 Mar 2014 - 28 Feb 2015 QTY: 4 each

CLIN 0002 - SIF Cleaning - Base year - 1 Mar 2014 - 28 Feb 2015 QTY: 2 each

CLIN 0003 - Red Switch Cleaning - Base year - 1 Mar 2014 - 28 Feb 2015 QTY: 2 each

CLIN 1001 - Data Center Cleaning - Option year 1 - 1 Mar 2015 - 28 Feb 2016 QTY: 4 each

CLIN 1002 - SIF Cleaning - Option year 1 - 1 Mar 2015 - 28 Feb 2016 QTY: 2 each

CLIN 1003 - Red Switch Cleaning - Option year 1 - 1 Mar 2015 - 28 Feb 2016 QTY: 2 each

CLIN 2001 - Data Center Cleaning - Option year 2 - 1 Mar 2016 - 28 Feb 2017 QTY: 4 each

CLIN 2002 - SIF Cleaning - Option year 2 - 1 Mar 2016 - 28 Feb 2017 QTY: 2 each

CLIN 2003 - Red Switch Cleaning - Option year 2 - 1 Mar 2016 - 28 Feb 2017 QTY: 2 each

CLIN 3001 - Data Center Cleaning - Option year 3 - 1 Mar 2017 - 28 Feb 2018 QTY: 4 each

CLIN 3002 - SIF Cleaning - Option year 3 - 1 Mar 2017 - 28 Feb 2018 QTY: 2 each

CLIN 3003 - Red Switch Cleaning - Option year 3 - 1 Mar 2017 - 28 Feb 2018 QTY: 2 each

CLIN 4001 - Data Center Cleaning - Option year 4 - 1 Mar 2018 - 28 Feb 2019 QTY: 4 each

CLIN 4002 - SIF Cleaning - Option year 4 - 1 Mar 2018 - 28 Feb 2019 QTY: 2 each

CLIN 4003 - Red Switch Cleaning - Option year 4 - 1 Mar 2018 - 28 Feb 2019 QTY: 2 each

CLIN 4004 - 6 Month Extension - CLINS 1 - 3 - Data Center Cleaning QTY: 2 each, SIF Cleaning

QTY: 1 each, Red Swith Cleaning QTY: 1 each

Total Evaluated Price (TEP): Price proposals will be evaluated based on the TEP. The TEP will be calculated as the sum of the Offeror's proposed prices for a basic period, all option year periods (4 years) and the 6-month extension. Evaluation of options/extensions shall not obligate the Government to exercise such options or extensions. The TEP will be used for evaluation purposes only. The 6-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The 6-month extension of services is not to be considered part of the Option Year 4 period and will be a separate option exercise if it is utilized. However, proposed pricing for the 6-month extension will be based on Option Year 4 pricing.

Please see attached Statement of Work (SOW) for specific details.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72 effective 01 Jan 2014, DFAR DPN 20131231 effective 01 Jan 2014, and AFFARS AFAC 2013 Baseline effective 27 Aug 2013 and CPM 13-C-03. The North American Industry Classification System code (NAICS) is 561720, Janitorial Services and the Standard Industrial Classification (SIC) is 4581, Janitorial Services. A firm fixed price contract will be awarded. All interested parties must bid on all items.

52.212-2 Evaluation -- Commercial Items:

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical capability of the item offered to meet the Government requirement

a) Contractor shall submit detailed specifications as to how they will meet all requirements listed in the Statement of Work (SOW) to include methods, equipment, and cleaning solutions that will be used. Offeror not submitting all information in this paragraph will be deemed non-responsive.

2) Price

a) Proposals shall be evaluated to determine price fair and reasonable.

3) Past Performance

a) Offeror must submit 3 references that are recent (3 yrs) and relevant (similar in size and scope).

DELIVERY ADDRESS: Equipment is procured on behalf of USSOCOM/SOCS-FC, 8406 Marina Bay Dr. (BLDG 847), MacDill AFB, FL 33621-5323.

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.204-7, System for Award Management; FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions; FAR 52.247-34, F.O.B. Destination.

The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government; FAR 52.204-10, Reporting Executive Compensation and First-tier Subcontract Awards; FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment; FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations on Subcontracting; FAR 52.219-28, Post Award Small Business Program Rerepresentation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Veterans; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Veterans; FAR 52.222-54, Employment Eligibility Verification; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment By Electronic Funds Transfer-Central Contractor Registration; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-42, Statement of Equivalent Rates for Federal Hires; FAR 52.252-2, Clauses Incorporated by Reference.

FAR 52.217-8, Option to Extend Services:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9, Option to extend the Term of the Contract:

The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252.204-7003, Control of government personnel work product; DFARS 252-204-7004 Alt A, Required Central Contractor Registration (52.204-7) Alternate A, DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.243-7001, Pricing of contract modifications. FAR 52.203-3, Gratuities; DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD officials; DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.225-7012, Preference for Certain Domestic Commodities; DFARS 252.225-7036, Buy American Act - Free Trade Agreements - Balance of Payments Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.243-7002, Requests for Equitable Adjustment; DFARS 252.247-7023, Notification of transportation of Supplies by Sea.

The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items.

The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full text:

AFFARS 5352.201-9101, Ombudsman: (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication or protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsman Mr Gregory S. Oneal, HQ AMC/A7K, 402 Scott Drive, Unit 2A2 Post 2A10, Scott AFB, IL 62225, (618) 229-0184, fax (618) 256-6668, email: [email protected]. Concerns, issues, disagreement, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/ACQ, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)

AFFARS 5352.223-9001 Health and Safety on Government Installations:

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. (End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations:

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)

Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Lack of registration in the CCR database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

DEADLINE: Offers are due on Friday, 31 January 2014, by 2:00 P.M. EST. Submit offers or questions to the attention of SSgt Stephen Hulsey, 6 CONS/ LGCB, by email to [email protected]. No phone calls will be accepted.

Link/URL: https://www.fbo.gov/spg/USAF/AMC/6CS/F2VUJ03357AC01/listing.html