Combine Solicitation – 70– Installation/ Upgrade of the Hirsch Network key card system for the West Los Angeles Veteran healthcare system. Located at the Fisher House building.

Combine Solicitation - 70-- Installation/ Upgrade of the Hirsch Network key card system for the West Los Angeles Veteran healthcare system. Located at the Fisher House building.

Notice Type: Combine Solicitation

Posted Date: 12-SEP-14

Office Address: Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815

Subject: 70-- Installation/ Upgrade of the Hirsch Network key card system for the West Los Angeles Veteran healthcare system. Located at the Fisher House building.

Classification Code: 70 - General purpose information technology equipment

Solicitation Number: VA26214Q1461

Contact: Omar MajetteContract Specialist 562-766-2249 mailto:[email protected]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): VA West Los Angeles Medical Center;11301 Wilshire Blvd;Los Angeles, Ca 90073

Place of Performance (zipcode): 90073

Place of Performance Country: United States

Description: Department of Veterans Affairs

Long Beach VANLO

Department of Veterans Affairs

This is a combined synopsis/solicitation for commercial items for UPGRADE HIRSCH NETWORK KEY CARD SYSTEM for the WEST LOS ANGELES VETERAN HEALTHCARE SYSTEM prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is VA261-14-Q-1461 and is issued as an (RFQ) Request For Quotation, unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-69. Responses to this synopsis/ solicitation will be used by the Government to make appropriate acquisition decisions. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 (OTHER COMPUTER RELATED SERVICES) with a small business size standard of 19.0 million. This requirement is solicited as TOTAL SMALL BUSINESS SET- ASIDE and only qualified vendors are eligible for award. The West Los Angeles Veteran Healthcare system requires the following items to provide the necessary, tools, personnel, and equipment to upgrade the current HIRSH Network System, within the WLA Fisher House at VA Medical Center in West Los Angeles, CA.

Item # Description/Part Number* Unit Qty Price Extended Amount

1 HIRSCH COMPUTER WITH 3.1 (HMS7) Ea 1

2 HIRSCH CONTROLLER BOARD ONLY (M8CB) Ea 1

3 HIRSCH NETWORK CARD (SNIB2) Ea 1

4 CONTROL MODULE (CCM-F) Ea 4

5 HIRSCH DATA BASE REPAIR Ea 1

6 VELOCITY 3.1 SOFTWARE Ea 1

7 MEMORY EXPANSION Ea 1

8 MISC SUPPLIES Ea 1

9 CABLE COMMUNICATIONS CABLE Ea 150

10 CABLE PANEL CABLING Ea 150

11 PROJECT LABOR Hr 80

12 PROGRAM - HIRSCH Ea 1

13 FREIGHT Ea 1

SUBTOTAL (Products)

1. Introduction

The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to the Greater Los Angeles Healthcare System (VAGLAHS) Fisher House Key Card Access System Repair and Upgrade project for the installation and integration of a replacement HIRSH Physical Access Control System (PACS) server and software plus repair of connection issues via re-cabling.

2. Scope.

The vendor will provide all equipment, parts, cabling, accessories, hardware, firmware, software and labor to -

a. Replace the controller board and network card on the primary controller in the VAGLAHS Fisher House.

b. Add a new, Hirsh-programmed, HMS7 stand-alone computer loaded with Velocity 3.1 software to function as the system server at this time. (This computer will become a client when the overall system upgrade is completed.) This computer will not be attached to the VA network within the scope of this task order.

c. Upgrade control modules on the controllers.

d. Re-cable as needed to correct connectivity/communications issues associated with existing, erroneous controller cabling connections.

e. Copy database and send it to Hirsh for evaluation of corruption/database repair.

f. Receive and reinstall manufacturer-repaired database on newly installed computer.

g. Test the upgraded system for functionality.

3. Performance Monitoring:

Before the project begins, the contractor(s) will be meeting with the Special Operations Captain, a safety officer, IRM representative, the Security Survey Supervisor and possible the Chief of Police and Fisher House Manager, where the contractor(s) will walk through the project from beginning to end, providing detailing information of the project, how would this project interact with the day to day operations of the VA Medical Center, the risk if there are any, how many people would be involved in the project. A walk-through will be conducted at each of the entrances and exits with the contactor(s) and all the persons involved in this project, as nothing will be left to chance.

Once the project is completed, a walk-through, of that was done, to ensure the project was done to specifications. This walk through would involve the Special Operations Captain, Safety Officer, IRM, the contactor(s) involved, the Security Survey Supervisor and Fisher House Manager. Advanced Electronics contractors will also provide training of the computer workstations and the software provided by the company itself. Any manual, instructions, booklets (etc), will be provided to the VA for future training.

4. Tasks

" The vendor shall submit a cost proposal with an associated project management plan addressing the tasks associated with the SOW.

" All written deliverables must be phrased in terms and language that can be easily understood by non-technical personnel, i.e. a person without subject matter expertise.

" All document deliverables, hard copy and electronic, must be in formats as specified-at a minimum, the formats must be in industry accepted standards.

" A kickoff meeting will be held at a location and time selected by the VAGLAHS where the vendor and its staff will be introduced.

" The vendor and/or its staff must have knowledge and expertise of the environment for which the work is to be performed.

" Perform necessary steps to accomplish objectives indicated in Scope above.

5. Hours of Operation

" Normal tour-of-duty hours at the VAGLAHS is 7:30 am to 5:00 pm, Monday through Friday, excluding Federal holidays. There may be instances in which the vendor's workday may be outside of this period. The vendor is required to coordinate these times with the designated Program Manager.

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as "Legal Federal official holidays"

New Year's DayJanuary 1st

Martin Luther King's Birthday Third Monday in January

President's Day Last Monday in January

Memorial Day Last Monday in January

Independence DayJuly 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran's Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas DayDecember 25th

When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies.

6. Travel

" All travel shall be responsibility of the vendor.

" Whenever possible, conference calls and video conferencing should be used.

7. Information Security

" The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor's firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

" The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 "SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES" sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce'sNational Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

8. Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

9. Completion Date

The vendor shall have all services rendered and equipment received no later than 45 working days from the date of contractor's signed acknowledged receipt of Contract Award.

10. Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, and Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

11. Risk Control:

Considering that this project will be conducted at the time that patients, residents and employee(s) will be going through entrances and exits, there is always that small risk. Guidelines will be established on the project initiated that would cover risk.

12. Place of Performance.

The project will take place at the WLA Fisher House, VA Medical Center in West Los Angeles, CA11301 Wilshire Blvd, Building 512, West Los Angeles 90073.

13. Additional Information

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, (Contract Terms and Conditions) Additional Clauses: FAR 52.204-99, System for Award Management Registration; FAR 52.211-6, Contract Terms and Conditions; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.247-34, F.O.B. Destination. The following FAR clauses apply to this solicitation and will be incorporated in full text in subsequent award: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: Post-Award Small Business Program Representation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment By Electronic Funds Transfer-Central Contractor Registration. FAR 52.252-2, Clauses Incorporated by Reference.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

52.211-6 -- Brand Name or Equal

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

The following VAAR clauses are also applicable to this acquisition:

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

VAAR 852.246-70 GUARANTEE (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

Link/URL: https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26214Q1461/listing.html