Combine Solicitation – 65– RX Automated Dispensing System

Notice Type: Combine Solicitation

Posted Date: 29-MAY-14

Office Address: Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129

Subject: 65-- RX Automated Dispensing System

Classification Code: 65 - Medical, dental & veterinary equipment & supplies

Contact: Dewana Raynor mailto:[email protected]

Description: Department of Veterans Affairs

Nashville VAMC

Department of Veterans Affairs Medical Center

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued.

Solicitation number VA249-14-Q-0539 is issued as a (Request for Quotation (RFQ)).

This requirement is unrestricted.

NAICS: The NAICS is 339112 and the business size standard is 500.

To be eligible to receive a government award, the offeror must be currently registered in System for Award Management or may register with SAM at http://www.sam.gov/

DESCRIPTION/SPECIFICATION/WORK STATEMENT

STATEMENT OF WORK PART A - GENERAL INFORMATION

A.1 INTRODUCTION

This is an addition to the automated dispensing system in an enterprise wide system. Pharmacy is installing automated dispensing systems at CBOC clinics.

A.2 BACKGROUND

Required by the VHA for restocking and dispensing medications for proper storage.

The automated dispensing system operates with Windows 7 and Server 2003. It will automatically archive critical files to a network folder. It operates from a rack mounted server that is already located in the facility server room.

A.3 SCOPE OF WORK

The planned automated dispensing system is an enterprise wide system. It attaches to and operates across local area networks. It functions both locally and at remote. This is a scalable system, able to meet future requirements.

STATEMENT OF WORK PART B - WORK REQUIREMENTS

Describe the tasks to be accomplished. Describe the work in detail. Divide the work into tasks. Describe tasks as what is to be accomplished. Identify and describe the key elements of each task.

Task and Completion Criteria for Automated Dispensing System Anesthesia Workstation

TASK COMPLETION CRITERIA

B1. Representatives will meet jointly with Pharmacy, IRM and Nursing staff to develop a detailed outline for implementation similar to the one attached to this Statement of work. This will be an addition to the below outlined tasks. B1. All involved personnel will reach a consensus on activities needed to successfully deploy the new automated dispensing system and decommission the current system. The implementation outline will complement, augment but not replace the below outlined tasks.

B2. All automated dispensing devices are assigned appropriate IP addresses.

B2.1. IRM will generate the IP addresses

B2.2. IRM will compare the optimal specifications to the existing systems and equipment and determine the need to change any local settings (such as a vlan). B2.1. Each automated dispensing device that connects to and communicates with the automated dispensing server has an IP address and automated dispensing personnel use the assigned IP address to set up all devices.

B2.2. Adequate physical connections ("jacks") are available and operational for each automated dispensing device.

B3. Provide/configure connectivity to the automated dispensing server. B3. All Automated dispensing devices, both local and remote, communicate with the Automated dispensing server

B4. Configure and deploy the automated dispensing devices, insuring as seamless integration with the current automated dispensing system and server. Setup and configuration will include.

B4.1. Onsite personnel will setup, configure and insure operation of devices

B4.1. The Contractor and VA personnel will be onsite and insure proper configuration and operation of automated dispensing devices.

B5. Train designated VA personnel in the use and configuration of client and administrative software and hardware controls. B5. Pharmacy, Nursing and IRM personnel will indicate their training needs were accomplished for day to day operation of the automated dispensing system.

B5.1. The Contractor will train all key Pharmacy personnel and assist in setting up an internal training program for all Pharmacy Staff.

B5.2. The Contractor will train all key Nursing personnel and assist in setting up an internal training program for all Nursing Staff. This will be coordinated with the local Nursing Education Office. The Contractor will assist with materials needed for a continuing training program for new hires.

B5.3. At the completion of training, all Pharmacy and Nursing personnel will be able to effectively operate the automated dispensing system

STATEMENT OF WORK PART C - SUPPORTING INFORMATION

C.1. Place of Performance

C1.1. Server Room and Other IRM Sites (e.g. switch rooms)

C1.1.1. Configure the server for full connectivity and communication with all other automated dispensing devices.

C1.2. Patient care areas

C1.2.1. All local, onsite patient care areas identified for device deployment

C1.2.2. All remote patient care sites (i.e. Community Based Outpatient Clinics) identified for device deployment

C.2. Period of Performance - Routine maintenance, routine service, non-routine service to include at least software and hardware updates and necessary upgrades for five years (one initial year with options to renew for years two through five)

C.3. Special Considerations

C3.1. Contractor Furnished Materials

C3.1.1. CAT5 data line of sufficient length for manipulation and connection of automated dispensing devices to existing computer jacks.

C3.1.2. Uninterruptable Power Supplies (UPS) and/or surge suppressor devices for all equipment not already so buffered.

C3.2. Government Furnished Materials and Services

C3.2.1. The James H. Quillen VAMC will furnish an intact, operational data network and server host site sufficient for effective day to day operation of the automated dispensing system.

C3.2.2. James H. Quillen VAMC will furnish connectivity jacks for those patient care areas receiving deployed equipment and not currently having an adequate connection.

C3.2.3. The James H. Quillen VAMC will furnish power to the point of the wall receptacles for operation of the automated dispensing system.

C3.3. Qualifications of Key Personnel

C3.3.1. The Contractor Corporation will certify that personnel furnished for installation and configuration of automated dispensing devices have sufficient experience and knowledge so as to properly install and configure automated dispensing devices.

C3.3.2. The James H. Quillen VAMC will certify that personnel furnished for installation, configuration and day to day operation of the Automated dispensing System:

3.3.2.1. Have successfully completed training to operate the Automated Dispensing System

3.3.2.2. Have successfully completed all training necessary to protect sensitive information used in day to day Automated Dispensing System Operation

C3.4. Security Requirements

C3.4.1. Automated dispensing devices will communicate over network connections considered secure as measured against Department of Veterans Affairs National, regional and local guidelines.

C3.4.2. Part of the maintenance contract with the Contractor Corporation will allow and require remote access to the automated dispensing system by the Contractor Technical personnel. The Contractor Corporation will set up an account with the Department of Veterans Affairs that permits communication with the local Contractor System via Virtual Private Network (VPN). Under certain catastrophic circumstances, communication via modem MAY be allowed (providing all permissions to use the modem are granted through the facility ISO).

C3.4.3. Physical Security

3.4.3.1. The automated dispensing devices will operate in an environment that is observable and/or physically secured.

3.4.3.2. The devices will be chained to a secure wall.

C3.4.4. Information Systems Security

3.4.4.1. Access to Contractor software and hardware operation is protected by the same safeguards as is standard on all Department of Veteran's Affairs workstations and servers and is compliant with national guidelines.

3.4.4.2. Antiviral software, firewall software and any other software necessary to secure uninterrupted operation and protect sensitive VA data will be applied to the med stations and servers as is standard for all Department of Veteran's Affairs workstations and servers and compliant with national guidelines.

3.4.4.3. Contractor Automated Dispensing Systems will have and maintain a Business Access Agreement with the Department of Veterans Affairs and comply with requirements detailed below in C3.4.1.1.3.

3.4.4.4. "VAAR- 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008)

3.4.4.5. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of 0MB Circular A-130, and guidance and standards, available from the Department of Commerce'sNational Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

3.4.4.6. To ensure that appropriate security controls are in place, contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

3.4.4.7. These provisions shall apply to all contracts in which VA sensitive information is stored, generated, transmitted, or exchanged by VA, a contractor, subcontractor or a third-party, or on behalf of any of these entities regardless of format or whether it resides on a VA system or contractor/subcontractor's electronic information system(s) operating for or on the VA's behalf.

3.4.4.8. Clauses 3.4.4.5 and 3.4.4.6 shall apply to current and future contracts and acquisition vehicles including, but not limited to, job orders, task orders, letter contracts, purchase orders, and modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. --6301 et seq.

3.4.4.9. Certification of Compliance.

I certify that all requirements applicable to this contract are in compliance with the stated clause VAAR Clause 852.273-75.

Authorized Company Representative Signature

3.4.4.10. Contractor's Statement of Release - In consideration of the modification agreed to herein as complete equitable adjustment, the Contractor hereby releases the Government from any and all liability under this contract for further equitable adjustments attributable to this modification.

3.4.4.11. James H. Quillen VAMC - will provide a secure area for operating each device of the Automated Dispensing Systems.

Contract Type: The government anticipates awarding a Firm Fixed Price award.

Award will be made to lowest price quote which conforms to the requirements within this solicitation.

To receive consideration as SDVOSB or VOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov.

Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide company information. Companies may respond to this Combined Synopsis via e-mail to [email protected]

Responses must be submitted no later than June 6, 2014 @ 12:00 CST with the following information/documentation:

1. Name of Company, Address and DUNS Number.

2. Point of contact and Phone Number.

3. Business Size applicable to the NAICS Code: a. HuBZone Small Business Concern; b. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); c. Veteran Owned Small Business Concern (VOSBC); d Small Business Concern; e. Large Business Concern

4. Documentation Verifying Small Business Certification:

a. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA.

b. If claiming SDVOSBC status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 339112.

c. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 339112.

d. If claiming Small Business status, provide documentation to show the business is small under NAICS code 339112.

Solicitation document and incorporated provisions and clauses apply to this acquisition: 52.204-7- Central Contractor Registration; 52.212-1-Instructions to Offerors-Commercial Items; 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items including subparagraphs: 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration; 52.333-3 Protest After Award;

52.212-2 Evaluation -Commercial Items; VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments; FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements; and 52.219-14 Limitation on Subcontracting.

Full text can be obtained at www.arnnet.gov.

DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.

Link/URL: https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914Q0539/listing.html