Amendment to Combined Synopsis/Solicitation – IDIQ Contract for Architectural and Engineering Services for MW&TV Design& Support activities at IBB Transmitting Stations

Amendment to Combined Synopsis/Solicitation - IDIQ Contract for Architectural and Engineering Services for MW&TV Design& Support activities at IBB Transmitting Stations

Notice Type: Amendment to Combined Synopsis/Solicitation

Posted Date: 28-JUL-14

Office Address: Broadcasting Board of Governors; Director, Office of Contracts; Office of Contracts (CON); 330 C Street, SW, Room 4300 Washington DC 20237

Subject: IDIQ Contract for Architectural and Engineering Services for MW&TV Design& Support activities at IBB Transmitting Stations

Classification Code: C - Architect and engineering services

Solicitation Number: BBG50-14-00003McDonald

Contact: ADRIENNE R. WASHINGTON, Contracting Officer, Phone 202-382-7867, Email [email protected] - Rachel Johnson, Contracting Officer, Phone 2023827847, Fax (202) 382-7854, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): LOCATION: Work is anticipated in Washington, D.C.; Greenville, North Carolina; and various overseas sites such as Thailand, Philippines, Botswana, Germany, Kuwait, Sri Lanka, Marianas, Sao Tome, and other locations.

Place of Performance Country: US

Description: Broadcasting Board of Governors

Director, Office of Contracts

Office of Contracts (CON)

AMENDMENT 002 RESPONSE DATE, AND TIME ARE: CHANGE FROM: Monday, July 28, 2014 TO : July 30, 2014 to the BBG/IBB Office of Contracts, Switzer Building, not later than 11:59 pm (Washington, DC Time) eastern standard time,

MENDMENT 001

1. Question are due by July 14, 20143:00 pm Easter Standard Time(Washington, DC time)

2. E-mail Question to [email protected]

3. Answer to Question will be posted by July 18, 2014

olicitation Number: BBG50-RFP-14-00003McDonald ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECT-engineer qualification, IS CONTAINED HEREIN. THERE IS NO RFP PACKAGE TO DOWNLOAD. Information may not be incorporated be reference into Standard Form 330.

Solicitation No. BBG50-RFP-14-00003McDonald is issued as a Request for Proposal (RFP) and a contract will be awarded using simplified acquisition procedures in FAR Part 36.6 Architect-Engineer Services. LOCATION: Work is anticipated in Washington, D.C.; Greenville, North Carolina; and various overseas sites such as Thailand, Philippines, Botswana, Germany, Kuwait, Sri Lanka, Marianas, Sao Tome, and other locations. CONTRACT INFORMATION: The Broadcasting Board of Governors, International Broadcasting Bureau (BBG/IBB0, Office of Contracts (M/CON), has a requirement for Architect/Engineer services related to transmission systems. The Broadcasting Board of Governors, International Broadcasting Bureau anticipates awarding one (1) Indefinite Delivery Indefinite Quantity (IDIQ) type contracts, with each task-order being individually negotiated for a firm-fixed price (FFP) as a result of this synopsis. It is anticipated that the maximum value the Government will be required to order will be estimated between $250,000.00 and $500,000.00. The minimum value the Government will be required to order will be less than $25,000.00. The contract will include four (4) unilateral Government 1-year options beyond the base-year with the same minimum and estimated maximum contract dollar amounts per year. Estimated start Date(s): Base year September 28, 2014 - September 27, 2015 Option Year 1 September 28, 2015 - September 27, 2016 Option Year 2 September 28, 2016 - September 27, 2017 Option Year 3 September 28, 2017 - September 27, 2018 Option Year 4 September 27, 2018 - September 27, 2019 Each Task order (OF 347) will specify the project(s) to be developed, the location or locations of the work, the required work phases, the schedule for completion of work, and any special requirements related to each project. Performance requirements are for, Medium Wave, Shortwave, FM, Television, and other broadcast consulting engineering services related to transmission systems that will be required when referenced within individual Task orders. None of the above-stated work or locations represent IBB's firm requirement, but the selected A-E firm must be able to perform engineering investigation/analyses, detailed design, installation, testing, inspection, and/or construction support services for the below stated project types and at the above location in order to qualify for this proposed A-E contract. EVALUATION FACTORS: The BBG/IBB will evaluate each Offeror for this proposed A-E work in accordance with the U.S. Federal Acquisition Regulation (FAR) Subpart 36.602-1, entitled "Selection of Firms for Architect-Engineer Contracts, Selection Criteria", using the following nine below evaluation criteria [note: criteria number 2 is significantly more important than the other eight criteria, which are weighted equally]: (1) Professional qualifications necessary for satisfactory performance of the required broadcast engineering design services; (2) Specialized technical experience in: (a) design, installation, testing, and/or inspection of MW antenna systems, (b) RF propagation analysis, (c) design, installation, and testing of TV broadcast systems, and (d) EMI RADHAZ analysis; (3) Capacity to accomplish work in the required time-frame; (4) Past performance on U.S. Government and private sector contracts in areas of cost control, quality of work, and compliance with standards and performance schedules; (5) knowledge/experience to accomplish A-E work in various overseas geographic areas; other evaluation criteria are: (6) Recent experience (during the last 5 years) in the design of MW antenna and TV broadcast systems; (7) Experience in the design and adjustment of high power (up to 1000 kW) MW antenna systems; (8) Experience in calculating electromagnetic radiation hazard levels/zones; (9) Capability of performing required services in-house. Firms desiring to be evaluated for this proposed A-E design and related services work are required to submit: (1) a Standard Form 330, Architect-Engineer and Related Services Questionnaire; (2) a Standard Form 330, Architect-Engineer and Related Services Questionnaire for Specific Project; and (3) any data demonstrating the firm's capabilities in the above-stated A/E evaluation criteria (e.g., reference listing of previous customers, listing of professional recognition/awards, and staff resumes) not later than 3:00 pm (Washington, DC Time) eastern standard time, Monday, July 28, 2014 to the BBG/IBB Office of Contracts, Switzer Building, Room 4300, 330 "C" Street, SW, Washington, DC 20237. The above-required documentation must be submitted to the address shown above via hard copy. Facsimile or e-mail submissions will NOT be acknowledged, evaluated, or considered. Interested firms should note that Standard Form 330 (Architect-Engineer and Related Services Questionnaire) and Standard Form 255 (Architect-Engineer and Related Services Questionnaire for Specific Project) are available via the following Webpage address: http://www.gsa.gov/forms/zero.htm. Any questions related to this proposed acquisition shall be submitted in writing and shall be sent directly and only to the Contracting Officer, Rachel Johnson via e-mail at [email protected], by phone: 202.382.7847. Al a) The Contractor shall provide professional engineering consulting services required to perform MW, SW, FM, TV, and other engineering investigations, analyses, and designs, and to prepare construction documents, statements of work, and cost estimates, and in some circumstances to provide construction support services, and supervise construction of designated radio frequency projects at designated International Broadcasting Bureau (IBB) Transmitting Stations and at other potential transmitting locations. (b) Work will be related to new design and construction; renovation; and maintenance and repair of new and existing MW, SW, FM, TV, and other transmitting systems, as well as investigations into new or unconventional broadcasting systems and their expected performance. Specifically, projects may include, but are not limited to radio frequency design work relating to MW, SW, FM, and TV transmitters, radio frequency propagation, towers , MW antennas, SW antennas, TV antennas and transmission systems including pattern calculation and analysis and regulatory and frequency allocation issues, both domestic and international, that may affect the operation of such systems. In addition, work may include calculation, measurement, and identification, as well as mitigation of non-ionizing electromagnetic radiation hazard zones in the vicinity of transmitting systems and various other aspects of the broadcast system transmission facilities.

1.2 Work Phases (a) There may be multiple work phases per Task order. This phasing system will allow orderly progression from the Investigation Phase to the Construction Support Phase when the work requires construction of facilities. If the work is expected to involve only the Investigation Phase, the work could stop at the completion of the Investigation Report. However, the phasing system is set up to allow work progression into the design and development phase should it become a requirement. (b) Each Task order shall identify the specific phases that shall be accomplished by the Contractor. The fee for each phase will be individually negotiated with the Contractor for each Task order. This approach will allow reasonable progress payments for work and will provide a stopping point for projects where the results of the initial phase of work determine that further design development is not required. Work phases are as follows (referenced in % of completion): 1. Investigation Phase 2. Concept Design Phase 35% 3. Statement of Work Preparation Phase 95%, or 4. Pre Final Design Phase 95% 5. Final Design Phase 100% 6. Construction Support Phase Each phase is further described in this document. The deliverables are also keyed by phases to prevent confusion between the work levels within each phase. 2.1 Definitions Definitions of terms used in this Statement of Work are as follows: A/E: The architect and engineering firm responsible for supplying the services specified herein. Where used in any of the clauses and other provisions set forth or incorporated by reference in this contract, the term "Contractor" shall be deemed to mean "A/E". CQC: Construction Quality Control GFE: Government Furnished Equipment MW: Medium wave SW: Shortwave FM: FM Radio TV: Television RF: Radio Frequency Construction Contractor: The contractor who will construct the equipment, facilities or other work as designed by the A/E. 2.2 Construction Design Considerations Should a task order require the development of construction documents or the supervision of construction tasks related to radio frequency transmission systems, the contractor will adhere to IBB requirements and accepted industry practices for radio frequency design and transmitting facility construction. 2.2.1 General Design Considerations (a) It is intended that the services provided by the A/E represent the best industry design standards and practices, and conform to all U.S. codes, and IBB design and engineering standards. (b) Local standards or codes, where they meet or exceed applicable U.S. standards, may be substituted. Should construction be required, the A/E shall consider all local features such as climate, seismic activity, availability of construction materials and construction trades in the design development. Facilities shall be designed for a useful life of 20 years. Materials proposed for construction shall be standardized to simplify the amount of procurement and minimize costs. Specified use of locally produced construction materials is desirable, but not required. Metric units, as used in the International System of Units (SI), or U.S. Standards will be used depending on the defined requirements for each individual project or Task order.

2.2.2 Radio Broadcast Environment (a) Due to high levels of radio frequency electromagnetic field strength at the transmitting stations, special care shall be taken in design, specification, and installation of the work. The broadcast and power equipment may have to remain "live" during construction work. Therefore, the specifications should inform the Construction Contractor of this fact and provide appropriate safety guidance for all work to be performed in these areas. The Contractor shall be required to submit an RF safety plan if their work requires their entering into locations where the level of RF is in excess of the standard as established in the most recent revision of IEEE C95.1 or the applicable standard in the host country, whichever is more restrictive. (b) Transmitting stations must be available for operation 24 hours a day, 7 days a week. Therefore, designs shall include special construction scheduling or phasing requirements to prevent disruption of the broadcast schedule. 2.2.3 Agency Design Data The Agency will make available to the A/E "As built" data or drawings for existing facilities, when such information is available. The A/E shall be responsible for confirming or correcting existing As built drawings based on detailed site investigations. The Agency assumes no responsibility as to the accuracy of any As Built information furnished to the A/E. 2.2.4 A/E Quality Control (a) Final project documents shall be finished and complete, with all elements thoroughly checked and coordinated among engineering disciplines. The con-tractor shall ensure that all design documents be accurate and explicit in providing a clear basis for construction bids. All elements of the design work shall be coordinated to insure that there are no conflicts among architectural, structural, mechanical, electrical, environmental, broadcast systems, or other broadcast engineering disciplines. (b) Particular emphasis shall be placed on coordination when elements of the design are performed under subcontracts. All work shall be checked for conformance with all applicable design and performance criteria, adequate design, accuracy of details and dimensions, spelling and grammar. All documents shall be cross checked against each other for similarity and consistency of dimensions and details.

2.2.5 Construction Quality Control 2.2.5.1 Responsibility (a) The A/E shall include the Agency's Construction Quality Control (CQC) requirements in its design and construction documents. The Agency's participation in the "approval/testing/inspection" aspects of the construction contract will be minimal. Most of these functions shall be performed by the Construction Contractor as a part of its construction efforts and their CQC costs shall be included in the construction bid prices. However, the A/E shall recommend to the Agency exceptions to this procedure if deemed appropriate. (b) If the Construction Support Phase as described in this contract is required, the A/E shall assist the Agency in the approval of shop drawings, catalog cuts, material submittals, test reports, certifications and other construction related documents as outlined in the Task order for such work. 2.2.5.2 Tests (a) Unless specifically excluded in the construction specifications, all testing shall be performed by the Construction Contractor or by qualified personnel employed by the Construction Contractor. To enable the Construction Contractor to estimate testing costs, as well as all other CQC phases, all tests to be performed shall be stated clearly in the specifications prepared by the A/E. (b) The testing descriptions contained in the specification shall state what is to be tested, Standards or Specifications to be applied, number of units, and frequency of testing. Acceptable limits of test results will be stated. Manufacturer's or supplier's certified tests, when made in accordance with recognized commercial standards or procedures such as ASTM, will be acceptable. The A/E shall provide copies to the Agency of each standard referenced in its specifications. 2.2.5.3 Inspection The A/E shall determine the level of inspection required for each project and the optimum inspecting party (i.e., the Construction Contractor, the A/E, and/or the Government.) The A/E's recommended inspection plan shall be submitted to the Agency as part of the concept design specifications. 2.2.5.4 As built Drawings "As Built Drawings" are the final construction drawings, modified and certified by the Construction Contractor to show the "As built" condition of the completed facilities. The A/E shall include in its general specification a requirement that the Construction Contractor prepare and certify one complete set of red penciled As built drawings; that the As built drawings be maintained and updated daily at the construction site; and that the Construction Con-tractor deliver the final As built drawings to the Agency within two calendar weeks after construction completion. The A/E is responsible for writing these requirements into the construction specifications. The A/E is not responsible for actually completing the As-built drawings, unless specifically agreed upon between the Contracting Officer and the A/E. 2.3 Work Phases The following requirements shall apply to each "Work Phase" whenever the individual phase is explicitly required by the task order: 2.3.1 Investigation Phase (a) The Investigation Phase shall include a complete engineering investigation and analysis of the work outlined in the Task order. In most cases the Task order will provide a brief statement of the problem. The A/E shall identify and investigate all controlling technical, and environmental criteria (i.e., seismic zone, wind activity, etc.) and include this information in its Investigation Report. (b) The A/E shall be required to investigate the extent of problems and identify feasible solution(s). This effort may require site visit(s) to gather the information necessary to properly evaluate the problem and determine alternative solutions. The investigation and analysis shall be developed to the extent that sound engineering recommendations can be made by the A/E to the Agency. (c) The A/E's recommendations shall be based on sound quantitative engineering and economic analyses and shall be clearly presented in its Investigation Report, which shall be the task order deliverable for the Investigation Phase work. The A/E shall include in its Investigation Report the findings, including photographs, and rationale leading to the recommended solution(s) and associated cost estimates, a discussion of alternatives, so that the Agency may follow the A/E's reasoning and logic and conduct an independent assessment of the A/E's conclusions. (d) However, the Agency reserves the right to select alternatives other than those recommended by the A/E and to direct the A/E to proceed with the design development based on the Agency's choice of solution(s) to a particular problem. (e) After receipt of the Investigation Report, or design recommendations, the Agency will return review comments and select design alternatives within the time period specified in the Task order.

(f) Investigation Phase deliverables include: 1. Investigation Report; 2. Meeting Minutes and Correspondence; and, 3. Response to Agency Comments. 2.3.2 Concept Design Phase (a) The concept design phase consisting of analysis, drawings, specifications, cost estimate, and construction schedule shall be developed by the A/E, based on direction provided to the A/E by the Agency after the Investigation Phase has been completed. The format for the concept construction schedule shall also be developed during the Concept Design Phase. (b) The Concept Design Phase shall define the functional aspects of the project, substantiate the project costs, and provide a firm basis for the Final Design Phase. (c) All systems shall be sufficiently detailed so that the Agency can approve the concept for further development, without expecting any major changes to the salient systems selected by the A/E or the A/E's construction cost estimate and schedule for building these systems. (d) The Agency will normally return review comments within three weeks after receipt of the Concept Design Phase work or, at the option of the Agency, schedule a meeting to review the comments with the A/E. (e) Concept Design Phase deliverables may include: 1. Concept Design Analysis; 2. Concept Drawings (35%); 3. Concept Cost Estimates; 4. Concept Construction Schedule; 5. Concept Outline Specification (35%) 6. Meeting Minutes and Correspondence; and 7. List of IBB Review Comments with Annotated A/E Dispositions.

2.3.3 Statement of Work Development (a) Some projects may only require the development of a performance based Statement of Work (SOW) for award as a design build construction contract. The SOW shall include the necessary project performance criteria, specification data to help convey performance requirements, and any drawings required to assist the contractor in the preparation of his proposal. In addition to the SOW, the A/E shall provide any design analysis to support the performance criteria, such as drawings, performance specifications, cost estimates, and construction schedule, based on direction provided to the A/E by the Agency after the Investigation Phase has been completed. (b) The draft SOW shall be sufficiently detailed to minimize additional Agency input resulting in major changes to the requirements contained in the SOW, cost estimate and schedule.

Link/URL: https://www.fbo.gov/spg/BBG/ADM/MCONWASHDC/BBG50-14-00003McDonald/listing.html