Presolicitation Notice – R– Fire Suppression Services
Notice Type: Presolicitation Notice
Posted Date:
Office Address:
Subject: R-- Fire Suppression Services
Classification Code: R - Professional, administrative, and management support services
Solicitation Number: VA26317Q0610
Contact:
Description:
This is a PRESCOLICITATION NOTICE only. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the
The solicitation will be posted on the Federal Business Opportunities (FBO) website on approximately
Contracting Office Address:
The
FIRE SUPPRESSION AND EMERGENCY RESPONSE
The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools and equipment and shall plan, schedule, coordinate and assure effective performance of all services described herein.-- The Contractor shall provide fire suppression and emergency services in accordance with the requirements of this solicitation at the
The Contractor shall provide and maintain Contractor Owned/Contractor Operated (COCO) fire suppression and emergency medical services for the entire
Capability or performance
Work shall include all labor, supervision, apparatus, materials, equipment and supplies necessary or incidental to respond to all fire alarms, Hazardous Material Responses/Spills, confined space rescue, elevator entrapments, and fire and emergency calls initiated from the facility, including Fire First Responder response and primary/initial EMS support to the Primary Service Area for medical emergency calls on
Applicable Conditions--
The VAMC is a campus
Delivery or performance period requirements
The Contractor must provide a minimum of four (4) trained, paid and certified professional firefighters.( NFPA 1001Fire Fighter Professional Qualifications, NFPA 1002 Fire Apparatus Driver/Operator Professional, NFPA 1021 Fire Officer Professional Qualifications, available to respond to fire alarms/fire emergency calls at the VAMC, twenty-four (24) hours a day, seven (7) days a week regardless of ambulance calls, hazardous materials responses, illness, vacations or any other reason. In the event of concurrent or multiple alarm fires within the Contractor's jurisdiction, such coverage may be provided under a mutual aid agreement as specified under the heading Mutual Aid below (it is understood that the intent of Mutual Aid is not to supplement the contractor s workforce, nor it is a satisfactory solution to meet the minimum staffing requirements of the resulting contract).-- If the minimum staffing level will always be exceeded, the offeror must state the staffing level that will be provided. The Contractor must maintain appropriate documentation, e.g. logs, duty rosters, sign in sheets, to demonstrate that the minimum staffing requirement is being met and must make that documentation available for review upon request by the CO or COTR. Engineers (Driver/Operators) shall be licensed to drive motorized firefighting equipment and operate specialized firefighting pumping equipment and mounted pressurized systems and dispensing devices.-- Notwithstanding, it shall be the responsibility of the Contractor to ensure that the minimum requirements of all applicable standards are met. Contractors (e.g.
The Contractor must have a minimum of two (2) fire pumper apparatus each with a minimum pumping capacity of 1200 gallons per minute and both meeting the requirements of NFPA 1901, Standard for Fire Pumper Apparatus.-- At least one such fire pumper apparatus must be available to respond to fire alarms/fire emergency calls at the
The Contractor must have the physical capability to respond with the minimum specified number of firefighting personnel and type of apparatus to a fire alarm and/or fire emergency call at any location on the grounds of the
Mutual Aid
The Contractor must be a full participant in an established mutual aid agreement with at least two (2) other municipal fire departments.-- That agreement must specifically provide for mutual aid responses to fire emergencies immediately upon request by the Contractor's Officer-In-Charge.------ A copy of the pertinent mutual aid agreement including all of its provisions and requirements shall be submitted to the Contracting Officer with the signed agreement. Notwithstanding, under no circumstances shall there be less than four (4) qualified professional fire fighters responding to any service under this agreement.-- In the event of multiple alarm fires, beyond the initial response, to include catastrophic events, the contractor will proceed in accordance with applicable industry standards for response to the type of emergency, coordinating the effort with the COTR if possible.--
Immediately upon receipt of notice of award, the Contractor shall conduct an initial inspection of the complete VMAC Campus, prepare a detailed pre-fire plan for the facility in accordance with accepted national standards and subsequently update the plan as necessary.-- Cost for the above is included in the contract price. Date for inspection shall be mutually agreed upon between the Contractor and the COTR.-- The Pre-Fire Plan shall be located on the responding apparatus for quick reference during emergency calls initiated from the
The Government will provide a central monitoring station contract for all the fire alarm systems at the VAMC. This work shall be accomplished within 14 days of notice to proceed and shall be coordinated between the Contractor and the COTR to ensure proper operation.
*-a.-------- The Contractor shall commit and use all available resources necessary to suppress all fires at the VAMC as quickly as possible.
*-b. '----' Fire suppression operations shall be conducted by the Contractor in accordance with all pertinent standards and codes, particularly including all applicable NFPA, IFC,
*-c.-- '----' The Contractor shall maintain a fire watch at all fire sites after extinguishment until there is no possibility that a rekindle will occur.--
*-d.-- '--' The Contractor shall perform salvage and overhaul operations during and after fires in accordance with the conformance standards as defined (conformity with some esthetic standard of correctness or propriety).
*-e.-- '--' Until arrival of Federal Protection Service (FPS) at the scene, the Contractor shall implement measures to deny entry of unauthorized personnel into fire-damaged buildings.
f.-- '------' The Contractor shall be responsible for responding to all alarms within the time frames specified.--
Offerors must state their most recent
The contractor shall demonstrate the implementation of a comprehensive on-going training program for all
Hazardous Material Spill
The Contractor shall provide apparatus and properly trained and equipped personnel as necessary to respond on a twenty-four (24) hours a day, seven (7) days a week emergency basis to all releases of hazardous substances occurring at any location on the grounds of the VAMC.-- All elements of each response must be conducted in accordance with the requirements of 29 CFR 1910.120, Occupational Safety and Health Standards, Hazardous Materials, Hazardous Waste Operations and Emergency Response and NFPA 472. Recommended Practice for Responding to Hazardous Materials Incidents. The Contractor will bring each response to the full conclusion of the incident mitigation stage described in Chapter 6 of the referenced NFPA Standard.-- The Contractor will also perform all required decontamination of personnel and their own equipment as required..-- Decontamination of Government property including installed equipment, recovery and treatment of released hazardous materials required beyond the incident mitigation stage and the disposal of recovered hazardous materials will be accomplished by the Government
The Contractor must develop and implement an emergency response plan meeting the requirements of subsection q (2) of the referenced OSHA Standard to handle anticipated emergencies at the VAMC prior to the commencement of emergency response operations. The plan shall be in writing and shall be available for review by interested parties upon request. The Government will provide the Contractor with the identity, quantity and location by building and room number of and the Material Safety Data Sheets for all hazardous substances listed in the station's existing hazardous materials inventory.-- The Government will also provide knowledgeable personnel to serve as members of the specific incident response planning team established by the Contractor.
If the 911 emergency system is not activated and notification is made through a federal facility, or agency the Government will notify the VAMC, whom in turn will notify the appropriate emergency responses by telephone that a hazardous substance release has occurred and will provide the exact location of that release.-- The Contractor's hazardous materials response team must arrive at the incident site within eight (8) minutes of receipt of notification of the release.
Appropriate personal protection equipment (PPE) shall be provided by the Contractor and used as required by
The members of the Contractor's hazardous materials response team must be trained as specified below.-- The Contractor must maintain records to document successful completion of all required training and must make records available for review upon request by the CO or COTR during the contract period.-- Contractor will provide copies of the training certificates for levels and/or proof that the personnel have met all applicable OSHA Standards at the request of the CO or COTR.
a.---------- All members of the response team must be trained to at least the hazardous materials technician level as described at subsection q (6)(F)(iii) of the OSHA Standard.
b.-- '----' A minimum of one member of the responding team must be trained at the hazardous materials specialist level as described at subsection q (6)(F)(iv) of the OSHA Standard.
c.-- '------' One member of the responding team must be trained to the on scene incident commander level as described at subsection q (6)(F)(v) of the OSHA Standard.
The Contractor shall provide Confined Space rescue services if required. --The Contractor shall comply with all
A copy of pertinent Mutual Aid agreement relating to this Section of the specifications will be made available at the request of the CO or COR. In addition to the above services the Contractor will provide annual confined space training as required by
Contractors shall forward a written report to the
NAME OF CONTRACTOR AND CONTRACT NUMBER.
CONTRACTOR SERVICE CALL NUMBER or alarm number.
DATE AND TIME CALL WAS RECEIVED. TIME ARRIVED ON SITE AND TIME LEFT.
A DETAILED FACT SHEET REGARDING THE INCIDENT
SIGNATURES:---------------------------------------------------------------------------------- --
Employee responsible submitting report.
VA Employee who witnessed service described.
FOOTNOTE:-- THE CONTRACTOR MAY DESIGN/DEVELOP ITS OWN REPORT FORM THAT INCORPORATES THE ABOVE MINIMUM CRITERIA.-- THE FORM SHOULD BE ON STANDARD 8 1/2 X 11 PAPER AND MUST BE APPROVED BY THE CO OR COTR PRIOR TO USE AND IMPLEMENTATION.
*-----------------------------
a).-------- The Contractor shall provide competent supervision at all times.-- The Contractor shall designate as indicated below a Contract Manager (Fire Chief or designee) who shall be responsible for the overall management and coordination of the Contractor s work force and shall act as the central point of contact with the Government.--
Contractor s
____________________________________________________________________________
c).------ The Fire Chief (Contract Manager) or alternate shall have full authority to act for the Contractor on all contractual matters relating to daily operations of this contract.
d).------ The Contractor shall become acquainted with and obey all Government regulations as posted and as requested by the CO/COTR when on the VAMC
e)---------- The Contractor shall use all available resources to safeguard human life and property, control and suppress all fires at the VAMC.
Services shall be performed in accordance with all city, state, local, federal, municipal codes,
*-Any drawings or blueprints furnished are the property of
The Contractor shall certify in writing to the Contracting Officer that all employees meet the mandatory minimum requirements as noted herein and as required by the
a.-- '' The Government reserves the following rights: To hold the Contractor liable for property losses sustained by the Government as the direct consequence of a failure to furnish the required level of fire protection.
b.-- '' The parties to this contract hereto agree that the Contractor, as a result of his contractual obligation to supervise the personnel furnished and oversee the quality of their performance, is responsible for all performance or lack of performance of work required by this contract.
c. '----' All Contractor employees shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place to an outer garment.
d.------ The Contractor shall develop a phase-in plan, which will cover the period of time between contract award and contract start date.-- (1) Training and orientation of contract employee s to the various aspects of providing fire protection service specific to VAMC (2) Development of the pre-fire plan.-- This phase-in plan is due within ten (10) calendar days of award.
e.-- The Contractor shall provide a cascade phone list of points of contact for emergencies.
The Contractor shall establish a complete quality control program to ensure that all requirements are provided for, as specified in all sections of this contract.-- The Contractor s Basic Quality Control Program shall reference NFPA and shall be provided to the Contracting Officer upon request.------ The Contractor s Basic Quality Control Program shall include the following:
A statement describing how the Contractor will meet the basic requirements of this contract (i.e. staffing levels, time to respond to an incident, equipment requirements).
A method for identifying deficiencies in the quality of services performed before the performance becomes unacceptable.
A method of recording or logging the daily activities of the Contractor, which would demonstrate the Contractor's ability to maintain the minimum requirements of this contract.
The Government will monitor the Contractor's performance under this contract using the quality assurance procedures.-- A record of all QA inspections conducted by the Government will be provided to the Contractor during the term of this contract.
All tasks accomplished by Contractor personnel will be performed to minimize damage or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures.-- The Contractor shall be responsible for all damages to real and/or personal property or injuries to persons that occur as a result of his/her negligence.
When the Contractor has caused damage or loss of Government equipment and/or when performance is determined unsatisfactory, the COTR will prepare and issue a Contract Discrepancy Report (CDR) through the CO.-- The Government retains all rights under this contract.
The following apply, as specified, to the requirements of the contract:
a.----
b.---- National Fire Codes (NFPA)
NFPA 472
NFPA 1001
NFPA 1002
NFPA 1021
NFPA 1500
NFPA 1710
NFPA 1991
NFPA 1994
*-c.-------- International Fire Code
The Contractor accepts responsibility for the facility in "as is" condition.-- Failure to inspect the facilities prior to contract award will not relieve the Contractor from performance of the requirements of this contract.
Contractor will attend a pre-work orientation meeting prior to the commencement of work on site.-- The VAMC will schedule this meeting and it will include discussion of the following topics: (VAMC will provide information to the Contractor regarding these topics and will document the meeting)
Hazardous Materials
Confined Space
Biological, Chemical and Terrorism Emergencies
The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.
The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.
Link/URL: https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/VA26317Q0610/listing.html
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